What is the RIGHT Data?…a Kansas Perspective

Strategic Data ProjectSpring 2012 ConveningApril 2012Kathy Gosa, Kansas State Dept of Ed

Need for data standards isn’t new!!!We have been sharing data…

• Longitudinally Collecting ∞ storing ∞ using data over time

• Between districtsStudent record exchange ∞ electronic transcripts

• Between programs SPED ∞ CTE ∞ Finance ∞ Migrant ∞ Assessments ∞ Educator …

• For federal reportingAccuracy (Metadata) ∞ Consistency

• Among States“False” dropouts ∞ mobile students Student “backpack”

• With other agencies– To follow the child (Early

Childhood Programs ∞ PS ∞ Workforce)– To get a more comprehensive view of the child (SRS ∞ Foster

Care)

• With policymakers, researchers, and the publicComparable data ∞ Business Intelligence

• For individual student learning plans and to impact the classroom

Teacher desktop ∞ individualized instruction ∞ early warning

NCES Handbooks & Forum Publications

SIFPESC

EDEN/EdFacts

CommonEducation

Data Standards!!

Ed-FiSLI

LRMI

Kansas Education Landscape

• 286 school districts - over 1500 schools; • combination of rural vs urban;• approximately 450,000 students;• about 37,000 educators• issue approximately 20,000 licenses annually• local control – approximately 17 different student

information systems• elected Board – appointed commissioner

Background• 2006: Kansas began assigning state student IDs and

implemented longitudinal student level data collection – links student’s info across programs across time– eliminates data redundancy– provides more complete picture of student– is the basis for

• state and federal funding ∞ state and federal reporting ∞ state assessments ∞ interim assessments ∞ state and federal school accountability decisions

• also used for Direct Certification ∞ KBI Missing Children ∞ KFIT ∞ Foster Care (Coming soon!)

• 2009: Kansas established Standard State Course Codeslicense endorsements ∞ educator assignments ∞ teacher-student link qualified admissions ∞ student course completion ∞ standard state transcript

Background

• 2007: Kansas established an Enterprise Data System (EDS), which includes a Data Warehouse with longitudinal, integrated, and time variant data across the PK-12 education enterprise. – Includes data linked across districts and programs as well as over time.– Goal is to provide a comprehensive picture of students, teachers,

organizations, and programs in the education enterprise.

• Through federal grants, KSDE has now expanded the EDS to incorporate postsecondary data (P-20) and to provide information back to education stakeholders.

– Business Intelligence dashboards– High School Feedback Reports

…Ed Licensure

Teacher Assignment

Special EdMigrant

Career & Tech Ed::

Budget & Finance

Discipline

Cle

anse

– In

tegr

ate

- T

rans

form

- L

oad

…LE

A D

istr

icts

& S

choo

ls

Student IDs

S u

b m

I s

s I o

n

a n

d

V e

r I

f I c

a t

I o

n

Staff & Stakeholder Training & Capacity Building + Data Governance

Common Authentication – Security Architecture & Policies Tool and Process Standardization

MetaDataDefinitions, Business Rules, Tech Info, Data Quality

Organizations

…

Data Mart

LEA Analysis

KSDE Enterprise System Design

Extr

actio

n &

An

alys

isAssessment & Accountability

ODSAssessments

Postsecondary Data

Existing

In Progress

Planned / Grant

Longitudinal - Integrated

Time Variant - Cleansed

Enterprise Data Warehouse

Engagement

ACT data

Student ODS

EducatorODS

Early Childhood

Behavior

Collection

ID AssignmentKIDS

Multi-StateSLF

Unified Acct/Planning

ABE Careers Finance Student Financial Aid

Private / Independent Institutions

Collaborative Workspace for Teachers & LEA Admin

Educator Career Pathway Performance & Planning for Teachers, IHEs, LEA Admin, Public

Data Mart

P-20

Data Mart

KEDUC

Data Mart

Research

Data Mart

State Rpts

BI

Inte

rfa

ce

s:

Da

shb

oa

rds,

Rp

ts,

HS

Fe

ed

ba

ck R

pt

Au

the

ntic

ate

d &

Pu

blic

Data Mart

Fed Rpts

Data Mart

SFSF

NSC Data Labor Data

Educator Evaluation

Data Collection & Integration Data Storage Data Use

12-2011

The view from Kansas …

• History of Governance & Quality focus– Data Governance program – 2007– Data Quality Certification program – 2007– Master Data Management - 2008– Data Quality Audits – 2009

• SIF Student Locator Framework for claiming & exiting students

• eTranscripts & Student Record Exchange• Multi-state ID Exchange (false dropouts)• Educator Collaborative Desktop

The view from Kansas …

11

Enterprise Data System

Focus on Data

Use!

State Assessments /HistoryStudent discipline/behavior

Course marksProgram Participation

Formative Assessments

Daily AttendanceQuizzes

Engagement

Parent Reports

Early Warning

Interim Assessments

Early Childhood Postsecondary Workforce

USMRS - Libraries of

Instructional Resources

School Reports

Demographics

Student

Organization

Educator

Instructional Support

6/8/2011

Student ODS

-Architecture

-Teacher Dashboards

Challenges• Culture change (LEA & SEA)• Buy-in: voluntary vs mandated• Local requirements (technical

expertise / resources / …)• Standards not available or don’t

meet our needs• Re-Tooling??? • Sustainability

Why invest in standardization?• Increases the usefulness of data!

Although standards provide advantages for collection and storage initiatives, STANDARDS ARE ESSENTIAL FOR EFFECTIVE USE OF DATA.

• Expands our boundaries Toto – we’re not JUST in Kansas anymore!

• For new initiatives – increases ROI• Comes with “bells & whistles”

– CEDS metadata, use case generator, …– ED-Fi Dashboards, training materials, …

Thank you.