TestHound™

Quick Start Guide 2016

TestHound.com/LITE

© 2016 Education Advanced, Inc.

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TESTHOUND™ LITE QUICK START GUIDE

HOW TO REGISTER 3

SETTING UP YOUR DISTRICT 5

TRACKING MATERIALS 7

VERIFYING INVENTORY 9

AFTER THE TEST: BOXING BOOKLETS 10

FINISHING THE PROCESS 13

Contents

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TESTHOUND™ LITE QUICK START GUIDE

TestHound™ exists to help testing coordinators optimize their time while keeping accurate records during the testing process.

TestHound understands that not every district or campus has the money in their immediate budget to get started with TestHound™. Thats why we are excited to announce our brand new FREE inventory tracking tool: TestHound™ LITE!

If you are the District Testing Coordinator for your respective district, follow these steps to get your FREE version of TestHound™ up and tracking:

HOW TO REGISTER

1. Go to testhound.com. From the top menu, select Lite. Click the Start Tracking for FREE button (you will be directed to the start page of the registration process as shown below).

2. Select your school district and enter your district email.

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3. TestHound will verify the district and send you an activation email.

4. Click on the link in the email and type your name into the First Name and Last Name fields.

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5. TestHound will create your district and send you an email with a secure password.

SETTING UP YOUR DISTRICT

1. Read and accept the End User License Agreement. You must accept to proceed further.

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2. Under District Management, you will see your campuses. You have the ability to add or delete campuses based on future district needs.

3. You will need to create user accounts for the Campus Testing Coordinators. To begin, click Users under District Management. Fill in the email lines with the user’s district email ad-dress. Ignore the security information lines.

4. On the next page, enter the user’s name, role and campus assignment. If you assign a user district level access, they will not have a campus assignment.

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5. Repeat the process until you have assigned all campus users.

TRACKING MATERIALS

1. To begin the process, click on Materials under District Management, then on Inventory.

2. Select the test administration you wish to track materials for from the Select Admin drop-down box.

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3. You will need to have downloaded a file containing the inventory from the test booklet publisher. It must be in .csv format. Once you have obtained the file, click the Upload checklist icon on the right hand side of the screen.

4. Select your file and click Upload.

5. You now have the checklist for the entire district in your TestHound™ account. Each campus can now go through the process of verifying inventory.

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VERIFYING INVENTORY

1. A campus user will need to verify inventory they receive from the publisher. To do so, start in the Materials > Inventory screen at the campus level.

2. With the inventory on hand and laid in sequential order for each line, scanning and verification can begin. Click on the Receive Material icon . You will get a message reminding you of the proper procedure for inventorying materials.

Reminder Message

3. Once you have read the reminder, begin scanning the packets. You will need to count all the packets in a range to verify they are complete. If all packets are complete, scan the first barcode on the first packet in the range and the last barcode on the last packet in the range.

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4. Scanning the last barcode twice will submit the materials to TestHound.

5. Following this process will allow you to complete your inventory. Remember, red highlight-ed lines show what the publisher has stated the district received. Lines turn white once they are confirmed during the inventory process.

AFTER THE TEST: BOXING BOOKLETS

1. Once you have completed testing at your campus for the administration you have inventoried, you will need to box the booklets. Click on Materials > Scan to Boxes.

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2. Select your campus box and begin scanning the booklets, making sure to place every book-let scanned immediately into the box.

3. TestHound will show your progress as you scan.

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4. Once a line of inventory is completely boxed (all booklets have been scanned), the line they belong to turns green in the inventory (Materials > Inventory).

5. If you need to locate a booklet in a box, or need information about the booklet, click on the Booklet Audit tab and type the number of the booklet.

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FINISHING THE PROCESS

Finishing the boxing process may look different depending on how your booklet publisher distributes materials and may wrap-up on the campus or at district level differently as well.

Currently, ETS provides labels like the one pictured below to be affixed to each box before shipping it back.

Once the boxing process is finished at district level, you will need to access Materials>District Boxes from your District Management menu. Here the DTC will process the campus boxes by associating each with a determined district box number and scanning the barcode on the label to be affixed to the campus box. Completing this portion of the boxing process completes the audit trail of all boxed booklets in the district.