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Contents

Preface…………………………………………………………………………………………………………………………….. 03

Welcome Note………………………………………………………………………………………………………………… 04

Opening Remarks………………………………………………………………………………………………………….…. 04

District Jacobabad…………………………………………………………………………………………………….……. 06

Monitoring Evaluation & Research Unit…………………………………………………………………………… 07

Human Resource Development Unit………………………………………………………………………….……. 09

Rural Credit Development Unit……………………………………………………………………………………….. 09

Field Unit Ghotki………………………………………………………………………………………………..………...…. 10

Field unit Khangarh and Daharki………………………………………………………………………..……..…….. 10

Field Unit Mirpur Mathelo & Ubauro………………………………………………………………………….…... 11

Livelihood Enhancement & Protection Project………………………………………………………………... 12

Physical Infrastructure and Technology Development…………………………………………………..… 12

Gender and Development Sector…………………………………………………………………………….…….... 13

District Khairpur……………………………………………………………………………………………………….…...… 13

Field unit Ranipur…………………………………………………………………………………………….………...…… 14

Closing Remarks of First Day………………………………………………………………………………….………… 15

Enterprises and development……………………………………………………………………………………..…… 16

PMDC………………………………………………………………………………………………………………………..…..… 16

District Shahdadkot Projects………………………………………………………………………………………….... 17

District Sukkur………………………………………………………………………………………………..…………..…… 17

Procurement unit………………………………………………………………………………………………….….…..… 18

Village Rehabilitation Project……………………………………………………………………………………..….… 18

District Kashmore…………………………………………………………………………………………….…….…..…… 19

Micro Health Insurance………………………………………………………………………………………….........… 19

District Shikarpur…………………………………………………………………………………………..………………… 20

Social Sector Services………………………………………………………………………………….………….…..…… 20

Internal Audit……………………………………………………………………………………………..…………………… 21

Human Resources……………………………………………………………………………………………………….…… 22

Administration…………………………………………………………………………………………………………...…… 22

Protocols and Logistic………………………………………………………………………………………….…..……… 23

Closing Remarks of the Workshop……………………………………………………………….…………..……… 24

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Acronyms and abbreviations

• CBO Community Based Organization

• CIF Community Investment Fund

• CLEW Community livestock Extension Workers

• CO Community Organization

• FA Farmers Association

• FALAH Family Advancement for Life and Health

• GAD Gender Development

• GFATM Global Fund For Fight Against Malaria

• GoS Government of Sindh

• HH Households

• HRD Human Resource Development

• IWEIP Integrated water Efficiency Improvement Project

• KPF Khushaal Pakistan Fund

• LHV Leady Health Visitor

• LLIN Long Lasting Insecticide Bed Net

• LSO Local Support Organization

• MTDF Mid Term Development Fund

• MHI Micro health Insurance

• NGO Non Government Organization

• NRSP National Rural Support Program

• ODF Open Defecation Free

• PHC Peoples Housing Cell

• PITD Physical Infrastructure & Technology Development

• PIU Project Implementation Unit

• PPAF Pakistan Poverty Alleviation Fund

• PSC Poverty Score Card

• RCED Rural Credit & Enterprises Development

• RSP Rural Support Program

• RSPN Rural Support Program Network

• SOP Standard Operating Procedure

• SSS Social Sector services

• TBA Traditional Birth Attendants

• TOT Training of Trainers

• VDO Village Development Organization

• VO Village Organization

• VRP Village Rehabilitation Project

• WEP Women Empowerment Program

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Preface

The fiscal year FY-11 was the eighth year of the Sindh Rural Support Organization (SRSO) program

implementation in 09 districts of upper Sindh with an aim of poverty alleviation. The trend of Quarterly

Program review had been regularized from last three years which led to the 3rd Quarterly program

review workshop on 7th and 8th January 2012 to review SRSO progress during the quarter. The event

was hosted by the Monitoring, Evaluation and Research Unit of Sindh Rural Support Organization

(SRSO).

The key feature of the Quarterly Review was to really look deeply into the impact of the SRSO

interventions in light of following indicators:

1. Progress against YPO

2. Program Initiatives other than YPO and their outcome

3. Community driven initiatives

4. Community needs & Grievances during the year

5. Lesson learnt (Success Stories)

6. Flood Emergency & Early Recovery

7. Impact of Inflation on SRSO program

8. Projects’ impact (Merits & Demerits)

FY 2010-11 brought the drastic rain floods in SRSO operational area, the planned operational plan was

suspended and focus was shifted on responding that emergency on immediate basis and provide basic

facilities to the flood endeavors i-e shelter, food health & Hygiene.

This workshop was also capitalized as the opportunity to discuss about the SRSO pre-financing of year i-

e sector wise and Yearly Plan of Operation for the next Quarter 2011-12. The future scope of work in

SRSO operational area remains in discussion during both days.

Chief Executive Dr Sono Khangharani gave his usual feedback and valuable inputs to make this effort

more productive. Mr. Hashim Laghari COO (Chief Operating Officer) share practical suggestions to make

program more impactful. All managers and field staff actively participated during the exercise.

All sectors and field Units presented the presentations and share their progress on abovementioned

indicators. The workshop included exclusive presentations on PPAF funded Social Mobilization Project

and GoS funded Union Council Based Poverty Reduction Program. The Quarterly Review is also an

opportunity to take stock of progress and trends. This report represents the main discussions followed

by the presentations of the field units. We hope this report will contribute in effective planning for

2011-12 and beyond.

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Welcome Note:

Welcome note of the workshop Presented by the AGM MER Syeda Nazia Shah; she said first I would

welcome all participants, and extend thanks for being a part of this workshop. After the welcome note

Syeda Nazia Shah Share the Last Quarterly Review & Guidelines of Presentations break up. YPO, Sect

oral Presentation, District & Field Units Presentations, Planning of Program & Budgeting, Community

Saving & Enterprise development, Case Studies, Detailed activity & strategy for community saving and

then invited Chief Operating Officer of SRSO for the opening remarks.

Opening Remarks:

Chief Operating Officer Muhammad Hashim Laghari presented the opening

remarks of the program. he said that I would like to extend my appreciation to

such a fantastic turnout from the management, Professional staff and

especially field teams who had came along way with practicable experiences,

and lesson learns during the quarter. I consider that it is necessary to say best

of luck to our dedicated teams who dealt to large scale disaster it is great

credit. We worked in the emergency responses where there were lack of law

and order situation, there were lack of proper planning at the mean time and

that time transparency was also a big challenge due to political and social

pressures but our enthusiastic teams dealt each challenge and worked with

honesty, loyalty and dignity. Here we need to develop strategies for successful implementation to tackle

the future challenges we should follow SOP’s strictly. We had learnt that any Project Success depends

upon the proper management, careful approach of Leadership and timely submission of financial and

activities reports with the donors and third parties.

In concluding opening remarks Muhammad Hashim Laghari Sahib said I pledge that SRSO will extend its

full support to all of you, so that we fulfill the organizational Compact's aspirations and vision. I wish you

a most productive Summit.

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District Jacobabad During the quarter District Jacobabad worked to achieve the targets against

the YPO and it results 100% achievement in the field of social mobilization. As

per directives of Chairman SRSO Shoaib Sultan Khan, IGG is given to the poor

HHs of Jacobabad to be utilized in the construction of Houses. Create close

coordination with the government officials. Memorandum of Understanding

has been signed with HRD and training portfolio is shared with them close to

that we have focused on the vocational trainings and has started 03 FTC in the

03 Taluka of district Jacobabad and completed PSC of three remaining UC’s.

Conducted Process Review Survey by the SDPI, and beside that imparted staff

capacity building trainings to boost the potentials and capabilities of the staff

Visits at District Jacobabad during the Quarter

• The Chairman SRSO Shoaib Sultan Sahib visited the Village Khuda Bux Khambro and Landhi Ali

Murad Shah.

• The CEO Dr Sono Khangharani & COO Muhammad Hashim laghari visited the Village Lal Bux

Bhughio and Abdullah Lashari.

• Dr Shireen Narejo visited the Village Lal Bux Bhughio & village Khanan Dari.

• Mr. Jamal Shoro visited VO Landhi Ali Murad Shah.

• The Deputy Commissioner Jacobabad visited the VRP village Allah Bux Brohi & inaugurated the

FTC Thull.

• The Delegation from PTV visited different villages for the documentary.

• Mr. Fayyaz Naich from (Sindh TV) visited the different activities/interventions of UCBPRP

Challenges

• After the worst consequences of super flood community perception has diverted and it causes

great obstacle but tackled with the power of social mobilization

• After the flood PSC became great challenge

• Garhi Khairo remained the big challenge due to social and tribal conflicts

• Nawra &Tajo Khoso are most vulnerable UCs where SRSO staff worked successfully with the tool

of social mobilization.

Lesson Learned

• Always prioritized the things at all levels

• Always right person on the right job

• Staff Capacity build and motivation is necessary

• Segregation of responsibilities among staff

Way forward for Six Months

• Three Tier approach

• CIF Recovery and re-imbursement

• form business development groups and bridge their linkages to local markets

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Monitoring Evaluation & Research Unit Monitoring Evaluation & Research Unit of SRSO is engaged in the periodic oversight of the

implementation of activities that seeks to establish the extents, input deliveries, work schedules, other

required actions and targeted outputs are proceeding according to plans, so that timely actions can be

taken to correct deficiencies detected. MER sector is also working for the systematic checking on set of

conditions and evaluates the process which attempts to determine a systems and objectives as possible

to relevance, effectiveness, efficiency and impact of activities in the light of specified objectives. Beside

this MER is working to introduce the tools and organizational process improving current activities and

future planning’s, programming and decision-making. During the quarter major activities of MER section

are stated

General Progress

• Organized the Monthly & Weekly meetings at head office level

• Conducted the training session in OTW on M&E and PSC at HRD.

• Poverty Score Card (PSC) Orientation to Sukkur District staff

• Facilitate the MER professionals at district level.

• Liaison with stake holders (sharing of information/Reports).i.e Govt, INGOs/ NGOs, information

Clusters, MER section

• Reporting & Analysis (Monthly Reports, Project Interim/Completion Reports)

• Presenting the Effective internal control & accountability mechanism of SRSO to

stakeholders/Donors.

• Panel Hospitals Visited.

Project Reporting Monitoring Evaluation & Research unit team hanged in the monitoring of the projects, beside that

teams prepared Research studies, Project Completion reports to assess the impact of the projects on the

lives of the communities.

• WFP Food for Work Terminal Report.

• UNICEF integrate Multi sartorial project Completion Report.

• UNICEF Polio Project Completion Report.

• Landless Harees project completion Report.

• FAO Rice & Sunflower project.

Common Challenges discussed in last Annual Programme Review Part of MER

• Emergency Planning Issue: Mostly things were done without proper planning resulting we

bypassed SOPs.

• Data Management issue at most levels:

• Exercise to streamline data base has started from Head Office, District Sukkur, Khairpur, Ghotki

and Projects. Which step will gradually reach to maximum control on data

UCBPRP Khairpur data Management

• Data Entry Process (COs, VOs, HH detail, VTP, Community Training, CIF and CPI)

• Data Cleaning Process

• Cross matching with Reported figures against data entry figures.

• Preparing data for online database. On standard formats.

• Implement UCBPRP standard format.

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Process Review of UCBPRP Khairpur

• 4 UCs selected for process review.

• 2 UCs from Each Taluka.

• UCs is selected with maximum Outreach and Interventions.

MER Publication Wing Publication wing of Monitoring Evaluation and Research Unit is engaged to facilitate the SRSO

management and coordinate with all sectors in the narrative reports, case studies, success stories, event

reporting and in the designing, layouts and publications concerns at all levels of programme. Key tasks of

the publication wing during the quarter is as followed

• Annual Programme Review Report(2010-11)

• Annual Report

• SRSO Outreach

• Quarterly English Newsletter

• Sindhi Bi-Annual Magazine (Printing)

• English Broacher (Process)

• Sindhi Broacher (Process)

• Collection of Primary & Secondary Data

• Sort out, filtrate the Primary and Secondary Data collected

• UCBPRP CIF Impact assessment Report

• UCBPRP (Shikarpur & Kandhkot)Process Review Report

• English Case Studies Booklet (Process)

• Sindhi Case Studies Booklet(Printing)

• Designing, Translation &Proof reading of SRSO Publication Material

Event Reporting

• Empowering Women

• Gender Action Learning System

• Human Rights Day

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Human Resource Development (HRD) Human resource Development sector of the SRSO organized practicable

learning activities arranged within an organization and at national and

international exposures in order to improve performance and personal

growth. HRD includes the areas of training and development, career

development, and organization development. This is related to Human

Resource Development.

General Progress

• Conducted 117,782 Community Trainings

• Conducted 21,945 Vocational Trainings

• Conducted 1,964 Staff Trainings

Rural Credit Enterprise Development Sector Rural Credit Enterprises Development sector of SRSO is engaged to reduce the broader dimension of

poverty; and focus on rural development, particularly in agriculture,

employment, health, education and nutrition, in the rural areas of the Sindh

where people are suffering from the inadequate assets to carry out the basic

needs of the life. During the quarter there are following achievements of the

credit section of SRSO.

Achievements of the Quarter

• Client Protection workshops organized in each district, this workshop

brings new change in the lives of clients economically and socially.

• Empowered women through Micro credit

• Developed best Practices in Microcredit Sector

• Regular Monitoring held by MER and RCED Management Head office

• Maintained MER Files (Monitoring formats - monthly saving data-Case studies, PPM meetings at

district and HO level, Impact Assessment regarding clients and Community Organizations)

• Maintained daily diaries

• Formed New COs

• identified new clients

• Oracle based MIS, FIS and HR system launched

• Developed RCED MER, IT ,HR and Internal Audit Sections

• Rain Affected beneficiaries recovery recovered 80%

Future Planning

• 900- Disbursement will be done within 2- quarters (200- million in 3rd & 700- million in 4th

quarter).

• Clients Impact assessment conducted by MER – RCED.

• Case studies book let will be published in during the quarter.

• Annual Report of RCED is in the process and will be published in 3rd quarter.

• MER and administration software (Data center) is in process

• Institutional assessment of RCED by PPAF.

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SMU GHOTKI (District Ghotki) During the quarter field unit ghotki organized Interactive theaters organized

highlighting common issues like civil rights, female education, climate

change, and Health & Hygiene; 840 male and female participated in the

theaters. LSO beriri has initiated Vocational centre in which 23 females has

trained and 13 are getting training. Beside this LSO has started computer

centre in which 12 students are getting training. Field unit ghotki has

participated in the convention held at Islamabad.

COMMUNITY NEEDS

• Girls Education

• Vocational Trainings

• Brick Pavements Drainage

• Development of business linkages.

• Preparedness of disaster risk management.

CHALLENGES

• Mobilization in flood affected Union

• Councils are challenge for us.

• Tribal conflicts.

SMU KHANGARH & DAHARKI

Donations in the shape of materials were collected and Distributed

among 76 rain affected displace families during moon soon August

2011.Interactive theatre organized on social awareness and women

rights with the participation of 1,460 male and female community

members, Government stack holder, Notables, PPAF & SRSO

Representatives. Hepatitis camp organized at village Ali Ahmed Siyal

with the support of Health Department and vaccination course

provided to 6 Patients among 86 tested participants

• Mobility Problem due to unavailability of 4x4 vehicle ( 2 UCs

are semi Desert)

• Direct interference of Engro in process of Mobilization.

• Drinking water

• Education (Specially for females)

• Livestock awareness/ veterinary services facilitation.

• Awareness of Drip irrigation (Beruta)

• Vocational Skill trainings Due to availability of Mega Petroleum industry

• Mobility Problem due to unavailability of 4x4 vehicle ( 2 UCs are semi Desert)

• Direct interference of Engro in process of Mobilization.

• Drinking water

• Education (Specially for females)

• Livestock awareness/ veterinary services facilitation.

• Awareness of Drip irrigation (Beruta)

• Vocational Skill trainings Due to availability of Mega Petroleum industry

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COMMUNITY NEEDS

• Rehabilitation after Monsoon

• Dewatering

• D.W.S.S.

• Vocational Skill Training

• Sanitation, Link Roads, and Street Pavement.

• Education.

MIRPUR MATHELO & UBAURO During the quarter field unit Mirpur Mathelo and field unit Ubawero

focuses on the social mobilization and try to uplift the rural women to

harness them with skilled trainings and bridges their linkages with the

local market. Along that field teams worked on the CO, VO formation,

record updating and staff capacity building to figure out the desired

results. There are some, challenges, and above all lesson learn during

the journey of 6 months

LESSON LEARNT

• CO formation without poverty ranking is much difficult.

• It is observed that Female COs members are most responsible.

CHALLENGES

• Due to heavy rain the infrastructure is destroyed

• Migration of the masses

• Capacity building of Staff

COMMUNITY NEEDS

• Technical Skills Development trainings for youth

• Reopening of Girls primary Schools

• safeguard awareness from the Environmental pollution

• Safe Drinking Water

• Livestock Medication (Unavailability of Veterinarian)

COMMUNITY NEEDS

• Education

• Culverts.

• Brick Pavements

• Veterinary services/Livestock CLEW training

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Livelihood Enhancement & Protection project LEP ensure the inclusion of poor's in CO’s (new formation or existing COs)

through the social mobilization, verified the CO resolution of the beneficiaries

after LIPs, developed the matrix for wealth ranking and implemented in the

field and maintained the financial record of the project.

General Progress

• Verification COs Resolution of Beneficiaries after LIPs

• Developed Matrix for Wealth Ranking and implemented in field

• Prepared the Financial Record

• Data Entry

Challenges

• Multiple Targets to single person

• After BISP data collection, community not responding proper information

• Variation in Market Rates

• Staff shortage (Specially Finance Person)

• Transparency during asset transfer

Physical infrastructure and technology Development Physical infrastructure and technology Development section of the SRSO

support rural communities in addressing their prioritized physical

infrastructure needs as communities themselves implement these schemes;

there is general progress of the section mentioned below.

General Progress during the Quarter Project Proposal of Korean Soft Grant of Rs. 340 Million for 326 schemes has

been submitted to federal government for Approval. Project Proposal of

Water Filtration Plants Rs. 193.73 Million for 40 WFPs has been prepared

and submitted to P&DD Government of Sindh for Approval. Project Proposal

of Water & Sanitation Rs. 38.97 Million for 54 schemes submitted to P&DD Government of Sindh for

Approval. Project Proposal of Education at District Ghotki Rs. 1.44 Million for 2 Schools has been

submitted ENGRO foundation and the project has been approved and funds have received. Project

Proposal of Community Physical Infrastructure (CPI) PPAF Phase-IX Rs. 265 Million for 300 CPIs has been

submitted to PPAF for Approval. Project Proposal of Integrated Water Irrigation Efficient Project (IWEIP)

Rs. 304 Million for 200 IWEIPs has been prepared and likely to be submitted to PPAF IWEIP for Approval

by the next coming days. Conducted meeting with coordinator ENGRO at Mirpur Mathelo for the

finalization of new schemes funded by PPAF ENGRO for the year of 2012 and list has been shared with

ENGRO for their perusal and approval. Conducted meeting with Deputy Commissioner Khairpur

regarding Korean Soft Grant Project. External Auditor from PPAF Visited the PPAF and PPAF-ENGRO CPIs.

Mr. Fahad Usman M.E CPI from PPAF Visit at District Ghotki regarding PPAF and PPAF-ENGRO CPIs. Mr.

Khalid Khan and Adnan Ishaq from PPAF Water and Energy Unit Visit IWEI Project at District Khairpur

and Mr. Khadim Rajpar focal person DRIP were also in the field visit.

Issues and Challenges

• The pace of work has affected due to the delay in funds

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• Need of CPI is observed at CO/VO level

• Turnover of Engineering staff

• law and order situation remained great challenge

• In the Aftermath of the floods and super rains market rates of items suddenly raised it was very

difficult to implement the schemes within estimated cost.

Lesson Learnt

• Capacity has increased due to work load that is why any difficult project can be implemented.

Experience of working with Donors (Projects): • Working Experience remained good.

• Timely submission of reports to donor

• Monitor the activities by donor

Gender and Development Sector Our commitment to gender equity does not simply involve including more

women in our organization. It calls for us to understand the gender dynamics

between men and women within each program’s context and to integrate

interventions that address these dynamics. Major activities of the G&D Sector

during the quarter are stated as below

ACTIVITIES

• Work on Gender Policy

• Identification of Participation for GALS Training

• Review Implementation process of Women Protection law.

• Three internees from IBA On internship, attached with gender sector for 11 days.

• Participated in Asian Women Conference at Islamabad.

• Meeting with Grievance Committee.

• Gender Session with Staff in OTW at HRD

• Gender ToT.

• UC Dadlo village Garko Taulka Pano Aqil visited brick pavement and drainage scheme for case

study.

• Recorded the views on women empowerment of community women’s

District Khairpur The SRSO works to save lives and improve the economic and social condition

of people around the sindh. In the face of disaster, SRSO district khairpur

supplies food, shelter, medicines and logistical support to the affected

masses many of the families uprooted by conflicts and disaster, or

communities that host those displaced. Early Support provided by SRSO 4850

Mosquito net, 500 Food Bags, 4 Boats, 5 Dewatering Machine and 03

Fogging Machines

Majore activités dring the quater

• PSC (Poverty Score card)

• CO and VO formation

• Capacity Building Trainings

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• Vocational Skills Trainings

• Community Investment Fund

• Community Physical Infrastructure

• Micro Health Insurance

• MIS record updated

Other Activities Done By FU KHP Staff

• Record Keeping 90% work done at FU KHP.

• CO data completed beneficiary wise

• VTP data Completed

• CIF Data Updated with Record

• 6 Gander Work shop attended

• 7 Filter plant visited

• Human Rights Program Celebrated.

• Enterprise work shop for Business Group Organized at Taluka KHP

Field Unit Ranipur Throughout the period field unit ranipur focuses on the formation of CO, VO, worked to complete the

record, conducted vocational trainings for the poor women’s in the different

trades. Field Unit ranipur field teams also worked on the social mobilization

and conducted workshop on the human rights day and gender sanitation.

Major Activities

• Cut work skills community Workshop (ED Sector)

• Gender Workshop (Gender Sector)

• Human rights Workshop at Kingri (Gender Sector).

• Record Keeping 95% work done at FU RNP.

• CO data completed with beneficiary wise

• Total beneficiaries data completed

• VTP data Completed

• CIF Data Updated with Record.

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Closing Remarks of the First Day

Closing Remarks of the first day presented by the CEO-SRSO Dr Sono

Khangharani in concluding the first day of the programme he said I would

wish thanks for this very informative panel, I would thanks all speakers,

procurement, logistic, Administration units and Photographer for facilitation.

I would also thanks to all Managers who actually stuck it out to the very end.

We come to the end of very fruitful presentation where field staff and project

managers highlighted their progress and major challenges during the journey

of six months.

Here I must say that we have to think out of box the challenges we face

during our working area they always come along with some opportunities so

we have to face each challenge to avail the opportunities. At the begging of UCBPRP we all were

confronted that how it’s possible to work with women beneficiaries in such critical tribal areas, but

today we are proud to say that we have 100% women coverage. In coming six months we need to do in

six months is to focus is proper, reliable and verified data. Beside this we have to focus on the cost

based system as NRM, NRSP’S and Microcredit is so we must focus on the savings, He added that we

must focus on the Gender balanced system and Enterprises Development doesn’t only mean sewing and

embroidery we have to think out of box and there are so many other activities which women can do for

the profit earning. In concluding closing remarks he said that it is great achievement that we have

published SRSO-Annual report. We should work in a way that donors may attract to us.

16

Enterprise development

Enterprises and development sector of SRSO is engaged in harnessing the

potentials of the poor women’s of the community to uplift them from the

striking poverty to make their lives on the path of development and prosperity.

Due to that SRSO is bridging linkages with different markets to advertise the

hand made products at the local and national level

General Progress 1. Visited Islamabad Poda International Conference and Exhibition

2. Awarded SRSO artisans from Home net Pakistan

3. Visited and Participated Karachi Faiz festival, khairpur Dates

international Exhibitions

4. Visited Vocational Centers of Sukkur, Khairpur and Shikarpur

5. Sabah Pakistan team visited SRSO 6 villages for program Introduction for Home based workers

6. Designer Ms. Seher Mirza, Sani and Tahere visited and trained SRSO crafts groups

7. Order work from Sabah Pakistan, District Govt and Local vendors of Sukkur

8. Attended Sabah Pakistan Annual Meeting

9. International exposure visit to India Ahmadabad (3 members)

Challenges

• Finishing of ordered product

• Follow up reporting from Field teams

• Timely order delivery

• Collective healthy working environment/ at central location of related village

• Regular marketing for crafts groups

Provincial Disaster Management Cell (PDMC)

PDMC-SRSO upholds the flood victims by providing food items, shelter and

basic health facilities to the rain affected communities with the implementing

partners on the humanitarian bases. Beside that Abdul Hameed Bullo

highlighted the progress of the water filtrations plant and emphasizes on the

need that there should be proper check and balance and, district managers

must creates community ownership on the filter plants for its proper utilization

and maintenance.

Analysis of Immediate Needs

1. Provision of Food

2. Dewatering stagnant water from houses and crops

3. Provision of Mosquito net

4. Shelter

5. Livestock Support

Events Celebrated with Helpage

• World Health Day on 7th April 2011

• International Family Day on 15th May-2011

• International Elder Abuse day on 15th June-2011

• International Youth Day on 12th August – 2011

17

• International Older People Day on 1st Oct-2011

• World Mental Health Day on 10th Oct-2011

• World Diabetes Day on 14th Nov-2011

• International Disable Person Day on 03rd Dec-2011

District Shahdadkot Projects

District Shahdadkot continue the great challenge for SRSO in its operational

area due to the social conflicts. Community is too self centered therefore it is

difficult to achieve desired results from the any project. Our field teams had

worked hard in the field of social mobilization and somehow we had

mobilized the community to work with us on the SRSO terms and conditions.

Challenges

• Community is mostly Illiterate and difficult to mobilize

• Surrounded by Political and tribal influences

• Building the trust in community to sustain our required results/Goal.

District Sukkur SRSO district Sukkur is working build up the capacity of population living

below the poverty line through social mobilization in the rural areas to

empower the local communities both socially and economically so that they

move up the ladder of poverty and are able to improve their livelihoods and

increase their incomes.

Overall Objective To improve the quality of life of communities living in rural areas that lack

basic facilities by involving the Rural Support Programmes

MIS Database & filing

• MIS Data Base has been updated

• Organized Households Data updated (C.O, V.O and U.C wise)

• HRD Data updated (VTP, C.O Trainings Beneficiary Lists)

• Data is clear now in database, cross checking by MIS and MER

Other Activities

• Data Base (BISP Survey result was extracted from BISP website (HHs of 4 UCs) August &

September

• UC Wise Plan

• Implemented standard formats of UCBPRP MIS

• TOT of Staff

• Staff OTW

• Activist Work Shop

• Two meetings with CEO and Chief Operating Officer at district office for staff capacity building

• Inauguration of Vocational Training Center

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Procurement Unit

The aim of Procurement unit of SRSO is strategically, ethical and service driven

approach to procurement, to provide with value for money goods, services

To achieve economy of scale

Role and Responsibilities The Procurement Unit (PU) is responsible for the following functions:

• Procurement of goods and services

• Assisting departments and offices in the procurement process

• Preparation of bidding documents for standardized procurement

practices

Specific Responsibilities and Tasks

• PU is responsible for all SRSO purchases and procurement transactions

• Ensure compliance to SRSO procurement policies and procedures as set forth in standard

Operating Procedures (SOPs) and as well as donor regulations and obligations

• Coordinate with all sections to ensure an effective and efficient procurement planning and

implementation

• Evaluate Purchase Requests (PRs) and start process on approved and completed PRs.

• Issue Request for Quotes (RFQs) to vendors and follow up to ensure bids are received in timely

manner.

Village Rehabilitation Project

Completed Projects

• IOM One Room Shelter :( 500 ORS) completed in Aug-11 with budget of

15.95million.

• Yusra One Room House: (28 Houses) completed in July-11 with budget

of 1.15 million

• USAID-Bahaal Project: One Room Shelter (3000 Houses) completed in

Aug-11 with budget of 120 million.

VRP - Ongoing Projects

• GoS- VRP Housing & sanitation project of 6,366 Houses in 43 Villages

with budget of 880 million

• GoS-UCBPRP Housing & sanitation project of 1,467 Houses & 40 DWSS schemes with budget of

132.5 million

• Save the Flood & Disaster Victims organization- of 200 Houses with budget of 19 million.

• RuSFAD-Phase 2 (ER Program on Scaling up Rural Sanitation in Flood affected districts) with

budget of 21.3 million.

• RuSFAD-Phase 3 (ER Program on Scaling up Rural Sanitation in Flood affected & high Polio

affected districts) with budget of 135.9 million.

Challenges

• Social Conflicts faced during project implementation.

• Shortage of Skilled labor

• Law & order situation, 13 Bikes snatched (2 KKT, 7 JCD & 4 from SRP).

• Migration of beneficiaries due to tribal conflict

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• Rumors of upcoming flood stressed the beneficiary’s leads to target shortfall

• Slow Funds transferred from Donors i.e bakhtawar foundation

• Involvement of CO/VO

Lesson Learned

• Strong monitoring of the project

• Social conflicts resolution thorough CO/VO level.

• Ownership in staff to own the programme.

• Facilitation by top management to district level management for success of project.

• Continuous Govt official’s visits

• Review of progress & Joint visit of UCBPRP TL, VRP TL & DM

• Female community participation in the whole work

• Trained the non skilled labor with attachment of skilled mason.

• Motivated thorough social mobilization

• Continuously follow up

District Kashmore District Kashmore-kandhkot toil with the tool of social mobilization that resulted self initiatives from the

VO’s to strengthen their lives by the proper utilization of their skills and scare resources. During the

expedition of 6 months there are major visits by different government officials.

Visits during the Quater

1. Mr. Jamal Shoro visited the UCBPRP activities.

2. Monitoring & Evaluation Cell of GoS also visited in District Kashmore in

order to verify the different activities of UCBPRP.

3. Dr. Shireen Narejo visited in VO Siyano Oghai.

4. A team from AHAN visited and meets with female BDGs in VO Wahid

Bux and Ghulam Haider Khoso.

5. SDPI conducted 4rth Process Review of UCBPRP in District Kashmore.

Lesson Learned

• Always right Person on the right place

• Staff capacity & Motivation should be on the priority

• Work division and time lines to the staff

• Involve the CO/VO in every activity for the better results

Micro Health Insurance (MHI)

Insurance is a risk transfer mechanism whereby the individuals or the business

enterprise can shift some of the uncertainties of life on the shoulder of the

other. All the people will desire to live a cleaner, healthier, comfortable and

easy life. To meet this requirement SRSO produce and provide services with the

affiliation of the AIC to facilitate the vulnerable poor’s with the basic health

facilities in the rural areas where people are suffering from severe diseases and

are dyeing silently.

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General Progress of MHI during the Quarter

During the quarter MHI unit involved in the regularly monitoring of Panel Hospitals to facilitate the

community and make the community aware to utilizes the facility in very best manner. Insurance unit

worked on bid papers of the Group Life Insurance and Staff Medical Insurance & MHI UCBPRP

Jacobabad. Conducted meetings at hospitals for penal. Three special cases treated during Jul-Dec 2011.

Finance and Accounts Finance is the life blood of any organization. It flows in mostly from scale of goods

and services. It flows out for meeting various types of expenditure. The activating

element in any business which may be on industrial or commercial undertaking is

the finance. Finance section of the SRSO is playing supportive role with all the

staff, sectors, districts and field units to bridge the gaps.

FUTURE PLANS

� Targets-Future Strategies

� Team Working

� Co-ordination

� Target Oriented

� Time Management

District Shikarpur

During the quarter district Shikarpur focuses on the social mobilization activities

to uplift the marginalized rural community and harness the real talent and

potentials of the people with the skilled trainings. Shikarpur teams faced

numerous hurdles while working but tackled all challenges with the tool of social

mobilization. CO and VO tiers converted into the LSO formation and Mr. Shoaib

Sultan and Mrs. Naheed shah donated 2 lacks to two LSOs on the best

performance.

General Progress of district Shikarpur

1. Developed BDGs linkages with organizations.

2. CIF disbursement carried through LSO.

3. CIF disbursement process entered into 4th cycle

4. PC-1 revised and extended

5. Backlog covered

6. 90% MIS data base covered

7. MHI Sehat Salamat Cards distributed to beneficiaries

8. LSO Mungrani participated in LSO convention at Islamabad

9. 4 Staff members participated in OTW at HRD Sukkur

10. 6 Staff members participated in ToT CMST at Islamabad

11. Exercise of Progress Review by PIU at SMU Level

12. M&E cell from P&D visited Shikarpur.

Challenges & Lesson Learnt

• The staff and community’s preference shifted from the real activates

• Flood affected people’s poverty band changed

• Formation of LSO persuaded 100% recovery and regular meetings of CO s & VOs.

• Strengthen monitoring due to three tiers Social Mobilization.

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• LSO formation reduced more groups /VOs into one platform.

• Importance of saving recognized by communities.

• Intra CO, VO & LSO of competition is increased.

Social Sector Services

SRSO implemented the Polio Awareness Campaign Project funded by UNICEF

activities in its operational areas with full commitment where conducted

individual meetings, religious meetings, school teachers meetings, mega phone

announcement, announcement from mosques and Madarsase, The project

awareness campaign also raised by the different TV Channels by cable operators

Core Components of CMAM (1) 1. Community mobilization, outreach, assessment and participation

2. Early identification and referral of children with SAM before the onset of

serious complications

3. Follow-up home visits for problem cases

4. Community outreach to increase access and coverage

Achievement during the Quarter

• Developed Project Proposals & PCR

• Arranged Field visits with UNICEF, PPAF & RSPN’s Delegations at Program areas

• Held meeting with Concern Worldwide about closing of the CMAM Project District Shikarpur

• Polio awareness campaign at each village conducted by CRPs and SRSO Staff

• Administer De worming tablets to the registered Children

• Facilitate vaccinators to conduct TT shots to the registered women ( 14-49 years)

• Provide sanitation facilities to CFSs and TLCs

• WASH facilities provided and hygiene kits distributed to flood affected families

• Strengthen referral mechanism

• Screening of Malnutrition children

• Children supported and involved in recreational activities through TLCs

• Provide Psycho social support and strengthen referral mechanism through CFS.

• Trained WASH committee on Vocational Skills.

• Trained project staff and Health Care Providers

• Trained women ODF activists.

• Trained child protection staff.

• Life Skills training provided to children and created awareness on child protection issues.

• Trained Master trainers

• Trained 430 Para teachers.

Lesson Learn

• Donor Management

• Timely Submission of the report

• Build Strong Coordination with Stakeholders

• Program and Finance on same wave length

• Monitoring Program Activities regularly

• Review Program Target on daily basis

• Team Building

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Internal Audit Internal auditing is an independent, objective assurance and consulting activity

designed to add value and improve an organization’s operations. It helps an

organization accomplish its objectives by bringing a systematic, disciplined

approach to evaluate and improve the electiveness of risk management, control,

and governance processes.

Responsibilities

1. Maintain accounting records up to date

2. Establish and maintain required controls

3. Provide to the auditor all records and every sort of information and records relating to audit.

4. Schedule personnel for audit activities such as interviews, observation, re-performance, etc.

5. Arrange field visits and meetings with communities. These visits shall be arranged in

consultation with District office manager and there may be surprise visits as well.

6. Make the pertinent data, records, and technology resources available to the auditor(s);

7. Review preliminary findings and provide requested comments on the audit observations in

specified timeframes;

8. Share any internal control concerns with the auditor;

9. Provide a written response in a timely manner to the issues identified

Human Resources The importance of human resource as a means of ensuring sustained growth for

any organization cannot be over emphasized since it is the fundamental

strength on which all strategies are based in the contemporary organizations.

Hence, the HR section of the SRSO is engaged in attraction, retention,

preservation, and growth of employees that are the key tools of human

resource planning which ensures that the best possible skill and talent is

available to back all the plans for achieving organizational goals. Following are

the key tasks of the HR section during the quarter.

Hiring in management/ Executive 1. Chief Operating Officer

2. Manager Administration

3. Manager MER

4. Manager Internal Audit

5. Senior Manager to Finance and Accounts

6. Manager Internal Audit (RCED)

Achievements

• All Personal Files are completed and updated

• All other record of HR is updated.

• ASP Aid team appreciated HR in written.

• All types of employees of SRSO are ensuring in GLI.

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Administration The mission of Administration is to provide qualitative services to all outfits of

SRSO so that they can keep their full focus on core assignments/targets and

execute their assignments more effectively and efficiently

Action Plan

• Office Administration/Coordination (at Sukkur level)

• Assets /Warehouse Management (at all offices)

• Office Administration/coordination (at district level)

• Logistics and Protocol Management

• Execution of housekeeping work at offices of Sukkur

• Maintaining visitor’s record

• Maintaining photocopier record

• Maintaining generator reading record

• Maintaining Letters Received and Dispatched record

• Maintaining In/Out mail record

• Proper arrangement of meetings

• Assets/Warehouse Policy

• Proper implementation of assets entry system

• To streamline Inventory and warehouse matters in the all offices

Protocol and Logistic Logistics is considered to be the complete process involving planning,

managing and controlling the flow of goods and services, information, real-

time data and human resources from the point of origin to the point of

destination.

The logistics process consists of the process of integration of several aspects

such as material handling, warehousing, information, transportation,

packaging and inventory. The primary duty of an effective logistics system is to

ensure geographical repositioning of unfinished goods, and it is also concerned

with the finished inventories of the organization being at the required place at

the lowest possible cost.

General Progress 1. 234 Vehicles files are updated including Insurance Certificate, Tax receipts registration books.

2. Motor Bikes Snatched Cases were intimated to Insurance Company.

3. A Large Number of Events were arranged i.e. BoDs Meetings, Workshops Trainings.

4. Various Boarding & Lodging of Visitors, Stake holder & Staff Members had been arranged.

Challenges

• Vehicles Timely reports were not are sent by district Administration for all Cases i.e. Theft cases

of Vehicles, Moving Vehicles District to Units, and Accident report of vehicles.

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Closing Remarks

Chief Operating Officer (COO) Muhammad Hashim Laghari; in the closing remarks

of the workshop uttered that First, I would congratulate to Monitoring Evaluation

& Research Unit for a successful ending of the SRSO-Quarterly Programme

Review 2011. Throughout the Programme deliberations have been vibrant and

some major issues, challenges, opportunities and threats discussed in the

presentations by the field teams. Concluding all it is to say evidently, SRSO has

matured and is more committed to taking forward a common agendas on

Development Effectiveness that is our, coherent, coordinated and results driven

strategy. Thanks to the hardworking and dedicated Field staff & Managers,

particularly and finally, thanks to you all for coming, for your participation, and your commitment to the

cause. Here are major points highlighted by the COO- Muhammad Hashim Laghari

Concluding remarks by COO

1. Social mobilization sustainability

2. Publication of LSO/VO/CO progress

3. Reporting mechanism

4. Diary/NFR maintenance

5. CO/VO is the key of Success

6. Strengthening of MER sector & its mechanism

7. NRM activation

8. Self assessment self assessment

9. Employees Housing Scheme

10. Budget Preparation & target assessment with SWOT & re appropriation

11. Healthy Team work culture development

12. Profitability from every Project

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Snapshot

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Monitoring Evaluation & Research, Unit

Sindh Rural Support Organization (SRSO) B# A42; Sindhi Muslim Housing Society, Airport Road Sukkur

Ph#- 071-5633516