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Training Course on MS Word &

PowerPoint

NCRD

Word Course

(Lecture1)

Word Course

(Lecture1)

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Engr. Mansoor-Ul-Hassan Siddique

Assistant Director (IT & CC)

Pakistan Engineering Council-- PEC Reg. #: ELCTRO/11087

International Association of Engineers-- IAENG Membership # 10478

International Patent Papers

Ground Penetrating Radar Publish [Patent No 610-102]

(http://www.wseas.us/books/2009/ningbo/MABE.pdf)

in RECENT ADVANCES in MATHEMATICAL BIOLOGY and ECOLOGY which is Proceedings of the 5th WSEAS

International Conference on MATHEMATICAL BIOLOGY and ECOLOGY (MABE09).

Ultrasonic Radar and Its Applications [Patent No 618-388]

(http://www.wseas.us/books/2009/moscow/AIC.pdf /) acceptance of your paper in the SPRINGER VERLAG BOOKS

and WSEAS Conference Proceedings of AUGUST 2009 (AIC, ISTASC, ISCGAV / BEBI / FMA and HTE) Moscow, Russia,August 20-22, 2009 as well as in the ISI (Web of Knowledge) Books Proceedings and Journals.

Create your first document

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Microsoft Word 2003Introduction

1) What is the Microsoft Word?2) What is the Standard Bar/ Formatting Bar/ Drawing Bar

3) Page set up (Margin, Choose the paper size, Paper

Orientation)

4) Choose the Fonts style, Font size, and Font colors, Bold,Italic and Underline

5) Spacing/ Paragraph Adjustment

6) Explain detail the Formatting Bar7) Explain detail the Standard Bar

8) Explain detail the Drawing Bar

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1) What is Microsoft Word?

Microsoft word is a word processing tool that

helps you to create professional quality

documents and share informationin print,

e-mail, and on the Web. You can include text,

data and graphics. This application allows you

to create just the style and type of word-

processed documents you need.

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Starting Microsoft Word

1. Click the Start button

on the Task Bar

2. Point mouse pointer to

Programs and to

3. Microsoft Office and4. Microsoft word

5. Click the left mouse

button once.

6. A window with a blankdocument named

Document1 appear.

1

2

3

4

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(1) Title Bar

(2) Menu Bar

(3) Standard Toolbar

(4) Formatting Toolbar

(9) Horizontal Scroll Bar

(6) Vertical Ruler

(7) Cursor (or) Insertion Point

(8) View

(10) Vertical Scroll Bar

(5) Horizontal Ruler

(11) Print Area

(12) Status Bar

(13) Close Button

(14) Maximum/Restore Button

(15) Minimum Button

Microsoft word screen

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2) What is the Standard Bar/ Formatting Bar/

Drawing Bar

Microsoft word has a number oftoolbars as seen in [Figure ]. To displayor hide toolbars:

1. Go to View menu and select Toolbarscommand from the drop down menu,which will display the submenu or Clickright mouse button on any toolbar.

2. Select the toolbar you wish to display orhide by clicking on it. Toolbars with mark indicate that these toolbars are

currently displayed.

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3) Page Set Up (Margin, Choose Orientation,

Paper Size)

1. Click on the Filemenu

2. Click Page Setup

3. Click the Marginstab.

4. Under Margins, select

the options you want.5. Under Orientation, click on

Portrait or landscape.

6. Click OKbutton.

To Change Margin

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1. Click on the Filemenu

2. Click Page Setup3. Click the Papertab.

4. Under Paper size, click

on dropdown list

button to choosepaper size.

5. Click OKbutton.

To Change Paper Size

3) Page Set Up (Margin, ChooseOrientation, Paper Size)

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4) Choose the Fonts style, Font size, and Font

colors, Bold, Italic and Underline

1. Select the Text.

2. Click on rightmouse button.

3. Choose Font4. Choose require

style.

5. Press ok

button.

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Character spacing

1. Select the text2. Right click on the

text

3. Choose Font4. Choosing Character

Spacing

5. Select Spacing6. Select Position

7. Press OK button.

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5) Spacing/ Paragraph Adjustment

1. Click FormatMenu

2. Choose Paragraph

3. Select Alignment

4. Choose require

Spacing

5. Choose Line Spacing

6. Press OK button.

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6) Explain detail the Standard Toolbar?

The Standard Toolbar displays buttons as

shortcuts for the things you are most likely

to do every time you start Microsoft Word.

New

OpenSave Print

Spelling &

GrammarPrint

Preview

CutCopy

Paste

UndoRedo

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7) Explain detail the Formatting Toolbar?

The Formatting Toolbar includes buttons as

a shortcuts way of doing formatting to text

and paragraph.

Style Font

Bold

Font Size

ItalicUnderline

LeftCenter

RightRight

NumberingLine Spacing

Justify

Bullets

Increase

Indent

Outside

Border

Highlight

Font

Color

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8) Explain detail the Drawing Toolbar?

The Drawing Toolbar buttons used to draw

shapes, insert Word Art, text box and apply

effects.

Select

Objects Line

Arrow

Rectangle

Oval

Text

Box

Word

Art

Rotate

Insert

Clip Art

Insert

Picture

Fill

Color

Line

Color

Font

Color

Line

Style

Dash

Style

Arrow

Style

Shadow

Style

3D

Style

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Moving Cursor Around The Document

USING MOUSE POINTER I Position the mouse pointer at the new location and

click. The cursor moves to the new location. USING KEYBOARD KEYS

Press these keys To move

Right arrow () One character to the right

Left arrow () One character to the left

Up arrow () Up one line

Down arrow () Down one line

Beginning of next word

Beginning of current or previous word

Previous screen

Next screen

Beginning of the document

End of the document

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To Select Do This

Any amount of text Click and drag over the text.

A word Double click the word or place cursor anywhere in the word.

A graphic Click the graphic.

A line of text Moves mouse pointer to the left of the line until it changes to a right

pointing arrow, and then click.

Multiple line of text Moves mouse pointer to the left of the line it changes to a right

pointing arrow, and then click and drag up or down.

A sentence Hold down key, and click anywhere in the sentence.

A paragraph Moves mouse pointer to the left of the line until it changes to a right

pointing arrow, and then double click or triple click anywhere in the

paragraph.

Multiple paragraph Moves mouse pointer to the left of the line until it changes to a rightpointing arrow, and then double click and drag up or down.

A large block of text Click at the start of the selection, scroll to the end of the selection,

and then hold down key and click at the finishing point.

An entire document Moves mouse pointer to the left of the line until it changes to a right

pointing arrow, and then triple click.

How to select the Text

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DESELECTING TEXT/OBJECTS

USING MOUSE: To deselect any amount of

text or objects you have selected, just click

anywhere on the document. USING KEYBOARD: To deselect any amount

of text or objects you have selected, just

press one of the arrow keys.

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Opening Documents

1. Click File menu and chooseOpencommand. Open dialog box will

appear.

2. Locate the file you are looking eitherunder Look in: drop down box or Places

Bar. Use Search command under TOOLS

button to search if youre not sure the

location or exact file name.

3. Click OPEN button.

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Closing A Document

1. Click File menu and choose Closecommand.

2. If unsaved changes have been made to

your document, Microsoft Word willprompt a dialog box as shown in figure

and you have a chance to save the

document prior to closing.

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TO COPY TEXT/GRAPHICS

1. Select the text or graphics you want to copy.

2. Click Copy button on the standard toolbar. Now the

copied item is placed on the Clipboard.

3. Move cursor to the position where you want to paste.

4. Click Paste button on the standard toolbar to paste the

copied item.

TO MOVE TEXT/GRAPHICS1. Select the text or graphics you want to move.

2. Click Cut button on the Standard toolbar.3. Open the document in which you want to paste and

position the cursor at the appropriate place

4. Click Paste button on the Standard toolbar.

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TO MOVE TEXT/GRAPHIC WITH DRAG & DROP METHOD

1. Select the text or graphics you want to move.

2. Click and drag the selected text or graphics to where you want to

move it.3. Leave mouse button.

TO COPY TEXT/GRAPHIC WITH DRAG & DROP METHOD

1. Select the text or graphics you want to copy.2. Hold down key as you click and drag the selected

text or graphics to where you want to copy it.

3. Leave mouse button.

TO DELETE TEXT/GRAPHICS

1. Select the text or graphics you want to delete.

2. Press key

3. Use key to delete one character to the left.

4. Use key to delete one character to the right.

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Saving Document

Saving An Unnamed Document1. Click File menu and choose Savecommand. Save as dialog

box will appear as shown in figure.

2. Type the name of the document in the File name text box.The document name can be as long as 255 characters, butits advisable to make it short for easy reference andidentification.a. To save the document in different folder or drive, choose different

folder or drive form Save in: drop down box or click a differentfolder at Place Bar column.

b. To save the document in a new folder, click Create New Folderbutton.

c. For more option on saving, click Tools drop down menu on the SaveAs dialog box.

3. Click SAVE button.

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(3) How to write the Leave LetterAUNG KAUNG MYAT

PASSPORT NO. 271768

MYANMAR CITIZEN

No. 9, USJ 10/9A

SUBANG JAYA56100 KUALA LUMPUR.

MARCH 8, 2009

ABC (M) SDN BHD

WISMA FOREVER, NO. 25, JALAN JEJAK 3,

TAMAN MALURI

55100 KUALA LAUMPUR.

ATTN :MR Tan.

Dear Sir,

APPLICATION FOR UNPAID LEAVE FOR THREE (03) MONTHS

______________________________________________________________________________

I, AUNT KAUNG MYAT (Passport no. 271768) would like to apply for three (03) months unpaid leave to return to my country

(MYANMAR) to see my parents.

Hope you will kindly approve my unpaid application for the period from March 2,2009 to June 2, 2009 both date inclusive.

Truly yours,

Aung Kaung Myat

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Exiting/Quitting Microsoft Word

1. Click File menu and select Exitcommand.

2. If unsaved changes have been made to your

documents, Microsoft Word will prompt a

dialog box and you have a chance to save the

document prior to exiting.

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