1

What is an "Event"?

social

educational or

religious.

Events are large and small

gatherings, whether

2

Events require much larger-than-usual amounts of planning, money and skilled planners.

3

So what are some examples of events? National Young People’s Convention

Executive Administration Council Meetings

Board of Bishops’ Meetings

National Missionary Society Planning Sessions

Convention Coordination Planning Meetings

Usher Board Meetings

Trustee Board Meetings

4

Other examples of events? Deacon Board Meetings

Missionary Circle Meetings

Pastor Aid Meetings

Choir Rehearsals

Bible Studies

Sunday Morning Worship Service

Dinner Planning Committee Meetings

5

…and More examples of events? Church Lawn Work

Mothers’ Board Meetings

THAT United Mass Choir Rehearsals

National Convocations

Minister’s Staff Sessions

Revivals

Annual Assembly

Holiness Young People’s Union

6

Get Started Planning Your Event!

Any event takes planning,

but with the help of others

and a little hard work, you can have a very successful event.

7

First off, a number of questions must be answered.

What is the vision and purpose behind the event.

What are some ways you can accomplish your goal?

When is the best time to hold this event?

How many people do you want to have attend?

8

And… Where can you accommodate the

number of people at the time you want to hold the event?

How much money will the event cost?

How much money is available, and from where will it come?

9

These are all questions which must be answered,

but by taking them one step at a time, an effective successful event can be planned.

10

Consider these steps to give you a outline to help plan your event:

1. Come up with an idea, vision, or set of goals for the event.

2. Determine what is necessary to implement the vision and create a budget.

3. Contact your administration and inquire about possible locations and available dates for the event. Make the reservations with Facility Management or your Trustee Board.

4. Identify possible sources of funding and begin to request money for the event.

11

Additional steps to help plan your event:

5. Reserve the proper resources, equipment, and personnel necessary for the event.

(Steps 3, 4, and 5 should happen at about the same time)

6. Publicize the event.

7. Host the event.

8. Follow-up from the event.

12

Fundraising for an Event.

Unfortunately, putting on an event is not free.

Raising money for an event can be difficult-

…but it can be done!

13

Be sure to plan the event far enough in advance to allow for enough time to raise the money.

14

Advertise an event:

The key to hosting a successful event is to publicize it well.

15

You can put in all the time and raise all the money in the world,

…but if no one knows about the event, attendance will be low.

Advertise an event:

16

Choose Appropriate Advertising

Distribute Flyers

Posters posted on bulletin boards and in public areas

E-mail notices sent out to church membership

Advertisements in newspapers, or radio or TV

Notices in newspaper calendar sections or on calendars

on the internet

Announcements in church bulletins

17

Now Start Your Event!!

18