CONTENTS

Information about the company……………………………………….2

History f the company……………………………………………………..3

Employees in ÖZÇELİK…………………………………………………….4

References……………………………………………………………………..5

Some of the products and their properties…………………………7

Cost analyze……………………………………………………………………11

Introduction……………………………………………………………………11

Quality politics………………………………………………………………..12

Standard applications………………………………………………………13

Planning the production of a product………………………………..15

Fixation and assembly……………………………………………………..22

Accountancy…………………………………………………………………..25

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Purchasing……………………………………………………………………..27

Selling……………………………………………………………………………36

Factors noticed in selection of plant location……………………..38

Storage and stock control………………………………………………..39

Stocking process…………………………………………………………….40

Conclusion……………………………………………………………………..40

INFORMATION ABOUT THE COMPANY

Company name: Ozcelik Textile Machinery and Die Casting C.O.

Location: Ornek Industrial Estate 12.Street No: 3 Kusget-Gaziantep

OZCELIK C.O.

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OZCELIK C.O., Synthetic Textile Machinery Manufacturing Center, is manufacturing single step CF and BCF multifilament fiber systems that is starting from granule ending to the yarn. While conducting R&D projects supported by TUBITAK (Turkish Scientific Technological Research Foundation) and TTGV (Turkish Technology Development Foundation), designing and marketing his own systems has capability to make special purpose R&D studies in synthetic textile machinery field.

OZCELIK C.O. is the holder of Technology Success Award due to its designs and developments. It is one of the leader companies in the world to manufacture and set up turnkey factories in the synthetic textile business which is developing and widening everyday such as carpet yarn, upholstery yarn, tricot yarn, narrow weaving and curtain yarn.

Having shown the ability to double its turnover and capacity every year in such a world wide competition business field proved that the company will be at your service for a long time.

HISTORY OF OZCELIK C.O.

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It was 1973 when Mennan AKSOY and Cahit ÖZÇELİK set up a work shop together which is in its short history was able to be the first in many fields of manufacturing industry in Gaziantep.

Some of the main product of OZCELIK C.O. is; safety box parts, automotive industry, road buttons and reflectors, metal injection dies, die casting, textile, and food machinery. By starting first R&D project which is supported by the Turkish Technological Research Foundation (TUBITAK), under the supervision of Assoc. Prof. Dr. Yusuf Azrail USKANER with a budget of 2,630,000$ the company started to manufacture synthetic fiber machinery. POLYSPIN BCF4 polypropylene carpet yarn spinning machine was the first machine produced. Assoc. Prof. Dr. Yusuf Azrail USKANER who was working with OZCELIK C.O. as a consultant was became a partner with the company in 1998.

OZCELIK C.O. is the only synthetic fiber machinery manufacturer of Turkey. The product of the first R&D project POLYSPIN BCF4 polypropylene carpet yarn machine has Technology Success Award which is given by TUBITAK, TTGV & TUSIAD.

Today the company is one of the leading machine manufacturers in Turkey. Having around one hundred fifty technical staff, five thousand square meter of closed area producing annual turn over of around 20 million $. Now the company is manufacturing CF, BCF, and POY fiber spinning machines using polypropylene, polyamide, and polyester.

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Employees in OZCELIK:

Engineers

Mechanical:………………………………………………3

Electrical and Electronical:…………………………..2

Computer:………………………………………………..1

Textile:……………………………………………………1

Technicians

Mechanical:……………………………………………...5

Electrical:…………………………………………………5

Masters

Assembly:………………………………………………..3

Welding:………………………………………………….2

Cnc lathe:………………………………………………..2

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Manual lathe:…………………………………………...3Workers:…………………………………………………10

Accountants:…………………………………………...3

REFERENCES

DOMESTIC SALESACILIM IPLIK / GAZIANTEPADIL TEKSTIL / GAZIANTEPAKER TEKSTIL / ISTANBULAYDIN MENSUCAT / ISTANBULAYINTAP CAN / GAZIANTEPBOSSAN TEKSTIL / GAZIANTEPDINARSU / ÇERKEZKOYERUSLU TEKSTIL / GAZIANTEPFILAMENT TEKSTIL / GAZIANTEPGERGER TEKSTIL / ADIYAMANGUL POLIP / KONYAHALICI TEKSTIL / GAZIANTEPHALISAN / GAZIANTEPJATEKS / ISTANBULKARAVELI / GAZIANTEPMUTLU HALI / GAZIANTEPORAL IPLIK / GAZIANTEPPOLEN TEKSTIL / GAZIANTEPTUTEKS TEKSTIL / GAZIANTEP

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ABROAD SALESALFARASHE CARPETS / SYRIABAKRITEX / MOROCCOBASHIR AKKAD / SYRIAELTAWFIK / EGYPTINCOMFIO / BRASILMAHMOUD ZAATARI / SYRIAMEHRMOUQETTE / IRANMUHAMMED MEMEH / SYRIANAHHAS GROUP / SYRIATAHA YARN / SYRIA

Some of the products and their properties:

POLYSPIN BCF6

Technical Properties of Polyspin BCF6:

Product : Colored BCF Carpet YarnRaw

Material : Polypropylene

Product Range

: 600 - 4200 dtex BCF

Production : 3000 m / min

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Speed Number of

Bobbins : 6

Production Capacity

: 3500 kg / day in 1600 dtex4300 kg / day in 2000 dtex4500 kg / day in 2600 dtex

POLYSPIN BCF8

Technical Properties of Polyspin BCF8:

Product : Colored BCF Carpet YarnRaw

Material : Polypropylene

Product Range

: 1000 - 3000 dtex BCF

Production Speed

: 3000 m / min

Number of Bobbins

: 8

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Production Capacity

: 4000 kg / day in 1600 dtex 4800 kg / day in 2000 dtex 5200 kg / day in 2600 dtex

POLYSPIN FLAT CF8

Technical Properties of Polyspin Flat CF8:

Product : Colored CF Yarn Raw

Material : Polypropylene

Product Range

: 300 - 600 dtex CF

Production Speed

: 3000 m / min

Number of Bobbins

: 8

Production Capacity

: 1100 kg / day in 300 dtex 2200 kg / day in 600 dtex

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POLYSPIN CF16

Technical Properties of Polyspin CF16:

Product : Colored CF Yarn Raw

Material : Polypropylene

Product Range

: 300 - 600 dtex CF

Production Speed

: 3000 m / min

Number of Bobbins

: 16

Production Capacity

: 2200 kg / day in 300 dtex 4200 kg / day in 600 dtex

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COST ANALYSE

Average expense values of Özçelik are shown below (monthly):

Salaries:………………………………………………………40000YTLElectric invoice:……………………………………………25000YTLWater invoice:……………………………………………..15000YTLRenting pay:………………………………………………..No renting

payMaintenance:……………………………………………….5000YTLNecessary oil for the machines:……………………..2500YTLBoron oil for CNC machines (80 lt)Cradle oil for manual lathes(40 lt)Special purpose oil(30 lt)

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SSK payment:…………………………………………….15000YTLGeneral profit:……………………………………………%15

INTRODUCTION

This training course is the third one of my engineering education life. First and the second one (ME199 & ME299) were very useful for me to understand the manufacturing techniques and simply how to manage a company. I think that ME399 is a complementary part of my training courses. Of course the general aim of these training courses is to prepare us for the future, in other way for the real engineering life. At courses that we took in our school gave us very big amount of knowledge. This engineering practice is necessary for transforming our knowledge to practical application. This is the first application while becoming an engineer. We are also learning to keep all criteria in mind at the same time. For example you design a machine or something related with your company, you must realize the cost of raw material, machining techniques to produce and etc. Otherwise your design is named as a waste of time by the boss. So I think that I must utilize from this training course as much as possible.

THEIR QUALITY POLITICS

OUR ESTABLISHMENT’S BASIC POLITIC IS THAT TO MANUFACTURE PRODUCTIONS WITH GOOD QUALITY, HIGH PERFORMANCE, RELIABLE WITH THE MOST SUITABLE COST

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WHICH WILL MEET NEEDS AND EXPECTATION OF OUR CUSTOMER AS FOLLOWING ALL TECNOLOGICAL DEVELOPMENT ON TEXTILE SECTOR.

WHILE MANUFACTURING PRODUCTS;

TO OBEY EUROPEAN COMMUNITY STANDARTS, NATIONAL AND INTERNATIONAL LAWS AND VALIDITY LAWS IN OUR COUNTRY AND THE OTHER LAWS IN THE WORLD

TO MANUFACTURE RELIABLE PRODUCTS WITHOUT DAMAGING HUMAN HEALTH AND ENVIRONMENT DOING ALL NECESSARY QUALITY CONTROL ON EACH STAGE OF MANUFACTURING.

NOT TO COMPENSATE ABOUT ENGINEERING ETIC VALUE

TO SOLVE BREAKDOWN AND INTERFERE ALL FAILURE WHICH CAN BE SEEN AFTER SALE, SO TO MAKE OUR CUSTOMERS PLEASED

ARE THEIR BASIC PRINCIBLES.

STANDARD APPLICATIONS

Of course, there must be an agreement between the customer and the manufacturer. After the agreement, they learn the specifications, which are needed to design, from the customer. According to the desired specifications the designer makes a simulation or the drawing (3D). If the test are great on

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the computer and all of the calculations about the machine are right, the design is accepted after showing the last condition of the machine to the customer. At the manufacturing time of the machine, the technical drawings are drawn by the designer and they are distributed to the relevant sections. And the relevant sections ask for the required materials to the purchasing department. They order (order form in appendix) the needed materials but if they don’t have an agreement with a company for these materials, they call the companies for the proposal (proposal form in appendix). The proposal must include the payment conditions, delivery time and the price. After the order, to have a copy of this form they are written to the files. At the delivery time the materials, which come exactly, are written to these files. The materials are distributed to the relevant sections if they must be processed immediately and the rest of them are sending to the depot.

Manufacturing sections are:

BalanceCnc lathesManual lathesCastingChassis production

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After the manufacturing of the parts, they are brought to the assembly section and the parts are combined to eachother truly.

Machine parts are:

Dosage unitExtruderOil tankCooling unitTowing unit

(This is the appearance of the machine from the top to the bottom part in front of them.)

After assembling the parts if the machine works without a problem, the machine disassembles to the parts. And they are prepared to shipment. Generally two containers are needed to transport the machine parts.

When the parts arrive to the customer, three or four workers go to there and assemble the machine.

PLANNING THE PRODUCTION OF A PRODUCT

Operational Manager and/or General Manager, prepares Production Plan by taking out the process durations belongs to

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order to be produced. In Production Plans, there has been work command numbers that matches with the determined processes (in quality plans) belongs to machines that will be produced, operation steps, responsible and durations.

After Production Plans prepared, Monthly Production Plans are prepared with the aim of planning new order that will probably be required.

The Production Plans are prepared by Operational Manager and are given to related department headmen.

Control of Providing Service and Production

After the orders are received according to the procedure of customer relations processes, Operational Manager prepares Production Plan by considering contract or specific requires, processes steps end delivery conditions.

Marketing Manager prepares Material Lists for the materials that will be used in production of machine.

Operational Manager prepares work orders according to Production Plan and distributes these to related departments responsible.

Purchasing Manager examines contracts for raw material/material purchases according to prepared Material Lists, and if there have not been contracts, she get contracts

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prepared. After that assures raw material/material appropriate to purchasing procedure.

Purchasing Responsible and/or related department responsible make input controls appropriate to Purchasing Contracts, fulfill Input Control Forms.

In OZCELIK MAKINA, activities in every step are executed as determined in Quality Plans specific for product. In Quality Plans, there has been raw material features, process steps, entrance, process and final control transactions, machine that will be used in whole steps, equipment, kits, and measurement device and test device information. Also, packaging methods and transport stages are determined and they are related with procedures.

After the product transported to customer; Assembly Activities are initiated. Assembly activities include according to customer contracts;

Preceding emplacement of products proper for the field in which they will work

Adjusting needed mechanical and electricity connections and gauges on machines according to Usage and Maintenance Manuals for being able to prepare the produced machine or facility to usage.

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Activate the produced machine or facility, under inspection of customer, for demonstrating the customer that it has conditions written in his/her contract. Assembly activities executed under the responsibility of Fabric Assembly Expert by assembly personnel. After assembly activities completed, Assembly Personnel fulfill the Assembly Control Forms and have customer signed. And a copy of the form is given to customer, one copy is given to Operational Manager by Fabric Assembly Expert and it is filed by Operational Manager.

After the product transported to customer, service activities, requires of customer about removing defects occur in product, the visits that are made according to guarantees, Technical Service Form are fulfilled by Assembly Personnel.

A copy of that form is given to customer, another copy is given to accounting and another copy is given to department responsible and it is filed.

Validity of Processes For Providing Production and Service

Whole activities executed in OZCELİK MAKINA are controlled in every step defined in quality plans before passing the next step by Operational Manager or related department’s headman. These controls are marked with Acceptance Stickers, ‘Do not

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Use’ Sticker, Ready for Painting Sticker, Ready for Assembly and Reoperation sticker according to the product’s condition.

If there have been special processes that can not be confirmed with controls in each step, they must be made valid. The correction of these processes must be made by reviewing and determining criteria for confirmation, confirmation of equipment and personnel sufficiency, implementation of methods and procedures determined before and being able to be made valid again. In OZCELİK MAKINA painting and rubber patch are made as special processes. These processes are executed by personells who has education certificate and experienced at least five years.

The production in the firm executed as explained below, appropriate to usage directions and related quality plans of the machines to be used, by unit responsible and operators;

Materials are production inputs that can be classified into two groups principally. These materials ca be classified as materials (sheet iron, profile, connection materials, and expenditure materials) and Standard Materials (bearing, slide, cogwheels, motors, electrical installment, and isolation materials).

Production is divided into departments for machine production. These departments are lined up as;

Construction Preparation Department

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Production With Sawdust Department

CNC Lathe Department

CNC Operation Department

Balance Department

Automation Department

Fixation and Assembly Department

The materials that are recorded by input entry control are taken under operation. Those materials are taken to storage or production area if they will be operated immediately. Materials entered the storage, are written to Storage Entry Exit Control Form.

Everyday, according to Working Directions and Production Plan taken by Operational Manager, materials are taken from storage by related department responsible. In pursuance of specifying the quantity and process in Storage Entry-Exit Control Form with signatures, materials are distributed to operators.

In OZCELİK MAKINA, production steps are executed as explained below in each related department.

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Construction Preparation Department

In Construction Preparation Department, construction and trunk pieces in production line, processes of sheet iron, profile, metal sheet, wiping, brackets, integration with welding or demountable connection pieces, purifying and delivery of Fixation and Assembly Department are executed as explained below.

In sheet iron preparation part, sheet iron fraction is executed according to technical picture, for this work, guillotine, Corner Cutting Machine and Circular Cutting Machine is used according to usage and maintenance directions. Controls are made and passed to next step.

After cutting process, material is bended in Large Cylinder Bend Machine or Little Cylinder Bend Machine according to directions and related technical picture. Controls are made and passed to next step.

Material is twisted in Abkant Press or Armed Press according to directions and related technical picture. Controls are made and passed to next step.

Cutted and/or bended and/or twisted material is drilled with Radial Auger according to technical picture and usage directions. Controls are made and passed to next step.

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Profiles are cutted down in Tray Gangsaw machine at specified measures and shapes in related technical picture. Controls are made and passed to next step.

After all cutting, bending, drilling processes, pieces are purified, burr on metal are taken, and controls are made and passed to next step.

In pre-assembly step, the pieces that should be welded to create the machine are integrated by welding. Pre-assembly of semi-materials, which are connected with demountable connection components, is made. Controls are made and passed to next step.

Production with Sawdust Department

In Production with Sawdust Department, transmission components and processed cast pieces , processes of turning and freezing to mile, pipe and casting materials arrived from supplier, integration with welding or demountable connection components, purifying and delivery to last assembly packaging department of the machines in production line of OZCELIK MAKINA are executed as explained below.

Miles and their measures, which are used for production with sawdust, are cutted down and prepared according to related technical picture and band gang saw usage and maintenance directions. Controls are made and passed to next step.

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Materials and their measures used for production with sawdust are formed according to related technical pictures and machines and bench directions used in production with sawdust. Controls are made and passed to next step.

After all production with sawdust processes, the pieces are purified, burr on metal are wiped away, controls are made and passed to next step.

CNC Lathe Department…CNC Operation Department…Balance Department…

FIXATION AND ASSEMBLY DEPARTMENT

In Fixation and Assembly Department of OZCELIK MAKINA, the last fixation and assembly processes of pieces prepared in other departments, paint and packaging processes and ready for transport steps of the machines, exist in production line, are executed as explained below.

Finished or semi- finished pieces come out Construction Preparation and Production with Sawdust Departments are brought to Fixation and Assembly Department. Until they com here, whole processes’ steps controls are made. The pieces with incomplete controls are not included in Fixation and

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Assembly operation. These pieces are included after their incomplete controls are made.

In assembly steps, pieces for creating the machine are integrated with welding. Pre-assembly of semi-materials, connected with demountable connection components, is made.

It is controlled if the assembled pieces and/or semi-materials are suitable for each other. If there has been unsuitability; they are evaluated again or thrown to rattletrap. Materials to be evaluated again are marked with operation sticker and semi-materials that will be thrown to rattletrap are taken to RED area.

If pieces that are controlled will be able to end product, they are passed to granulating and painting steps.

In each step, all pieces and/or semi-materials whose controls are made can not pass next step without acceptance. If pieces and/or semi-materials are rejected they are marked with Red sticker and sent to closest red area. Piece is evaluated according to its situation and thrown to rattletrap. Materials that will be evaluated again are marked with re-operation sticker and semi-materials separated for rattletrap is marked with do not use sticker.

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Inappropriate piece/semi-materials is recorded with Inappropriate Product Report according to Inappropriate Product Control Procedure.

After transportation, last control and assembly is made in customer area and delivery is completed with writing invoice (bill).

In settlement plan, whole machines’ and equipments’ in OZCELİK MAKINA settlement conditions, stock areas and entrance- exits are demonstrated. Whole machine and equipment is examined according to their relation with next step and settlement is made.

Whole machines and equipments in OZCELIK MAKINA are taken to maintenance periodically by users or service is required, whole workers are executed protective maintenance activities.

Defining and Monitoring

After General Manager/Operational Manager/ Purchasing Manager/Stockman purchases the raw materials that affect the quality, he/she makes entrance control. Controls are recorded to Entrance Control Report.

Together with the contract that is made, serial number related with machine to be produced, is given by Operational Manager. This serial number is written to Stock Cards, Work

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Directions used in production. After the production is completed, serial number is written on machine as plate. In the case of complaint of customer, serial number is written Customer Complaint Form and Technical Service Report. So that, the follow-up of the machine can be done.

According to these reports, Management Representative executes statistical techniques monthly appropriate to data analyze procedure.

Protection of Product

In OZCELIK MAKINA, transportation activities; barrows, transpalette, crabs are made by hand. Materials that are not heavy are carried by hand. (Approximately 15 kg.)

Raw material storage activities are executed as they are defined in Purchasing procedure. The materials / products that must be stored in production area are stored by store responsible in proper areas.

After the completion of product, Operational manager has the packaging made with proper packaging methods. Stickers that must be pasted on product are pasted, usage, maintenance catalog or brochure are put in.

ACCOUNTANCY

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Duty and Responsibilities of Accountant in ÖZÇELİK

Account operations shall be made proper to methods defined in legislation.

Account records shall be made on notebook or electronically.

Financial tables and reports shall be prepared.

Money exists in bank or cashbox and valuable documents shall be followed and controlled.

Receivables and debts of the firm shall be followed; collection of revenues and payments shall be made on time.

Cheque/bonds operations shall be followed.

In times defined in legislations, KDV and Compendious Bill shall be given to tax boards; the debts shall be payed on time.

The operations of SSK and Bağ-kur shall be followed.

Temporary tax and Corporation Tax Bills shall be prepared; closing records of end of the year shall be made.

Monthly and annually reports that include all financial operations shall be prepared.

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Information about account records shall be given to General Manager.

The suitability of operations to related laws shall be controlled.

Export operations shall be followed and closure operations shall be made.

Every kind of document, book and receipts about income, expenditure and accounting shall be preserved.

PURCHASING

Firstly I want to define the purchasing process for ÖZÇELİK.

Purchasing process includes following purchases;

Raw materials, materials and devices used in productionPurchased servicesMachine, bench, equipments, spares and technical services

used in productionEducation services

Purchasing General Necessities of Firm

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In purchasing general necessities of the firm, purchasing contracts and approved supplier lists are not used.

Purchasing Raw materials, Materials and Devices Used in Production

As it is explained in Product Realization Planning Procedure, after every certain order, Purchasing Responsible prepares material lists for every product with the aim of preventing violation of requirements that are agreed with customer during the production of orders and represent them to Purchasing Manager.

Purchasing Manager examines the material lists and approves.

Material lists are transferred to store stock responsible.

Store stock responsible determines if the required materials are available in stock by checking the stock cards. He/she lists the materials that does not exist in enough quantity and transfers to Purchasing Responsible with In-Firm Material Requirement Form for their assurance. Minimum quantities of whole materials used in production present in Minimum-

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Maximum Stock List. Store Stock Responsible transfers the materials under minimum quantities with In-Firm Material Requirement Form to Purchasing Responsible.

Purchasing Responsible controls the In-Firm Material Requirement Form and chooses the supplier form Approved Supplier List and then for purchases except his/her authority, he /she sends to the approval of Purchasing Manager. After Purchasing Requirement Form is approved, Purchasing Responsible notifies the order of some materials with Order Form to supplier. In other cases, he/she realizes purchase by sending Purchasing Requirement Form with related personnel by hand or by notifying by telephone.

Purchasing Responsible sends Order Forms or provides them to be sent, to supplier firms by fax.

Whole bolts and ironmongery materials are purchased with the approval of Purchasing Manager by preparing Material Requirement Form (without preparing Order Form) from the firms with whom there had been a compromise before about payment and price.

The transportation of connection materials, shaped iron, plate etc. that are purchased from supplier in Gaziantep, if they are able to be carried, is made with firm’s vehicle or vehicles are found.

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If we work with more than one firm for a variety of product, Proposal Requirement Form (teklif isteme formu) is faxed to those firms and Purchasing Responsible executes the purchasing by choosing the appropriate price between the arriving proposals and by taking the approval of Purchasing Manager.

The prices of raw materials and materials used in production are explored by Purchasing Responsible and he/she prepares these prices as Material Price Lists. ÖZCELİK MAKİNA makes a verbal working contract with some suppliers. ÖZCELİK MAKİNA does not use related documents for purchasing correspondence as explained above. Purchasing is only made by using Material Requirement Form (Malzeme talep formu) with these firms.

The purchasing of machines supplied externally and used in installation of produced devices is executed by Board Manager and General Manager.

The entrance control of purchased materials is made by Purchasing Responsible and/or by headman of related department with respect to entrance control criterias.

The evaluation of candidate suppliers are recorded to supplier performance evaluation form and the results of supplier evaluation are recorded to Approved/Alternative supplier Lists.

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The evaluation of suppliers is made by Purchasing Manager and the evaluation of installation machines is made by Board Manager at least once a year. Evaluation results are introduced to upper management before management supervising meeting.

Evaluation Of Supplier

Evaluation of a supplier is made according to the items below;

And it is done according to the method of marking down the negative ratings from top point.

For every delaying day from delivery date, 2 points mark down from ceiling point.

In ranking the proposal prices lowness, for every increasing point 3 points are marked down.

For every kind of material that does not have Quality Certificate, 20 points are marked down.

For every %1 segment of defective materials (that does not suit requirements, consultation and test conditions), 5 points are marked down.

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In case of disobedience of contract requirements during delivery (packaging and transportation), no point is marked. The purchasing action is made over to average pointless.

The suppliers that take points between 100-80 are considered as a group supplier and purchasing action is kept on.

The suppliers that take points between 79-60 are considered as B group supplier and purchasing action is kept on but in case of a deficiency, improvement is asked for by using corrective and preventive activity.

The firms that take points between 59-50 are considered as C group supplier.

No purchasing action is made from the firms that take point under 50 point.

The Purchasing of Machines, Bench, Equipment, Spares and Technical Services Used In Production

As I was pointed out in the procedure of control production and service, whole machines and equipments in ÖZCELİK MAKİNA, are taken to periodical maintenance or technical service is required and whole employees execute protective maintenance activities.

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During the machine and bench maintenance activities, required materials are transmitted to Operational Manager by headmen thereby defining the reasons of necessities, for removing the deficient stated in machines or benches, the necessities and requirements that are examined by Operational Manager are sent to purchasing. If the needed material necessity was transmitted to Purchasing Manager by Technical Service Supplier, there should be the signature of supplier representative in Purchasing Requirement Form.

Purchasing Responsible makes research for the material required to be purchased and then prepares Proposal Requirement Form for that material and by taking the approval of Purchasing Manager he/she realizes the purchasing action.

Secretary sends Proposal Requirement Form to related suppliers by fax. Purchasing realizes the purchasing action by choosing the appropriate one between the arriving price proposals. If the technical service supplier provides spare and materials at the same time, in the case of equity with other suppliers, the priority is given to that firm.

The request of technical service for machines and benches used in production or the request of a change in technical service supplier is transmitted to purchasing with Purchasing Requirement Form by related headman or Operational Manager.

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Purchasing Manager provides the research to be done by Purchasing Responsible and invite the chosen firms to negotiation. After negotiation, if it is found appropriate Annual Maintenance Contract is made.

The case of emergent removal of machines and benches defects, with the demand of Operational Manager, the Purchasing Department can make the material purchasing and can make technical service change without approval.

The items about renewal of surveillance and measurement devices and the purchasing of them are explained in the Procedure of Surveillance and Measurement Devices Control.

The decision of renewal and purchasing of surveillance and measurement devices is taken in management supervising meetings. And the Board Manager charges a commission that will realize the researches and will communicate with suppliers. The president of that commission is Board Manager and it will be made up of following members;

General ManagerPurchasing ManagerOperational ManagerForeign Trade Manager

Domestic suppliers are explored by Purchasing Manager and abroad suppliers are explored by Foreign Trade Manager. The firms, from whom the proposal will be asked for, are

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determined with the approval of Board Manager. These firms are listed in Supplier Candidate List by Purchasing Department.

The commission has the contract that will include the features of machine or bench made ready and prepares Proposal Requirement Form for being able to make price research.

Foreign Trade Responsible prepares contracts and Proposal Requirement Forms that will be sent abroad in English or appropriate language.

Proposal Requirement Forms are sent to suppliers by Secretary or Purchasing Responsible by fax or e-mail.

The commission evaluates the arriving proposals and if it is needed, the commission members, who will be charged by Commission President, go to supplier location to see machine and bench that will be purchased.

For comparison, whole data taken from supplier candidates about machine and bench are registered to Supplier Evaluation Form by Purchasing Responsible and are introduced to commission evaluation.

The supplier from whom the machine or bench will be purchased is determined with the evaluation and approval of commission members.

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For domestic suppliers Purchasing Department prepares Order Form and for abroad suppliers Foreign Trade Responsible prepares Order Form.

Secretary sends the Order Form that is approved by Board Manager to supplier by fax.

Purchasing of Education Services

For the appropriate employment of OZCELİK MAKINA with adequate employees who have proper education, ability and experience, Personnel Manager/ Purchasing Department is responsible of determining educational needs, preparing education programs, implementing programs and if needed purchasing of these programs, preserving necessary records about education, abilities and experiences.

For education services that are determined in Annual Education Plan and are decided to be purchased, Purchasing Manager begins price research at least 1 month before the education service begins and by communicating, he/she transfers the service demand in a written format priory to approved suppliers and then to other suppliers.

Arriving proposals are introduced to Board Manager. In the direction of taken decision, education service is taken.

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SELLING

Firstly, they must determine the requirements depend on the product. Determining the requirements is done according to the following procedure.

Proposal demands come form customer by verbally, written or e-mail to ÖZCELİK MAKINA.

The requirements determined by customer for delivery and after delivery activities, requirements that are not determined by customer but necessary for usage, Standards that are listed related Standards List, and additional requirements determined by ÖZCELİK MAKINA are defined and are added to contract by General Manager or Marketing Manager.

Secondly, they must review the requirement depend on the product. And the review is done by the responsible person according to the following procedure.

Marketing Manager evaluate the requires coming from customer in terms of customer requirements, ÖZCELİK MAKINA’s sufficiency, raw material need and finance.

If no proposal will be given, Marketing Manager immediately informs customer and declares no proposal will be given with the reasons of that.

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If ÖZCELİK MAKINA has enough capacity for introduce proposal and realizing the order, the readiness of technical document, catalog, brochure, proposal writing and other documents is the responsibility of Research &Development Department.

The determined requirements about product should be defined completely and clearly, if different requirements from the previous contracts or orders, these different requirements should be added or changed in new contract or order and necessary studies should be done and deficiencies should be removed for ÖZCELİK MAKINA to meet these requirements.

Proposal pricing is done in the base of Price List that was approved by Board. According to customer demands, these prices can change.

The contracts are kept by related department responsible with respect to quality recording control procedure.

After proposal is given, the changes derived from customer are recorded to contract by Marketing Manager and it is asked to Board Manager.

Board Manager examines and approves the contract prepared by Marketing Manager.

Contract is sent to customer by fax or postal service.

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FACTORS NOTICED IN SELECTION OF PLANT LOCATION

Özçelik Textile Machinery, Press and Die Casting C.O. is a small industrial company. According to the rules and the laws of our country, this type of organizations must be placed in the industrial area which is out of the city. Actually it is a big chance for continuous production of the companies. For instance, if you need a part immediately, you can buy it from the other companies which are located near it, so the machine can be manufactured without transporting cost. In other way, this is a good chose from the point of raw material.

They sell their products to the companies which are located in Iran, Syria and etc. and naturally the location of Özçelik is an advantage for selling and transporting to the products. Our government provides the water, electric and the energy like them to the industrial areas cheaply.

Because of all these reasons, Özçelik is located in the industrial area of Gaziantep.

STORAGE AND STOCK CONTROL

When I came to Özçelik to do my summer practice, a mechanical engineer has a mission which includes the storage and stock control. Those days, storage and stock control terms are new for the Özçelik Company. They had no regulation for the storage since Özçelik was founded. During the regulation or

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the arrangement of the materials which exist in the depot, I observed the regulation process step by step. Firstly, the depot was separated to the sections and these sections were separated to the shelves according to the properly and the usage area. For example, the parts of the oil tank were located to a section.

All of the information of the materials such as names, codes and numbers were recorded to the computer. After that time, the stock information was controlled by the mechanical engineer.

Some sections in the depot:Tail partsEngines (according to the power values)Regularly used partsFans (according to the place on the machine)General stock area

Stocking Process

When the materials are brought to Özçelik, an employee calls the depot and the depot responsible comes to the main door with the control form. According to the bill, the name, number and the codes are written to the form to record this transport for the depot. If these materials are needed to stock, they are sent directly to the related manufacturing area.

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According to this procedure, depot and the storage are controlled by the responsible engineer in Özçelik.

Note: if big parts are needed, they order them at the manufacturing time because the depot is not large enough.

CONCLUSION

Now I understand the importance of training course ME399. I think that I have got enough information for me. Especially about the subject of the summer practice such as purchasing, selling, accountancy, stocking and etc. It was a good chance to see how to manage a company completely that are not taught us in the school. After this summer practice I believe that I can apply the theoretical knowledge into daily life by myself.

As a result, ME 399 summer practice was a perfect chance to observe a company from the point of management. I believe that this experience will be very useful for me.

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