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Curriculum Vitae Ramesh Kumar

45, Golden Enclave, Ranaji Enclave Part-I, Najafgarh, Delhi-110043

M: +91-9910222360 Ramesh.kumar1225@gmail.com

SUMMARY PROFILE:

More than 20 years of professional experience in administration, financial planning, cash management, accounting, auditing and procurement.

More than 9 years of work exposure in Bi-lateral Developmental agency Thorough with advanced system of office administration, accounting (SAP System) and project

management All round appreciation received for being focused, technically sound and hardworking

KEY SKILLS:

Project management- budgeting, planning, scheduling, monitoring and reporting Office administration & management, procurement, liasioning and logistics and support services Budgeting, Financial Planning, Accounting, Auditing MS Office Suite and computer applications (internet, emails etc.) IT hardware / software, phone, fax, Wifi systems etc. SAP System

EXPERIENCE: A. Office Manager cum Co-ordinator (Admin & Finance), TEC International Co. Limited, Varanasi (August 2016 – Present) Finance

a) Monthly Budget & Invoice preparation & planning of the project b) Support in expenditure and budget management c) Payment processing to vendors & project staff monthly salary as per time sheets entry to the project experts d) Managing office operational cash box and other office resources to ensure the smooth operation of the

project office Administration

a) Logistics support to programs b) Supervise activities of the administrative team c) Ensure that the office and utilities are maintained paid and updated d) Coordinate with other teams of the operations and technical departments and assisting to the technical

operation to the project e) Providing hotel booking for rooms to the staff & workshop participants, booking workshop venue. f) Supporting preparation of workshop & conference materials & logistic arrangements.

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Procurement a) Procurements of goods & services related to the project activities b) Handling procurements, inviting quotes and offers from suppliers / vendors and service providers c) Evaluation of quotes / offers and selection and placement of orders / contracts as per set criteria

Documentation

a) Utilise state-of-the-art technology in preparation of technical scientific report and communication work, suitable structuring, content and language development.

b) Formatting of external and internal reports, viewing mail, keeping track for the duration of matters, follow-up on deadlines of the project linked technical & financial work.

c) Sorting regular correspondence from summary, merge, proper format and prepare final form of reports and other documents related to the project.

Liaising

a) Liaising with partners/client (Varanasi Nagar Nigam, Jal Kal Vibhag, Zonal Offices & NGOs) and project executing agency (JICA) as directed by the Project Team Leader.

b) Arranging meetings, supporting services to experts such as provision of transport, hotel bookings, flight bookings, obtaining visas, IT services etc.

c) Office equipment provision and maintenance, car bookings, translation of documents, translation at meetings etc.

B. Administrative Officer, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, New Delhi (February 2006 – April 2016) Finance

a) Support in preparing annual budget and forecasting b) Support in expenditure Vs budget analysis and deviation reporting c) Handling and management of Cashbox and Imprest cash

Administration

a) Supervise activities of the Administrative Team and ensure its smooth and efficient functioning b) Coordinate with other Teams of the Operations and Technical departments in Country Office and Head

Office to ensure speedy approval processes c) Ensures the conduct of smooth office operations in an enabling environment through meeting the staff

needs such as space, utilities, office equipment, travel facilitation d) Organizing meetings, conferences, workshops etc. in a well-planned out strategic manner e) Ensures adherence to protocol for visiting dignitaries, and maintains cordial professional relationship with

Head Office colleagues, Program Managers, Contractual Partners, GoI Officials (Ministry of Environment, Forest and Climate Change), External Partners and other stakeholders

f) Liaises with internal/external auditors during audit. Subsequently follows up to close specific audit queries g) Organizing and maintaining office data base, handling correspondence and filing system (general and

confidential documents Procurement

a) Administrative & Logistics support to programs / projects for procurements of goods & services b) Handling procurements, inviting quotes and offers from suppliers / vendors and service providers c) Evaluation of quotes / offers and selection and placement of orders / contracts as per GIZ criteria

Documentation

a) Report preparation with suitable structuring, content and language development. b) Keeping track for the duration of matters, follow-up on deadlines of the project linked technical & financial

work. c) Checking day to day mails and preparing responses

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d) Sorting regular correspondence from summary, merge, proper format and prepare final form of reports and other documents related to the project.

Travel & Event

a) Arrangements of travel (inland / abroad), Visas and follow-up on travel itinerary for counterparts / consultants visits

b) Organise Conference/ Workshops Inventory and Fleet Management

a) Inventory control, recording and asset management b) Vehicles maintenance, log book and repairs

Liaising

a) Liaising with partners/client (Ministry of Environment & Forests, Ministry of Urban Development, Delhi Pollution Control Committee & Central Electricity Authority & Bureau of Energy Efficiency) and project executing agency (DEA, EU & BMZ) as directed by the Director and Technical Experts.

Key results & Achievements Consistently rated highly in almost all the previous 9 years of performance appraisals Supervised activities of the administrative team consisting of three sub-ordinates seamlessly in last nine

years for ASEM, CDM, IGEP and EU programmes. Smoothly coordinated with other working groups of the Operations and Technical departments to ensure

speedy approval process. Ensured conduct of smooth office operations in an enabling environment through meeting the staff needs

such as space, utilities and office equipment. Organizing meetings, conferences, workshops etc. in a strategically well-planned manner. Conducted financial audits of 10 different programmes jointly with internal/external auditors. Meticulously organized and maintained office data-base, handling correspondence and filing system

(general and confidential documents), which was also appreciated at all levels. Supported hiring of 6 administrative staff successfully. Contributed significantly to the HR policies, systems and procedures with regard Contractual Reforms,

which was highly appreciated by seniors. Assisted in developmental learning through candid performance evaluation, support and feedback. Provided all round support in making travel (inland / abroad) and Visa arrangements

C. Account & Administrative Officer, Support Services Group, M/s Project Management Consultants (PMC) for JBIC assisted YAP-II Project, New Delhi (May 2005 – January 2006) PMC New Delhi is an Indo-Japanese consultancy, which has been providing its precious services to Government of India for Yamuna Action Plan Project since 1995. Yamuna Action Plan Project has been framed to prevent the pollution of river Yamuna. The schemes of pollution abatement under this plan have been implemented in 15 identified towns of three states Haryana, U.P. & Delhi.

a) Preparation of Progress Monitoring Reports (Physical & Financial) using following Software: o Bar Charts (in MS Project) o PERT Charts (in MS Project) o Tabular Formats (in MS Excel) o Graphs etc. showing actual Physical & Financial Progress of different schemes o Updating/maintaining of MIS o To update Physical & Financial Progress in Excel o To update Physical & Financial Progress in web-enabled application

b) Documentation, preparation and formatting of progress reports and presentations.

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Key results & Achievements Provided critical inputs in preparation of monthly progress report of YAP-II project and various activities

done by government agencies and NGOs in 15 towns of U.P., Haryana and Delhi. Made very fruitful contribution in preparation of resource material and project proposals for Project. Provided all round support in making travel (inland / abroad) and visa arrangements Co-ordinate all travel related matters within the Mission and supervise a team of Travel Assistants.

D. Administrative & Account Assistant, Support Services Group, M/s Tokyo Engineering Consultant Co. Ltd., New Delhi (March 2003–April 2005) TEC New Delhi is a Japanese consultancy, which has been providing its precious services to Government of India for Ganga Action Plan Project (JICA Study). Ganga Action Plan Project has been framed to prevent the pollution of river Gomati & Ganga. The schemes of pollution abatement under this plan have been implemented in 4 identified towns (Kanpur, Allahabad, Lucknow & Varanasi) states of U.P.

a) Preparation of Progress Monitoring Reports (Physical & Financial) using following Software: o Bar Charts and PERT Charts (in MS Project) o Tabular Formats (in MS Excel) o Graphs etc. showing actual Physical & Financial Progress of different schemes o Updating/maintaining of MIS o To update Physical & Financial Progress in Excel and web-enabled application

b) Documentation, preparation and formatting of progress reports and presentations. Key results & Achievements

Smoothly coordinated & arranged meeting with stakeholders likes UPJN, Municipal Corporation, Jal Sansthans for smoothly progress.

Successfully modified GIS Map in the city (Lucknow, Kanpur, Varanasi & Allahabad) under the project using the Arc View Programme

Received all round accolades for organizing and maintaining office data-base meticulously, handling correspondence and filing system (general and confidential documents), which was also appreciated at all levels.

E. Office Assistant/Data Entry Operator, Support Services Group (March 1996 – February 2003) TEC-DCL consortium, New Delhi is an Indo-Japanese consultancy, which has been providing its precious services to Government of India for Yamuna Action Plan Project Phase-I since 1995 to 2003. Yamuna Action Plan Project has been framed to prevent the pollution of river Yamuna. The schemes of pollution abatement under this plan have been implemented in 15 identified towns of three states Haryana, U.P. & Delhi.

a) Preparation of Progress Monitoring Reports using following Software: o Bar Charts (in MS Project) o PERT Charts (in MS Project) o Tabular Formats (in MS Excel) o Graphs etc. showing actual Physical & Financial Progress of different schemes o Updating/maintaining of MIS o To update Physical & Financial Progress in Excel o To update Physical & Financial Progress in web-enabled application

b) Documentation, preparation and formatting of progress reports and presentations. c) General correspondence, managing filing system, organizing conferences / meetings. d) Organizing / coordinating travel (inland / abroad) of office personnel. e) Other office administration and management support services.

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Key results & Achievements

Assisted preparation of monthly progress report of YAP-I extended phase project and various activities done by government agencies and NGOs in 15 towns of U.P., Haryana and Delhi.

Supported preparation of resource material and project proposals for Project. Provided all round support in making travel (inland / abroad) and visa arrangements Provided and coordinated all travel related matters within the Mission and supervise a team of Travel

Assistants. Prepared Tabular & Graphs in MS Excel format showing actual Physical & Financial Progress of different

schemes Successfully updated/maintained MIS

PROFESSIONAL & OTHER DETAILS: Professional Qualifications

Six months Certificate Course in Web Administration from Micromax Informatics Ltd. New Delhi One year Certificate Course in Office Administration & Management from Bharatiya Vidhya Bhawan,

Ministry of Labor (Govt. of India), New Delhi Education

Bachelor Degree, BA (P), Delhi University, New Delhi. 10+2 from Govt. Boys Senior Secondary School No.-I, New Delhi, C.B.S.E. pattern. 10th from Govt. Boys Senior Secondary School No. I, New Delhi, C.B.S.E. pattern.

LANGUAGE:

Language Read Write Speak English Excellent Excellent Very Good Hindi Excellent Excellent Excellent Bhojpuri Excellent Excellent Excellent

PERSONAL DETAILS:

Date of Birth & Age : January 5, 1976 Sex : Male Marital Status : Married Nationality : Indian

Place: New Delhi Date: 15.12.2016 Signature: Ramesh Kumar