vaoig-12-02525-291r
TRANSCRIPT
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VAO
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Department of!
Veterans Affairs !
Administrative Investigation !of the FY 2011 !
Human Resources !
Conferences in Orlando, !Florida
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EXECUTIVE SUMMARY ............................................................................................................. i!!
Introduction......................................................................................................................................1 !!Results and Recommendations ........................................................................................................9!!
Issue 1 VA Leadership Failed To Provide Proper Oversight..........................................9!!
Issue 2 VA Employees Improperly Accepted Gifts ......................................................24!!
Issue 3 HR&A Exceeded CoS Authorization for the Conferences ...............................37!!
Issue 4 VA Inappropriately Conducted Pre-Planning Site Visits..................................39!!
Issue 5 Lack of Accountability and Control Over Conference Costs ...........................41!!
Issue 6 Inadequate Management of Interagency Agreements Terms and Costs ...........46!!
Issue 7 Contract Violations and Lack of Oversight Led to Excessive Costs and !Illegal/Wasteful Expenditures ...........................................................................49!!
Issue 8 Inappropriate Use of Government Purchase Cards ...........................................57!!
Appendix A Detailed Examination of Conference Expenditures ......................................... 61!!
Appendix B Prior Report Identified Weaknesses in VAs ADVANCE Program !Management ..................................................................................................... 78!!
Appendix C Potential Monetary Benefits in Accordance With Inspector General Act !Amendments .................................................................................................... 81!!
Appendix D VA Secretary Comments ................................................................................. 82!!Appendix E Affidavit of Mr. John U. Seplveda, September 25, 2012 ............................. 102!!Appendix F VAs HR Conference Agenda (July 2011) .................................................... 104!!Appendex G VAs HR Conference Agenda (August 2011) ............................................... 127!!Appendix H Federal Acquisition Regulation Citations ...................................................... 139!!Appendix I Office of Inspector General Contact and Staff Acknowledgments ................ 141!!Appendix J Report Distribution ........................................................................................ 142!!
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Conclusion
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Recommendations
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Conclusion
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Recommendations
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+#@=/V++&,X$==,)''+%">,"Y($%.,'M+,%+\','X+=*+,#/%'M&K, !==,@=)%%+",;/%0+(+%;+&,;/&'$%.,1!,/*+(,f56>666,+);M,X$==,(+[Y$(+,),;/%;+@',@=)%K,QM+,0/(#)',0/(,'M+,;/%;+@',@=)%,X$==,W+,@/&'+",/%,'M+,@/(')=,_'/,W+,"+*+=/@+"`,)%",X$==,W+,'M+,&)#+,)&,'M+,0/(#)',;Y((+%'=V,Y'$=$g+",0/(,;Y((+%',0$&;)=,V+)(,&YW#$&&$/%&K,,8/X+*+(>,)==,@=)%%+",;/%0+(+%;+&,;/&'$%.,1!,=+&&,'M)%,f56>666,+);M,X$==,W+,&YW#$''+",$%,),=Y#@e&Y#,+&'$#)'+,)&,@)(',/0,'M+,[Y)('+(=V,W($+0$%.,'/,'M+,:M$+0,/0,
7 , AY$")%;+,$&&Y+",Ha5Ea5675,
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,O)('V,(+*$+X,/0,1!2&,;/%0+(+%;+,@=)%%$%.>,+\+;Y'$/%>,)%",/*+(&$.M',@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
97/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,
)@@(/*)=,$0,WY".+')(V,'M(+&M/="&,)(+,;(/&&+"K, +\+;Y'$/%>,)%",/*+(&$.M',@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",,)%",'M+V,#Y&',)=&/,;/%"Y;',!0'+(,!;'$/%,9+*$+X&,_!!9`K,,!"#$%$&'()'$/%&,)%",L')00,,)%",/*+(&$.M',@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
98/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,hY&'$0V$%.>,)%",;/%"Y;'$%.,@(+e@=)%%$%.,&$'+,*$&$'&,0/(,;/%0+(+%;+&K,
:/%;Y(Z,,1!,X$==,;=)($0V,$%,);[Y$&$'$/%,@/=$;V,'M)',@(+e@=)%%$%.,&$'+,*$&$'&,)(+,%/',%+;+&&)(V,0/(,#)(N+',(+&+)(;M>,)&,'M+,;/%0+(+%;+,$%0/(#)'$/%,$&,.+%+()==V,)*)$=)W=+,/%e=$%+,/(,)','M+,(+[Y+&',/0,'M+,A/*+(%#+%',LYWh+;'eS)''+(,I\@+('K,,P/,'()*+=,X$==,W+,Y%"+(')N+%,@($/(,'/,;/%0+(+%;+,)@@(/*)=K,,O(+e!X)(",&$'+,*$&$'&,#)V,W+,)Y'M/($g+",WV,'M+,:/%'();'$%.,,"+&$.%)'+",O(/.()#,S)%).+(,_OS`>,)%",:,+\+;Y'$/%>, )%",/*+(&$.M', @/=$;$+&,
)%", @();'$;+>, ),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>, )%",,1!,X$==,+&')W=$&M,),&'()'+.$;)==V,&/Y(;+">,+%'+(@($&+eX$"+>,;/%0+(+%;+a+*+%',*+M$;=+K,QM$&,X$==,+%&Y(+,'()%&@)(+%',)%",;/%&$&'+%',(+[Y$(+#+%'&,);(/&&,'M+,+%'+(@($&+K,,-',X$==,)=&/,+%&Y(+,)&&$.%#+%',/0,'M+,)@@(/@($)'+,:,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
99/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,'()%&@/(')'$/%>,Si-I>,(+.$&'()'$/%>,#++'$%.,(//#>,)Y"$/,*$&Y)=>,@($%'+",#+"$)>,;/%'();'/(>,)%",;/%0+(+%;+,&;/Y'$%.,'($@,;/&'&K,,,'/,"+0$%+,'M+,&@+;$0$;,WY&$%+&&,(+[Y$(+#+%'&K,
$&&Y+",Ha5Ea5675,
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I\+;Y'$/%>,)%",,)&,)@@/$%'+",WV,'M+$(,/(.)%$g)'$/%&>,X$==,W+,(+&@/%&$W=+,0/(,+%&Y($%.,@(/@+(,)@@(/*)=&,0/(,+);M,;/%0+(+%;+,)(+,(+;+$*+">,;/&'&,)(+,(+;/("+">,)%",'/')=,+\@+%"$'Y(+&,"/,P,)#/%.,/'M+(,")'),)@@(/@($)'+,+\@+%"$'Y(+&K, +=+#+%'&K,,,
5 , !0'+(,B(",O)('V,(+*$+X,/0,1!2&,;/%0+(+%;+,
1!,
-
7/31/2019 VAOIG-12-02525-291R
100/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,'/,WY$=",'M+,")'),&'/().+,(+@/&$'/(V,'/,#++','M+,
&@+;$0$;,WY&$%+&&,(+[Y$(+#+%'&K,
!""$'$/%)==V>,'M+,@(/;+&&,)&,"$&;Y&&+",$%,(+;/##+%")'$/%,5D,X$==,)=&/,$%;/(@/()'+,[Y)('+(=V,#++'$%.&>,)','M+,:M$+0,/0,L')00,=+*+=>,'M)',X$==,)@@(/*+,;/%0+(+%;+&,$%,;/%;+@',)%",M/=",'M+,::,)%",
/*+(&$.M'>,@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",,@/=$;$+&>,)%",=)X&,./*+(%$%.,;/%0+(+%;+&>,'()$%$%.>,)%",#++'$%.&,)%",X$==,;+('$0V,'M)',;/%0+(+%;+,@(/@/&)=&,)(+,$%,=$%+,X$'M,(+.Y=)'$/%&,'M)',(+[Y$(+>,$%,@)('>,'M+,@(Y"+%',)%",+;/%/#$;)=,Y&+,/0,@YW=$;,0Y%"&K,
QM+,9:I,X$==,W+,(+&@/%&$W=+,0/(,;+('$0V$%.,'M)','M+,;/%0+(+%;+,X)&,+\+;Y'+",$%,=$%+,X$'M,)==,(+=+*)%',(+.Y=)'$/%&,)%",@/=$;$+&K,,QM$&,$%;=Y"+&,+%&Y($%.,'M)',%/,0Y%"&,X+(+,Y&+",0/(,$#@+(#$&&$W=+,@Y(@/&+&K,
7 , AY$")%;+,$&&Y+",Ha5Ea5675,
5 , !0'+(,B(",O)('V,(+*$+X,/0,1!2&,;/%0+(+%;+,@=)%%$%.>,+\+;Y'$/%>,)%",/*+(&$.M'>,@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",,+\+;Y'$/%>,)%",/*+(&$.M'>,,@/=$;$+&,)%",@();'$;+>,),
b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
101/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,WV,%)#+>,$%"$*$"Y)=&,%++"+",/%&$'+,0/(,;/%0+(+%;+,&Y@@/(',W+0/(+,/(,)0'+(,'M+,;/%0+(+%;+,)%",'M)','M$&,"+&$.%)'$/%,W+,@(/*$"+",'/,'M+,'()*+=+(,0/(,$%;=Y&$/%,$%,'M+$(,'()*+=,(+;+$@'&K,
:/%;Y(Z,!&,@)(',/0,'M+,;(+)'$/%,/0,'M+,9:I2&,(/=+>,),.Y$")%;+,"/;Y#+%',M)&,W++%,"+*+=/@+",'/,M+=@,'M+,9:I,+%&Y(+,'M)','M+,*)=Y+,/0,+\@+%"+",@YW=$;,0Y%"&,$&,W+$%.,#)\$#$g+"K,,,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
102/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,'/,$%;=Y"+, (+[Y$(+#+%'K,);;/Y%',0/(,;/&'&,)&&/;$)'+",X$'M, $%*/$;+&K,!&,@)(',/0,'M+,0++,@)$",'/,'M+,&+(*$;$%.,+);M,&$%.=+,;/%0+(+%;+,+*+%'K, ).+%;V>,(+;/%;$=$)'$/%,/0,$%*/$;+&,0/(,+);M,
;/%0+(+%;+,+*+%',&M/Y=",W+,);;/#@=$&M+",WV,'M+,&+(*$;$%.,).+%;V>,;+('$0$+">,)%",@(/*$"+",)&,),"+=$*+()W=+,'/,'M+,1!K,
QM+,8+)",/0,:/%'();'$%.,!;'$*$'V,_8:!`,$%, 8:!,(+*$+X,)%",;//("$%)'$/%,X$'M,'M+,O(/.()#,S)%).+#+%', ;/((+;'$*+,);'$/%,)&,, 347BK,,,;/%0+(+%;+,XM+(+$%,;/&'&,'/,1!,+\;++",f766J`,)%",@(/*$"+,;/((+;'$*+,);'$/%,)&,%+;+&&)(VK,
$+!@1C?441FDJ3H?F!
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WV,'M+,&+(*$;$%.,).+%;V>,;+('$0$+">,)%",@(/*$"+",)&,),"+=$*+()W=+,'/,'M+,1!K,
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-
7/31/2019 VAOIG-12-02525-291R
103/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,)%", -%'+.()'+",666K,,1!,X$==, 5`, !0'+(,B(",O)('V,f5D>666,(+;+$*+,),=+.)=,)%", (+$%0/(;+,'M$&,(+[Y$(+#+%',$%,'M+,'()$%$%., (+*$+X,/0,1!2&,'+;M%$;)=,(+*$+XK, @(/*$"+",'/,;/%'();'$%.,/00$;+(&,XM/,)(+,')&N+", ;/%0+(+%;+,
'/,)X)(",)%",)"#$%$&'+(,M/'+=,;/%'();'&K, @=)%%$%.>,+\+;Y'$/%>,)%",
-%,)""$'$/%>,'M+,)@@/$%'#+%',/0,)%,9:I,$&, /*+(&$.M'>,@/=$;$+&,$%'+.()=,'/,+%&Y($%.,/W')$%$%.,'M+,W+&',*)=Y+,0/(, )%",@();'$;+>,),@YW=$;,0Y%"&K,,,")'+",kY=V,B6>,5665K,
-%,'M+,;)&+,/0,'M+,(+&@/%&$W=+,)%", ,)@@(/@($)'+,
;/((+;'$*+,);'$/%,M)&,W++%,')N+%>,'/,$%;=Y"+,(+#/*)=,/0, X)(()%'>,(+"Y;'$/%,$%,@Y(;M)&$%.,)Y'M/($'V>,)""$'$/%)=,/*+(&$.M',(+*$+X&>,)%",(+0+(()=,'/,'M+,,)""$'$/%)=,
/*+(&$.M',(+*$+X&>,)%",(+0+(()=,'/,'M+,,)%",/*+(&$.M',@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
104/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,'/,$%;=Y"+,(+#/*)=,/0, X)(()%'>,(+"Y;'$/%,$%,@Y(;M)&$%.,)Y'M/($'V>,)""$'$/%)=,/*+(&$.M',(+*$+X&>,)%",(+0+(()=,'/,'M+,,)%",/*+(&$.M'>,@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",,[Y)%'$'V>,"+=$*+(V>,/(,/'M+(,'+(#&,)%",;/%"$'$/%&,/0,),;/%'();'K,
:/%;Y(Z,,!&,@)(',/0,'M+,;(+)'$/%,/0,'M+,9:I2&,(/=+>,),.Y$")%;+,"/;Y#+%',M)&,W++%,"+*+=/@+",'/,M+=@,'M+,9:I,+%&Y(+,'M)','M+,*)=Y+,/0,+\@+%"+",@YW=$;,0Y%"&,$&,W+$%.,#)\$#$g+"K,,,0/(,+%&Y($%.,'M)',)%,)@@(/*+",;/%0+(+%;+,/(,'()$%$%.,+*+%',$&,
+\+;Y'+",X$'M,&'($;',)"M+(+%;+,'/,)==,)@@=$;)W=+,(+.Y=)'$/%&,)%",@/=$;$+&K,,!&,@)(',/0,'M$&>,'M+,9:I,&M)==,+%&Y(+,'M)',/%=V,@(/@+(=V,X)(()%'+",:,/%=V,),X)(()%'+",:/%'();'$%.,,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",
-
7/31/2019 VAOIG-12-02525-291R
105/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,'/,$%;=Y"+,(+#/*)=,/0, X)(()%'>,(+"Y;'$/%,$%,@Y(;M)&$%.,)Y'M/($'V>,)""$'$/%)=,
/*+(&$.M',(+*$+X&>,)%",(+0+(()=,'/,'M+,,)%",/*+(&$.M'>,@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,
I\+;Y'$/%>,)%",,@/=$;$+&,)%",@();'$;+>,),b:/%0+(+%;+,O=)%%$%.>,I\+;Y'$/%>,)%",,XM$;M,(+[Y$(+,,'M+,,)%",:/%&'(Y;'$/%,#/%$'/(&,;/#@=$)%;+,*$),+:SL,)Y"$'&,)%",!e75B,(+*$+X&K,,P/%e;/#@=$)%;+,
7&
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1!,
-
7/31/2019 VAOIG-12-02525-291R
106/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,)""$'$/%)=,/*+(&$.M',(+*$+X&>,)%",(+0+(()=,'/,'M+,,XM+'M+(,'M+,);'$/%&,$%,
[Y+&'$/%,)(+,()'$0$)W=+,$&,&YWh+;','/,'M+,"+'+(#$%)'$/%,WV,'M+,)@@(/@($)'+,8+)",/0,:/%'();'$%.,!;'$*$'V>,&YWh+;','/,)"*$;+,WV,),;/%'();'$%.,/00$;+(,)%",=+.)=,(+*$+XK,
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-
7/31/2019 VAOIG-12-02525-291R
107/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,666K,,L+%$/(,O(/;Y(+#+%',I\+;Y'$*+,_LOI`,
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%/'+",'M)','M+(+,$&,%/,b'()%&0+(,)Y'M/($'Vc,0/(,;/%'();'$%.,/00$;+(,X)(()%'&K,,U)(()%'&,)(+,&@+;$0$;,'/,'M+,)&&$.%+",;/%'();'$%.,/00$;+(2&,/(.)%$g)'$/%,)%",'M+,=$#$')'$/%&,%/'+",$%,'M+,X)(()%',=)%.Y).+K,
$+!@1C?441FDJ3H?F!
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-
7/31/2019 VAOIG-12-02525-291R
108/150
!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,,XM$;M,$%;=Y"+&,1!?T,@Y(;M)&+,;)(",M/="+(&>,'/,+%&Y(+,'M+$(,+#@=/V++2&,@Y(;M)&+,;)(",'()$%$%.,X)&,;Y((+%'K,,O)(',/0,'M$&,'()$%$%.,)""(+&&+&,'M+,$#@+(#$&&$W$=$'V,/0,&@=$''$%.,@Y(;M)&+&K,,LY@+(*$&/(&,X+(+,)=&/,(+#$%"+",'M)','M+V,;)%,"$(+;',(+0(+&M+(,'()$%$%.,)&,'M+V,&++,0$'K,
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)%",+%"&,/%,@).+,7K, -,0Y==V,Y%"+(&')%",'M+,;/%'+%'&,/0,'M+,+%'$(+,&')'+#+%',
#)"+,WV,#+K, QM+,&')'+#+%',$&,'(Y+K ,-,M)*+,#)"+,'M$&,&')'+#+%',0(++=V,
X$'M/Y',M/@+,/0,W+%+0$',/(,(+X)(">,X$'M/Y','M(+)',/0,@Y%$&M#+%'>,)%",
;/+(;$/%>,Y%=)X0Y=,$%0=Y+%;+>,/(,Y%=)X0Y=,$%"Y;+#+%'K,,
OIG Response to the Seplveda Affidavit:
Mr. Seplveda was interviewed by three OIG employeestwo senior administrative
investigators and an audit manageron August 16, 2012. The interview was under oath and
audio-recorded. As with all such interviews, OIG provided Mr. Seplveda an opportunity tosupplement, amend, or correct his testimony at that time or after the interview. During this
interview, Mr. Seplveda made the false statement described in our report. Since the interview,
Mr. Seplveda has not contacted the OIG. OIG first saw the affidavit of Mr. Seplveda onSeptember 26, 2012, when the VA General Counsel met with the Inspector General. The
affidavit was not made to OIG staff, and we had no opportunity to question Mr. Seplveda aboutit. The affidavit is dated September 25, 2012, which was 8 days after OIG had provided sworn
testimony of all witnesses concerning the false statement issue. The content and circumstancessurrounding the submission of the affidavit do not provide any reason for OIG to change any
findings in the report, and we decline to do so.
1!,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
-
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,
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!"#$%$&'()'$*+,-%*+&'$.)'$/%,/0,1!2&,34,5677,89,:/%0+(+%;+&,$%,