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A Guide to Getting Published

Stan Lee 李坦學Regional Manager – Hong Kong, Macau, Taiwan, Thailand, Vietnam

E-mail: slee@emeraldinsight.comTel: +886-(0)978-335-732

Aims of the session

• To ‘demystify’ the publishing process

• To provide tips, insider knowledge and key questions to maximize your chances of publication

• To encourage you to publish with Emerald and some of you to go beyond publishing, e.g. reviewing, book reviewing, editorial roles

• Q&A session: ask anything!

• Follow-up: I’m always available to help

Emerald Group Publishing – company background

• Emerald Group Publishing Limited

• Founded in 1967 in Bradford, West Yorkshire, U.K.

• For academics by academics

Financial Times Top 100 Business Schools

Over 90 of the FT top 100 business

schools worldwide are Emerald customers

We have authors from all of the FT top 100 business

schools worldwide

In 2011 the FT top 100 business

schools worldwide downloaded

Emerald articles 1.4m times – an

average of 14,000 per school!

Emerald is proud to say that:

Over 23 Million downloads in one year!

Over 15 Million readership in one year!

• Emerald Academic Journals– Over 290 journals (200 cited in Scopus)

• Ebook Series: More than 1,000 volumes from over 130 Book Series. – Business, Management & Economic Collection– Social Science Collection

• Emerging Markets Case Studies– Over 300 cases

– South East Asia, Greater China, India …etc

• Backfiles– Historical journal contents; back to Volume 1 Issue 1

Emerald Publication

Emerald Journals: 13 subjects

• Accounting, Finance & Economics

• Business, Management & Strategy

• HR, Learning & Organization Studies

• Information & Knowledge Management

• Marketing • Operations, Logistics & Quality

• Property Management & Built Environment

• Public Policy & Environmental Management

• Tourism & Hospitality

• Education • Library Studies • Engineering

• Health & Social Care

High Quality of Contents

• Asian Education Development Studies

• Internet Research• European Journal of Marketing• Journal of Product & Brand Management• Management Decision • International Journal of Logistics Management• International Journal of Contemporary Hospitality

Management • ….

Emerald Emerging Markets Case Studies

Emerald Group Publishing

• http://www.emeraldinsight.com

• Keyword: emeraldinsight

Emerald’s publishing philosophy

• Emerald believe that good management can – must – make a better world

• Emerald believe in inclusivity, internationality, innovation and independence

• Supportive of scholarly research

• Committed to improving author, reader and customer experience

• ‘Research you can use’

Research that has an impact

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Journal publishing

Research

Editorial supply chain and journal management structure: journals

Author

EditorPublishe

r/Managing Editor

Production

Users

Quality research papers

EAB and reviewers

Solicits new papers

Handles review process

Promotes journal to peers

Attends conferences

Develops new areas of coverage

The link between the publishing company and editor

Helps editors succeed in their role and build a first class journal

Overall responsibility for journal

Promotion and marketing

Attends conferences

Handles production issues

QA – sub-editing and proof reading

Convert to SGML for online databases

Print production

Despatch

Added value from publisher

Access via library

Hard copy

Database

Third party

Ideas: where to start

• Are you working on a Doctoral or Master’s thesis?

• Have you completed a project which concluded successfully?

• Are you wrestling with a problem with no clear solution?

• Do you have an opinion or observation on a subject?

• Have you given a presentation or conference paper?

• If so, you have the basis for a publishable paper

Why do I want to publish my work?

…???

Improving

career

prospects

Influencing key

policies/decisions

Raising my profile

Why publish in journals?

Being published means:• Your paper is permanent – enters the ‘body of knowledge’

for your subject area• Your paper appears in both the print and electronic

versions of the journal• Your paper is improved by suggestions from reviewers

and/or the editor via the review process• Your paper is actively promoted by the publisher –

reaching a large audience• Your submission is trustworthy – material that has been

published carries a QA stamp

How to select the “right” journal?

Choosing a journal to publish in is an investment decision. A good choice can enhance the impact of your work and your reputation

•Factors to consider are relevant readership, recent articles, communicative, societies and internationality, likelihood of acceptance, circulation, time from submission to publication•What type of paper are you planning to write i.e. practice paper, research paper, case study, review, viewpoint? Check first what type of paper the journal accepts.•Be political (e.g. national vs. international) and strategic (e.g. five articles in ‘low ranked’ journals vs. one in ‘top ranked’ journal)

How to select the right journal?

Measuring quality

Are rankings important to you? Citations are a good, but not complete, guide to quality

o ISI: Impact Factoro Scopuso H-indexo Usageo Peer perception

Target to avoid desk reject!

“Many papers are rejected simply because they don’t fulfil journal

requirements.They don’t even go into the review

process.”

Target!!

• Identify a few possible target journals/series but be realistic• Follow the Author Guidelines – scope, type of paper, word length, references

style, etc• Find out where to send your paper (editor, online submission e.g. Scholar One).

Check author guidelines which can be found in a copy of the journal/series or the publisher’s web site

• Send an outline or abstract and ask if this looks suitable and interesting (or how it could be made so)

• Read at least one issue of the publication – visit your library for access • Include a cover letter – opportunity to speak directly to the editor, convince

them of the importance of your manuscript to the journal

Example cover letters with editor commentsThere are two useful things which should be included in a covering letter if relevant.

1. A statement of why the paper is being submitted to this journal, if it is a bit unusual, or outside the journal's usual scope.

2. A statement about any papers on similar topics being submitted elsewhere, whether or not these are referenced in the article.

So a good covering letter dealing with these points would say:

• I am submitting this article to Journal of Documentation. You will see that it deals with

public library management, which I appreciate is outside JDoc's normal scope. However,

it focuses on the novel application of a theoretical model to the topic, and hence I think it

is appropriate for JDoc.

• I am submitting an article with a similar title to 'Public Library Journal'. However, that

article gives a series of case studies, rather than describing and applying the model, and

so is quite distinct from the paper submitted here. I can send a copy of the PLJ paper if

required.

Example cover letters with editor commentsA 'bad' covering letter would be one which either gave a poor reason for submitting the paper

to a particular, or which showed lack of understanding of the peer review process.

An example would be:

• I am sending this article for you to publish in Journal of Documentation, after your

editorial amendments. I have chosen JDoc to publish this paper, as it is a high-impact

and well-regarded journal.

Considering co-authorship

Where to find a co author

• Supervisor or colleague

• Conferences

• Journals

• Emerald Research Connections

Benefits

• First time authors

• Demonstrates the authority and rigour of the research

• Especially useful for cross-disciplinary research

Considering co-authorship Tips

• Ensure the manuscript is checked and edited so that it reads as one voice

• Exploit your individual strengths

• Agree and clarify order of appearance of authors and the person taking on the role of corresponding author

• Distributing work

• Leader

• Extending your work

What makes a good paper?HINT: Editors and reviewers look for

• Originality – what’s new about subject, treatment or results?

• Relevance to and extension of existing knowledge

• Research methodology – are conclusions valid and objective?

• Clarity, structure and quality of writing – does it communicate well?

• Sound, logical progression of argument

What makes a good paper?HINT: Editors and reviewers look for

• Theoretical and practical implications

• Recency and relevance of references

• Internationality/Global focus

• Adherence to the editorial scope and objectives of the journal

• A good title, keywords and a well written abstract

Example of author guidelines

Every journal has detailed notes and guidelines

 Editing Service

• http://www.emeraldinsight.com/authors/editing_service/index.htm

Plagiarism and referencing

• Plagiarism (from the Latin plagium meaning ‘a kidnapping’) is the act of taking someone else’s work and passing it off as your own (false attribution). It is considered fraud!

• Hard to detect with peer review but there are new tools to help us

• Emerald’s entire portfolio is included in iThenticate web-based software from iParadigms http://www.ithenticate.com/

• Emerald’s Plagiarism Policy can be seen at http://info.emeraldinsight.com/about/policies/plagiarism.htm

• For more general information visit http://www.plagiarism.org/

Copyright

• As the author, you need to ensure that you get permission to use content you have not created for when you submit your manuscript otherwise this may delay your paper being published

• Supply written confirmation from the copyright holder when submitting your manuscript

• If permission cannot be cleared, we cannot republish that specific content

More information including a permissions checklist and a permissions request form is available at:

http://www.emeraldinsight.com/authors/writing/best_practice_guide.htm

http://www.emeraldinsight.com/authors/writing/permissions.htm

Dissemination and promotionOnline

• Use a short descriptive title containing main keyword – don’t mislead

• Write a clear and descriptive abstract containing the main keywords and following any instructions as to content and length

• Provide relevant and known keywords – not obscure new jargon

• Make your references complete and correct – vital for reference linking and citation indices

All of this will make your paper more discoverable which means more dissemination and potentially more citation

Dissemination and promotionAbstracts

The abstract helps ‘sell’ your article

Editors: are busy! The abstract is their first contact with your paper and can sometimes make

a decision at that point whether or not it is suitable for their journal.

Readers (online): The abstract is often all a reader will see until they pay for the article.

Might not go further if the abstract doesn’t tell them clearly what the paper is about.

A good abstract might make them want to read the full-text article.

Always ensure that you are clear, honest, concise and have covered all the major points.

Structured abstracts

• A structured abstract – in 250 words or less (no more than 100 in any one section)

• Purpose – Reasons/aims of paper

• Design – Methodology/’how it was done’/scope of study

• Findings – Discussion/results

• Research limitations/Implications (if applicable) – Exclusions/next steps

• Practical implications (if applicable) – Applications to practice/’So what?’

• Social implications (if applicable) – Impact on society/policy

• Originality/value – Who would benefit from this and what is new about it?

• www.emeraldinsight.com/structuredabstracts

Example of a good abstract

Terry Evans, Ian Brailsford, Peter Macauley, (2011) "History researcher development and research capacity in Australia and New Zealand", International Journal for Researcher Development, Vol. 2 Iss: 2, pp.117 – 132

•Purpose – The purpose of this paper is to present data and discussion on history researcher development and research capacities in Australia and New Zealand, as evidenced in analysis of history PhD theses' topics.

•Design/methodology/approach – The paper is based on two independent studies of history PhD thesis topics, using a standard discipline coding system.

•Findings – The paper shows some marked differences in the Australian and New Zealand volumes and distributions of history PhDs, especially for PhDs conducted on non-local/national topics. These differences reflect national researcher development, research capacities and interests, in particular local, national and international histories, and have implications for the globalisation of scholarship.

•Research limitations/implications – Thesis topics are used as a proxy for the graduate's research capacity within that topic. However, as PhD examiners have attested to the significance and originality of the thesis, this is taken as robust. The longitudinal nature of the research suggests that subsequent years' data and analysis would provide rich information on changes to history research capacity. Other comparative (i.e. international) studies would provide interesting analyses of history research capacity.

•Practical implications – There are practical implications for history departments in universities, history associations, and government (PhD policy, and history researcher development and research capacity in areas such as foreign affairs).

•Social implications – There are social implications for local and community history in the knowledge produced in the theses, and in the development of local research capacity.

•Originality/value – The work in this paper is the first to collate and analyse such thesis data either in Australia or New Zealand. The comparative analyses of the two datasets are also original.

Keywords: Australia, New Zealand, Doctoral theses, dissertations, Doctorates, History, PhDs, History PhD, Researcher development, Theses

Before you submit your article: your own peer review

• Let someone else see it – show a draft to friends or colleagues and ask for their comments, advice and honest criticism

• We are always too close to our own work to see its failings

• Always proof-check thoroughly – no incorrect spellings, no incomplete references. Spell checkers are not fool-proof

Spot the error:“A knew research methodology introduced in 2007…”

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After submission

The publishing process

Review Cycle

Submit a paper

Basic requirements met?

REJECT

Assign reviewers

Collect reviewers’ recommendations

Make a decision

Revise the paper

[Reject]

[Revision required]

[Accept]

[Yes]

[No]Review and give recommendation

START

ACCEPT

Author Editor Reviewer

Michael DerntlBasics of Research Paper Writing and Publishing. http://www.pri.univie.ac.at/~derntl/papers/meth-se.pdf

The Editor(s) do an initial read to determine if the subject matter and research approach is appropriate for the journal (approx. 1 week)

The Editor(s) identify and contact two reviewers (approx. 1 week)

Reviewers usually have 6-8 weeks to complete their reviews

The Editor(s) assess the reviewers' comments and recommendations and make a decision (approx. 2 weeks)

Expected time from submission to review feedback: 3-3.5 months

Possible editor decisions

You will be advised of one of three possible decisions:

Accept

Reject

Revise

Surviving peer review

Reasons for rejections

•Not following instructions – author guidelines

•Inappropriate to the journal scope

•Problem with quality (inappropriate methodology, not reasonably rigorous)

•Insufficient contribution to the field

What if your paper is rejected?

• Don’t give up!Everybody has been rejected at least once

• Ask why, and listen carefully!Most editors will give detailed comments about a rejected paper. Take a deep breath, and listen to what is being said

• Try again!Try to improve the paper, and re-submit elsewhere. Do your homework and target your paper as closely as possible

• Keep trying!

Positive outcomes of rejection

• Incentive to improve your work

• Valuable feedback

• Good experience of how the system works

Don’t give up!

Don’t be in the 16% who gave up

Request for revision

A request for revision is good news! It really is

• You are now in the publishing cycle. Nearly every published paper is revised at least once

• Don’t panic!• Even if the comments are sharp or discouraging, they aren’t personal

“One Emerald author likes to let reviews sit for a week to let his blood pressure return to

normal”.

How to revise your paper

Acknowledge the editor and set a revision deadline

If you disagree, explain why to the editor

Clarify understanding if in doubt – ‘This is what I understand the comments to mean…’

Consult with colleagues or co-authors and tend to the points as requested

Meet the revision deadline

Attach a covering letter which identifies, point by point, how revision requests have been met (or if not, why not)

For example “The change will not improve the article because…”

Example – agreeing with the reviewers commentsDear Editor,

Let us open by thanking the two reviewers for their insightful comments. They gave

us clear guidance and some positive critiques. Following their suggestions, we

spent more time reading and came to the revision process better prepared. We

enjoyed the process and think that the reviewers’ comments have tremendously

affected the revised draft. Both reviewers should now clearly see the difference

they made to the revised manuscript. In the following lines we detail the changes

in line with the reviewers’ comments.

Example – agreeing with the reviewers comments.

Reviewer: 1

Again, we would like to express our appreciation for your extremely thoughtful suggestions. As

you will see below we have been able to revise and improve the paper as a result of your

valuable feedback.

You highlighted that we did not spend enough time discussing the implications of our arguments

for current understandings of Drucker’s work. We agree with your suggestion and have

added in two additional paragraphs in the conclusion (p.30-1), and a few comments within

the paper (i.e p.11), that are devoted to outlining the implications of our analysis. We have

kept our discussion brief to ensure we maintain the commitment to the appropriate page

and word length, but what we do outline should make clear what this perspective on

Drucker makes relevant for management practitioners and scholars alike.

Accept

Congratulations!!

Following a lot of hard work and at least one revision your paper has been accepted.

“In all the years I have been an editor I have not accepted a single paper on first submission.”

Typical editor comment

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Useful resources

Emerald supporting authors

• Dedicated editorial and author relations support staff• Quality-assured copy-editing and production service• Emerald Literati Network with more than 100,000 members• Signatories of the Committee on Publication Ethics (COPE), Emerald is

committed to protecting its authors’ work from copyright infringements • ListAssist free to Emerald subscribers

Journals EarlyCite• Online Scholar One Manuscript Central submission process• Complimentary journal issue and 3 months free access upon publication

Online resources

Books• Marketing plan for your book including:

• Direct mail campaigns, leaflets and brochures, media and journal advertising• Conference presence and promotion• A landing page for your title on the Emerald website

For Researchers For Authors

• www.emeraldinsight.com/research• How to… guides• Outstanding Doctoral Research Awards• Research Fund Awards• Emerald Research Connections• Case Study Competitions

• For Authors www.emeraldinsight.com/authors• How to… guides• Meet the Editor interviews and Editor news• Editing service• Annual Awards for Excellence• Calls for Papers and news of publishing opportunities

Other useful resources

• www.isiwebofknowledge.com (ISI ranking lists and impact factors)

• www.harzing.com (Anne-Wil Harzing's site about academic publishing and the assessment of research and journal quality, as well as software to conduct citation analysis)

• www.scopus.com (abstract and citation database of research literature and quality web sources)

• www.cabells.com (addresses, phone, e-mail and websites for a large number of journals as well as information on publication guidelines and review information)

• www.phrasebank.manchester.ac.uk (a general resource for academic writers, designed primarily with international students whose first language is not English in mind)

• http://www.esrc.ac.uk (impact toolkit)

Research & Publishing Pathway (RPP)

It’s a paid fee services, but it’s worth to invest to enhance quality of research!

The programme offers:

•Interactive workshops which can be – chosen by institutions to best suit the needs of its

academics

•Dedicated one-to-one surgeries with the presenter

•Follow up advice post-event for researchers looking to publish in Emerald titles

Publication ethics

Eight modules available !!!

Invest and enhance your

research quality!

Talk to us, use us!

• Tell us how we can help you

• Give us feedback online

• Use Emerald Management eJournals

Write for us!

For any answers you didn’t get today (or were too shy to ask) …

Stan Lee 李坦學Email: slee@emeraldinsight.comTel: +886 (0) 978-335-732!

• Professor Sheng-Ju Chan

• Associate Editor, Asian Education and Development Studies (Emerald)

• Book Series Editors, Higher Education in Asia: Quality, Excellence and Governance (Springer)

• CEO, Master in Educational Leadership and Management Development (ELMD), National Chung Cheng University, Taiwan

Asian Education and Development Studies

• AEDS invites original empirical research, review papers and comparative analyses as well as reports and research notes. Articles with strong comparative perspectives and regional insights will be especially welcome.

• In-depth examinations of the role of education in the promotion of social, economic, cultural and political development in Asia are also encouraged.

Key topics for submissions

• Educational development in Asia

• Globalization and regional responses from Asia

• Social development and social policy in Asia

• Urbanization and social change in Asia

• Politics and changing governance in Asia

• Critical development issues and policy implications in Asia

• Demographic change and changing social structure in Asia

International Partnership

• College of Education, Zhejiang University

• Centre for Greater China Studies - Hong Kong Institute of Education

• Graduate Institute of Education, National Chung Cheng University

All-English Programs at National Chung Cheng University, Taiwan

• Master in Educational Leadership and Management Development (in operation)

• PhD Program in Cognitive Sciences (start from 2014)

• Master of Science in Advanced Manufacturing systems (start from 2015)

• International Master Program in Global Finance (start from 2015)

Other relevant information about Chung Cheng University

• 90th with strong recognized potentials (Time Higher Education’s Ranking of Top 100 university less than 50-year old Worldwide)

• Top-University (Research Center of Excellence in Advanced Manufacturing)

• Excellence of Teaching University awarded by MOE

• A comprehensive university with 7 colleges, 29 departments, and 44 graduate institutes

• About 1,000 faculty and staff members • About 12,000 students: The ratio of undergraduate and

graduate students is 54% to 46%.

Financial Support for all-English programs

• Taiwan Scholarship

• a governmental scholarship

• must be admitted as a full-time student

• apply through the Taipei Representative Office in your country

• Web: http://english.moe.gov.tw/ct.asp?xItem= 11981&CtNode=10632&mp=2&1=1#tab index_10632

• (or simply surf on “Taiwan Scholarship”)

CCU Scholarship

• a university scholarship

• must be enrolled as a full-time student

• CCU scholarship includes:

• 1. Waive of general and tuition fees

• 2. Free in-campus housing (including

• winter and summer break)

• 3. Award of university scholarships in amounts up to

--NT$ 40,000 for Ph.D. students;

--NT$ 30,000 for master students;

--NT$20,000 for undergraduate students per semester

Financial support at program level

• Research assistant

• Teaching assistant

• Part-time administrative job