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CALLEDMEETING COMMISSIONCHAMBERAPRIL12 2004

AugustaRichmondCountyCommission convenedat1100am Monday April12 2004 th eHonorableBob Young Mayor presiding

PRESENT Hons Hankerson Smi t h Grantham Colc lough Mays CheekBeard Wil l iams SimsandBoyles membersofAugustaRichmondCountyCommissionAlsoPresen t SteveShepard At to rney GeorgeKolb Adm in is tr a to r LenaBonner ClerkofCommissionMr Mayor Iwillca l l th emeet ing too r de r and th e firsti temofbusiness isth eP l e d g eofAl leg iance totheflag soifyouwouldp l ease rise andIwouldaskCommissionerWil l iams ifh e wou ld double g iv ingu s an invocat ion and th e Pledge to

th e Flag ifyouwou ld d o t ha t please CommissionerThe invocat ion wasgiven b y th eRev Mario nWil l iamsThe PledgeofAllegiancewas rec i tedMr Mayor Thankyou Pleasebesea ted IwouldliketoremindtheCommission tha t lastweekwhenwe se t th ismeet ing th eCommission also stated itwasitsintent ion t ha t the commit teemeet ingswoulds tar to n t ime SoIwillassume t ha t tha tmeans t ha twe have an adjournment t imeof1230 forthismeet ing andwewilldil igentlywo rk toward t ha tend First i temofbusiness MadameClerkTh eCle rk

1 Ratif icat ion ofcon t rac twithHeery Inc forp rog ram managemen tserv icesMr Mayor Membersofth eCommission Iad asked you todefer this f rom th elas tmeet ing becausewehad rece i vedan al te rnat iveproposal j us tminu tesbefore t ha tmeet i ngand certain lyIeeded totakeal o okatit Ih ink everyone has l ookedatit Ihave l ooked o v e ritandI o nt ave an y p rob l emsorquest ionswithth e al ternat iveproposa l ident if ied as th e alternat ive andIwou ldencourage you r adopt ionoft ha tMr Speaker Mr Mayor inaudibleMr Mayor Allr i gh t good So ifwehave any quest ions th e At torney ishe rewith us Gentlemen wha tsyou r pleasureMr Wil l iams Mr MayorMr Mayor Mr Wil l iams

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Mr Wil l iams The th e th e addendum cont ract I lancedatbothofthemrea l l yIayglanced Iookedatbothofthose I e gotn o prob lem with tha t Iont nowifth e f irm ifth e f irm willhave anyprob lem withwha t th e addendum d id W e talkedabou tminor i t ypart ic ipat ion andIh ink t heygott ha tcovered The pa r t t ha twas takeno u tofth is con t rac twithth e associate pe rson ist ha tgo ing toaf fec twha t Iuess t ha tsmyquest ion Wha tchange ist ha tgo ing tomake

Mr Plunkett Commissioner a re you referr ing toButchGallop andAssociatesMr Wil l iams RightMr Plunkett Tha twou ldnotmake any change Heery In te rnat ionalhasbeenin formed tha t tha tmaybeaconcernoftheCommission and theyare agreeabletotake o u tGal lopandAssociatesift ha t isth ewillofth eCommission On th e flipside ifyouwanttog ive them th e green l i gh ttogoaheadand retainGal lopandAssociates forwhatever

purpose t ha t they deem necessary and ifitfitswith in the scopeofserv ices tha t theCityhas alreadyagreed toand requested then they reagreeable tot ha t aswe ll An dHeery ishere aswell Ifatan y po i n tIaysometh ing t h a tyouf ee l isi nco r r ec t ifyoucou ldplease stopm e ThankyouMr Wi l l i ams Well a n dIdont ave an y p rob l em iftheydont ave an yprob lem Iu s twanted tover i fy y o u kn ow th a talotoft imewe we star toffonewayan dwee ndupano the rway AndIwanted tomake sure t ha t t he company th e firmunderstands tha twhatever they contrac twithsomebody else th e o the rcontract lookedlikeitwasath ree par ty contrac t andIh ink someofth e Commissioners had p rob lemswitht ha t Iwanted tomake sure t ha tGal lop andAssociatesstillinth e loopas t hey

startedouttob e and ift ha tsf inewiththemIavenoo t he rquest ions Mr Mayo r Imakeamot ion toapproveMr Colclough Mr Mayor Iecond tha tmot ionMr Mayo r Th atsapprove th e alternat iveMr Wil l iams RightMr Colclough Wi th th eGallop organization st i l linth e cont ractMr Mayo r We l l they ren o t inth e alternativeb y nameMr Plunkett Mr Mayor whatIand o isredraf tthis alternat ive cont ract Ifth emot ion can inc lude th e directions tom e toredraf tit Ion tknowtha tIecessarilyneedtoi nc lude them byname Ian inc l ude thembyfunct ion which iscommun i t y l iaisonwithth e or ig ina lhour ly rate t ha twas proposed toth eCity andwithth emot i on be ingmadewith t ha taddendum thenIand o t ha t

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Mr Mayor Istha tMr Wi l l i ams Mr Mayo r ifIan hea r fro m from th e firm Wha tsfeasib leAllIwan ttodoismake sure t ha t everybodysstillatth e table Iontwan t th e plate tobemoved af terwe sign this cont ract Iontwan t tosaywe l l hey n o t t ha twasnthere

andwe though titwas th e f i rst t ime Ist ha tgo ingochange anythingwith you rscopeofth ework forMr Speaker Well th e firstcon t rac t t ha twesubmi t tedp re t t ymuchmi r ro redwha twas in th eRFP Nowth is alternat ive con t rac t t ha tchanges th e relat ionship andAndy can explain t ha tbet te r thanIan andIh inkwha tImabou ttosay iswha tMrShepard hasalready said The or ig inal request forproposa l t ha t theCitymadewas foraprogram managerwho wou ld en te r i n to an agency relat ionship with th eCity andwouldessential lymakemanyofth e decis ionsonbeha l fofth e owne r t ha t t he owne rorsomedepar tmenthead th rough th e owner th roughadepar tmentheadwould normal lymakeTh e al te rnat ivecont rac t wh ichIe l ieve isth e cont rac t t ha t isbe ing presented an dI

bel ieve Mr Kolb yo u asCityAdmin ist rato r a re inagreement t ha t t ha tsth e con t rac tt ha t th eCityshouldactual ly engage in th e alternative contrac t takesHeeryo u tofth eagency re lat ionshipand places them i n tomo reofaconsult ing ro le Now th e alternativecon t rac tisami r r o r imageofth e con t rac tt ha twe havewithanother p rogrammanagerwhich isCH2MHil l whichatth ismoment func t i onedwith in Publ icUti l i t ies So t ha tsth e di f ference be tween th e two Ihinkt h a tHee ryspre fe rence istostickwithth eoriginal cont ract Ih ink that theCity spreferenceatth is t ime th rough itsAdminist ratoristorecommend th e alternat ive cont ractMr Wil l iams Mr Mayor Imove t ha tweaccep t th e alternat ive contrac t thenwhich knowing t ha t they canuse them forconsult ingandwhatever Ih ink that th is f irm

isgo ing tocont inue todowha t t heybeen do ingwithth is firmanyway yo u know withth eAssociates s om ymot ion toapprove th e alternat ive cont ractMr Cheek SecondMr Mayor Okay Mot ion andasecond Isthere discussion fur therdiscussionMr Speaker MayIsk t ha tIave permiss ionwithin t ha tmot i on tore includethecommunityliaisonfunction Isthat isthatwhatyouwouldliketodoCommiss ionerMr Wil l iams We l l Ih ink f rom wha tImhear ing istha t th is firmissaying thatt heygo i ng t heygo ing touseitwi thout tha t wi thouthaving tha twrit ten in And iftha tneed tobewr i t ten in t ha tswhyIwas asking t ha tquest ion Butift heygo ing iftheygo ing towork a longwithou t tha t then t ha tsf ine W e dontave togobackand thencome backagain Iwanttog o aheadand get th is th ingoffcenterMr Speaker Comm iss i one r Hee r y sp re fe rence isthatwere inc lude th ecommun i ty liaison funct ion

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Mr Mayor We l l m y quest ionwou l dbe then why a rewe going topay 162anhou r forminor i ty businessdevelopmentwhenwe are alreadygo ing tohave somebodyo no u r payro l l asafu l l t ime employeewho ischargedwithminor i ty businessdeve lopmentMr Wil l iams Now Mr Mayor ist ha t andIgreewith you Iminagreementwith tha t Inth is contrac t Imth inking th ework tha tHeerysd o in g th e ywas go ing tobework i ng speci f ica l ly inthatrea lm of ofthiscon t rac t notjustforthisCity Sosomebodyneedtosay something here and letm eMr Mayo r Well thisgoesbackto yallh a v e identifiedaspec i f i csubcontractor tothem tha tyouwant included inhereandwhen you add tha t 162an hou rin and th is isHeery sdocumen t t ha t t hey veg i venm e itsays t ha t t heywillp romo tel o ca landminor i ty businesspart ic ipat ion forallth e pro jects Tha tsth e funct ionoft ha tcompanybe ing inhere Now ifthey rego ing tod o t ha t we shouldntwe v e alreadyg o tsomebodyonth e pay ro l lwhowillb e do ing tha t SoImsayingifHeerywan tstobr ing

t hem toth e tab le letHee ryb r ing t hem ontheirn i c ke l insteadofour 162 a n h o u radding itin to th e cont ract Thatsth e questionIwould haveMr Wil l iams AndIminagreementnow b u tI o backtosaywhat th eRFP saidwhenyall whenyallcame back in Ms Sams Ieehers i t t i ngove r th ere Ma yb e shecan g ive m e some leewayhere Iwas th inking tha t th is companywas go ing tob e usingsomeminor i t ypart ic ipat ion Sma l lbusinessorwhatever yo u cando with in in b u tn o twritten in to th e cont racttoth e toth e tuneofwork ingforth i s th is body Now isthat theway itis orisn o tMr Speaker We l l th e reasonweb rough t th e commun i ty l iaisonwaswewere

unde r th e we were advised tha t therewas someconce rn abou tminor i t ypart ic ipat ionl oca lpart ic ipat iono n th e pro jects tha twewillb emanaging and tha tswhatwe brough tGallop andAssociates in to th e team tohe lpus promote th e projectsandMr Wi l l iams Letm e sharew ha t wh a t w ha t w ha tIwas toldwhenIskedabou t tha tsect ionofth e contrac t cause tha twasaquest ionwith th eCommission Andwha tIwas to ld ist ha titwasnt o ing toaffect this government itwasnt o ing toaffectany p ay itwas j us tsometh ing tob e tohaveondocumen twhere y ou r firmagreed toworkwithth em a ndIwas th ink ing Mr May or th a titwasnt o ing toc om e wa sntgo ing tob e paid fr om th is government Itwas go ing tob e paid f r om thewo r k tha twasdonewhen itwas used b y th e f irm inth e cont ractMr Mayo r We l l ifyou p u titinhere asal i ne i t em thenwe repaying itMr Wi l l i ams Yeah ButwhenIuest ioned t ha t and t ha tswha tIwas toldt ha tswhatIo ld th e reason theywas inthere So letm e consultwithm yMr Mayor Mr Wil l iams

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Mr Williams Mr Mayor afterconsu l t i ngwithmelawpa r t n e randexCommissioner f r iend Imgo ing tomake t ha tsamemot i on t ha twe approve th e rev isedpa r tofth e cont ract give them th e opt ion touse di fferent f i rmsifnecessaryorthis f irm ifnecessary ra ther than l ock ing th e taxpayer intot ha tam oun t Jus thave th e cont rac tapproved th e amendmentpa r tasitsbeenb rough tbacktousMr Chee k Se co ndMr Speaker Andforpurposesofclar i f icat ion th iswou ld b e th e al ternat ivecontractMr Wil l iams Alternat i vecont ractMr Mayor W e haveasecond totha tmot i on Ih inkf romMr Cheek Isthereany fu r the rdiscussion All inf avo rofth emot i on please vo tewithth e usualsign Didsomebody have someth ingMr Hankerson Now nowMr Mayo r Cantearyou Mr Hankerson Lean in to you rmicrophone pleaseThank youMr Hankerson Th e f i rs t t ime you eve rwasntb le tohea rm eMrMayor Youmu s tha ve letitalloutatchu rch yes te rday Didntaveanything fortodayMr Hankerson Now this alternate cont ract wewere ta lk ing th e inaudible th eminor i ty part icipation init Inewitment ioned t ha t So isth e cont ractst i l lguaranteeingt ha tatth e expenseofHeeryor Ieard youmen t i on abou t 162 Iontavem ycont rac twithm e anh o u r Nowwillt h eystillb e i nc luded inthatorwha ta rewesayingMr Plunkett Mr Hankerson inthea l te rna t ive con t r a c t thelineitemforcommun i t y l ia ison whichwaswhereGallop andAssociateswas appear ing isde le tedand so inth ismot i on th e cont ractt ha t isbeingmoved upon thisCommission toapprovet ha t funct ion isdeleted SoHeerywould st i l lbe f ree topay foracommuni ty l iaison theywould n o td o itatth e taxpayers expense Inotherwords th eCitywould n o tpay forit

Thatwou ld have tob ea n expense t ha t theywould bea r and theyaloneMr Hankerson SoHeery isst i l lagreeing totha tsame contract tha t theyhadwithth e name being deletedMr Speaker Wewouldnotbep rov id ing thatserv i ce und e r theal ternat ivecontractb e c a u s e t ha twou ldbe excluded

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Mr Hankerson So y o uwou ldnotprov id ing any commun i ty l ia isonors imp lyspeaking minor i ty part ic ipat ionMr Speaker We l l wehaveminor i ty part ic ipat ion inourcon t rac twithDukesEdwardDukes and they reprov id ing staff aswe l laswe a re Wha twe reta lk ing abou t

withth e commun i ty l ia ison iswithth e pro jec ts t ha twe llb emanag ing t ha tifyo u takeo u t th e communi ty l ia isonand t ha twou ldbeafunct ion forAugustaRichmondCounty tobe concernedwith andn o tHeeryMr Hanke rson OkayIustwan ted to Ih o u g h t thatwaswhatIwasunderstanding soIus twanted tomake t ha tc learw ith w ith usbeforewe vo te andmakesurewe knowwhatwe are vot ing for ThankyouMr Mayo r Anything fur ther Move aheadwith th e vo te Mr MaysMr Mays Imsor ryIame back ino n th e conclusionofit Iwas t ry ing toc lear

u p someth ingo n th e other side off ice IuesswhatImt ry ing toge tclearero n int e rmsof IuessIm ayb e gener i c forjustasecond on large pro jec ts in t e rmsofwherewhe the r t hey a re off ic ia l in aud ib le p r og rams i nvo l vedwithth e governmentornot ift hey a re ifacompany isdo ing businesswithth e gove rnmen tp e r seorgovernmenta lent i ty and t h e n haswithinitswork i ng g r oup howitdea lswiththatpo r t i on ofitscon t rac t t h enIuesswha tImask ing a re t h e y thec ompan y and inthiscase thepart icularcompany t ha twe retalking abou t would itn o tbe ifwhateverbudget t ha t theya rework ing o u tofint e rmsofoveral lcont ractand contractualt e rms then isitleftto tou s Iuesswha tIml ook ing foristoapo i n tifwe ifweg e tsatisfactionoutofwha two rk performance t ha t the company isdo ing thenwhere arewe inte rmsofwhether theygottwonames sixnames fournames te n names t ha t t hey have th e setupwi th in thecon t rac tua lset t ing to todea lwithge t tin g ge t tin g t he i r jobdone Iuesswha tIml ook ingatiswh y does itmakeadi fference toapo i n tofwhethe r ifitscom ingoutofwhateve r t h e y a r ego i n g togetfromtheCity d o e s itma k ead i f fe rence whe t h e rsometh ing isinorsometh ing isout Imj us t t ry ing tosearchforalittlec lar i ty the reBecauseImeanIuess letssayhypothet ica l ly ifth e cont rac t isfor 100 mymyquestion fr om the beginning and l ikeIayIhoughtIad itanswered th e o the rday wastha tifitsfor 100 andHeery col lects 100 anditdoeswith its 100wha titdecides towithits 100 Aslonga s itwasnotask ingusfor 125 t h enIhough t thatrea l l ywhatever namedpersons theyhadorifthey chosen o t toname them t ha t theygo inghiret ha t t ha twaswha to u r concernshou ldhave been t ha twe were n o tpaying forsometh ingo ve r andabovewha teve rth e cont ractmigh tca l lfor And t ha tswhatIwasth ink ingwewere o n th e roadofdo ing so t ha tiftheywere paid o u tofwhatever per formancemoniest ha twere th e re th e n t ha twou ld b e the i rdecis ion int e rmsofh owmany handswere int ha tpot whethe ritwas twohands fourhands sixhands whateve rth e casem igh tbeAndImjus t look ing foral i tt le clar i tyo n t ha t

Mr Speake r Commiss ione r ifth iswereal ump sumcont rac t tha twould be trueThis isan o ttoexceedcontrac t so eve ryhou rw ewo rk w ebillyou b y th e hour ly ratesthata re in thecon t r a c t Soifwerego i ng tohave somebody t here t h a tsgo i ng to6

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p romoteminor i ty part ic ipat ion and l oca lpart ic ipat ion in th e pro jectsand theywork te nhours wewouldbillyou r t en hours t imes th e rate tha tsinth e contrac t Butwewouldn o texceed th e no ttoexceed amoun t tha tsinou r contractMr Mays We l l Mr Mayo r ifImigh t respond Letm e co r r ec tmyse l f j us ta

l i tt le bit Le tm e change f rom th e p o t t ha t the 10 0 isinand g o toap ro ra tedformula Iguess t hen in t e rmsofwha tIml ook ingat then ifth e prora t ion t hen as l ong as th eprorat ion comesoutto100 ofwha tyo u redo ing itdoesntom eoutto110 and115 thenIh ink t ha twaswhereIwas t ry ing tofocus tob e sure t ha t t ha tstayedwithint ha tarenaofdo ing t ha t Soh ow does t ha tfit in to t ha tb ox ifwe ren o t ta lk ing abou titBecauseIeal ize tha t those percentages itm aychange int e rmsofwha tyoum ayhaveItm ayb eacontrac tofwhereaperson sworking n o tatallo napart icu larcontrac t b u tt h e nmaybework ingmo r e you know inanother one Then th e overal laspectsofwha tyo uallwillbe assigned tot ha t you cou ld bu i ld interm so itsto ta l i t ywou ldstillrema inth e same andn o texceed th e guidelinesofth e cont ractMr Speaker Butifyo u takeoutth e commun i ty l iaison t heywere pa r tofourl ump sum fe e So ifyo u take t ha tout wewou ldntbillyo u wewou ldnt ave tobillyo u wecou ldntbillyo u fort ha t Anothe rway tolookatt ha t Commiss ionerMayswou l dbe ifyou take o u t th e commun i tyliaison funct ion t ha tIel ievewhenyou l o okatth e schedul ingand th e l is t ingofvar ious jo b dut ies inAttachmentB there isnowhere forGallop andAssociates tofit Now does tha tmean then tha t they canno thi reaminor i tybusiness tha twould special ize for instance inconstruct ion inspect ion Theyare f ree todotha tandIh ink tha tswhereDukesEdwardDukes fal ls in to p lay istha tsaminor i tybusiness t ha tsgo ing tob e usedbyHeery inperfo rmingmanyofthese o the r funct ionsButitsj us tbytak ing tha t commun i ty l ia ison l ine i tem out there sn o where forGallopandAssociatestofitMr Wil l iams Mr MayorMr Mayor Yes Mr Wil l iamsMr Wil l iams Are you saying t ha twe n o tgo ing toneeda a a a aperson int ha tposi t ionn ow ifwe take tha to u t Are you saying tha tssometh ingtha twe added toth econ t rac t wedec ided todoourse lves t ha twasntecessarily inth e beginn ing itwassome t h i ng thatwejust justano t h e rhorntoblow ano t h e rfrilltoha v eontheautomobi le someth ing Ist ha t ImeanIhoughtift ha tpersonwasimpor tantnow seemo r e stuf fcomingoutn ow Ift ha tpersonwas impo r tan tin th e beg inn ingand nowwe

sayingMr Plunkett Commissioner Ih ink t ha tHeerysposi t ion ist ha t tha t funct ion isstill impo r tan tand t he i rpreference wou l dbe t ha t t ha t funct ion rema in in th e con t rac tYouknow weha ve tobeveryca re fu l We inourr eques tforp roposa l s ha veastatementtha tsays tha titsth ewishofth e owne r tha tminor i ty businessesa re g iven th eoppor tun i ty tob id onvar iouspar tsofth ework Nowoneofth e funct ions t ha tHeeryInternat ionalwillbe fulf i l l ing forth eCity istoassistitinb idd ingo u t th e var iouspro jects

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in bo thwithgenera lcont ractorsand subcontractors Now insofar as they can haveacommun i t y l ia ison func t ion inassist ing t hemand iden t i f y i ng theseminor i t y ownedbusinesses Iould seewhereacommun i ty l iaison function ifHeerydoesntharge th eCityforit th eCityisgo ing tohave tofulfillt ha t funct ion anyway The taxpayers arego ing tog e t charged e i the rway W e have tob e ve r y carefu l inourcontrac ts t ha twedo nt aveanyth ing tha twou ld smackofaminor i ty se t aside Ionth ink that there isanything inth is contrac t tha tsmacksoftha torinsinuates tha t Ih inktha t th is contrac twou l d b e uphe ld inac ou r toflawift ha twe r ee v e r chal lenged SoIh i nk t ha twha tHeery ist ry ing todoissaytoth eCity weneed th is funct ion ifwedontdoitandwedontharge th eCityforit someonewith inCitygove rnmen t isgo ing tohave tofulfillt ha t ro le and th e taxpayersarego ing tobe charged ei therway Andso th a t th a tswherethey recoming f rom

Mr Hankerson Mr MayorMr Mayo r Y es Mr HankersonMr Hankerson Ih inkImalittlebitmo re confused o n itnow thanIwas inth ebeginn ing becauseIhough t t ha t Ihough t t ha t t he amoun t andIml ook ingat Imta lk ing abou t th e bottom l ine f igureofth e cont ract that th is company th e company t ha tyou named some th ingAssociates was inc luded inth e cont ract So t ha twas th e amoun tofth e contractMr Plunkett Ifwe Imsor ryMr Hankerson So t ha tsn o tchanginganything so then theyare st i l lresponsibleforand theysawitwas impor tant top u t this company intherewith theybidded th eRFP

So tak ingitoutIus ton l y el iminateswha twe were t ry ing toaccompl ish and it wouldt ha tb e profitmarg in toHeery becauseofth e factt ha t t hey vea l readysubmi t ted th econ t rac twitht ha tamoun twitht ha tcompany in the re The o t he rp rob lem t ha tIavewith this r igh tnow ist ha tm yunderstanding t ha teverybodyhaventeen th e cont ractt ha tneed tosee th e new cont ract Ifth e PurchasingDirector hadnteenit th e Publ icWorksDirectorhadnteen th e new alternative cont ract why a rewe so discussingitnowwhensomeofth e impor tan tpeople tha tshould se e th e new contracthaven tseenit Ih ink aremov i ngalittleaheadnow andwe go ing tocome backand star tb lamingPurchasingandallthese th ingsandwe are gett ing ready tod o something t ha t theyhavent ven seen andIh o u g h titwas supposed togot h r oughPurchas ing an d t h e y supposed tose e itSomebodyaddress t ha t

Mr Plunket t We l l twopo in ts inaudib le addressit The firstpo i n tisIh i nkt h a t y ou r p o i n tiseven ifweinc lude th e commun i t y l ia ison funct ion itsnotgo ing tochange th e n o ttoexceedamount and t ha tsexact lycorrectMr Hankerson Okay

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Mr Plunkett The secondpo i n t is ist ha tTeresaSmith with Purchasing d id seeth e f i rs tcont ract th e originalcont ractandhad an opportuni ty torev iewitas toscopeandservicesMr Hankerson inaudibleMr Plunket t The second cont ractshehasn o tseen int ha titmirrorsexact lywhatth eCity a l readyhas inplacewithCH2MHil lwithPubl icWorks b u tifth eCommissionbe l ieves th e con t rac tshou ld b e runbyTeresaSmi th forh e r approva l be fo re itisrepresentedtoth eCommission then t ha tcan be done CommissionerMr Hankerson Ih ink tha tnoton lyMs Smi th b u tIh i n k tha t t hePurchasingDirec to rneed tokn owwha twea r edo i ng Ifwediscussing someth ing t ha tor ig inal lywen t th rough herof f i ce and shehaventeen th e change toth e contrac t shou ldntitgoth rough th e Purchasing off ice Iu s t Imj us tsaying t ha twerediscussing someth ingandwe g o t two departmentshere tha thaven teven seen th e new contract ImeanInow

th e Attorneys have b u tstillye t they haventand you addressed tha twha tImseeing isn o t changing th e scopeofth e cont ractb y this company being inthere soIon tseewhywe rediscussingdelet ing itifitsn o tchanging th e dol laramoun tMr Wil l iams Mr MayorMr Mayor Yes Mr Wil l iamsMr Williams Th ankyo u again sir b u tImImreal lygett ing an educat ion th ism o rn in g Can somebody exp la in tom ewhyithavenotbeen t h rough PurchasingAnytime you haveachangeofacont ract andIearned this f rom CommissionerShepard

when h ewasaCommiss ioner Anyt ime yo u changeacon t rac tand itcou ld b e andIheard th e At torney say t ha tPurchas inghasseen th e or ig ina l con t rac t Butwhen yo uchange it itsnoto r ig ina lnomo r e soshe cantssume thatthatsth e same t h ingEverything initcou ld have been changedcause Imean even thoughwe ta lkabou tonepa r t An dIeed somebodytotellm ewhy ithad n o twen t th rough th e p rope rchannelsHerewe are hold ing this companyup hold ingm e up allthis t ime t ha twe been spendingdown he re peop lecomp la inabou th ow l ongwe spend t ime W hyhasitn o tbeen th roughthep r o p e r peop l e tobel o o k edat Someb od y Mr Admin i s t ra to r Mr Shepa rdsomebodyMr Shepard We l l Mr Wil l iams Iwould n o t Iwant th is contracttobe seenb y

asmany folks asneed tobe seeingit soMr Wi l l i ams Butwhyh a d itnotb een seenbythepeop l ewhod e a lwithcontracts everydayMr Shepa rd Well whenwebroughtitoverhe r e Ihads ta r t edattheAdministrator sl e ve l I i d n o tgoback be low tha t l eve l andmaybeIhould Iftha tsift ha ts ift ha tsabul le tImtotake then t ha tsb e c a u s eIealtwith the administrat ionat

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t h a t l e v e l He re aga in Iavenop rob l emwithitbe ing rev iewed byth e Purchas ingDirectororb y th e Publ icWorksDi rec to r Ih i nkyou v e g o t tohave th e t ime tobecomecomfor tab lewithth is and itsama jo rcontrac t t ha t isgo ing tob e ve r y impo r tan t toth eadminist rat ionofth is Judic ia lCenterand th e subsequentpro jec ts t ha tare l is ted in t ha tSo ifenough cop ieswerent i rcu latedaround t ha ts t ha tsmyfau l tMr Wil l iamsMr Wil l iams Mr Shepard letm e letm e say th is Incommi t teemeet i ng th efirstcontractwa s laid o u t inf ron tofou r chairs inf ron tofou r seats so itwas dropped o nus andwe didnto te o n itb e c a u s e itwas j us tgiven tous The rev ised cont ractcame th eFriday afternoon th e daybefore th emeet ingwe had W e didntoo katitthen Herewea re we had p len tyoft ime toge titwhereitneed tobeat And itbeen done shabby itsn o tbeen done r i gh t Ih ou gh t a nd even th e Mayor said inaudible Mr Mayor Iaven o t f inished it b u tItarted o n it AndIhough tmaybewe had someth ing toworkw i thHowman y t ime th is firmbeen he re Howman y t imeswe done ta l kedabout th e sameth ingsandwe haven o taddressed t ha t Mr Mayor Iwanttowithdrawm ymot ionMr Mayor Wi th th e consentofth e body since th emot ion belongs toth e bodyIsthere any objec t iontoth eCommissionerwithdrawingh ism otio n None isheard soth emot ionwillstandwithdrawn Mr HankersonMr Hankerson Ih ink tha t you know somemore discussions need tobemadeo n th is Ih in k t h at y o u kn ow there issomemo r e discussionsneed tob emade o n th isbeforewemakeadecis ion causenowImconcerned Iearditwasstated t ha twe havesomebodyonboa rd todoth iswork Now oversee th e pro jec t Imconcernedabou tt ha t Maybewe need tohea r f rom Publ icWorksorwho issupposedtobe overseeing th ep ro j e c t t h a twetakeout takeoutthisc ompany Tha twetakeoutwho inaudib leresponsibi l i ty tooversee th e pro jec tMr Mayo r I ad stated ear l ie r inthemee t i ng Mr Hankerson your yourcommi t tee isfillingth e twoposi t ions n ow forEEO andminor i ty business enterpr iseAndsowewouldb e pay ingasalar ied pe r sonwhoisove rsee ingminor i t y bus inessen te rp r i se whileatthesame timet h r ough thiscon t r a c tpay inganhou r l y f e e toaconsul tant tod o th e samewo rk You dbe paying twice forth e same serv ice So itsjustaquest ionofwhetheryouwant whetheryouwanttopay twiceMr Hankerson Bu t this isn o t m yunderstanding isn o t m yunderstanding is

Imn o toppos ingwhatyou resaying Mr Mayor dueallrespect ButIonth ink t ha tthis company whatsth e nameofth e company t ha twe deletedMr Plunkett Gallop andAssociatesMr Hankerson Gal lopandAssociat ion isno tgo ing tobedo i ng th e same jo b tha twe go ing tobeh i r ingaDBEoras tha tsn o t tha tsno t th ework tha tHeeryhad them inthis contrac ttodo They had them i nc luded inhere t he t imeofth eRFP Now theyhadthem inthere forareason and itwasntnotto theyd idntave them inthere tomakesure t ha tminor i typart icipationwou ldbe used Was t ha t the reason theywere inthere

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Mr Mayor Mr Hankerson Iwillread toyou f rom adocumen tprepared form ebyHeery whichsays juston e sentence wha tserv icesdot hey p rov ide unde r th econ t rac t Tha twasmyquest ion Gal l opand Associateswillactas th e commun i t yl ia ison top rov i de twoway commun i ca t i onflowtoth e sur round ing commun i t y topromote l oca landminor i ty businesspart icipation forallth e projects Per iod That isth ewo r k theywillprov ide And t ha tswha twe rehir ing somebody todo W e v e createdadepartment tod o tha t So d owewant topay twice forit Thatwa sm y on ly quest ion

Mr Hankerson Istha t t ha tsth e reason t ha twasall P eriod He eryMr Mayor Thatsit Thatwas th e answertom y d i rec tquest ion Thatwas thei ranswer Itsr igh there Ian give youacopyofitifyoudl ike tosee it Butt ha tst he i rwritten response tom y questionMr Plunkett Mr MayorMr Mayor YeahMr Plunket t I o ntwan ttol eave thisi ssuewi thou taccep t ingsomeofth eb lame f rom Commiss ionerWil l iams The reasonwhy th e alternat ive con t rac twasnotb rough tbackdown toth e depar tment heads therewere th ree reasons One ist ha t t hescopeofservices between th e twocontrac ts which th e firstone th e or i g i na l onehadbeen rev iewedbyTeresaSmi th extensively andRickAcree t ha tscopeofservicesd idn o tchangeatall Secondlywas t ha t the p ric e a nd th e pr ice structure d i d n o tchangeatallbe tween thetwo Andthethirdr eason isthatfromthemun i c i p a lc o d e myunderstanding ist ha titsth eCityAdmin is t ra tor srecommendat i onwh ichmakes th e

con t rac tappropr ia te fortheCommiss ion tocons ider andsointhattheal ternat ivecon t rac t had been rev iewed extens ive lybyth eCityAdmin i s t r a t o randhada l sobeendiscussedb ym ewith o u rprev iousCountyAttorney aswel lasBillKuhlke who isheadofth e JudicialCommit tee we d i d no t seeareasontotake itbacktoTeresaSm ith a nd soIwan ttotake th e b lame fort ha tandnotlett ha tfallonSteve Shepard An dIwillnotmake t ha tmistake twice Thankyou

Mr Mayo r Anyth ing fu r t he r Weneed to weneedamot ion tomo v e th isalongMr Boyles Mr MayorMr Mayor Mr BoylesMr Boyles Imt ry ing tor emembe r th is firstcameu p back inth e late summerd idntit Wasnth a tb rough ttou s An dwehadapresentat ion becauseIeard th en am eawhilea g o Imtryingtoputitb a c k t o ge t he r butitwas be tweenHee r yInternationalandDukesEdwardDukes something l ike t ha t

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Mr Speaker Ie l ieve th e presentat ionyourerefer r ing towas inOctobe rof2003Mr Boyles Iememberitwas inth e commit tee r oom andIh inkitwasaspecialca l ledmee t i ngore lse a nAdmin is t ra t ive Serv icesworksessionorsometh ing ButI

r emembe r Iemembe r th e t e rm Iwas t ry ing tor emembe r th e name Itwas k indofstrange DukesEdwardsDukes Strangename But and tha twasapa r tofHeery It h ink theywereapa r tofth e presentation t ha tday SoI e kindof Iwonderwha t wha thappenedwith tha tpor t ion DukesEdwardsDukes isstillin so Butth e contrac tsaysAugusta Georg iaandHeery InternationalMr Speaker They reMr Boyles So they reapa r tofyouMr Speaker They reasubconsultant They reapa r tofo u r teamMr Boyles They reapa r tofHeeryMr Speaker Yeah r igh t This isn o taj o in t ventureMr Boyles So itsn o tMr Speaker CorrectMr Boyles And th e dont ou have we have what twoprojectsgo ing o n r igh tn ow t ha twe rein to abou t 20mil l ionofth e Judic ia lCenter and thenwe rework ingo n

t he t r a ff ic t heTCCbui ld ing thet raf f iccon t ro l Whato the rprojectsa rewework ingo nMr Speaker ThatsallMr Boyles Tha tsth e on l y two An d yo u v e beenwork ingonthose th roughpurchase ordersMr Speaker Yes s irMr Boyles So itwas impor tan tenough forth ework togoaheadwith purchaseordersMr Speaker Yes we were asked tocome o n board January26Mr Boyles An dIh i nkweheard th e o t he r daywespen t wha t two 10000purchase ordersorsomethingMr Speaker Atth e t imewewe re toldwewe rego i ng togett h ree 10000purchase orders and because th e signingofth e cont ractwas imminen t andwe were to ld

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t ha tif att ha t t ime wewou ld ru nout wewou ld g e tadd i t ionalpurchase o rde rs An dwe v emade t ha t requestand haven o t received themMr Bo yle s Ha ve n o t rece ived themMr Speaker RightMr Boyles One f ina l th ing and th is isj us t Iuess th is isaconcernofminebecausewewere ta lk ing abou tsometh ing l ikea 70mil l ion Judic ia lCenter Butth e las t50mi l l ionwas toc ome becauseofth e app rova lbyth e vo te rsofth e nex t issueofth esales tax SoIuppose th e quest ion t ha tIave is ist here an escape c lause int hereshou ld th e vo te rs t u rn down andwedont ave togoback l a te ron isthere an escapeclause t ha twecan c omeoutofth a t Tha tsaconcernofmine becauseI andallth enew projects th e ones t ha taremost l y l isted ino n o n th e sheetarereal ly canon ly occurwith th e extensionofth e salesta x program S om y concern itsjus tasIaid isthere anescape clause t ha twe can comeo u tMr Shepard Mr Mayor ifIouldMr Mayor Go aheadMr Shepard Th e answertotha t isyes Thatwas there Thatwas negotiated inMr Boyles ThatmeansMr Shepa r d Wedont e e d an d add i t iona l ly t he re sat e rm inat ion forconvenienceonshorte rnot ice onshor t not ice ifwe redissatisf iedwiththe i rwo rk So

tha ts tha tsinbo th contractsMr Boyles OkayMr Shepard An dm y suggestion tomove th ingsalong ifthere a re o th e r o th e rdepar tmentheads that th isCommission feels needs torev iew this re ferittoyou rmeet ingnex tweek and ifanybody t ha t inaddi t ion toPurchasingorPubl icWorks needstohaveitrev iewed please letm e kn ow Buthe re again westartedatth eAdmin ist rato r l e ve land youknow Iontmindanybody reviewing this cont ract Ih inkeverybodywants toge titr ig ht An d b u t t ha twou ld bem y suggestion intermsofmov ing o n because therea re two o the r issues tha twe need togo in to executive session fortodayMr Boy les Mr Mayor ifIou ld followupjustalittlebit Wh e n itwasimpo r tan tenough t ha tweissue purchase orders tog e tit itseems likeweneed togoaheadandge ttoth e contractualstage dontwe And itwou ldbeal itt le bitcheaper thani ssu ing cons tan tly i s su ing purchase orde rs soIwouldh o p e thatwecou l d reso l vesometh ing r i gh there and n ow becauseh owmany t imes has th is beenb rough tbackandfor th backand for th One commit tee toth e o the r

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Mr Mayor We l l anyCommissioner isf ree tomakeamot ion Ms BeardMs Beard Seems likeIvebeenwork ingallweekend Idof ee lIaveafewquestions Now itappearswe havequestions abou tone consult ing group ist ha tcorrectAnd t ha t isth eGal lopGroupMr Speaker YesMs Beard We l l inm y op in ionwewou ld p robab lywan ttoinc ludeaminor i t ycompany soImwonder ingifyou appl ied forwhateverwe reattempt ingtod o here Didh e didh is consul tantgroup app l yfort heo f f i ce tha twewillhave open No Iwou ldl ike this isreal lygo ing tob eav ery v e ry large p r oje c t an dyou dont ven th eCity islook ingathi r ing someone and th is iswha tIh ink theMayorwas referr ing to Iwouldliketoseeusinsomeway usem ino r i t i esand hope fu l l y t h e ywou ld b r ing o the rs inbecause this isgo ing tobemassive f i rs tofall AndIaventadachance tog o th roughth is rea l l y today b u twha twouldIay Itj us tappearstom e th e p rogrammanagerhas

of ferednoguaranteeswhatsoeverperta in ing toth e superv is ingofpro jects andwha thave you And you knowmany t imes af terallthis issaidand done you f ind yourse l finCou r t because th ings a renotdonep rope r l y Yetitseems th is companywillhavenoresponsibi l i ty inanyoft ha tatall itwillallfallonth eCity Ist ha tappropr iate An dmaybeImisunderstoodMr Plunket t No m a am Commiss ioner itsn o tappropr iate and infac t inth eal ternat ive con t rac t 41 t he re isas tandardofca re thatsde f i ned forthep rog rammanager which says th e degreeofski l land dil igence normal ly employedb y professionalengineersorconsultants inconstruct ion l i t igationorinprofessional negligence l i t igationwh ich ift he rewereaprob lem wou l d b e t h e head ing unde rwh ich th iswou ld fall we

would b e taskedwithbringing insomeonewho wou ld define foraj udgeorajurywha tt h a tdeg reeofcare was andwhethe rornotHee ry in face b reachedorv io la ted t h a tstandard So th e sho r tanswer is itsinthere at41itsdef inedMs Beard Okay here again you said t ha twas inth e rev isedMr Plunkett Yes Tha tscorrectMs Beard OkayMr Plunkett Itsalso inth e originalMs Beard Itsinth e originalMr Plunkett Y es Th eoriginal t ha tyou thatyou rereferr ing to isn o t th e latestor ig ina l In103 which isth e one t ha tMr Shepard passedoutlas tweek Iel ieve Ihave th ewords typed in no tused So tha thasbeen removed and takeno u tand deletedW e a re n o t indemnifying Heery Internat ional AndInow you re referr ing toone thatwas passedo u tabou ts ix weeksago

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Ms Beard Ih inkitwas th e original YesMr Plunket t Ye s m a a m Ian ge t y ou ano ther c opy adi f ferentor ig ina l Infac t Iwilld o t ha t r igh taf ter this isove r Ilmake sure t ha tI o andd o t ha tMs Beard OkayMr Hankerson Mr MayorMr Mayo r Y es Mr HankersonMr Hankerson Idjustliketogetu s fromwherewea re fromth e or ig ina lcontrac t aswe rev iewed tha twe had some o the rprob lemswith th e or ig ina lcontrac t It h ink someofthem have been i roned o u t b u tmos tofthem have n o t andIaventeardanybody else sayanything abou t t ha t And itseem l ike th e on l y issuehere today ist ha t

th e th e i tem l inewith th e Association Associates there in tha tsn o tchanging andImlook ingatth e bot tom l ine Immakingm y decisiono n th e bot tom l ine Itsn o tchangingth e amoun tofcont ract And since itsn o tchanging th e amoun tofth e cont ract itappeartom e then t ha t i tem ifthat l ine i tem isdeleted then t ha t ispro f i ttoth e company Iantsee anythingelse t ha t theyhavecommit ted tod owith t ha tamoun t So ift ha tsth e caseiftha tbo t tom l ine is ifth e bottom l ine does n o tchangeand t heon l y th ingwe redo ingId liketoputin theformofamo t i o n tomo v esdelet ing th e th eGal lopAssociatesthisonthatwe inc lude thatl ine i t em an d app rove th e cont rac t

Mr Mayor All r igh t isthereasecond tot ha tmot ionMr Boyles Mr Mayor Ilsecond t ha tMr Mayo r All r igh t

Isthistheal ternat iver Plunket t Mr Mayo r m ayIsk foraclarif icationcon t rac t Commiss ionerMr Hankerson YesMr Plunkett Ipologize fortha t interruptionMr Mayo r Allr igh t Furtherdiscussion Mr CheekMr Cheek Justa you hadacommen tMr Speaker Iwas j us tgo ing toanswer th eCommissionersquest ion Ifyou d idt akeGal lop andAssociatesoutofth e th e the commun i ty l ia isonoutofth e con t rac tthen there isan amoun tofmoney tha twe had inthere foritand tha twould n o tb e bi l ledtoyou

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Mr Hankerson Bu t then ifwe d o t ha t to o then t ha tchanges th e amoun tofb idt ha twou ld have changed th e amoun tofth e b id ift ha twasntnthere r igh tMr Speaker Thatsr igh tMr Hankerson And then seem l ike tom e there b e other prob lems cause th e b idwou ld have came ineven cheaper Yougotabid second b idder came in cou ld havepre t tywe l l someone else cou ld have pre t tywe l lgotth e b id ift ha tamountwasntnthere inth e beg inn ing So itwas inthere s o t ha tswhyImadem ymot i on togoaheadandmovewith itMr Plunkett His mot ion Don istoinc lude itMr Speaker Include it Thatsf ineMr Mayor Ms BeardMs Beard Mr Mayo r would you again readGal lopandAssociates dut iesandresponsibil i t iesMr Mayo r All r igh t Again Imreading f rom th e answer toth e questions t ha tIasked Thiswas preparedbyHeery read ing Gal l opandAssociateswilla c tas th ec ommun i t y l ia ison top ro v i d e twowaycommun i ca t i on flowwiththesu r round ingcommun i t ytopromote l oca landminor i tybusinesspart icipation forallofth e pro jectsMs Beard Ih ink tha tsgreat lyneededMr Mayor And th eMs Beard inaudible cons iderh im orifn o th im someoneelse Because this issometh ing t ha thasbeen lacking inmos tofth e th ingswe v e done previouslyMr Mayor All r igh t isthere anything fur therMr Mays Yeah Mr MayorMr Mayor Mr Mays An dIwan ttoremind everyone t ha tweagreedear l ie r

that th ismeet ingwou ldendat1230 so th e commit tees can starto n t ime Go aheadMr Mays Ye s Mr Mayo r th e onlyt h ingIwas go i ng tosay togetf u r t he rin format ion inaudible necessar i ly haveany th ing todowithwha t th e ou tcomeofth emot i onm igh tb e ButIh ink to ifyo uwanted fur ther in format ion asyou proceeded togoa longwithth is th a titm i g h tb e he lp fu linth e processofwhe re w he reweh i reapersonorpersonsaswe havement ion int e rmsofdo ing ove ra l lCity business tha tci t ieswithestabl ished con t rac tcompl iancedepar tmentsorDBEprograms tha ta re inplace I1 6

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t h i nkyou have inaud ib le f ind ifexamined tha t those ci t ieshave those programs whichisth e standard forth e c i ty soperat ion t ha t theyhave However t ha tdoesn o tprec ludecause some compan iesm ay h av e s om em aynothave butpr ivate compan ies t ha ta redo ing business forac i tymayhave var ious tentacleswithin t he i rown auspices t ha tworkwith those compl iance off ices toapo i n tofwherewithinagiven cont ract t ha tprogramitm ayb e one t ha tsofstrength itm ayb e one t ha tsn o t t ha t st rong SoIh i n kyoua rego ing tohavesomevar ia t ions t ha t you kn ow th a tmayb e inthere ButImtend ing totoagreew it h w it hwhere thosebo t tom l ine numbersm ay fallint e rmsofCommiss ionerHankerson smot i on Iu s twanted tosay t ha t cause som e som eofth iswe rego ingon ce thatdepa r tmen tan d hopefu l l y thatwillb e v e r y soon isthattogett hem uprunning mov ing where you rego ing todoIuessImal i tt le concerned toapo in t t ha tth isonee i the rneeds tobe pu t i n t o some posi t ionofwhere theywork and how theyworkorwherewe ge ttosome typeoff inalization CauseIonth inkwe can cont inue to totemporar i ly purchaseallth e everyth ingwe redo ing todeath Somewhere inthere t ha tsgo ing toge tdangerous to o toapo in t tha t even thoughitson lywork ingwith one enti typ e r se rightnow ortwobuttoc om e back toapointwhere th e infa i rnesstoth eAdmin is t ra torwhereh e sg o tal im i tofstuf fhe sgo ttoworkw i th Ih ink t ha tskindofl ike dancing o n h o tcoalsal i tt le bitbecauseyou g o t tomakesu re t ha tpurchase orders toapo i n tdoesntxceedwhere h e iswithalimitortoapo i n twhere t hey redo ingworkItsgottobouncebacko ve r in to th is area Andatth e same tim e yo u v e go tasituationo ve r inPurchasing ift hey came inwhere itsgottobe careful lywatched and h ow tha tt ha thappens to o Because you v e g o t l imi tsofwhatcan come inandhow theyd o SoIt h inkwee i the r need tog e tsome semblanceof of ofh ow t hey rea l l ya rego ing tob ework ing Ifyouvegotanexits i tuat ion int here t ha t son e t ha ts t ha tsl i vab lewitheverybody where par t i eshavean annu lmentortheyallge ta longorwhatever t heydowereach t ha t ButIh i nk Imalittleconcerned abou t somebodyworking and theywork ing fromweek toweek Somewhere in t hereweneed toge t intosome f o rma lagreement and an agreement t ha teverybody iscomfortablewith whatever t ha tmigh tbeOrweneed to to todosometh ing j us talittlebitdi f ferent than wha tsgo ingonr i gh tnow CauseIIIee this gett ing tobeal i tt le al i tt le shaky Iml i keMs Beard Iwan ttomake sure itstho rough whe re itsgo ing b u tI ls owan ttomake sure t ha titsn o ttowhereits itspiecemealwitheve ry every th ing t ha twe redo ing toapo i n twe endupwhethe ritsaccidenta l ly Ise th e word accidental lyandIh i nk t ha t iswhere itm ayfall weaccidenta l lye ndupv io la t ing someth ing f rom th e standpointoft ry ing todea lwithth is f rom eve r yoneofthese di f ferentworko rde rs There needs tob e someth ingfo rmal lydoneatsome po i n t

Mr Mayor Mr Grantham go aheadMr Grantham Thankyou Mr Mayor One quest ion tha tIdl ike top iggybacko n wha tMr Mays jus tsaid isth a t who isthis l iaison persongo ing tobe answerable toifweinc lude itin th eHeery contrac t Ish e answerable tothem orishe answerabletothis body Ifwe hire th e th e peop le tod o t ha two rk andwe createo u rown departmentt ha tpersonand t ha tdepar tmentisanswerable tothis body andn o t toacompany t ha twecontrac tedwith An dIandIee t ha tasave r y impo r tan t issue in th ismat te r AndIwou ld l ike tot h inkifwe could ifwe could exclude t h is f rom tha tcont ractand reduce th e

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pr iceoft ha tcont ract InowwhatMr Hankerson ssaying b u tyo u d o have reasonstonegot ia te e v e na f te ryouaward cont rac tsora f te ryouha ve estab l ishedabas is forawardingacont ract SoImofth e op in ion t ha tIwould l ike tosee this individualorthisperson answerable toth is body and n o tanswerable toacompany tha twe recontract ingwithifwere wan t ing themino r i t y i n v o l v emen twiththel ia ison inchargeofthatpart icularareawork ingwith th e programs and projects t ha twe reta lk ingabou t Idl iketohave t ha tansweredit

Mr Mayor Can you answeritMr Plunket t Br ie f ly Commiss ioner t h ewaybo t hofth e contrac ts bo t h t h eor ig inaland th e alternative a re se tup ist ha t funct ion th e communi ty l ia ison funct ion isanswerable toHeery Butinpage28ofth eOctober 2003presentation t ha twasmade totheCommiss i on in theorgan iza t iona l s t ruc tu re thatwas p r oposedbyHee r ya n dunderstood ist ha teveryone inc lud ingHeery Internat ional isanswerableul t imate lytoth eCommission SoMr Mayor Mr CheekMr Cheek Mr Mayor Imgo i n g togoba c kalittlebitand justsharemyexper iencewithh ow th iswas donewithth e Schoo lBoard int he i r 115mi l l ion bondreferendumwithHanscombe This funct ionwas inc luded as pa r tofth e con t rac twithHans combe andtheyweretheo n e s thatac tua l l ysettargetgoa l s forminoritypart ic ipat ion and so for th and tha twas hand ledas pe r t he i r cos tofdo ing businesswithth e Schoo lBoard Also the i r fe ewas structuredoutoft ha t 115mil l ion and basedonsavin gs savin gs t h eywou ld ga in t h roughou t th e ent i re p rocessofcons t ruc t ing th eschoolsand do ing th e renovat ionsofth e p ro j ec t Itseems tom e t ha talso ifwecou ld

lookatwha tMs Samshasdonewithth e out reach t ha tshe shadwithl oca lbusinessesand contractors do ing businesswithth eCity tha twewouldwan ttorepl icate tha t togooutwithth is part icu larpro jec tmanagementgroup togooutand actual ly trytoobta inmino r i t yand disadvantaged business par t ic ipat ion Anditseemstome th i s body hasexpressed t ha tonanumbe rofoccas ions Iave concernsabou tu s hav ing toadd anaddi t iona lfirmtoth em ix and addi t iona lcos t when tha tshould Ih ink b e included aspa r tofth e funct ionalassignment t ha twe g ive anycontrac tor t ha tworks foruso n theseb u s i n e s s e s as th e Schoo lBoard d id Iate tosee this th ing keepcoming back t imeaf te rt ime b u tasastatementoffac t itsth ewillofthisCommission t ha twe grow l oca l sma l land disadvantagesbusinesspart icipation inareagovernment business and t ha t tha tough ttob e i nc luded as pa r tofth e funct ion ofan y con t rac t o rwehave c ome intop rov idemanagement con t rac tmanagementorp ro j ec tmanagement serv icesforus Aga in Ihaventeenitdonewhere t heyd id an add o n when addingan addi t iona lfirml ike theyd idw i th th e Schoo lBoard andIwasinvo lved int ha tentire process Youwou ld t h inkasmany t imesaswehave b rough tituphe reonth is board t ha t t ha tmessagewou ld havebeen l oud andc lear b y n ow Butagain Ih ink tha twe need to Iuessitbears sayingaga in t ha tanybody t ha t does businesswithu s isexpec ted toengage l o c a l sma l landdisadvantagedandminor i t ybusinessand have ta rge tpercentagesoft ry ing togain t ha tpart ic ipat ion Whi le t ha ts whilewe reatt hepo in twherewe relookingatth e ad d o nof

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addi t ionalcosts tod o t ha t someth ingwhichwe realreadydo ing in houseaswel l Ian tgoa longwitht h a tadd i t iona lc o s t Ihinkitshou ld b epartofth e or ig ina l con t rac tinaudibleMr Mayor Isthere anything fur therMs Beard One o the rquest ionMr Mayo r Y es Ms BeardMs Beard Doyou havewrit ten inth e cont ract th e amoun tofwork t ha twillgotominor i ty companiesMr Plunkett No m a am Ididsome researchont ha t ve ry issue tomake suretha t th e language tha twasalready inth eRFP stha t th eCitywasusing d i d n o t ru n afou loft h eCou r tofAppea ls cases t h a thave c om eoutinth e l as tdecadeonth e issueof

minor i ty se t aside Wha tIound ist ha to u rRFP languagedoesn o t ru n afou loft ha t b u tifwewere toactual lywithinourcontrac tsse tasideacer ta in por t ionoft ha tworkforminor i t yordisadvantagedbusinesses t ha twe cou ld infac tb e sued and probab lywouldb e sued Wha tIdohave issomep roposed language t ha twe cou ldp u t in to this contactand o t h e r cont rac ts thatemphas i zewha tIe a r theCommiss ionwants in t e rmsofemphasiz ing o u r desire tohaveminor i ty b u s i n e s s e s part icipate and itsve ry br ie f Ianread t ha t toyou foryou r considerat ion reading Part iesagree and understand t ha t theCityofAugus ta has encou raged in itsRFP thatminoritybus inessesbeg i ven theopportun i ty topart icipate invar iouspar tsofth ewo r k forwhich th e program manager isbeing engaged wi thout restr ict ingorl imit ing compet i t i vebidd ingorincrease inth e cos tofth ework The programmanageragrees t ha titwillassist th e owner inencouraging th epart icipationofminor i ty b u s i n e s s e s int ha tscopeofwo rk forwhich th e program managerhasbeen re ta in ed ends readin g NowIel ieve t ha tifyo uwere toinc lude t ha t languagein th eHeery contrac torinanyo the r contrac t t ha twe would notopenourselvesuptol i t igation b u tifwe were toactual lysay t ha tapercentageofth eworkoradol laramoun tofth eworkwa s tobe se taside tha twewould

Ms Beard Imgo ing tosayIdobel ieve yo u rego ing toneedsometh ing onewayorth e other I o t h inkmaybe this consul tantgroupwillwork o u t Bu taswe spokewiththeMayorinJacksonv i l l e hesaiditwasnotea s y br ing ing thosemino r i t ycontractors in t ha t those contractorswho had th e bu lkofth ework hadave r y hard t imeaccept ingminor i tycontractors todopa r tofth ewo r k because everyone iso u t t ry ing tomake asmuchmon e yas t hey can Nowt heyworked t h i sso t ha t theyputitso t ha titwou ldwork and itsnotj us t there They ret ry ing todoitallove r t h e count ry Youcannotwrite down something and jus tassume itisgo ing tohappen Buttheysaid theyinc ludedallofth e contractorspret tymuch inth e ci ty andwhenminor i ty contractors hadsay25 ofth e pro jec t itwas cal ledaminor i t y someth ing and t heywereg i ven certainbenefi tsorsometh ingand itactual ly he lped th e l arge cont ractors there An dwhen th elarge contractors when manyminor i tycontractors had prob lemswith bond ing so theywould assist themwith tha tandwhen they purchased theywould purchase t he i rorders

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alongwith t he i rown anditmade iteasy easie rforminor i ty contractors tobecomeapa r tofit And legi t imate AndIh ink t ha tsth e k indofth ingwe wanthere Sowhatwe reasking istha t tha t tha tithappenshere inAugustaMr Speaker W edohaveapercentpart ic ipat ion t ha twe commit ted towhenwe

submit ted o u rproposa lforthiswo rk forminor i tybusinesspart icipation W e have t ha t ino u r proposa l Iel ieveits30 or35Mr Plunkett Wejus tcan tp u t tha t inth e contractMr Speaker Bu twe commit tedtotha t we go tale t teragreement tha twas signedwithDukesEdwardDukesandHeeryMs Beard Dowe haveacopyofitMr Speaker Yes you d o Itsinyou rproposalMr Mayo r All r igh t isthere anyfur ther discussion W e haveamot ionMs Beard Idl ikeacopyofitMr Plunkett Okay Ilge ttha tforyouMr Mayor Letsmove aheadwith t h evo t e because t h ehou r israp id lydrawingtoaclose here intermsofthismeet ingMs Beard Excusem e ift ha t isintherethenImready tovo teMr Mayor All r i gh t anything fur ther W e llgoaheadand ca l l th e quest iono nth emot ion t ha tso n th e f loor All infavo rofth emot ion please vo tewith th e usualsignY ou need th emot ion readbackMr Cheek Itsbeenal i tt le while s irTheClerk The mot i onMr Hankerson made secondedbyMr Boyles was toapprove th e alternat ivemanagementprogram cont racttoinc ludeGallop andAssociatesMr Mayo r Okay Thatswhatyou revot ing o n today All inf avo r pleasevo te

with th e usua lsignMr Mays Mr MayorMr Mayo r Y esMr Mays Letm e ImeanInow tha t Inow tha tswha t th e mot i on is b u twhatIm whatImsayingIh ink tha tneeds tobe clar i f iedand this Iuess goesbackto

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whathas gone inoriginal ly init ImeanIave n o prob lem withwhere th emot ion takesus b u tIh ink somewhere inth e languageofth is causeitl ooks l ike itl ooks l ikewithinth e mot i on t ha twe a re addingonalayerofsometh ing t ha thasn o t been therebydo ingthat AndIhinkitsonlyres to r ingwhathas b e e nwithinthef r amewo r ka n d theextens ionofwha thasbeenwithin th e con t rac t And then maybe t ha t j us tneeds tob ec learwi th in thatmot ion causewhe re whe re t ha t j umpsoff itsl ikewe v e g o tacont racthe re t odayandwev e taken somebody else andadd t hem toth e con t rac t An dIontth ink t ha tsb ee n b ee n th e been th e part icular case AndIave n o prob lem with vot ingforittob e inthere ButImj us tsayingIh ink toapo i n titsalmost l ike itj us tadded inthere today

Mr Mayor We l l itd id Itd id j us t ge tadded inthereMr Cheek Mr MayorMr Mays We l l fr om whatI e read Imeanitsn o t th e firstt imeI e seen th e

name inaud ib le there soImeanIonth inkitj us tgotadded todaynow Now ifitsbeen downstai rs towhere t ha tname has been inthere Imean inaudible ifitj us tgotadded t oday wewou ldnt e j us tdiscussing itt oday Nowletsge t r ea l c lea ront ha tnow Mr Mayor We v e done th is inaudible we ough t toge tit we ough ttoge titclearThatsallIwanted tod oMr Cheek Iust myunderstanding iswehad th is func t ion in th e or ig ina lcontractMr Plunkett YesMr Cheek Thiswas inc luded inth e or ig inalp r iceMs Beard And itsadded inthereMr Cheek So nowwith th e alternat ivewewilladd addit ionalpr ice ove rMr Speaker No Wh a tyouvegotisth e or ig ina l well yo u vegotabasecon t rac t itsbasicallyaboi lerplate bo thofthem And then there san attachment t ha tgives you th e scopeofserv ices Bothofthose scopeofserv icesa re th e same excep t inth e alternative cont ract inaudible was o u t Theywere inth e or ig inalscopeofserv icesin th e or ig ina lcon t rac t Sowerenotadd inganyth ing W e rej us t tak ing th e or ig ina l

scopeofserv icesand saying th is iswha twerego ing toapp rovewithth e al ternat iveboi lerp lateMr Mayor We l l the rea re some changes in th e scopeofservicesbetween th eor ig inaland th e alternative There issomechang inginth e languageMr Speaker The pr imary change isin th e natureofth e relat ionship Itsg o n ef rom an agency funct ion tonowmoreofaadministrat ive funct ion

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Mr Mayor Tosayyou t ookone consultant o u t and tha tsth e on ly change isno tacor rec tstatement b e c a u s e there are some o the rchanges inth e attachmentMr P lu nke tt Th e re areo the r changes InAttachmentBwhatwe have done th e

commun i ty l iaison Ih inkwhat thisCommission should vo te orth emot ion t ha tshouldb emade shouldn o tb e toincludeGal lop andAssociatesb u tshouldb emade tore includeth e commun i t y l ia ison func t ion Andifyo udot ha t and t hen itsuptoHeeryift heywan t touseGal loporwhomeve r t heywou ld liketouse Andt hey resaying toth isCommission the i rcommi tment isIh i n katth is po i n tunless something changes touseGallop Istha tcor rec tMr Speaker Thatswhowe submitted ou r proposalwithMr Hankerson Th e alternat iveMr Mayor Mr HankersonMr Hankerson The i n ten tofmot i onwas Inew t ha t therewere some o t he rchangesbesides th is th eGallop Associates inth e alternative contrac t Only th ing m ymo t i onwastoaccept th e alternative contract including Gallop andAssociates inthere inth e cont ract Thatsone change t ha twasmade inth e alternative cont ract wewanted torestore tha tchange Restoring tha t f irm inth e cont ractMr Mayo r Any questionsMs Beard MayI r ief lyMr Mayo r Y es Ms BeardMs Beard MayI r iefly see howMr Gal lop seesh is dut ies and responsibi l i t iesinreference tothis pro jec tMr Gal lop ImWi lbe r tLGal lop Jr inaudib le Im th e ownersofGal lopa n d Assoc ia tes MyrolewithHee r ywas in thebeg i nn i ngIwasapartofthepresen ta t ion Hee r y s o ugh tm e outtomake su re thatt h eywenta l ongwithwhataccord ingwha t th eRFP stated Theywanted tomake sure t ha t t ha tminor i t y inclusionwas there Myjo b assignmentwith themwillbe o u t inth eCSRAmakingsure t ha tIin d

leg i tcontractors tha twillpart icipate inthis processofthese pro jects Iave beendo ingthisforthel a s t12years intheCSRA an d inAt lanta Georg ia Qui te successfu lHartsfield International Augusta RegionalAirp o rt An dwe l o o k tohave s u c c e s s e s hereItisve ry impor tan t t ha tyo u haveal ia ison likemyse l ftomakesu re t ha tyo u have t ha tinclusion Even thoughyo um ayhire someone t ha tsomeonewillb ewithth eCity andn o tpr imar i ly look ingatalternat ives tha tHeerywillb e look ingatasaprocessofgett ingminor i ty vendorstowo rko n these projects Thankyou

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Mr Mayor W e a re inth e processofvot ing o n th emot ion f romMr HankersonsoIwouldaskyou toplease ifyou reinfavo rofth emot ion tovo tewith th e usualsignW e have twovo tescas t W e need tobr ingourvo t euptoaconc lus ion he re Youv eheard th emot ion you v e heard th e in tent expressed b yMr HankersonMr Wil l iams abstainsMot ion car r ies91

Mr Mayo r Thankyou Nowwehave unless th e Commiss ionchooses toextend th e lengthofthismeet ing we we are toconcludeat1230 and th e next i tem isth eJudic ia lsite titlerepor t fr om theCityAttorney4 LEGALMEETINGPend ing an d potent ia l l i t igat ionRea lEstatePersonne l

Mr Shepard Mr Mayor Iwou ld requestal ega lsession todiscuss r ea lestateand personnelifwe have t imeMr Mayor Thank yo u AndIwou ld ask t ha twe add i tem numbe r3f rom th eagenda toth e lega lmeet ing to o Dowe haveamot ion togo in to lega lMr Cheek IomoveMr Mays SecondMr Mayor forth e stated purpose Isthere anyobject ion

Mot ion car r ies10 0Mr Mayo r W ewillmove i n t oou r l egalsession And br ing you rmapswith you

LEGALMEETINGMr Mayor Fo r th e record th eCityCommission isgo ing totakearecess f rom its11oc lockmeet ing and th e commi t teemeet ingswillp roceed as scheduled andwewillreconveneatth e conclusionofth e commit teemeetings

MEETINGRECESSED5 Mot ion toapp rove author izat ion fort h eMayo r toexecute af f idav i tofcomp l i ancewithGeorgia sOpenMeet ingsAct

Mr Colclough Somove2 3

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Mr Wil l iams SecondMot ion car r ies10 0

MEETINGADJOURNEDLenaJ BonnerClerkofCommission

CERTIFICATIONILenaJ Bonne r Cle rkofComm iss io n he r e by cer t i f y t h a t t h e above isatrueandcorrectcopyoftheminu t e softheCal ledMeetingofAugustaRichmond Coun tyCommission he ldonAp r i l 12 2004

ClerkofCommission