yes! we are safe and legal

Yes! We are Safe and Legal

Objec&ve

•  To underline AIESEC Indonesia legal base •  Deeper understanding AIESEC Indonesia legal issue

•  How to run our opera&on legally

WHY LEGAL IS IMPORTANT?

Not Everyone in the En-ty

Understand -‐> concern about Legal related

ma;ers

Meanwhile most of our products / opera-ons are dealing with

legal Jurisdic-on

OUR CURRENT CONDITION

Yes, We are Legal J

•  R e g i s t e r e d a s P r o fi t Associa0on under the law of Indonesia

•  Back again to AIESEC Way, our associa0on has member who interested in world issues, management and leadership.

•  But, for the sake of youth d e v e l o pmen t , w e a r e providing the opportuni0es t h r o u g h l e a d e r s h i p experiences program

•  We paid taxes and we already have new charter for 1415.

•  Legal brand of AIESEC from 2011 – 2021

•  E v e r y p a r t n e r s h i p proposal has to find the a l ignment with our organiza0on to be the p a r t o f y o u t h development

Opera-onal Fraud •  Operational – Re – imbursement System: comparing the Expense plan and

expense report to measure the performances of every function.

•  Exchange Tracking: – Money Collection System (Mostly exchange fee and matching

fee hard to be tracked) – Exchange Tracking (Form Status and Form Type) =

Corruption Detection

Aknowledgement Le;er from University

Policy

SOP Compendium

University Based

Every ac-vity under AIESEC Indonesia

Charter should be updated

Has office outside university

Acknowledgement le;er from university

Policy SOP

Compendium in Indonesia

Special Case for City Based LC

Pre Arrival Prepara&on (IL TN AN, Country – Related Requirements)

Social Cultural Visa Applica&on

Arrival

The purpose of this visa is to visit friends / rela&onships,

social -‐ cultural or educa)onal exchange With this visa you are not

allowed to do business ac&vi&es in Indonesia or to take up

employment.

Sponsorship is required by an Indonesian ci&zen or associa&on or company or community. You need to supply the following

documents

Notes :

Notes : AS LONG AS WE STAY COMMITTED TO OUR NEW BUSINESS MODEL!

VISA CASES 1.   Currently people from USA and Netherlands

cannot obtain visa socio culture, we need a letter from Indonesian Immigration for them. How can we solve it as one entity?

2.   EP from Vietnam coming to Indonesia and forget to apply Socio Culture Visa, what will we do as one entity?

3.   Pakistan become a “har m list” in Immigration office. What we have to do?

4.   Wrong Expectation of “SALARY” and “WORKING EXPERIENCE” when we have to use SOCIO CULTURAL VISA. What will you do?

5.  EP extend his/her own visa in imigra-on then the immigra-on office call AIESECER to be interrogated because the EP said he/she is “working”. What will you do and how will you communicate to immigra-on and other stake holders?

6.  The EP Lost his/her passpor, what will you do? 7.  The end of second month the TN directly pay

allowance to Ep because they think it is OK. Apparently nothing and the EP live normally. What do you think? What will you do? Why?

DISCUSSION TIME!!

Risk Management Policy and Control Procedure 1.   Identify as accidents or injuries, fatal illness

or disease, fraud, legal matters problem (ICX Legality, Visa and other legal document that loss), Contract Risk, Harrashment or Discrimination in the bases of race, colour and sex, asset/money thievery, Conferences, CEEDer or Study Tour.

2.   You can refer to Risk Management Policy F i r s t U p d a t e a n d G l o b a l S a f e t y Management Guideline from XPP files on May 2013.

Wrap up “Governance tools is not only about a bunch of beautiful words in the paper. But its a management control of our operation. Following all of the list able to increase our result, because we are following every process that we’ve been promising before”

Thanks J

yes! we are safe and legal

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