Prepared byBeverley Lashley

Project Co-ordinator

CARDINCaribbean Disaster Information Network

Kingston, Jamaica

Final Report

on theNeeds Assessment

Survey

CONTENTS

1. INTRODUCTION ……………………………………………………………… 1

2. METHODOLOGY ……………………………………………………………………..1

3.1 PROBLEMS ………………………………………………………………. 2Non-ResponseGeography and LanguageI. Structure

3.2 DATA ENTRY ANALYZED…………………………………………………………..2

4. FINDINGS ……………………………………………………………………………. 3 - 17

5. CONCLUSIONS AND FINDINGS ………………………………………………...15 -16

SUMMARY FINDINGS …………………………………………………………….. 16

5.1 TECHNOLOGY ………………………………………………………………………. 165.1.1 Software 165.1.2 Access to Computers165.1.3 Facsimile 175.1.4 Internet Access 175.1.5 Telecommunications Facilities 17

5.2 DATABASE CONSTRUCTION …………………………………………………….17

5.3 GEOGRAPHICAL COVERAGE …………………………………………………… 17

5.4 VISBILITY AND SUSTANABILTY ……………………………………………… 17

APPENDIX

FINAL REPORT ON THE NEEDS ASSESSMENT SURVEY

JULY 2000CARIBBEAN DISASTER INFORMATION NETWORK

(CARDIN)

1 INTRODUCTIONThe report details the findings of a Needs Assessment Survey that was undertaken by the Caribbean Disaster Information Network Secretariat, to identify the needs of Caribbean disaster organizations and to ascertain their situation as it relates to the collection, organization and dissemination of the disaster information. The survey covered within the English, French, Dutch and Spanish speaking countries.

This survey is important and timely as the Caribbean region is prone to natural disasters such as hurricanes, volcanic activity, mud slides, construction infrastructural problems and chemical disasters from industrial sites, and information on these occurrences is not widely available for pre-disaster preparedness or post disaster mitigation. These disasters generate reports and publications, which governments and researchers are sometimes not aware of, causing costly duplication of effort. No study of this nature has been conducted in this region and hence the importance of the findings to assist in disaster information dissemination and by implication disaster preparedness within the region.

The objectives of the survey was to: Ascertain the names and addresses and other relevant information on organizations that collect and

disseminate disaster related information. Identify the level of training needed Determine the state of telecommunication capabilities and access to, and availability of computers Identify agencies willing to participate in of CARDIN.

The research was funded by the European Community Humanitarian Office (ECHO) which is presently funding eleven other projects within the Caribbean. The findings will assist in the exchange and dissemination of disaster information throughout the Caribbean, which is a major objective of ECHO, and will help provide critical data for developing and expanding a viable Caribbean Disaster Information Network.

2 METHODOLOGY A standardized questionnaire was the data collection instrument used to determine the disaster-related information needs of the region, identify the level of training required by organizations and identify disaster-related agencies willing to participate in the network, determine the state of the telecommunication infrastructure and the access and availability of computers. Appendix I shows the text of the questionnaire. It was distributed to all National Libraries and National Disaster Coordinators across the Caribbean and organizations involved in disaster preparedness, mitigation or any aspect of disaster management.

The questionnaire was divided into four parts. Questions 1 –10 sought general background information about the organization.

Questions 11 –15 were specific to personnel and resources of the organization.

Questions 15 –18 were aimed at assessing the technology (computer, telecommunication and server) needs.

Questions 19 – 30 sought to establish an information profile of organizations, which have an Information Center or Library. Question seek information on the number of years in operation, of staff employed, types of information sources collected, the languages that the documents are in, the services offered, the clientele and their level of awareness and the annual budget.

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Question 30 is an important one as it seeks information on the disaster-related programmes and linkages.

Questions 31 – 32 sought to establish interest in participating in the proposed CARDIN programme and provide an opportunity for respondents to provide feedback which could be useful for the creation and development of the proposed Caribbean Disaster Information Network.

3.1 PROBLEMS WITH THE SURVEY(1) Non- Response:Two hundred and ninety one (291) questionnaires were distributed between April and June 1999, with only thirty-nine (39) completed as at September 1999. As a result an extension in fieldwork period was made to November 1999, and a further effort of solicitation through posting on the DIPECHO web site, and distribution through contacts in Haiti, Martinique, St Maarten, St Martin, Cuba and the Dominican Republic had to be undertaken. A further 349 questionnaires were distributed with only 42 returned. A preliminary report was prepared in January and a second promotional drive was undertaken between February- June 2000 to increase the response rate, however this resulted in 66 more questionnaires being returned from a distribution of an additional 181. In total 530 questionnaires had been distributed with only 108 responses.(2) Geography and Language:

The geographical location and spread of the 31 islands coupled with the language barriers hindered the effective administration of the questionnaires. Spanish, French, Dutch and English are the languages spoken. The questionnaire was produced in English and translation time and cost, were problems in the speedy completion of questionnaires. The Latin American Centre for Disaster Medicine (Centro Latin Americano de Medicine de Desastres, CLAMED) translated the questionnaire into Spanish and administered it throughout Cuba.

(3) Structure

The structure of the questionnaire was somewhat weak as evident in the ambiguities in answering. For example there was no specific question which asked, “What are the training needs of your organization” The training needs could only be ascertained from questions, which asked “What are the levels of personnel employed/required by the organization? With no pilot test or pre-test done, such problems were to be expected. Time and budget did not however allow for such refinements.

3.2 DATA ENTRY AND ANALYSED

The software programme Microsoft Access was utilized to create a database. A screen interface was designed to enter the data from the questionnaire into the Microsoft Access database. The data were analyzed using the SPSS PCT package and Microsoft Access to a smaller extent.SPSS was used to generate frequencies and cross tabulations, while Access was used to generate administrative information on the organizations and to determine agencies without adequate computers to meet client needs.

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4 FINDINGSQuestions 1 – 10, the findings reported here related to a very small proportion of the proposed sample. Only 108 organizations completed the questionnaire, representing 20.3% of the targeted sample. Supporting letters sent to encourage responses are given in Appendix 2.

Questions 11 – 13 sought information on the qualifications of the currently employed personnel of the organizations, their familiarity with certain computer software the type of word processing currently used.

Question 14 was a two-fold question. It asked whether the organization produced disaster-related information and whether they had publications that were for sale and/or for free distribution. Just over one half of the responding organizations (53.8%) reported producing disaster-related information. The vast majority of publications were produced for free distribution.

Question 15 sought information on access to computers and LAN servers. Some 36 organizations, representing 33.3% of the respondents, reported having access to a LAN server. Less than 48% (52) stated that the computers were adequate to meet the needs of the clients. Table 1 reflects the organizations reporting inadequate computers to met the needs of their clients.

Table 1 Access to computers and LAN servers

Name of Organization Access To LAN Server Access To ComputersA.F. Library: Bahamas No Yes

A.P.U.A.: Antigua and Barbuda No Yes

ABDF Coast Guard: Antigua and Barbuda No Yes

Anguilla Library Service: Anguilla No Yes

Antigua & Barbuda Defence Force: Antigua Yes Yes

Antigua State College: Antigua No No

Archives Nationales D'Haiti: Haiti No Yes

Barbados Red Cross: Barbados Yes Yes

Belize Archives Department: Belize Yes Yes

C.C. Sweeting Jr. High School: Bahamas No Yes

C.R. Walker High School: Bahamas No Yes

Cable and Wireless Jamaica Media Resource Centre: Jamaica No Yes

Canaries Library: St. Lucia No No

Caribbean Disaster Emergency Response Agency: Barbados Yes Yes

Castries Public Library: St. Lucia Yes Yes

Central Bank of Belize: Belize Yes Yes

Central Bureau of Statistics: Netherlands Antilles No Yes

Central Emergency Relief Organization: Barbados Yes Yes

Central Statistic Department: St. Lucia Yes Yes

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Name of Organization Access To LAN Server Access To Computers

Civil Defense Commission: Guyana No Yes

Communication Task Force of (NEMA): Trinidad & Tobago No Yes

Consulting Engineers Partnership Ltd.: Barbados No Yes

Caribbean badPlanning for Adaptation to Global Climate Change Yes Yes

(CPACC): Baros

Curacao Tourism Development Bureau: Curacao Yes Yes

Defensa Civil: Dominican Republic No Yes

Department of Archives: Barbados Yes Yes

Department of Development Cooperation: Netherlands Antilles No Yes

Department of Health: Netherlands Antilles No Yes

Direction De Protection Civille: Haiti No Yes

Dominica Red Cross: Dominica Yes Yes

Emergency Department: Monsterrat No Yes

Environment Division: Antigua No Yes

Fisheries Division: Antigua and Barbuda No Yes

Gleaner Company: Jamaica No Yes

GROS-ISLET Public Library: St. Lucia No No

Information Division, Office of the Prime Minister: Trinidad & Tobago No No

Jamaica Conservation & Development Trust Resource Centre: Jamaica No Yes

Jamaica Institute of Engineers: Jamaica No Yes

Jamaica Maritime Institute: Jamaica Yes Yes

Jamaica Observer: Jamaica No Yes

Jamaica Public Service Co.: Jamaica Yes Yes

Jamaica Red Cross: Jamaica No Yes

Latin American Centre for Disaster Medicine: Cuba No Yes

L.W. Young High School: Bahamas No Yes

Medical Library, Ministry of Health: Trinidad & Tobago No Yes

Meteorological Office: Antigua No Yes

Meteorological Services: Jamaica Yes Yes

Micoud Library: St. Lucia No No

Ministry of Agriculture: Jamaica No Yes

Ministry of Agriculture: Antigua No Yes

Ministry of Commerce: Industry & Consumer No YesAffairs: St. Lucia

Ministry of Education Central Library: St. Lucia No Yes

Ministry of Education Department: Bahamas No Yes

Ministry of Finance & Planning: Sustainable Development Yes Yes

Science and Technology: St. Lucia

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Name of Organization Access To LAN Server Access To Computers

Ministry of Health: Trinidad & Tobago No Yes

Ministry of Health: Barbados No Yes

Ministry of Health: Jamaica Yes Yes

Ministry of Health: Monsterrat No Yes

Ministry of Home Affairs: Barbados No Yes

Monchy Public Library: St Lucia No No

National Emergency Management Agency (NEMA): Trinidad & Tobago Yes Yes

National Archives: Netherlands Antilles No Yes

National Disaster Office: Grenada No Yes

National Documentation Centre: St Vincent No Yes

Communication Task Force of NEMA: Trinidad & Tobago No Yes

National Emergency Org: St. Vincent & The Grenadines No Yes

National Library Information System Authority: Trinidad & Tobago Yes Yes

National Library of Jamaica No Yes

National Library Service: Barbados No Yes

National Office of Disaster Services: Antigua No Yes

National Water Commission: Jamaica Yes Yes

Natural Resources Conservation Authority: Jamaica No No

NSWMA: Antigua No Yes

Organization of Eastern Caribbean States OECS: St. Lucia Yes Yes

Office of Disaster Preparedness: British Virgin Islands Yes Yes

Office of Disaster Preparedness: Jamaica No Yes

Office of Disaster Preparedness: St. Lucia Yes Yes

Office of the Prime Minister: Jamaica Yes Yes

Public Relations Department: Curacao No Yes

Red Cross: Curacao Yes Yes

Refineria Isla (Curacao) N.A. Yes Yes

Royal Monsterrat Police: Monsterrat No Yes

Sathya Sai Baba: Dominican Republic No No

Scientific Research Council : Jamaica Yes Yes

SMC Library: St. Lucia No No

Sociedad Cubana de Medicina Veterinaria para Casos: Cuba No Yes

St Andrew's School: Nassau, Bahamas No Yes

St. Lucia National Trust Yes Yes

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Name of Organization Access To LAN Server Access To Computers

St. Lucia Red Cross No Yes

Sun Marketing INC.: Jamaica/Trinidad & Tobago No Yes

T&T Meteorological Service: Trinidad & Tobago No Yes

The Antigua Public Library: Antigua No No

The Salvation Army: Trinidad & Tobago No Yes

Town and Country Planning Division: Trinidad & Tobago No Yes

Trinidad & Tobago Defence Carib. Info Sharing Net Yes Yes

Trinidad & Tobago Police Service Yes Yes

Turks and Caicos Government No Yes

Unit for Disaster Studies: UWI, Jamaica No Yes

University of the West Indies Main Library: Jamaica Yes Yes

University of Guyana Library No Yes

USAID/OFDA: Jamaica Yes Yes

Vieux-Fort Comprehensive: St. Lucia No Yes

United Nations Development Programme: Barbados Yes Yes

Water Resources Authority: Jamaica Yes Yes

Question 16 required information on available telecommunication facilities, as this knowledge could assist the network in conducting meetings via teleconferencing or faster modes of communication. Some 79.6% (86) have facsimile available. Telephones were available to 88% (95). Approximately 81.5% of 88 organizations have Internet transmission facilities but only 6 have hardwired facilities. Only 8 organizations (7.4%) have teleconferencing facilities available.

Question 17 sought to determine whether their organizations had databases and whether any were devoted to disaster related information. Only 56 agencies reported databases devoted to disaster related information. Only 8 indicated the number of records, these ranged between 2 and 2,353. (see Table 2)

Table 2 Agencies With Databases Devoted To Disaster Related Information

Name of Organization Country Number of Records

National Office of Disaster Services Antigua 3

L.W. Young High School Bahamas 2

Caribbean Disaster Emergency Response Agency Barbados 2353

Central Emergency Relief Organization Barbados 285

Latin American Centre for Disaster Medicine Cuba 700

Sociedad Cubana de Medicina Veterinaria para Casos Cuba 260

Sun Marketing INC. Trinidad & Tobago 4000

Office of Disaster Preparedness: St. Lucia St. Lucia 7

Question 18 elicited information on database construction, the software and methodology which was

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being used. Some 24.1% (26 organizations) used CDS/ISIS. 2.8% (3 organizations) used Inmagic. 9.3% (10 organizations) use GIS. 31.5% (34 organizations) use Microsoft Access. Although the question did not elicit as accurate a response as would have been preferred, the fact that only 24.1% of organizations used CDS/ISIS is a concern since, this is the structure being used for CARDIN’s master database. The database format used is as follows:

5.6% (6) used UNISIST6.5% (7) used LILACS4.6% (5) used MARCUNIMARC is not being used by any organization.

Question 19 sought to establish whether organizations have an Information Centre/Library or a small in-house collection on disaster related information (see Table 3). Some 62% or 67 organizations have an information centre or library. Some 52 organizations, representing 48.1% have small in-house collections on disaster related information. This means that some organizations had both an information centre or Library and small in-house collection on disaster related information and the implication is that there is a resource base to build on.

Question 20 – 23 asked for information on the length of the operation of the Documentation Centre or Library, the source of funding and annual budget, the number of persons employed in the Centre or Library. Table 3 below presents the information collected. The National Library Service of Barbados was the agency with the longest years in operation some 152 years and the largest annual budget of B$3.3 million. The National Library Information System Authority, Trinidad has the largest staff complement of 250 persons.

Table 3 Administrative Information On The Organizations Name of Organization Country Centre/Library In-House Yrs # Staff Source of Funding Annual Budget

Antigua State College Antigua Yes Yes 23 - Government $400,000.00

Environment Division Antigua Yes No 15 years 1 Government $30,000.00

Ministry of Agriculture; Antigua Antigua Yes No 20 years 2 Government

National Office of Disaster Services Antigua No No 3 years -

The Antigua Public Library Antigua No No over a 100 years 11 Government Treasury $200,000.00

Fisheries Division Antigua and Barbuda Yes Yes 1 year -

A.F. Library Bahamas No Yes 6 -

C.R. Walker High Bahamas Yes No 3 1 School Board

L.W. Young High School Bahamas Yes Yes 3 1 School Board

Caribbean Disaster Emergency Barbados Yes Yes 1 - Project+Administrative FundsResponse Agency

Central Emergency Relief Organization Barbados Yes Yes 10 years 5 Government Funded $10,000.00

CPACC Barbados Yes No 1+ - Operational $500.00

Department of Archives Barbados Yes Yes 34 19 Government $0.00

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Name of Organization Country Centre/Library In-House Yrs # Staff Source of Funding Annual Budget

National Library Service Barbados Yes No 152 81 Government $3,300,000.00

Central Bank of Belize Belize Yes No 6 years - Self $25,000.00

Office Of Disaster Preparedness: BVI British Virgin Islands No Yes 5 Years 1 Office Annual Budget $900.00

Latin American Centre for Disaster Medicine Cuba Yes Yes 5 months 4 State & Projects

Sociedad Cubana de Medicina Cuba Yes No 1 year 1 Self financed $4,500.00Veterinaria para Casos

Red Cross Curacao No Yes 10 1 Donations

Refineria Isla (Curacao) N.A. Curacao Yes No Over 50 yrs 2

Civil Defense Commission Guyana No Yes 3 months - Government

University of Guyana Library Guyana No No 34 years 80 Government

Archives Nationales D'Haiti Haiti Yes No 3 2 Government $2,000.00

Cable and Wireless Jamaica Media Jamaica Yes Yes 19 4 Cable & Wireless (Jamaica) Ltd. $1,200,000.00Resource Centre

Gleaner Company Jamaica Yes No 0 8

Jamaica Conservation & Development Jamaica Yes No 3 years 2 EFJ Trust Res. Cent

Jamaica Institute of Engineers Jamaica Yes Yes 10 years 1 CIDA, Membership dues

Jamaica Maritime Inst. Jamaica Yes Yes 18 years 4 GOJ/JMI

Jamaica Public Service Co. Jamaica Yes No 6 years 1 Company funds

Jamaica Red Cross Jamaica Yes Yes 8 years -

Meteorological Services Jamaica Yes Yes 7 years - Government; Int’l Organization $383,481.00

Ministry of Agriculture Jamaica Yes Yes 122years 6 Government $1,600,000.00

Ministry of Health-Jamaica Jamaica Yes Yes 20 years 4 Organization

National Water Commission Jamaica Yes Yes 1 Company's budget $150,000.00

Natural Resources Conservation Jamaica Yes Yes 0 3 NRCA BudgetAuthority

Office of Disaster Preparedness: Jamaica Yes No 18 years 1 GovernmentJamaica

Office of the Prime Minister Jamaica Yes Yes Being organized 1 Government BudgetScientific Research Council Jamaica Yes No 39 years 6 Government $2,500,000.00

Unit for Disaster Studies Jamaica Yes Yes 12 years -

USAID/OFDA Jamaica Yes Yes 5 years -

Water Resources Authority Jamaica Yes Yes 1 year 2 Government $2,400,000.00

Sun Marketing INC. Jamaica/ Trinidad No Yes 7 years 8 sponsorship $100,000.00

Emergency Department Monsterrat No Yes 2 years 1 Recurrent Budget

VNDP Barbados Yes Yes 12 years -

Department of Health Netherlands Antilles No Yes 5 Yrs - Government Budget

National Archives Netherlands Antilles Yes No 1 Government

Castries Public Library St. Lucia Yes Yes 18 years 23 Ministry of Education/Budget

Central Statistic Department St. Lucia Yes No over 40 years 2 Recurrent Expenditure $1,600,000.00

GROS-ISLET Public Library St. Lucia Yes Yes over 25 years 2 Government

Micoud Library St. Lucia Yes Yes 12 yrs 2 Government

Ministry of Education Central Library St. Lucia Yes No - Government

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Name of Organization Country Centre/Library In-House Yrs # Staff Source of Funding Annual Budget

Office Of Disaster Preparedness: St. St. Lucia Yes Yes 10 years - GovernmentLucia

SMC Library St. Lucia Yes Yes 1 Government

Vieux-Fort Comprehensive St. Lucia Yes Yes over 20 years 2

National Documentation Centre St. Vincent No No 17 years 2 Government

National Emergency Org St. Vincent & The Yes Yes 10 years - None requiredGrenadines

Medical Library Trinidad Yes Yes 34 yrs - Government

Ministry of Health Trinidad Yes Yes over 25 years - Government

National Library Information System Trinidad Yes No 100 years+ 250 GovernmentAuthority

T&T Meteorological Service Trinidad & Tobago No Yes 50 yrs + - Government owned Met service

Trinidad & Tobago Defence Caribbean Trinidad & Tobago No Yes 1 Week -Info SharingNet.

University of the West Indies Main Trinidad and Tobago Yes No 80 UWILibrary

Consulting Engineers Partnership Ltd. Trinidad/Grenada/ Yes Yes 34 years 2 in house Barbados/Dominica

Question 24 required the types of information sources and data that were being collected and the stated organizations. Organizations were also asked to state the approximate size. Non- response on size of the collections was extremely high, preventing any further analysis. Not surprising was the fact that the majority of the organizations collected books (55.6%) and journals (56.5%).

The breakdown of the material is as follows:52 organizations collected government documents, some 41 organizations (38%) maps, 30 agencies numerical data; 26 audio material; 26 machine-readable material and 14 microforms.Question 25 required the main language of the collection. For 72 organizations or 66.7%, the main language of the collection was English. Only 3 organization collected information in Spanish. Two in French and three in Dutch. The response from 28 organizations was not forthcoming.Question 26 focussed on the services offered and their costs. The figures below indicate the services offered.

Table 4 Types of Services Offered

Type Of Services No of Organizations

LoansReading RoomInterlendingDocument DeliveryBibliographic searchDocument ReproductionIn house database accessOnline Database AccessInternet search

It is seen that the majority offers reading room and document reproduction services only and this has negative implications for loans. An interlibrary loan policy may be necessary to facilitate the loan of documents between members of CARDIN.

Question 27 sought to identify the main users of the Documentation Centre/Library. This was a multiple response question. The main users were school children (41 organizations). 35 organizations indicated that the general public was the main user, while 21 organizations indicated Planning Units as their main users; 29 indicated government agencies. For only 9 organizations, the main users were statistical institutions.

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Question 28 was designed to elicit information on the methods used to make the general public aware of the existence of the Centre/Library. Fourteen organizations promoted the existence of the Centre/Library through brochures, 13 organizations used web sites, 11 utilized newspapers, 10 promoted through public education and 6 through the electronic media. It is obvious that the web site is becoming a popular means of promotion for communication.Organizations were asked if there is a need for a Public Education Programme, and were also asked to provide for implementation. Table 5 gives the information.

Table 5 Suggestions For The Implementation Of A Public Awareness Program

Name of Organization Country Suggestions For Public Education National Office of Disaster Services Antigua Hazard specific: Mitigation, Preparedness (Data

Packages)

for school, home, work place, Public gathering

The Antigua Public Library Antigua TV spots, Flyers. Newspaper Articles

Antigua & Barbuda Defence Force Antigua & Barbuda Through the Media, Community Awareness Programmes, Public Presentations

C.R. Walker High Bahamas Through the Ministry of Education

L.W. Young High School Bahamas Through government policies and funding

Caribbean Disaster Emergency Response Barbados Promotion of DOC Centre through web siteAgency

Central Emergency Relief Organization Barbados Publication of information in the various areas

CPACC Barbados It is being implemented through the development of a public awareness and information Dissemination strategy with focus on policy makers, media and School children

Department of Archives Barbados More radio and television programmes and newspaper articles, interviews to sensitize the public as to the role and functions of the institution

Office of Disaster Preparedness: BVI British Virgin Islands One exists already

Latin American Centre for Disaster Medicine Cuba Through conferences, events, workshops, television advertisments, news articles,

Sociedad Cubana de Medicina Veterinaria Cuba We wish to start a Public Education Program with para Casos School Children near the centre as a first step to show what veterinarians are doing to mitigate damages? caused by disasters.

Red Cross Curacao Communication & Schools

Refineria Isla (Curacao) N.A. Curacao communication and school

Cable and Wireless Jamaica Media Jamaica The Library is specifically for the company's members of staffResource Centre and to assist the company to achieve the objectives.

However, we undertake an enormous amount of research on behalf of CXC students, UTEC and University students as many of their projects relate to telecommunications.

Name of Organization Country Suggestions For Public Education

Gleaner Company Jamaica It could be implemented by way of TV advertisement or news media

Jamaica Maritime Institute Jamaica Using a multi media approach, making it simple to understand, practical and easy to execute

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Jamaica Red Cross Jamaica Production of fliers, brochures & posters Development of Videos for use in communities

Meteorological Services Jamaica Through printing of brochures, participation in exposition, use of television and radio

Ministry of Agriculture Jamaica A lack of resources has affected the promotional activities. There is a need to remain viable in these harsh economic times

Scientific Research Council Jamaica Open DaysExhibitions

Water Resources Authority Jamaica Through newsletter and lectures in school. Post news on Web site of Agencies, create committees

Emergency Department Monsterrat Strong reliance on radio and print material

VNDP Barbados Ms Anne Forrester By making it public through the media

Department of Health Netherlands Antilles Organize lectures / Workshops in community

Castries Public Library St. Lucia Through our summer programme2. Exhibitions inviting schools and public3. Ministry newsletter

Micoud Library St. Lucia Discussions on various topics in the Library

SMC Library St. Lucia Repeated short talks on TV, Radio in English/Patois, and a weekly short column in the newspaper

National Emergency Org St. Vincent & The Grenadines Use of the media; Public Lectures; Seminars; workshops, etc

National Library Information System Trinidad Employment of a Public Relations OfficerAuthorityT&T Meteorological Service Trinidad & Tobago Lectures to schools -Primary, secondary and tertiary -

clubs, NGO's, etc

University of the West Indies Main Library Trinidad and Tobago If the library is to become a focal point then yes

Suggestions given for the implementation of a public education programme ranged from making use of web sites to direct interface with the public through open day, lectures, exhibitions, workshops and seminars

Question 29: More than one-half (46.3%) of the 50 agencies that answered whether a Public Education Program was needed answered affirmative.

Question 30: Organizations were asked to list the disaster-related programmes in which the centre/library is a participant. Table 6 reveals the programmes.

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Table 6 Participation In Disaster Related Programmes

Name of Organization Country ProgrammesAnguilla Library Service Anguilla Natural disaster committee, Public relations committee

L.W. Young High School Bahamas Red Cross, Bahamas Meteorological Centre

Central Emergency Relief Organization Barbados OAS, PASO, DIPHCHO, CFDA, CDERA, UN

Latin American Centre for Disaster Medicine Cuba Civil Defence, CRID, OPS, CRUZ ROSA

Jamaica Maritime Institute Jamaica Jamaica Response to marine oil spill and cleanup, Carriage of Dangerous Goods at Sea, Prevention of Marine Pollution (MARPOL) Marine & Maritime Safety, Disaster Management at the National and Branch LeCommunity Based Disaster Preparedness Program, Disaster Assessment and Recovery Programme, OAS Multi-Hazard Mitigation Programme, DIPECHO Project, ODPEM, Caribbean Disaster Mitigation Project.

Emergency Department Monsterrat Other Government Departments, Disaster District Committees, Amateur Radio Society, Red Cross

Department of Health Netherlands Antilles Natural disaster preparedness

Castries Public Library St. Lucia OAS Mitigation w/shop committee, Laboire Disaster Preparedness, World Bank Mitigation Project

University of the West Indies Main Library Trinidad and Tobago Faculty Of Engineering UWI St Augustine

The following are general suggestions provided for the development of the proposed network.

Table 7 Suggestions for the Development of the Proposed CARDIN Network

Name of Organization Country Suggestions For Development Of CARDINAnguilla Library Service Anguilla There is a need for a clinic database of all the literature in

the Caribbean on disasters

Ministry of Agriculture; Antigua Antigua Firstly, the islands need to standardize data collection (knowing exactly what information should be collected and the person /organization responsible for the collection). This information should be then channeled to a central unit (Like NODS), thus allowing for interaction between islands. The same is true for the dissemination of disaster information.

National Office of Disaster Services Antigua The information should be package in tablets: EG (A) for the Disaster manager (B) for the Technocrats and (c) the Academics. The information could be laid out by hazard by country

The Antigua Public Library Antigua The Antigua Public Library is keenly interested in the CDSISIS/ WINISIS programme as soon as it obtains a computer and internet access. This will help both with organizing our current and future collection and with accessing materials available through CARDIN.

Antigua & Barbuda Defence Force Antigua & Barbuda Training in the setting up if the database, and training personnel as competent Librarians, access to your Organization for Advise

ABDF Coast Guard Antigua/ Barbuda I do believe that there is indeed a need for a CARDIN. However I also believe that this should be coordinated through NODS since they are the National Authority on Disaster Management/ Services.

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Name of Organization Country Suggestions For Development Of CARDINA.P.U.A. Antigua/Barbuda As stated one participant, there is need to verify the authenticity and

relevance of the data covered, before its dissemination for use

L.W. Young High School Bahamas Yes update on how tornadoes are becoming more visible in Caribbean countries, there needs to be direct information

Caribbean Disaster Emergency Barbados Areas for consideration: Assisting national focal points to devise strategies to sustain collection of bibliographic data and material. Incentives for contributing centres e.g. no charge for document delivery amongst participating centres, gift exchange program. Depository centres/libraries in each country for national collections on disaster information. Biennial or annual meeting of all contributing libraries/countries/agencies

CPACC Barbados (1) Linkages on websites (2) Promotion of CPACC'S activities in the area of 'coastal' vulnerability and risk assessment ' through the CARDIN network. (3) Involvement in respective meetings. (4) Collaboration in public awareness activities (5) promote the development of metadata for special databases consistent with activities undertaken by CPACC.

National Library Service Barbados Use electronic media for dissemination

Office Of Disaster Preparedness: BVI British Virgin Islands Access to material via the Internet-Use of Virtual Library System of purchasing, subscribing and delivery of material. Format of electronic (Internet) material (pdf, Word, etc)

Latin American Centre for Disaster Medicine Cuba Each centre participant or collaborator at the network who is able to have access to the primary information (free of cost) or establishing some means for favouring these services.

Sociedad Cubana de Medicina Veterinaria Cuba Information on disaster is offered within the services of the Casos Library Jose Luis Callejas of the Association del Consejo Cientifico Veterinario de Cuba as a specialty recently created and the size of its databank is very small mainly obtained through exchange and donations. This databank relies on papers of Cuban specialist and we consider it could serve as an experience and specialist exchange with other countries. Most work is performed with the assistance and advisory and collaboration of PAHO and the Centro de Informacion de Ciencias Medicas de Cuba

Public Relations dept. Curaco This type of information should be given at schools and there should be a more structured information programme for the general public

Refineria Isla (Curacao) N.A. Curacao In order to know how to prepare in case of a natural disaster by accessing the established or available database as a result of experiences gathered from sister islands of the Caribbean

Sathya Sai Baba; Dominican Republic Dominican Republic We celebrate this initiative which is similar to our intention of having a network of Sathya Sai. Centers in the region that are integrated by Puerto Rico, Panama, Venezuela, Ecuador and the Dominican Republic. Soon to be implemented in Cuba.

Civil Defense Commission Guyana In part, are we duplicating CRID's efforts? Should we focus on strengthening this sub-regional focus on CRID and the Unsure of need. Desire, Yes range of its data? How could we utilize existing capacities?

Jamaica Maritime Institute Jamaica Not at this time. Willing to contribute to the network on a continuous basis. As it relates to marine & environment- Maritime & Allied Industries Safety / Disaster Issues

Jamaica Observer Jamaica More advertisement

Jamaica Red Cross Jamaica Creation of hyperlinks with other organization and entities which have information on disasters both written and in the form of maps

Meteorological Services Jamaica Training of librarians for each centre/library Provision of computer software and hardware for proper/uniform recording of library material.

Ministry of Agriculture Jamaica The National Archives of Jamaica, the Fire Brigade, The ODPEM, should

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Response Agency

Name of Organization Country Suggestions For Development Of CARDIN

be included in a national campaign. The historical nature of the material demands this kind of networking

Ministry of Health-Jamaica Jamaica The resources capabilities of the organization to be Included in the proposed network

Natural Resources Conservation Authority Jamaica Participation would depend on what is expected from Libraries such as this on. At this time staffing is limited. Only one professional in the establishment. Freeze on other posts.

Scientific Research Council Jamaica Funding should be provided for libraries without computers so that collection can be automated for research sharing. Utilize existing computer skills of members in the proposed network. NB do a skills survey to find out necessary skills and location of skilled individuals. Ensure compatibility of computer software in the network

Water Resources Authority Jamaica The network should be setup so that agencies such as ODPEM, WRA, NRCA, NWC can have connection whether by leased line or dial up connectivity or other technologies

Sun Marketing INC. Jamaica/ Trinidad I maybe 4years ahead of this project. What I like is how everyone is now waking up. My network will work-along with you in any area.

Department of Development Cooperation Netherlands Antilles Choose English as the leading language

National Archives Netherland Antilles No participation but we have produced a document called disaster control plan for the national archives

Canaries Library St. Lucia Make information available to small libraries

Castries Public Library St. Lucia 1. The OECS documentation centre should be the focal point or the government documentation centre.

Ministry of Finance & Planning St. Lucia The network should catalogue information on Natural Hazard Related Projects separately. Usually these initiatives can benefit a wide cross section of people and persons most commonly search according to projects which they feel might be elated to a specific Natural Hazards Issue. Our department is the focal point for Climate Change and this is a global initiative which is of increasing importance as we seek to develop sustainable

Organization of Eastern Caribbean States St. Lucia We need to strengthen and develop the proposed national local points. However, as the OECS we are interested in any joint coordinated effort n the area of training, collaborative development or just exchange of ideas with librarians of sub region

National Emergency Organization St. Vincent & The Grenadines The need for an adequate space and library facilities which would enhance the development of the network

Town and Country Planning Division Trinidad Closer communications links need to be established

T&T Meterological Service Trinidad & Tobago Coordination with CDERA regionally Coordination with NEMA nationally

The Salvation Army Trinidad and Tobago (1)Establishment of focal point and make information availible to meia sites etc. (2)Acces to funding ofr strengthening personal (orgnization) data base on disaster management. nd training for personnel

16

OECS

5 CONCLUSIONS AND FINDINGS

The very high non-response rate as at December when data analysis began, prevents at this time any definite conclusions about what might be required for the effective establishment of CARDIN. However the visits to the islands and informal interviews have assisted in having a better understanding of the situation in each country. Representation from the French islands was also at a minimal although the questionnaires had been distributed to about 8 institutions at the Association of Caribbean University and Institutional Libraries (ACURIL) XXX Conference (June 2000).

A far more representative participation is required before specific conclusions can be drawn. The targeted persons have not been responding to the questionnaires therefore a more comprehensive survey which included visits is being proposed. These visits would give a better understanding of the needs of each organization, the political; geographical terrain and socio-economic conditions of each country.From the visits to the islands and informal interviews the situation reports of the following countries are as follows:

Antigua:Antigua does not have a Library Association and the participants indicated that there is no institution that offers formal library training. The Public Library has no computers and no form of telecommunications facilities. The Police Force is willing to have a computerized system, as they are usually called upon in the event of a disaster. Of all the representatives who attended only the Public Library had an organized collection, which utilize the Dewey Decimal Classification System.

Organizations which need assistance : The Antigua Public Library, Meteorological Office, National Disaster Service Office, Police Defense Force, Ministry of Agriculture, need assistance in organizing their collections.

Barbados:Barbados has an active Library Association. The Central Emergency Relief Organization (CERO) has a very large collection which is in need of organizing and entering these records into a disaster information database. A trained Librarian had started cataloguing the collection but further attention is needed.

Organizations which need assistance:The National Library Service of Barbados needs assistance in preparing disaster plans and abstracting and indexing techniques. The National Library Service has agreed to assist CERO with their need.

Dominica:There is no Library Association and few persons have been trained in CDS/ISIS. The representatives who attended have no organized collections except in the Public Library, which uses CDS/ISIS. Background information on the disaster situation in Dominica was obtained from Mr. Paul Brown, Director of the Organization of American State (OAS). The OAS is currently working on a project that allows satellite imagery of the Caribbean to be obtained in order to ascertain disaster situations. This can currently be accessed on the OAS web site under the Caribbean Disaster Mitigation Project.

Organizations which need assistance:The Police Force and the Office of Disaster Preparedness needs assistance in developing their resource centres.

17

Netherlands Antilles:Stichting Rampenbestrijding Nederlandse Antillen (STIRANA) presently coordinates disaster manage-ment for the Dutch Islands. The collection at the STIRANA office which is based in Curacoa needs to be properly classified and entered into a database system.

St. Lucia:This island has a vibrant Library Association, the St. Lucia Association of Information Resource Services (SLAIR’S). They are willing to collaborate with the National Disaster Office to access disaster information.

Organizations which need assistance:The Public Library and the Caribbean Environmental Health Institute need

assistance in the creation of disaster plans.

Trinidad:Trinidad like Barbados and St. Lucia has an active Library Association. The National Emergency Management Agency (NEMA) has a large collection and they will need assistance in organizing the collection and preparing the records for the database.

On the basis of the one hundred and eight (108)-completed questionnaires, however, the following are the summary findings.

SUMMARY FINDINGS

5.1 TECHNOLOGY

5.1.1 SOFTWAREIn terms of software, Microsoft Word has been identified as the main word processing package used.

5.1.2 ACCESS TO COMPUTERSAlthough 52 organizations have indicated the need for computers in their documentation centres, Based on the visits and the preliminary Needs Assessment survey, equipment was distributed to the following countries:

The Public Library of Antigua - computer, printer and a fax machine St. Lucia National Disaster Office - printer The National Library of Barbados - computer The National Disaster Office of Grenada - computer and printerThe Jamaica Red Cross Society - computer packageMeteorological Office in Jamaica - computer

These organization would have to sign an agreement, which will reflect that the general public will have access to using the equipment.

18

5.1.3 FACSIMILESince the majority of organizations have facsimile services some of the funds allocated to this budget line could be used to purchase other equipment. Facsimile machine was purchased for the Public Library of Antigua.

5.1.4 INTERNET ACCESS

Although the majority 88 (81.5%) of 108 organization have Internet access, only 6 have hardwired facilities.

The web site is becoming a more popular means of promotion of activities therefore CARDIN can market its activities through:

Current Updates List server Discussion List Continuous updating of web site

5.1.5 TELECOMMUNICATION FACILITIES

Only eight organizations offer teleconferencing facilities.

5.2 DATABASE CONSTRUCTION

The majority of the organizations use CDS/ISIS.

5.3 GEOGRAPHICAL COVERAGE

The survey carried covered 31 islands and the response rate percent was poor. 19 countries have responded but there is still a need for more National Disaster Organizations and the National Libraries to respond. It is being recommended that visits be done to promote the activities of CARDIN and determine the situation needs as it relates to disaster information on a phased basis but no less than 5 countries should be covered in any one year. Funding will have to be sought for this indepth coverage which should have taken place before CARDIN was implemented.

5.4 Visibility and Sustainability of CARDIN

All organizations/individuals who have shown a willingness to become a member of CARDIN should sign a Memorandum of Understanding.

A Scientific Report of the situation of the Caribbean could be prepared which would become a resource tool when seeking funding and donations. Another possibility of sourcing additional funding from other donor agencies to ensure the sustainability of the project.

Governments should become involved in this project. The marketing of the project to the Caribbean governments should be high priority. ECHO should have dialogue with the Heads of Government to ensure a level of commitment, continuity and the sustainability of the project. If ECHO can secure this commitment at the National level, then a regional network can perhaps be accomplished. This could be followed by an extensive visibility programme to ensure total participation of organizations throughout the region.

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20

July 7, 1999

Dear Colleague,

Under a project which has been funded by the European Community Humanitarian Office (ECHO), the library of the University of the West Indies at Mona has been selected to establish a focal point for Disaster Information in the Caribbean. The proposed Caribbean Disaster Information Network (CARDIN) will work in collaboration with regional partners in the Spanish, Dutch, French and English speaking Caribbean and other national agencies in the fields of Disaster reduction and mitigation. The objective is to develop a database of disaster related information which will provide an essential resource for policymakers, practitioners, researchers and the general public. It is expected that this will also result in more widespread sharing and dissemination of information throughout the region.

As a first step we are attempting to identify the organizations, centres and personnel involved in the collection and dissemination of disaster information throughout the Caribbean. Accordingly we are soliciting your assistance with distribution of this questionnaire to the relevant agencies in your country.

We would be particularly grateful if you would collect the completed questionnaires and return them to us by 31st August 1999. The cost of postage/courier and photocopies will be refunded on submission of a bill.

Yours sincerely,

Beverley LashleyProject Co-ordinator CARDINUWI, MonaScience LibraryKingston 7JAMAICA

Tel: (876) 935-8202/3, 927-1068Fax: (876) 927-1926E-mail: blashley@uwimona.edu.jm

21

Caribbean Disaster Information Network (CARDIN)

Needs Assessment Survey1. Name of Organization: Country: 2. Name of Director:3. Contact Officer:4. Address:5. Phone:6. E-mail:7. Web site:8. Date of Survey:9. Position and Person Completing the Questionnaire:10. Type of organization

GovernmentNon Government organization (NGO)

If other, state type of enterprise:

GENERAL INFORMATION ABOUT THE ORGANIZATION

11. What are the levels of personnel employed/required?Job Title Field of

SpecializationQualifications Filled Vacant Other Experience

12. How many members of staff are familiar with:Word processorsSpreadsheetsDatabase Management Systems (DBMS)

13. Which word processing programme is currently being used?

Microsoft WordMicrosoft WorksWord Perfect

Research OrientedPrivate

Word StarAmi ProOthers

14. Does the organization produce disaster related information?Yes No

Please indicate which publications are free of cost or for saleNewslettersPostersBrochuresBooksCDsOther

15. Does your organization have access to: (a) Computers

Yes No

(b) A LAN serverYes No

(c) Are these computers adequate to meet the needs of the client?Yes No

16. What Telecommunication facilities are available?TelephoneFacsimileInternet access - Dialing up network: Dedicated/ Shared (give modem speed)

HardwiredTeleconferencingOthers

17. (a) Does the organization have database(s)?Yes NoIf yes, state type(s)BibliographicNumeric

(b) Is there a database devoted to disaster related information? Number of records

18. Database Construction(a) Please state the soft ware used

CDS/ISISInmagicGeographic Information system (GIS) please specify which Microsoft AccessOther, please state

(b) Please state the methodology/ formatLILACSUNISIST (eg) CARISPLANMARC (please specify)UNIMARCOthers, please specify

19. Does the organization have (a) an Information Centre/Library?

Yes No(b) small in-house collection on disaster related information

Yes NoIf yes continue if no please go to Question 31

20. How long has this Centre/ Library been in operation? Years21. What is the structure of funding for the operation of the Centre/Library? 22. What is the annual budget? (Total income and/or total expenditure) 23. How many members of staff are employed in the Centre/Library?

24. What type of information sources and data are collected? Indicate the approximate size.BooksJournals

Government DocumentsNumerical Data (Data Sets, Statistics) Maps Microform (microfilm, fiche)Audio materialsAudio visual materials (films, videos)Machine readable materials (CD’s, diskettes etc.)Other

25. What is the main language of the collection?EnglishSpanishFrenchDutchOthers, please specify

26. Do you offer these services? Yes No CostLoansReading only privilegesInterlendingDocument deliveryBibliographic searchDocument reproductionIn house database accessOnline database accessInformation search on the InternetOthers,

27. Who are the main users of the Centre/Library?

Planning unitsGovernment agenciesStatistical institutions General publicSchool childrenOthers

28. How is the general public made aware of the existence of the Centre/Library?NewspaperPublic Education ProgrammeBrochuresElectronic mediaWeb siteOther

29. Is there a need for a Public Education Programme?Yes No

If yes, please make suggestion on how this could be implemented

30. (a) Please list the disaster related programmes in which your Centre/Library is a participant

(b) Please list the organizations with which you have linkages

PROPOSED CARDIN NETWORK

31. Do you think there is a need for the proposed Caribbean Disaster Information Network and would you be interested in participating?

Yes No

32. Do you have any suggestions, which you think should be considered for the development of the proposed network?

THANK YOU VERY MUCH FOR YOUR TIME AND INTEREST

Agencies That Collect Maps

Name of Organization CountryAnguilla Library Service Anguilla

Antigua State College Antigua

Environment Division Antigua

Ministry of Agriculture; Antigua Antigua

National Office of Disaster Services Antigua

NSWMA Antigua

The Antigua Public Library Antigua

Antigua & Barbuda Defence Force Antigua & Barbuda

Meteorological Office Antigua & Barbuda

Fisheries Division Antigua and Barbuda

ABDF Coast Guard Antigua/ Barbuda

A.P.U.A. Antigua/Barbuda

A.F. Library Bahamas

C.C. Sweeting Jr. High Bahamas

C.R. Walker High Bahamas

Ministry of Education dept. Bahamas

St Andrew's School Bahamas

L.W. Young High School Bahams

Barbados Red Cross Barbados

Caribbean Disaster Emergency Response Agency Barbados

Central Emergency Relief Organization Barbados

CPACC Barbados

Department of Archives Barbados

Ministry of Health; Barbados Barbados

National Library Service Barbados

Belize Archives Department Belize

Central Bank of Belize Belize

Office of Disaster Preparedness: BVI British Virgin Islands

Dominica Red Cross Commonwealth of Dominica

Latin American Centre for Disaster Medicine Cuba

Sociedad Cubana de Medicina Veterinaria para Casos Cuba

Red Cross Curacao

Refineria Isla (Curacao) N.A. Curacao

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Name of Organization Country

Curacao Tourism Development Bureau Curaco

Public Relations Department Curaco

Public Relations dept. Curaco

Sathya Sai Baba Dominican Republic

Sathya Sai Baba; DominicanRepublic Dominican Republic

Defensa Civil Domonica Republic

National Disaster Office Granada

Civil Defense Comission Guyana

Univesity of Guyana Library Guyana

Archives Nationales D'Haiti Haiti

Direction De Protection Civille Haiti

Cable and Wireless Jamaica Media Resource Centre Jamaica

Gleaner Company Jamaica

Jamaica Conservation & Development Trust Res. Cent Jamaica

Jamaica Institute of Engineers Jamaica

Jamaica Maritime Inst Jamaica

Jamaica Observer Jamaica

Jamaica Public Service Co. Jamaica

Jamaica Red Cross Jamaica

Meteorological Services Jamaica

Ministry of Agriculture Jamaica

Ministry of Health-Jamaica Jamaica

National Library of Jamaica Jamaica

National Water Commission Jamaica

Natural Resources Conservation Authority Jamaica

Office of Disaster Preparedness: Jamaica Jamaica

Office of the Prime Minister Jamaica

Scientific Research Council Jamaica

Unit for Disaster Studies Jamaica

USAID/OFDA Jamaica

Water Resources Authority Jamaica

Sun Marketing INC. Jamaica/ Trinidad

Emergency Department Monsterrat

Ministry of Health-Monsterrat Monsterrat

Royal Monsterrat Police Monsterrat

Central Bureau of Statistics Netherland Antilles

29

Name of Organization Country

Department of Health Netherland Antilles

National Archives Netherland Antilles

Department of Development Cooperation Netherlands Antilles

Canaries Library St. Lucia

Castries Public Library St. Lucia

Central Statistic Department St. Lucia

GROS-ISLET Public Library St. Lucia

Micoud Library St. Lucia

Ministry of Commerce, Industry & Consumer Affairs St. Lucia

Ministry of Education Central Library St. Lucia

Ministry of Finance & Planning St. Lucia

Monchy Public Library St. Lucia

Organization of Eastern Caribbean States St. Lucia

Office of Disaster Preparedness: St. Lucia St. Lucia

SMC Library St. Lucia

St. Lucia National Trust St. Lucia

St. Lucia Red Cross St. Lucia

Vieux-Fort Comprehensive St. Lucia

National Documentation Centre St. Vincent

National Emergency Organization St. Vincent & The Grenadines

Medical Library Trinidad

Ministry of Health Trinidad

National Library Information System Authority Trinidad

Town and Country Planning Division Trinidad

Trinidad & Tobago Police Service Trinidad

T&T Meterological Service Trinidad & Tobago

Trinidad & Tobago Defence Carib. Info SharingNet. Trinidad & Tobago

Communication Task Force of (NEMA) Trinidad and Tobago

Information Division, Office of the Prime Minister Trinidad and Tobago

N.E.M.A. Trinidad and Tobago

National Emergency Management Agency Trinidad and Tobago

The Salvation Army Trinidad and Tobago

University of the West Indies Main Library Trinidad and Tobago

Consulting Engineers Partnership Ltd Trinidad/Grenada/Barbados/Dominica

Turks and Caicos Government Turks and Caicos Island

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Members of Staff who are familiar with Software

Name of Organization Country Familiar With Familiar Familiar Word Processors With With DBMS

Spreadsheets

Anguilla Library Service Anguilla 0 0 0

Antigua State College Antigua 3 2 0

Environment Division Antigua 4 2 1

Ministry of Agriculture; Antigua Antigua 20 0 0

National Office of Disaster Services Antigua 5 3 2

NSWMA Antigua 10 10 5

The Antigua Public Library Antigua 3 0 0

Antigua & Barbuda Defence Force Antigua & Barbuda 0 0 0

Meteorological Office Antigua & Barbuda 0 0 3

Fisheries Division Antigua and Barbuda 9 9 3

ABDF Coast Guard Antigua/ Barbuda 15 5 0

A.P.U.A. Antigua/Barbuda 0 0 0

A.F. Library Bahamas 0 0 0

C.C. Sweeting Jr. High Bahamas 40 0 0

C.R. Walker High Bahamas 0 0 0

Ministry of Education dept. Bahamas 4 0 0

St Andrew's School Bahamas 50 10 5

L.W. Young High School Bahamas 0 0 0

Barbados Red Cross Barbados 0 0 0

Caribbean Disaster Emergency Response Agency Barbados 0 0 0

Central Emergency Relief Organization Barbados 5 0 5

CPACC Barbados 20 5 5

Department of Archives Barbados 8 3 4

Ministry of Health; Barbados Barbados 0 0 0

National Library Service Barbados 5 5 5

Belize Archives Department Belize 11 3 6

Central Bank of Belize Belize 1 1 1

Office Of Disaster Preparedness: BVI British Virgin Islands 7 7 7

Dominica Red Cross Commonwealth of 3 3 0Dominica

Latin American Centre for Medicine and Disasters Cuba 8 8 8

31

Name of Organization Country Familiar With Familiar Familiar Word Processors With With DBMS

SpreadsheetsSociedad Cubana de Medicina Veterinaria para Cuba 1 0 0Casos

Red Cross Curacao 4 2 1

Refineria Isla (Curacao) N.A. Curacao 0 0 0

Curacao Tourism Development Bureau Curaco 0 0 0

Public Relations Department Curaco 6 1 1

Public Relations dept. Curaco 6 1 1

Sathya Sai Baba Dominican Republic 0 0 0

Sathya Sai Baba; DominicanRepublic Dominican Republic 0 0 0

Defensa Civil Domonica Republic 2 0 0

National Disaster Office Granada 0 0 0

Civil Defense Comission Guyana 5 3 1

Univesity of Guyana Library Guyana 0 0 0

Archives Nationales D'Haiti Haiti 3 0 4

Direction De Protection Civille Haiti 6 0 0

Cable and Wireless Jamaica Media Resource Jamaica 4 0 0Centre

Gleaner Company Jamaica 3 0 2

Jamaica Conservation & Development Trust Res. Jamaica 2 1 2Cent

Jamaica Institute of Engineers Jamaica 3 3 1

Jamaica Maritime Inst Jamaica 35 10 10

Jamaica Observer Jamaica 0 0 0

Jamaica Public Service Co. Jamaica 1 0 0

Jamaica Red Cross Jamaica 9 2 1

Meteorological Services Jamaica 53 53 9

Ministry of Agriculture Jamaica 5 0 1

Ministry of Health-Jamaica Jamaica 0 0 2

National Library of Jamaica Jamaica 0 0 0

National Water Commission Jamaica 500 500 20

Natural Resources Conservation Authority Jamaica 0 0 0

Office of Disaster Preparedness: Jamaica Jamaica 0 0 0

Office of the Prime Minister Jamaica 150 60 100

Scientific Research Council Jamaica 0 0 0

Unit for Disaster Studies Jamaica 10 0 0

32

Name of Organization Country Familiar With Familiar Familiar Word Processors With With DBMS

Spreadsheets

USAID/OFDA Jamaica 1 1 1

Water Resources Authority Jamaica 40 20 10

Sun Marketing INC. Jamaica/ Trinidad 8 4 0

Ministry of Home Affairs Lionel Nurse, P.S 0 0 0

Emergency Department Monsterrat 6 6 0

Ministry of Health-Monsterrat Monsterrat 0 0 0

Royal Monsterrat Police Monsterrat 0 0 0

VNDP Barbados Ms Anne Forrester 22 22 0

Central Bureau of Statistics Netherland Antilles 0 0 0

Department of Health Netherland Antilles 20 5 0

National Archives Netherland Antilles 0 0 5

Department of Development Cooperation Netherlands Antilles 0 0 0

Canaries Library St. Lucia 0 0 0

Castries Public Library St. Lucia 0 0 0

Central Statistic Department St. Lucia 10 2 1

GROS-ISLET Public Library St. Lucia 0 0 0

Micoud Library St. Lucia 10 10 0

Ministry of Commerce, Industry & Consumer Affairs St. Lucia 2 0 2

Ministry of Education Central Library St. Lucia 0 0 0

Ministry of Finance & Planning St. Lucia 7 7 2

Monchy Public Library St. Lucia 0 0 0

Organization of Eastern Caribbean States St. Lucia 0 0 0

Office Of Disaster Preparedness: St. Lucia St. Lucia 3 3 2

SMC Library St. Lucia 0 0 0

St. Lucia National Trust St. Lucia 12 10 2

St. Lucia Red Cross St. Lucia 0 0 0

Vieux-Fort Comprehensive St. Lucia 0 0 0

National Documentation Centre St. Vincent 2 0 0

National Emergency Org St. Vincent & The 2 2 0Grenadines

Medical Library Trinidad 0 0 0

Ministry of Health Trinidad 0 0 0

National Library Information System Authority Trinidad 0 0 0

Town and Country Planning Division Trinidad 0 0 0

Trinidad & Tobago Police Service Trinidad 200 200 200

33

Name of Organization Country Familiar With Familiar Familiar

Word Processors With With DBMS

Spreadsheets

T&T Meteorological Service Trinidad & Tobago 15 10 5

Trinidad & Tobago Defence Carib. Info SharingNet. Trinidad & Tobago 0 0 0

Communication Task Force of (NEMA) Trinidad and Tobago 0 0 0

Information Division, Office of the Prime Minister Trinidad and Tobago 0 0 0

N.E.M.A. Trinidad and Tobago 0 0 0

National Emergency Management Agency Trinidad and Tobago 7 3 0

The Salvation Army Trinidad and Tobago 20 20 20

University of the West Indies Main Library Trinidad and Tobago 20 20 20

Consulting Engineers Partnership Ltd Trinidad/Grenada/Barbad 68 60 10os/Dominica

Turks and Caicos Government Turks and Caicos Island 10 2 0

34

PERSONNEL EMPLOYED and QUALIFICATIONS

Name of Job Title Field of Specialization Qualifications

Anguilla Library Service

AnguillaSenior Library Supervisor certificateassistantsSchool librarian school's library sevice Bachelors

Library assistant 4CXC

Director Public libraries Bachelors Degree

Environment Division

AntiguaCEA Environmental Management Masters in Marine Management

Extention Officers Crop and Livestock production High School, Diploma ,BSC

Finance Manager Finance B.A

General Manager Solid Waste

Project Manager Solid Waste B.Sc

Meteorological Office

Antigua & BarbudaMeteorologist Making weather forecast BSC Meteorology

Met. Off. 1 Making weather observations CXC/GCE "O"-Level 5 subjectsobservers

Fisheries DivisionAntigua and Barbuda

Chief Fisheries Marine Management MastersOfficerFisheries Officer General Fisheries Management, BSC

Marine Biology

Senior Fisheries Marine management BSCOfficer

C.C. Sweeting Jr. HighBahamas

Principal Masters

Caribbean Disaster Emergency Response Agency

BarbadosIT Assistant Computer Technology Tertiary Level

Project Manager Disaster Management Tertiary Level

Information Disaster Management Tertiary LevelSystems ManagerDeputy Disaster Management Tertiary LevelCoordinatorProject Officers Disaster Management/Geography Tertiary Level

Coordinator Project Management University Level

Administrative/Cl Secretarial, Business, Accounts Tertiary/Technical LevelericalInformation Library Science Tertiary LevelOfficerCelrk/Typist Secretarial Clerical

Director of Disaster ManagementEmergency Dep. Director of Community Development

35

Name of Job Title Field of Specialization Qualifications

Emergency Programme CounsellingOfficerTech Research + Research +Comunications BSE/BACommounicationVulnerability Coastal Vulnerability MastersAssesment + Assesment+GHG Inventory

Public P.R.+Econmic Policy Instruments MastersAwareness DPM/ Coastal Coastal Zone Management Masterszone ManagementProject Manager Project Management PHD

Infor.systems Information Systems + GIS MastersCoordinator/ Gis Archives Archives & Records Management DegreesAssistantsLibrarian Library Degrees

Chief Archivist Archives & Records Management Degrees

Clerical Accounts Administration CXC Level

Conservator Paper Conservation Certification

General Cleaners, Messengers, Watchman, NILGroundsman, Archives Keepers

Senior archivist Archives & Records Management Degrees

Central Bank of Belize

BelizeClerical Associate Degree

Professional BA and Masters Degree

Office Of Disaster Preparedness: BVI

British Virgin IslandsTechnical High School DiplomaAssistantGardener

Information and Mass Communication and Marketing BA DegreeTraining ManagerSecretary High School Diploma

Snr. Technical Physical Planning BSc DegreePlanning OfficerTelecom Officer Telecommunications Licenced Radio Operator

Snr. Executive Business and Public Admin Associate Degree, DipOfficer

Dominica Red CrossCommonwealth of Dominica

Director General Health, Disaster Preparedness & RN, SCMresponse

Disaster Public Health, Community Disaster BA, MACoordinator Preparedness

Centro Latinoamericano de Medicina de Desastres

CubaDoctor Administative Doctor

Information Information & Library logic Licenced TechnicianScientistProgramming Computing

Head Librarian Library Speciality University Degree

36

Name of Job Title Field of Specialization Qualifications

Refineria Isla (Curacao) N.A.

CuracaoLibrarian Engineering

Assistant Related books&magazines.EconomyLibrarian & finance related books

Direction De Protection Civille

HaitiStaff Member 5 Secretary/Computers Mgmt BSc.

Staff Member 4 Engineering

Staff Member 3 Social Worker

Staff Member 2 Administration BSc.

Staff Member 1 Accounting BSc.

Director Public Health Disaster Management Master Public Health

Cordinator Aerodome

Chief of Service Administration/Communications BSc, Licence

Cable and Wireless Jamaica Media Resource

JamaicaSenior Library Librarianship CXC and Certificate Course in Assistant Librarianship at EXED

Media Resources Librarianship BA, Postgraduate Diploma in Administrator Librarianship

Library Assistant Librarianship JSC & Certificate Course in Librarianship at EXED

Administrative Accounting and Librarianship UTEC Diploma in Business Studies,Assistant Modular Course in Librarianship at

EXED

Librarian Masters

Librariab Library TechnicianAssistantManagers Administration Degree/Masters

Engineers Lecturers Dip. Deg. Mast.

Accounting Finance etc. ACCA

Safety Mgr. Safety Cert. Marine Safety etc.

Secretaries Admin. CPS etc.

Deck Officer Navigation Cert. Of Competency

M1-M4 Meteorology BSc. Degree

MT1 Observational Met. Certificate

MT2; MT3 Applied Met. Certificate

MT4 Operational Met. Certificate

PIDGILD1 x2 Technical Assistance Library Technical Assistant

PIDGILS4 Library Management B. Ed. UWIRead but discontinued MLSAwaiting Results of CRM course (UWI)

PIDGILA1 Library Management Reading BA in Library and Information Studies

OPS/SS1 Secretarial On the job training

37

Name of Job Title Field of Specialization Qualifications

Librarian Information gathering and Diploma-Library StudiesDocumentation

LTA General Library Operations Certificates

Head Library Management Finance BSc.Services MA

MLS

Chief Librarian Management BAMIS

Asst Librarian Cataloguing BA

OFDA Regional Disaster Prevention, Preparedness, Advisior Mitigation and Management

Specialist

OFDA Admin Admin and Program skills Diploma in management and related Assistant field

Ministry of Health-Monsterrat

MonsterratSecondary Care BSc.ManagerPhysician Medicine MBBS, MD

Surgeon Surgery MBBS, MS, MCL

Principal Nursing Nursing Education RN, RM, CPA, BSc.NOfficerMaintenance

Hospital Nursing Nursing RN, RMOfficerDriver/Orderly

Community Nursing, Public Health RN, RM, PHNNursing ManagerChief Medical Medicine/Admin MB, MD, DTM, HFF, PHMOfficerWard Sister Nursing RN, RM

Medical Officer Medicine/Anaesthesia MBBS, BS, DA

Department of Health

Netherland AntillesLegal Advisor Public health

Health Officer

Health Inspectors Medical Master degree

Health Inspector Nurses Master degree

Director M.D.

Canaries Library

St. LuciaLibrary assistant Information LTA

No qualified Librarian Local certificate in LMTAspecialized staffDriver Driving CXC 'O'

Statistical Clerks Trade CXC 'O' Level Maths and English

Statistitians Trade,National Acts, DegreeDemography,Employment, Tourism,Wages ,Surveys

Enumerators Canvassing in the field CXC 'O'

38

Name of Job Title Field of Specialization QualificationsExecutive Officer Administration and Accounts Certificate in Public Administration

Secretary Secretarial Certificate in Publc Administration

Stastistical Trade,Demography, Web site CertificateAssistants development

Director Economics and Computing Degree

Accounts Clerk Public Accounts CXC 'O' Level Maths and English

Chief Sustainable In charge of the Unit development Junior Officer Works on projects related to energy,

Sustainable Development, Environment

Research Does Research & Maintain Assistant Computers

Sustainable Works on projects related to energy, Development Sustainable Development,

Environment

Sustainable Works on projects related to energy, Development Sustainable Development

Environment

Deputy NDC Town Planning Bsc. Hon; MA (EPDC)

National Disaster Mass Comm; Disaster Management Dip. Mass Comm, UWICoordinator

National Documentation CentreSt. Vincent & The Grenadines

Library Assistant O' Levels

Secretary O' Levels

National Emergency Org

St. Vincent & The GrenadinesNational Disaster Disaster Management Post Graduate Diploma in Coordinator Management

Consulting Engineers Partnership Ltd

Trinidad/Grenada/Barbados/DominiClerical

Engineers Civil and Structural Engineering University Degrees and Professional Qualifications

Technicians Civil and Structural Engineers Technical CollegeOn the job

39

40

Main Users Of The Centre/Library

Name of Organization Country Planning Govt Statistical General School Other UsersUnit Agencies Institutions Public Children

Anguilla Library Service Anguilla Yes Yes Yes Yes Yes

Antigua State College Antigua No No No No Yes Staff and college students

Environment Division Antigua No Yes No No No

Ministry of Agriculture; Antigua Antigua No No No Yes Yes

National Office of Disaster Services Antigua Yes Yes Yes Yes Yes

NSWMA Antigua No No No No No

The Antigua Public Library Antigua No No No Yes Yes

Antigua & Barbuda Defence Force Antigua & Barbuda No No No No No

Meteorological Office Antigua & Barbuda No No No No No

Fisheries Division Antigua and Barbuda Yes No No No Yes

ABDF Coast Guard Antigua/ Barbuda No No No No No

A.P.U.A. Antigua/Barbuda No No No No No

A.F. Library Bahamas No No No No Yes

C.C. Sweeting Jr. High Bahamas No No No No No

C.R. Walker High Bahamas No No No No Yes

Ministry of Education dept. Bahamas No No No Yes No

St Andrew's School Bahamas No No No No No

L.W. Young High School Bahamas No No No No Yes

Barbados Red Cross Barbados No No No No No

30

Name of organization Country Planning Govt Statistical General School Other Users

Caribbean Disaster Emergency Response Barbados No Yes No No NoAgency

Central Emergency Relief Organization Barbados No Yes Yes Yes Yes University and College

Students

CPACC Barbados No No No No No Internal for Project Management

Department of Archives Barbados Yes Yes Yes Yes Yes

Ministry of Health; Barbados Barbados No No No No No

National Library Service Barbados No Yes Yes Yes Yes Not Specified

Belize Archives Department Belize No No No No No

Central Bank of Belize Belize Yes No No No No Staff

Office Of Disaster Preparedness: BVI British Virgin Islands No Yes No Yes Yes

Dominica Red Cross Commonwealth of No No No No NoDominica

Centro Latinoamericano de Medicina de Cuba Yes Yes No No NoDesastres

Latin American Centre of Medicine and Cuba No No No No NoDisasters

Sociedad Cubana de Medicina Veterinaria Cuba Yes Yes No Yes Yes Any one interestedpara Casos

Red Cross Curacao No No No No No

Refineria Isla (Curacao) N.A. Curacao No No No No No

Curacao Tourism Development Bureau Curaco No No No No No

Public Relations Department Curaco No No No No No

Public Relations dept. Curaco No No No No No

31

Name of organization Country Planning Govt Statistical General School Other Users

Sathya Sai Baba Dominican Republic No No No No No

Sathya Sai Baba; DominicanRepublic Dominican Republic No No No No No

Defensa Civil Domonica Republic No No No No No

National Disaster Office Granada Yes Yes No Yes Yes

Civil Defense Comission Guyana No No No No No

Univesity of Guyana Library Guyana Yes Yes Yes Yes Yes Students of the university

Archives Nationales D'Haiti Haiti No Yes No Yes No Geneologists

Direction De Protection Civille Haiti No No No No No

Cable and Wireless Jamaica Media Resource Jamaica No No No Yes Yes Staff at C&W, Centre University Students

Gleaner Company Jamaica No No No Yes Yes Journalist

Jamaica Conservation & Development Trust Jamaica No No No Yes Yes StaffRes. Cent

Jamaica Institute of Engineers Jamaica No No No No No Members of the Association

Jamaica Maritime Inst Jamaica Yes Yes No No No JMI Staff and ,studentsShipping Industry

Jamaica Observer Jamaica No No No No No

Jamaica Public Service Co. Jamaica Yes Yes No No Yes

Jamaica Red Cross Jamaica No No No Yes Yes

Meteorological Services Jamaica No No No No No Not Specified

Ministry of Agriculture Jamaica Yes Yes No Yes Yes Consultants

Ministry of Health-Jamaica Jamaica No No No No No

Name of organization Country Planning Govt Statistical General School Other Users

32

National Library of Jamaica Jamaica No No No Yes Yes

National Water Commission Jamaica No Yes No No Yes employees

Natural Resources Conservation Authority Jamaica No No No Yes Yes NRCA Staff

Office of Disaster Preparedness: Jamaica Jamaica No No No Yes Yes

Office of the Prime Minister Jamaica No No No No No Staff

Scientific Research Council Jamaica Yes Yes No No No S&T Clients

Unit for Disaster Studies Jamaica Yes Yes No Yes Yes Internation Education Institutions

USAID/OFDA Jamaica No No No No No In house personnel

Water Resources Authority Jamaica Yes Yes No No No

Sun Marketing INC. Jamaica/ Trinidad No No No No No

Ministry of Home Affairs Lionel Nurse, P.S No No No No No

Emergency Departmnent Monsterrat No Yes No No No Researchers into Monsterrat Volcano

Crisis

Ministry of Health-Monsterrat Monsterrat No No No No No

Royal Monsterrat Police Monsterrat No No No No No

VNDP Barbados Ms Anne Forrester No No No Yes Yes

Central Bureau of Statistics Netherland Antilles No Yes No Yes Yes

Department of Health Netherland Antilles No Yes No No No

National Archives Netherland Antilles No No No Yes Yes

Department of Development Cooperation Netherlands Antilles No No No No No

Canaries Library St. Lucia No No No No Yes

Castries Public Library St. Lucia No No No Yes Yes

Name of organization Country Planning Govt Statistical General School Other Users

33

Central Statistic Department St. Lucia Yes No No Yes Yes

GROS-ISLET Public Library St. Lucia No No No Yes Yes

Micoud Library St. Lucia No No No No Yes

Ministry of Commerce, Industry & Consumer St. Lucia No No No No NoAffairs

Ministry of Education Central Library St. Lucia No No No Yes Yes

Ministry of Finance & Planning St. Lucia No No No No No

Monchy Public Library St. Lucia No No No Yes Yes

Organization of Eastern Caribbean States St. Lucia No No No No No

Office Of Disaster Preparedness: St. Lucia St. Lucia No No No No No

SMC Library St. Lucia No No No No Yes

St. Lucia National Trust St. Lucia No No No Yes No

St. Lucia Red Cross St. Lucia No No No No No

Vieux-Fort Comprehensive St. Lucia No No No No Yes Teachers

National Documentation Centre St. Vincent Yes Yes No No No

National Emergency Org St. Vincent & The No No No Yes YesGrenadines

Medical Library Trinidad Yes Yes Yes Yes No

Ministry of Health Trinidad Yes Yes Yes No No

National Library Information System Authority Trinidad No No No Yes No

Town and Country Planning Division Trinidad Yes Yes No Yes Yes

Trinidad & Tobago Police Service Trinidad No No No No No

Name of organization Country Planning Govt Statistical General School Other Users

T&T Meterological Service Trinidad & Tobago No No No No No

34

Trinidad & Tobago Defence Carib. Info Trinidad & Tobago No Yes No No NoSharingNet.

Communication Task Force of (NEMA) Trinidad and Tobago No No No No No

Information Division, Office of the Prime Trinidad and Tobago No No No No NoMinister

N.E.M.A. Trinidad and Tobago No No No No No

National Emergency Management Agency Trinidad and Tobago No No No No No

The Salvation Army Trinidad and Tobago No No No No No

University of the West Indies Main Library Trinidad and Tobago Yes Yes Yes No No

Consulting Engineers Partnership Ltd Trinidad/Grenada/Barba No No No No No Company staffdos/Dominica

Turks and Caicos Government Turks and Caicos Island No No No No No

35

Name of the Organization Country Type Director Address Telephone E-Mail/Web Page

Anguilla Library Service Anguilla Government Russel Reid The Valley 264-497-5402 reid@offshore.com.ai.

Antigua State College Antigua Government Agnes Jeffery P.o. Box 193, 268-460-9746 naynaoj@HOTMAIL.comGoldengrove,Antigua

Environment Division Antigua Government Diann Black Layne Queen Elizabeth HWY 462-4625 mintour env@candw.agenvironment@antigua barbuda.net

Ministry of Agriculture; Antigua Antigua Government Mrs. Floria Kentish Kentish Road 462-1065-9 mandvere @ hotmail.comSt . John's mandvere @ candw .agAntigua

National Office of Disaster Antigua Mrs. Patricia JulianServices

NSWMA Antigua Government Mr. Keith Hurst Cassasa Gardens 562-1348/49 nswma@candw.ag

The Antigua Public Library Antigua Government Dorothea Nelson Market Street St. John's (268) 460-5023/462-0229

Antigua & Barbuda Defence Antigua & Barbuda Government Colenel T. Thomas Antigua & Barbuda 1-268-462-9570 dunnahg@candw.agForce Defence Force

Meteorological Office Antigua & Barbuda Government Patrick Jeremiah P.O. Box 1051, VC Bird 268-462-4600 metoff@candw.agInternational Airport

Fisheries Division Antigua and Barbuda Government Cheryl Jeffrey-Appleton Ministry of Agriculture 268-462-1372 fisheries@candw.agNevis and Tengle Streets

ABDF Coast Guard Antigua/ Barbuda Government Colonel Trevor Thomas Camp Blizzard 268-462-0671 adfcg@candw.ag

A.P.U.A. Antigua/Barbuda Government Mr. Peter Benjamin Cassada Gardens, P.O. 268-462-4232Box 416

A.F. Library Bahamas Government Colom Woods Bamllion Road 323-6808

C.C. Sweeting Jr. High Bahamas Government Harcourt Davis P.o. Box n-1186 (242)-325-1056 smith1156@aol.com

36

General Information

Name of the Organization Country Type Director Address Telephone E-Mail/Web Page

C.R. Walker High Bahamas Government School Lane -Nassau 326-2001Bahareas

Ministry of Education dept. Bahamas Government Marie Taylor P.o. Box N3913/14 393-5379St.Address.Mackey St

St Andrew's School Bahamas secondary School Dennis Mackinnton Po Box 17340 Nassau 324-2105 library@ bahamas.net.bs,Bahamas

L.W. Young High School Bahams Government & Research C.B. -11981-Nassau 393-2327Oriented N.P. Bahamas

Barbados Red Cross Barbados Non Government Edmond Bradshaw P.O Box 300 430-0646 / 4262052 bdosredcross@caribsurf.Organization com

Bridgetown

Caribbean Disaster Emergency Barbados Inter Government Jeremy Collymore The Garrison 246-436-9687 cdera@caribsurf.comResponse Agency Fax:246-437-7649

St. Michaels http://cdera.ordBarbados

Central Emergency Relief Barbados Government Mr. Clive Lorde Old BNB Building, 246-427-8513/436-6624/4 cero@caribsurf.comOrganization Corner James and 369945 Fax 429-4055

Lucas Street

Bridgetown cero.gov.bbBarbados

CPACC Barbados Regional Project Dr Ulric Trotz Lazaretto Complex (246) 417 4580 cpAcc@ sunbeach. NetImplementation Unit

Black Rock www. cpacc .orgSt, Michael

Department of Archives Barbados Government Ms. E. Christine Black Rock 425-5150 / 424-1270 BDA@ Caribsurf.com / Matthews Archives@ Sunbeach.net

St James

Ministry of Health; Barbados Barbados Government Jemmotts Lane, (246) 426 5080St MichaelBarbados

National Library Service Barbados Government: Public Judy Blackman Coleridge Street (246) 436-6081 4261744 natlib@caribsurf.comNational Library Fax 436--1501

Bridgetownbarbados, West Indies

37

Name of the Organization Country Type Director Address Telephone E-Mail/Web PageMinistry of Home Affairs Barbados Government Lionel Nurse, P.S Cheapside Road 228 - 8960 psma@ caribsurf .com,

mha @ cariburf.comBelize Archives Department Belize Government Charles Gibson 26/28 Unity Boulevard 501-8-22217 or 22097 archives@btt.net

Belize

Central Bank of Belize Belize Keith Arnold-Governor Gabourel Lane 501-2-36194 ext 319 cenbank@btl.netP.O. Box 852

Office Of Disaster British Virgin Islands Government Ms. Sharleen DaBrew 3 Wailing Road 254-494-4499 bviodp@candwbvi.netPreparedness: BVI

Road Town http://odp.bvigovernment.org

TortolaDominica Red Cross Commonwealth of Non government Kathleen J. Pinard-Byrne National Headquarters (767) 48-8280 redcross@cwdom.dm

Dominica organisation

Federation DriveGoodwilhttp: //

www.infomed,sld.cu

Playa, C.HabanaLatin American Centre of Cuba Dr. Abelardo Ramirez Calle 18 # 710Medicine and Disasters

Entre 7

Sociedad Cubana de Medicina Cuba NGO Dr. Pable R. Chavez Paseo No 604 e/25 y 27 537-30-8064 SCMVCD@infomed.sld.cVeterinaria para Casos Quintana Vedado u

CuidadHabana Cuba

Red Cross Curacao Angelo Ramirez Fokkerewer 5 Ccuracao 461-4630 /868-6831Netherland Antilles

Refineria Isla (Curacao) N.A. Curacao Refinery J. Hernandez Emmstad 466-2156 ewarning@refineriaisla.com

Curacao Tourism Development Curaco Non government P. Simpson Dieter Main 15 599-9761-6000 ctdbcuroattglobal.netBureau organisation (NGO) Willemstead

curaco-tourism.com

Public Relations Department Curaco Government Hybert Paulina Ansinghstraat 7 465-2722 afdpregc@curinfo.an

38

Name of the Organization Country Type Director Address Telephone E-Mail/Web Page

Public Relations dept. Curaco Government Hybert Paulina Ansinghstraat 7 465-2722 afdpregc@curinfo.an

Sathya Sai Baba Dominican Republic Ramon Jiminez Furci Pichardo #3 809-566-9313 sjdemillistre@hotmail.coSector Bella Vista

n/a

Sathya Sai Baba; Dominican Republic Non Government Ramon Jiminez Furci Pichardo 809-566-9313 sjdemallistre@hotmail.coDominicanRepublic Organization m

# 3 Sector Bella Vista n/a

Defensa Civil Domonica Republic Government Sosa De La Sanlva Dr. Delgado 689-2882 d.civil@codstel.net.doSanchez

# 164 Garcue www.codstel.net.do/defensacivil

National Disaster Office Granada Government Joyce Thomas Emergency Operations 1473-0838 nero@caribsurf.comCenter

Fort FredrickSt. Georges, Grenada

Civil Defense Comission Guyana Government Dr. R.F. Luncheon M.D. The Hatchery, 592-2-61114,61117,6881 cdc@sdnp.org.gyPlantation Thomas 5,69201: Fax 61027Lands

Thomas RoadGeorgetown Guyana

Univesity of Guyana Library Guyana Research Orientated Turkeyen Campus, 592-22-5401 ylan@uog.edu.gyGreater Georgetown, Guyana

Archives Nationales D'Haiti Haiti Government Jean Wilfrid Bertrand (509)558-0329

Direction De Protection Civille Haiti Government Marie Yolene Vaval Ministere De L'Interior 504-222-2284; 222-8231 csorena@haitiworld.comSorena MD, MPH

Cable and Wireless Jamaica Jamaica NGO Yvonne Brodie 47 Half Way Tree Road 876-510-5230 cwj_lib@cwjamaica.comMedia Resource Centre

Kingston www.cwjamaica.com

Gleaner Company Jamaica Private Oliver Clarke 7 North Street 876-922-3400-9 ccole@gleanerjm.comKingston

39

Name of the Organization Country Type Director Address Telephone E- Mail/Web Page

Jamaica Conservation & Jamaica NGO Dr. David Smith 95 Dumbarton Avenue 960-2848-9 nestlibran@kasnet.com

Development Trust Res. Cent

qqq.jsdnp.org.jm/erc

Jamaica Institute of Engineers Jamaica Professional Mr. Garth Jackson 4 Winchester Road

Jamaica Maritime Inst Jamaica Statutory Lcdr Michael Rodriguez P.O. Box 8080 924-8150/8175 jmi_admin@colis.comCSO www.colic.com/maritimePalisadoes Park, Kingston

Jamaica Observer Jamaica Private Maxwell Wynter 2 Fagan Avenue 876-931-5188-9 susanhaye@hotmail.com

Jamaica Public Service Co. Jamaica Government Albert Carty 6 Knutsford Boulevard 926-3190 library@jpsco.com

Jamaica Red Cross Jamaica NGO Ms. Yvonne Clarke Central Village 984-7860-2; 907-2163 jrcs@infochan.comSt. Catherine

Meteorological Services Jamaica Government Mrs. Sylvia McGill 65 3/4 Half Way Tree 876-929-3700/3706 metja@infochan.comRoad

P.O. Box 103Kingston 10

Ministry of Agriculture Jamaica Government Mrs. Claudette 193 Old Hope Road (876)-977-0580Milford-Allen

Kingston 6

Ministry of Health-Jamaica Jamaica Government Mr. George Briggs 2 -4 Kings StreetKingston www.moh.gov.jm

National Library of Jamaica Jamaica Government John A. Aarons 12 East Street 876-967-2516; 967-2494; nlj@infochan.com967-2496; 967-1526

P.O. Box 823 www.nlj.org.jmKingston

National Water Commission Jamaica Government Basil Sutherland 28-48 Barbados Avenue 876-929-54305 fhamilton@nwc.com.jmKingston 5 www.nwc.jamaica.comJamaica

40

Name of the Organization Country Type Director Address Telephone E-Mail/Web PageNatural Resources Jamaica Government Franklin McDonald 10 Caledonia Avenue 1-876-754-7546/52 nrca@infochan.comConservation Authority (Executive Director)

Kingston 5 www.nrca.orgP.O. Box 207, Kingston 5

Office of Disaster Jamaica Government Dr. Barbara Carby 12 Camp Road 928-5111-4 odpem@cwjamaica.comPreparedness: Jamaica

Kingston 4 www.odpem.org.jm

Office of the Prime Minister Jamaica Government 1 Devon Road 927-9941-3 jscott@cwjamaica.comKingston 6

Scientific Research Council Jamaica Government/Research Dr. Jean Dixon SCR PO Box 350 937-1771 infosrc@cwjamaica.comOriented

Kingston 6 www.scr-jamaica.orgJamaica

Unit for Disaster Studies Jamaica NGO and Research Rafi Ahmad Dept. of Geography and 876-927-2728 rahmad@uwimona.edu.jOriented Geography

UWI Mona www.uwimona.edu.jm/uds/index.html

USAID/OFDA Jamaica Government (US) Dr. Mosina Jordan: 2 Haining Road 876-926-3645 cbaugh@usaid.govMission Director USAID

Kingston 5 www.usaid.gov

Water Resources Authority Jamaica Government (Statutory) Basil P. Fernandez Hope Gardens 927-0077; 927-0189 commander@cwjamaica.com

P.O. Box 91 www.wra-ja.orgKingston 7

Sun Marketing INC. Jamaica/ Trinidad Private A. Bagulue 1-868-645-1196 sanab@fstt.net. Tr

Bridgetown ,Barbados

Emergency Departmnent Monsterrat Government Franklyn Michael, St. Johns's 664-441-7166Permanent Secretary

Monsterrat

Ministry of Health-Monsterrat Monsterrat Government Dr. Gordon Avery CMO P.O. Box 24 1-664-491-4520/5340Monsterrat

41

Name of the Organization Countr Type Director Address Telephone E-Mail/Web Page

Royal Monsterrat Police Monsterrat Comissioner of Police, P.O. Box 177 1-664-491-2555Christopher Burgess

SalemMonsterrat

VNDP Barbados Ms Anne Forrester United Nations Rie Sakumoto Bridgetown 429-2521 rie. Sakumoto @ undp.org(international Organization)

under construction

Central Bureau of Statistics Netherland Antilles Governmment Siegfuied Tecla Fort Amsterdam 599-9711-051 cbsuir@attglobal.net

Department of Health Netherland Antilles Government Bernard Whitman 2 Heelsum Street (5999)461-4555 vomil@cura.net

National Archives Netherland Antilles Government N.Romer Kenepa Scharloweg 77-79 (599-9) 4614866 na@nationalarchives.annationalarechives.an

Department of Development Netherlands Antilles Government Ralph James Plasa Horaciotloyer # 9 461-1886 dumtcoop@curaweb.comCooperation

Canaries Library St. Lucia Govvernment 459-4238

Castries Public Library St. Lucia Government Brenda Paul Box 103 452 2875

Central Statistic Department St. Lucia Government Edwin St. Catherine Chereiki Building (758) 452 3716 statsdept.candw.lcMicoud Street www.stats.gov.lcCastries

GROS-ISLET Public Library St. Lucia Government Marie Therese Street, 450-8192GROS-ISLET P.O.

Micoud Library St. Lucia Government Micoud Post Office 454 -4059Micoud Library

Ministry of Commerce, Industry St. Lucia Government Mr. Cosmos Richardson NIS Building Block B, 453-7055 mitandt@candw.lc& Consumer Affairs Waterfront, Castries

swministry of commerce.org

42

Name of the Organization Country Type Director Address Telephone E-Mail/Web Page

Ministry of Education Central St. Lucia Government Central Library 452-2875Library

Ministry of Finance & Planning St. Lucia Government Sustainable Bishnu Tulsie 468-4462 estplanning@candw.lcDevelopment Science & Technology

P.O.Box 709, Waterfront Castries

Monchy Public Library St. Lucia Government (research Monchy Post Office, 450-7111oriented) GROS-ISLET, St. Lucia

OCES St. Lucia Regional Organization Swinburne Leshade 453-1920 N William@OECS.orgwww.OECS.org

Office Of Disaster St. Lucia Government Timothy James P.O. Box 1517 758-452-3802 eoc@candw.lcPreparedness: St. Lucia

Castries www.geocites.com/capexanaveral/6278

St. LuciaSMC Library St. Lucia School Library Francis Niles Vigie, P.O Box 156 4524526

(Secondary)

Castries

St. Lucia National Trust St. Lucia Non government Giles Romulus P.O. Box 595 ,Vigie, (758) 452-5005/ 453-1495 natrust@candw.lcorganization Castries

St. Lucia Red Cross St. Lucia Non Government Terencia Gaillard P.O. Box 271 758-45-25582 sluredcross@ candw.lcOrganization

Castries www.geocities.com/Hot Springs/Spa/76

St.LuciaVieux-Fort Comprehensive St. Lucia Government Mr. John Monrose 454-6350

National Documentation Centre St. Vincent Government; Research Gail B. Nurse Administrative Centre 784-456-4689Oriented

KingstonSt. Vincent

43

Name of the Organization Country Type Director Address Telephone E-Mail/Web PageNational Emergency Org St. Vincent & The Government Alwyn Curid c/o Ministry of Housing, 784-456-2856

Grenadines Etc

St. Vincent and the Grenadines

\Medical Library Trinidad Government Irmie Sandy - Dublin General Hospital 623 - 2437 mlpos @ wow.netCharlotte St,Port of Spain

Ministry of Health Trinidad Government Denise Jones Car Duncan Street and 627-0554 mohl@wow.netIndependence Square

National Library Information Trinidad Government Pamela Benson 624-5835 smontserin @ malis. Gov System Authority .tt

NAILS

Town and Country Planning Trinidad Government Carole Swart Level 17, Eric Williams Division Finance Building

Trinidad & Tobago Police Trinidad Government Mr. Hilton Guy. (C.O.P.) Corner,Edward and 627-5217, 623-8329Service Sookville Streets,

Port-of-Spain

T&T Meterological Service Trinidad & Tobago Government Eli.B. Henry Meteorological Office 664-5465 dirmet@ tstt.netPiarco Airport

Trinidad & Tobago Defence Trinidad & Tobago Mult.agency Airways Road, 1-868-627-3457 j3@trinidad.net / Carib. Info SharingNet. Chaguaranas richardogarcia@usa.net

Communication Task Force of Trinidad and Tobago Non Government Mr. Winston Ragbir Chase Village 673-0275 9y4ibn@ carib - link .net(NEMA) Organization ,Private

Carapichaima 9y4ibn@ angelfire.com/nf/9y4i6n

Information Division, Office of Trinidad and Tobago Yvonnethe Prime Minister

N.E.M.A. Trinidad and Tobago Government Dave Williams 4 Dookie Street, Penal 647-3873,6302

National Emergency Trinidad and Tobago Government Lt. Col. Dave Williams #12-19 Abercromby 868-623-2078; 623-8004; nematt@wow.netManagement Agency Street 623-1943

Port of SpainTrinidad

44

Name of the Organization Country Type Director Address Telephone E-Mail/Web Page

The Salvation Army Trinidad and Tobago Non Government Major Raphael Mason 27 Edward St Poss 625-4120organization

University of the West Indies Trinidad and Tobago Research Oriented Dr. M. Rouse - Jones 662 - 2002 ext 3413 jpapin - ramcharan @ Main Library library .uwi.tt

Consulting Engineers Trinidad/Grenada/Barba Private Tony Gibbs P.O. Box 715 246-426-5930 mgibbs@caribsurf.comPartnership Ltd dos/Dominica

BridgetownBarbados

Turks and Caicos Government Turks and Caicos Island Government Earl Lightbourne Turks & Caicos Island 649-946-1122 / 646-946-1480

Grand Turk

45

46

Name of Organization Country Type of Organization Name of Director Address Telephone Email Website

National Office of Disaster Services

Antigua   Mrs. Patricia Julian        

Caribbean Disaster Emergency Response Agency

Barbados Inter Government Jeremy Collymore The GarrisonSt. MichaelsBarbados

246-436-9687 Fax:246-437-7649

cdera@caribsurf.com http://cdera.ord

Central Emergency Relief Organization

Barbados Government Mr. Clive Lorde Old BNB Building, Corner James and Lucas StreetBridgetownBarbados

246-427-8513/436-6624/4369945 Fax 429-4055

cero@caribsurf.com cero.gov.bb

National Library Service Barbados Government: Public National Library

Judy Blackman Coleridge StreetBridgetownBarbados

(246) 436-6081 4261744 Fax 436--1501

natlib@caribsurf.com  

Belize Archives Department Belize Government Charles Gibson 26/28 Unity BoulevardBelize

501-8-22217 or 22097 archives@btt.net  

Central Bank of Belize Belize   Keith Arnold Gabourel LaneP.O. Box 852

501-2-36194 ext 319 cenbank@btl.net  

Office Of Disaster Preparedness: BVI

British Virgin Islands

Government Ms. Sharleen DaBrew 3 Wailing RoadRoad TownTortola

254-494-4499 bviodp@candwbvi.net http://odp.bvigovernment.org

Sociedad Cubana de Medicina Veterinaria para Casos

Cuba NGO Dr. Pable R. Chavez Quintana Paseo No 604 e/25 y 27 VedadoCuidadHabana Cuba

537-30-8064 SCMVCD@infomed.sld.cu  

Defensa Civil DominicaRepublic

Government Sosa De La Sanlva Sanchez Dr. Delgado# 164 Garcue

689-2882 d.civil@codstel.net.do www.codstel.net.do/defensacivil

National Disaster Office Granada Government Joyce Thomas Emergency Operations CenterFort FredrickSt. Georges, Grenada

1473-0838 nero@caribsurf.com  

Civil Defense Comission Guyana Government Dr. R.F. Luncheon M.D. The Hatchery, Plantation Thomas LandsThomas RoadGeorgetown Guyana

592-2-61114,61117,68815,69201: Fax 61027

cdc@sdnp.org.gy  

Direction De Protection Civille Haiti Government Marie Yolene Vaval Sorena Ministere De L'Interior 504-222-2284; 222-8231 csorena@haitiworld.com  Cable and Wireless Jamaica Media Resource Centre

Jamaica NGO Yvonne Brodie 47 Half Way Tree RoadKingston 10

876-510-5230 cwj_lib@cwjamaica.com www.cwjamaica.com

Gleaner Company Jamaica Private Oliver Clarke 7 North StreetKingston

876-922-3400-9 ccole@gleanerjm.com  

47

Directory of Organizations Responding

Name of Organization Country Type of Organization Name of Director Address Telephone Email Website

Jamaica Conservation & Development Trust Res. Cent

Jamaica NGO Dr. David Smith 95 Dumbarton Avenue 960-2848-9 nestlibran@kasnet.com qqq.jsdnp.org.jm/erc

Jamaica Institute of Engineers Jamaica Prof. Association Mr. Garth Jackson 4 Winchester Road      Jamaica Maritime Inst Jamaica Statutory Lcdr Michael Rodriguez P.O. Box 8080 924-8150/8175 jmi_admin@colis.com www.colic.com/maritime

Jamaica Observer Jamaica Private Maxwell Wynter 2 Fagan Avenue 876-931-5188-9 susanhaye@hotmail.com  Jamaica Public Service Co. Jamaica Government Albert Carty 6 Knutsford Boulevard 926-3190 library@jpsco.com  Jamaica Red Cross Jamaica NGO Ms. Yvonne Clarke Central Village 984-7860-2; 907-2163 jrcs@infochan.com  Meteorological Services Jamaica Government Mrs. Sylvia McGill 65 3/4 Half Way Tree Road 876-929-3700/3706 metja@infochan.com  Ministry of Agriculture Jamaica Government Mrs. Claudette Milford-Allen 193 Old Hope Road (876)-977-0580    Ministry of Health-Jamaica Jamaica Government Mr. George Briggs 2 -4 Kings Street     www.moh.gov.jmNational Library of Jamaica Jamaica Government John A. Aarons 12 East Street 876-967-2516; 967-2494;

967-2496; 967-1526nlj@infochan.com www.nlj.org.jm

National Water Commission Jamaica Government Basil Sutherland 28-48 Barbados Avenue 876-929-54305 fhamilton@nwc.com.jm www.nwc.jamaica.com

Natural Resources Conservation Authority

Jamaica Government Franklin McDonald 10 Caledonia AvenueP.O. Box 207Kingston 5

1-876-754-7546/52 nrca@infochan.com www.nrca.org

Office of Disaster Preparedness: Jamaica

Jamaica Government Dr. Barbara Carby 12 Camp RoadKingston 4

928-5111-4 odpem@cwjamaica.com www.odpem.org.jm

Office of the Prime Minister Jamaica Government   1 Devon RoadKingston 6

927-9941-3 jscott@cwjamaica.com  

Scientific Research Council Jamaica Government/Research Oriented

Dr. Jean Dixon SCR PO Box 350Kingston 6Jamaica

937-1771 infosrc@cwjamaica.com www.scr-jamaica.org

Unit for Disaster Studies Jamaica NGO and Research Oriented

Rafi Ahmad Dept. of Geography and GeographyUWI Mona

876-927-2728 rahmad@uwimona.edu.jm www.uwimona.edu.jm/uds/index.html

USAID/OFDA Jamaica Government (US) Dr. Mosina Jordan 2 Haining RoadKingston 5

876-926-3645 cbaugh@usaid.gov www.usaid.gov

Water Resources Authority Jamaica Government (Statutory) Basil P. Fernandez Hope GardensP.O. Box 91Kingston 7

927-0077; 927-0189 commander@cwjamaica.com www.wra-ja.org

Emergency Department Monsterrat Government Franklyn Michael St. Johns'sMonsterrat

664-441-7166    

Ministry of Health-Monsterrat Monsterrat Government Dr. Gordon Avery CMO P.O. Box 24Monsterrat

1-664-491-4520/5340    

Royal Monsterrat Police Monsterrat   Christopher Burgess P.O. Box 177SalemMonsterrat

1-664-491-2555    

48

Name of Organization Country Type of Organization Name of Director Address Telephone Email Website

Office Of Disaster Preparedness: St. Lucia

St. Lucia Government Timothy James P.O. Box 1517CastriesSt. Lucia

758-452-3802 eoc@candw.lc www.geocites.com/capexanaveral/6278

National Documentation Centre St. Vincent Government; Research Oriented

Gail B. Nurse Administrative CentreKingstonSt. Vincent

784-456-4689    

National Emergency Org St. Vincent & The Grenadines

Government Alwyn Curid c/o Ministry of Housing, EtcSt. Vincent And The Grenadines

784-456-2856    

National Emergency Management Agency

Trinidad &Tobago

Government Lt. Col. Dave Williams #12-19 Abercromby StreetPort of SpainTrinidad

868-623-2078; 623-8004; 623-1943

nematt@wow.net  

Consulting Engineers Partnership Ltd

Trinidad/Grenada/Barbados/Dominica

Private Tony Gibbs P.O. Box 715BridgetownBarbados

246-426-5930 mgibbs@caribsurf.com  

Turks and Caicos Government Turks and Caicos Island

Government Earl Lightbourne Turks & Caicos IslandGrand Turk

649-946-1122 / 646-946-1480

   

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