what’s new in collegeincolorado.org june 2011 release

All rights reserved. © 2011 XAP Corporation

What’s New in CollegeInColorado.orgJune 2011 Release


Topics

Enhanced Keyword Search

‘Get a Job’ Documents Enhancement

Scholarship Search Improvements

Printing & Exporting Plans of Study

Reporting Enhancements in Report Builder

Annual Reminder to Update School Connection (CIC)

New Milestone for Parent Plan of Study Review (CIC)

2


Enhanced Career

Keyword SearchStudent Center


Single Keyword Search

Benefit

Produces more effective results by suggesting careers based on the work performed - not just the name of the

career.

4


Single Keyword Search

Example: “Scene”

Keyword “Scene” = Crime Scene Technician

Results include articles with the whole word “scene”, such as Crime Scene Technician.

Keyword Location• Career names• Alternate names for careers• Names of related and similar careers• Descriptions of careers

5


Enhanced Careers Keyword Search

6


Career Search Process

Go to the Career

Planning tab

Click on the Explore Careers section

Click into the Search

box & enter keyword (s)

Explore the improved

Careers List

7


Multiple Keywords Search

Benefit

Creates a more comprehensive list of matching careers to consider for career

exploration and planning.

8


Multiple Keywords Search

Example: “Crime Scene Technician”

Crime + Scene + Technician

Results include any article with all three keywords as whole

words

Keywords ≠ Exact Phrase

Keywords do not have to appear as an exact

phrase

Keyword Location

• Career names• Alternate names for

careers• Names of related and

similar careers• Descriptions of

careers

Order The keywords can

appear in any order

9


‘Get a Job’ Documents Enhancement

Student Center


Export This for ‘Get a Job’ Documents Benefits

Benefits

Allows editing and formatting outside of the product in a word processing program like Microsoft Word

Gives greater flexibility to job

search documents by allowing users to personalize and enhance their

documents

11


‘Export This’ Option

Resume Builder

Cover Letter

CreatorThank-You

Letter Builder

Print ThisE-mail ThisPDF ThisExport This

12


Accessing the ‘Get a Job’ Tools

13


‘Export This’ Option

Resume Builder

Cover Letter Creator

Thank-You Letter Builder

14


Export Process

15


Exported Documents

Can be added to the

portfolio as an

uploaded

document

Will not appear in the

Resumes

section of the

portfolio

16


Professional CenterThe Export This option is available in the Professional Center when professionals are viewing portfolios.

17


Scholarship Finder Enhancements

Student Center


Scholarship Finder Enhancement Benefits

Benefits

The Scholarship Finder now

encourages more student input for

more results.

Students will see better matches in

their list of scholarships.

19


Scholarship Finder Enhancements

• Revised Your Scholarship Profile instructions encouraging users to enter as much data as possible

• Search characteristics ordered by popularity

• Pre-populated search characteristics• Enrollment Level search characteristic

removed

20


Updated Instructions

Red text alerts

students that the more data

they enter, the better the

list of matching

scholarships will be.

21


Search Characteristics Re-ordered•Similar items

are now grouped together.

•Easily answered characteristics are listed first.

22


Pre-Populated Search Characteristics

• Citizenship• Country • State

Characteristics will be populated from

the portfolio unless the student has already made a

selection.

23


Enrollment Level“Enrollment Level” search criteria was removed to increase scholarship matches.

24


Printing & Exporting Plans of Study

Professional Center


Printing & Exporting Plans of Study for Professionals

Benefits

Professionals will find it much easier to print

plans of study in the Plan of Study Tracking Report.

Professionals have more options to export student

Plans of Study Tracking Report data.

Enhanced summary and student identification

information is included in tracking reports.

26


Printing & Exporting Plans of Study for Professionals• Custom Plans of Study printing options added.• Unnecessary data and links have been

removed from the printer-ready version.• Students’ plans of study are separated during

batch printing.• Data fields to aid student identification have

been added to the Plans of Study Tracking export file.

27


Printing Plans of Study Drill down to an individual

portfolio in Students and Groups to print a single plan.

28


Printing Plans of Study

Drill down to an individual portfolio from within the Plans of Study Tracking Report to print a single plan.

Drill down to a group of portfolios in the Plans of Study Tracking Report and print up to 25 students as one batch.

Access the Plans of Study Tracking Report on the Report Tab and select the portfolios by the graduation year you wish to view.

29



30



Look of Printed Plans:

• Links are removed.• Empty labels for notes have been hidden.• Page breaks occur between plans when

batch printing

31


Exporting Plans of Study Tracking Data

Exported Plans of Study Tracking Data Report Summary

Report Name

School or Program Name

Selected class or group

Report Date

Number of students included

Selected Graduation Year

Selected Plan of Study Status

32


Exporting Plans of Study Tracking Data

Extended Summary

Additional Student Identifiers

First & Last Name

columns

33


General Enhancements in Report Builder

Professional Center


Student Names in Displayed Reports

• Names displayed in one sortable column• Lastname, Firstname format

Old Version New Version

35


Student Names in Displayed Reports

• Student ID column added• Account Name column added

36


Student Data in Exported Reports

• Names displayed in sortable columns.• Last Name and First Name appear in

separate columns.• Student ID column added.• Account Name column added.

37


Annual Reminder to Update School Connection



Benefits

Students will be reminded when they first sign in at the beginning of a new school year to check and make sure

that their account is connected to the appropriate school

Incorrect primary school site connections will be reduced or

eliminated for more effective student management and more concise

reporting.

39



Create Account + Connect to School Site Transfer Schools

Update Account on The Basics

page

Update Account during Annual

Reminder

40


ProcessFirst Sign in Between August 1 and March 31

Connection is Correct

Confirm Connection

Enter CollegeIn Colorado site

Connection is Incorrect

Select Change

View School Selector

Select a New School

Select Cancel

Enter CollegeIn Colorado site

41


Account

Creation June

1

1st Sign

In August 1

No Promp

t

DetailsStudents who have just created an account within the last two months will not receive this prompt.Example:

42


User Experience: Site is Correct1. Student signs in for the first time

between August 1 & March 31.

2. If the school connection is correct, the student clicks Save.

43


User Experience: Connection Has Changed

1. Student signs in for the first time between August 1 & March 31.

2. If the school connection is NOT correct, the student clicks Change.

44



The student selects a new school on the School Selector page and clicks Continue.

The School Confirmation page is displayed again showing the newly selected school. Students save to confirm & continue.

45



A student who has changed his or her primary school site connection will be removed from all groups and lists of students in the Professional Center.

46


Student with Multiple Schools

47


Student with Multiple SchoolsPrimary Connection Remains

the Same

No longer presented with Update Your Account Screen.

Primary connection and Professional Center groups association don’t change.

Secondary connections and group associations don’t change.

Primary Connection = A current Secondary

Connection

Student is released from the primary connection.

Student is removed from groups at the former primary connection

school.

Secondary connection becomes primary connection.

Groups association on the new primary connection and all

remaining secondary connections remain intact.

Primary Connection = A New School

Student is released from the primary connection school.

Student is removed from any groups at the former primary

connection school.

Student is associated to the new primary connection school.

All secondary connections and their group associations remain

intact.

48


New Milestone for Parent Plan of Study Review


Plan of Study Parent Review Milestone

Benefits

A Parent Plan of Study Review milestone can now appear in a

student’s list of planning milestones.

Professionals can now use the Milestone Tracking Report to track the completion of the Parent Plan of Study

Review, simplifying the reporting process

50


Milestone for Parent Plan of Study Review

51


New Milestones

6th Grade Parent Plan of Study Review







52


Setting Parent Review Milestones

53


Student Use of Parent Review Milestones

Marked as complete when parent review is completed and saved.

54


Student Use of Parent Review Milestones

55


Student Use of Parent Review Milestones: No Plan of Study

56


Parent Review of Student Plan

The Parent Review form remains unchanged.

The first parent review of a Plan of Study “counts” as the completed milestone in each school year.

57


Tracking Parent Review Milestones

Parent Plan of Study Review milestones appear in the Milestones Tracking Report.

58


Tracking Parent Review Milestones

New Parent Plan of Study Review milestone detail report

59