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Anglicky v odbornch pedmtech"Support of teaching technical subjects in EnglishTutorial: Obchodn akademie

Topic: Spreadsheet Environment, Basic Operations

Prepared by: Mgr. Zdenk Hrdina

Projekt Anglicky v odbornch pedmtech, CZ.1.07/1.3.09/04.0002je spolufinancovn Evropskm socilnm fondem a sttnm rozpotem esk republiky.

Spreadsheet environmentAfter launching MS Excel, a window with this application opens. An MS Excel file is called a workbook.

Excel extensions:.xls excel workbook, the standard format up to the 2003 version.xlsx excel workbook, the standard format of the 2007, 2010 versions

By default, Office 2003 cannot open files of later versions. Office 2003 users have to download the Compatibility Pack (link), which allows to open files of newer versions of MS Office.

SheetsEach workbook consists of sheets. The standard number of sheets can be set in the options of the Excel application by selecting the option in Include this many sheets.

Working with sheetsSize of a sheet:number of columns: 16 384number of rows: 1048576Inserting a sheet:There are several ways how to do it:Click the button next to the last sheetUse the Shift+F11 keyboard shortcutHome tab Insert menu Insert Sheet

Removing a sheet:Right click the given sheet - Delete

Working with sheetsRenaming a sheet:Right click the given sheet - RenameMoving a sheet:Left click and drag the given sheet to the right place

Changing the tab colour:Right click the given sheet and choose Tab color

Working with cellsEach sheet consists of cells.Each cell has its address it is made by combining the row and column. Rows are labelled with numbers, columns with letters. The address of a cell is always displayed in the address bar.

Very often, it is needed to copy data in a column or row e.g. the days of a week, months, dates, numbers etc.Copying data in cells

Example: we want to insert into one column the months from January to DecemberInsert the first month into the first cell and then copy it into the remaining cells by dragging the bottom right corner of the cellThe same procedure is used for the days of a week or dates. When it is needed to copy numbers, it is necessary to type in the first two numbers (so that Excel knows what change should take place) and then select both numbers which are then copied into the other cells just like in the previous example.

Sometimes it is needed to copy a list of data which cannot be found in the standard installation of Excel. In such a case it is possible to add a custom list.Working with listsProcedure:1. Type the list you want to create in a column or row2. Excel application options Edit custom lists.3. Select the entered list Import. After that, the custom list is inserted and it is possible to copy it.

Create a new workbook and delete all sheets except for one and rename it to task. Change the tab colour to blue.In the task sheet, insert into columns A and B the days of a week (into A) and dates (into B) of the particular days of the current month.

Task

BARILLA, Ji, Pavel SIMR a Kvtue SKOROV.Microsoft Excel 2010:Podrobn uivatelsk pruka. Brno: Computer Press, 2010. ISBN 978-80-251-3077-3.Microsoft Office.MS Excel 2010 - vodn obrazovka[online]. 2010-11-15 [2011-12-29]. Sources