week five notes & fax 第五周授课 便条与传真. note the content of notes different...

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Page 1: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Week five notes & faxWeek five notes & fax

第五周授课 便条与传真 第五周授课 便条与传真

Page 2: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

notenote

The content of notesThe content of notes Different types of notesDifferent types of notes Useful expressions of notesUseful expressions of notes

Page 3: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

The use of a noteThe use of a note

To tell others to do somethingTo tell others to do something To ask others to do sth for them To ask others to do sth for them Ask for a leave, ask a friend to Ask for a leave, ask a friend to call call

To say thanks To say thanks

Page 4: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Characteristics of notes Characteristics of notes

Not post, just to send them Not post, just to send them Simpler in form and often Simpler in form and often informal or colloquial in informal or colloquial in language. language.

Page 5: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

The content The content

To omit:To omit: The addresses of the addressee The addresses of the addressee and the addresser;and the addresser;

The word “Dear” in the The word “Dear” in the salutation;salutation;

The complementary close;The complementary close; The year in date.The year in date.

Page 6: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

1.date: the day, the morning or 1.date: the day, the morning or afternoon of the day, or the afternoon of the day, or the exact time, or the date. No year exact time, or the date. No year .right top .right top

2. salutation : informal 2. salutation : informal 3. body: colloquial, ellipsis 3. body: colloquial, ellipsis 4. signature : full name or 4. signature : full name or family name or given name family name or given name

Page 7: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Sample noteSample note

Dear Sir, Dear Sir, I have received a letter from Shanghai I have received a letter from Shanghai University of Foreign Languages Colleges University of Foreign Languages Colleges inviting me to an academic conference, so I inviting me to an academic conference, so I am writing to ask fro a leave of three days am writing to ask fro a leave of three days from Nov. 17 to Nov. 19. attached herewith from Nov. 17 to Nov. 19. attached herewith is a duplicate copy of the said invitation. is a duplicate copy of the said invitation.

Sincerely Sincerely yours, yours,

Huang Huang YangqiongYangqiong

Page 8: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Types of notesTypes of notes

According to the function According to the function Invitation, apology, borrowing, Invitation, apology, borrowing, asking for leave, note of asking for leave, note of thanks, and putting off a thanks, and putting off a meeting. meeting.

Page 9: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Form of I.O.U.Form of I.O.U.

Feb. 27, Feb. 27, 20032003

To Mr. Zhang Dalin:To Mr. Zhang Dalin: I.O.U. twenty thousand RMB I.O.U. twenty thousand RMB only(20,000).only(20,000).

David TaoDavid Tao

Page 10: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

receiptsreceipts

Nov. 21, Nov. 21, 20032003

Received from Mrs. Liu Jinlin Received from Mrs. Liu Jinlin the sum of one thousand RMB the sum of one thousand RMB only. only.

Rose Rose RiversRivers

Page 11: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Bills Bills

Ningbo International Trade CenterNingbo International Trade Center Nov. 21, 2003, 8:00 p.m.Nov. 21, 2003, 8:00 p.m. Sale-1Sale-1 Sales person number 12Sales person number 12 1.0558 watch 1 302.001.0558 watch 1 302.00 2.05510 digital camera 1 2700.002.05510 digital camera 1 2700.00 Total 3002.00Total 3002.00 Charge 3010.00Charge 3010.00 Change 8.00Change 8.00

Page 12: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Chapter 7 faxChapter 7 fax

The use of a faxThe use of a fax The format of a faxThe format of a fax Useful expressionsUseful expressions

Page 13: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Merits of fax Merits of fax

Fast Fast Convenience Convenience Accuracy; transmit diagrams or Accuracy; transmit diagrams or patterns. patterns.

Page 14: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

The format of faxThe format of fax

1. fax head :company name, 1. fax head :company name, postal address, contact numbers. postal address, contact numbers.

2. fax headings: company name of 2. fax headings: company name of recipient; recipient’s name, fax recipient; recipient’s name, fax number, name of sender, sending number, name of sender, sending date, subject line, number of date, subject line, number of pages. pages.

3. fax body: several paragraphs 3. fax body: several paragraphs

Page 15: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

Turner Communications Mobile Phone SpecialistsTurner Communications Mobile Phone Specialists

21 Ashton Drive Tel +44 114 123456721 Ashton Drive Tel +44 114 1234567Sheffield Fax +44 114 1234568Sheffield Fax +44 114 1234568S26 2ES Email [email protected] 2ES Email [email protected]

FAX MESSAGEFAX MESSAGE

To Janet Benson, General ManagerTo Janet Benson, General ManagerCompany Asia Communication (Singapore) Pte LtdCompany Asia Communication (Singapore) Pte LtdFax Number 65 6767677Fax Number 65 6767677From Sally Turner, Managing DirectorFrom Sally Turner, Managing DirectorRef ST/DARef ST/DADate 6 June 20—Date 6 June 20—Number of Pages Number of Pages (including this page) 1(including this page) 1

Page 16: Week five notes & fax 第五周授课 便条与传真. note  The content of notes  Different types of notes  Useful expressions of notes

VISIT TO SINGAPOREVISIT TO SINGAPORE

Thank you for calling this morning regarding my trip to Thank you for calling this morning regarding my trip to Singapore next month. I am very grateful to you for Singapore next month. I am very grateful to you for offering to meet me at the airport and drive me to my offering to meet me at the airport and drive me to my hotel.hotel.

I will be arriving on flight SQ101 on Monday 8 July at I will be arriving on flight SQ101 on Monday 8 July at 1830 hours. Accommodation has been arranged for me at the 1830 hours. Accommodation has been arranged for me at the Supreme International Hotel, Scotts Road.Supreme International Hotel, Scotts Road.

I will be traveling up to Kuala Lumpur on Sunday 14 July I will be traveling up to Kuala Lumpur on Sunday 14 July on MH989 which departs from Singapore Changi Airport on MH989 which departs from Singapore Changi Airport Terminal 2 at 1545 hours.Terminal 2 at 1545 hours.

I look forward to meeting you.I look forward to meeting you.

Sally TurnerSally Turner