Underwri(enby:

#AIIMInforma(onIsYourMostImportantAsset.LearntheSkillstoManageIt

SharePoint:DetermineYourNextMove

PresentedAugust17,2016

SharePoint:DetermineYourNextMove

PresentedAugust17,2016

Underwri(enby:

BobLarriveeVP&ChiefAnalystAIIM

BarryJinksPresident&CEOColligo

MikeAlsupSeniorVicePresidentGimmal

Today’sSpeakers

Underwri(enby:

Organiza(onalUse

Inyourview,describetheuseofSharePointasanECM/DMsystemacrossyourorganiza(on?

28%saySharePointistheironlyormainECM/DMSystem

13%sayitis

importantfortheiroverallECM/DMEnvironment

©AIIM2016N=273

Underwri(enby:

SharePoint2016Drivers

IfyouareplanningtomovetoSharePoint2016,whatisyourprimarydriver?

15%seethisaspartoftheirstrategicplaYorm

vision

14%arefollowingtheupdatepathand11%arefollowingMicroso[’s

roadmap

8%areresis(ngthemovetoSharePoint2016

N=257 ©AIIM2016

Underwri(enby:

Let’sAskthePanel

Whatareyouseeing?

Underwri(enby:

ProjectProgress

ThinkingaboutthescopeanddevelopmentofyourSharePointECMproject,howwouldyoubestdescribeprogress?

7%indicatecompletesuccess

26%arestrugglingtomeettheiroriginal

expecta(ons

20%sayprogresshasstalled

N=262 ©AIIM2016

Underwri(enby:

ReasonsforStall/Fail

WhichofthefollowingreasonswouldbestapplytowhyyourSharePointprojectisstalledorfailed?

67%citeinadequateuser

training

66%sayitistoohardtouse

64%citelackof

seniormanagement

support

N=128 ©AIIM2016

Underwri(enby:

ProjectRevitaliza(on

Whatstepsareyoutakingtore-energizeyourSharePointdeployment?

58%willpriori(zeinternaltraining

50%willupdateandenforceIG

policies

35%willconfirmSharePointastheir

primaryECMSystem

N=127 ©AIIM2016

Underwri(enby:

Let’sAskthePanel

Whatareyouseeing?

Underwri(enby:

Collabora(on

HowwouldyoudescribeyouruseofSharePointinthefollowingprocessmanagementandenterpriseconnec(onareas?

24%sayenterprisesearchiswidelyused

19%citewideusefordocumentreviewandapprovalprocesses

72%shownosupportfor

mobiledeviceuse

N=162 ©AIIM2016

Underwri(enby:

MobileCapabili(es

Howwouldyouratetheusefulnessofthefollowingcapabili(esinamobileapplica(onofSharePoint?

90%sayitisimportanttovery

importanttobeabletodistribute

documentsinacontrolledway

75%sayitis

importanttoveryimportanttoprovideintranetcapabili(esonmobiledevices

N=135 ©AIIM2016

Underwri(enby:

Let’sAskthePanel

Whatareyouseeing?

Underwri(enby:

RecordsManagement

HowdoesSharePointmatchyourrecordsmanagementneeds?

25%donotdifferen(aterecords

fromcontent

21%saywithcarefulset-upitcancomplywiththeirneeds

18%useadd-on

products

N=108 ©AIIM2016

Underwri(enby:

Informa(onGovernance

HowwellalignedisyourSharePointwithyourInforma(onGovernancepolicies?

21%donothavegoodIGpolicies

15%saySharePointalignswellwiththeir

policies

37%saytheys(llhaveworktodo

N=117 ©AIIM2016

Underwri(enby:

Let’sAskthePanel

Whatareyouseeing?

Underwri(enby:

Opinions

Howdoyoufeelaboutthefollowingstatements?

40%agreeand8%stronglyagreetheyarehappywith

SharePointandtheon-goingproduct

roadmap

42%agreeand8%stronglyagree

SharePointprovidesgoodvaluetocost

N=124 ©AIIM2016

Underwri(enby:

SharePointStrategy

WhichofthefollowingbestdescribesyourlikelystrategyforSharePoint?

29%willbuildECM,RM,collabora(onaroundSharePoint

15%willcon(nuetobuildonSharePointforthenextfewyears

10%willmovetoSharePoint2016

N=136 ©AIIM2016

Underwri(enby:

ThingstoThinkAbout

§  IfyourSharePointdeploymentisstalled,orfailingtoaddnewvalue,idenRfythereasonsanddevelopaplanofacRontoresolvethem.

§  DeveloporrefineyourinformaRongovernance(IG)framework,andusethistoseewhereyouhavegapsinyourSharePointcapability,parRcularlywithregardstorecordsmanagementandmobileaccess.

§  ConfirmwithSeniorManagementwhatroleSharePointplaysintheorganizaRonalstrategyforECM,DM,RM,andcollaboraRonthenfocusonthoseareas.

Underwri(enby:

DownloadtheAIIMIndustryWatchReport“TheImpactofSharePoint–2016”h(p://info.aiim.org/the-impact-of-sharepoint-2016

ToContactBob:blarrivee@aiim.org

@BobLarriveeonTwi(erwww.linkedin.com/in/boblarrivee

DownloadtheResearchReport

Underwri(enby:

ü  Track user activity & content ü  Capture metadata

ü  Prevent data loss

ü  Integrate Outlook & SharePoint ü  Controlled access to mobile content

ü  Compliance & records made easy

BalanceEnd-UserProducRvity&Governance

ProducRvity Governance

KeyTakeawayKeyTakeaways

Underwri(enby:

AboutGimmal

Usability Improve adoption with intelligent search, and personal productivity

enhancements across all of your sites

Governance Empower your users with self-service provisioning,

configuration, and branding for all sites,

lists, and libraries

Compliance Reduce risk with certified records management for

electronic and physical content

SAP Make SAP easy for casual users with

certified SAP content archiving and data

interoperability

DigitalWorkplacesthatImproveBusinessandManagetheLifeofInforma(on

ContactUs:www.gimmal.com+1(877)944-6625

Underwri(enby:

AIIMistheCommunityforInforma(onProfessionals

AIIMbelievesthatinforma(onisyourmostimportantasset.Learntheskillstomanageit.

Ourmissionistoimprove

organizaRonalperformancebyempoweringacommunityofleaderscommi(edtoinformaRon-driven

innovaRon.

Learnmoreatwww.aiim.org