accu 2016 sponsorship prospectus

If you have any queries please contact Julie Archer on +44 (0)1608 659900 or [email protected]


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April 20-23Bristol Marriott Hotel City Centre, Bristol, UK

Letter from the Conference Chair Welcome to our 2016 conference preparations.

Russel Winder, Conference Chair

Russel Winder

“

“

Delegate, ACCU 2014

A conference organised by passionate developers, for passionate developers, with passionate developers.

ACCU 2016 is the next in the annual series of conferences organized by ACCU and Archer Yates Associates Ltd.

ACCU has it’s origins in the C User Group UK and the European C++ User Group, and remains proud of it’s C and C++ heritage. ACCU is not though a single (pair of) language(s) organization: ACCU members are generally polyglot programmers working with Java, C#, Groovy, F#, Haskell, Lisp, … as well as C++ and/or C.

The ACCU conference series retains a solid core of C++ and C related sessions, it is arguably the premier UK and European conference covering these languages.

However unlike many conferences that cover a single language, ACCU retains a polyglot and professionalism oriented philosophy. We generally have sessions on all the languages mentioned above along with a strong thread of agile process and professionalism in programming.

Indeed “professionalism in programming” is the strapline for the ACCU organization, and hence the conference.

The structure of ACCU 2016 will be basically the same as previous ACCU conferences – why change a winning formula? Tuesday is a tutorials day, with the conference running Wednesday to Saturday. Wednesday, Thursday and Friday start with a keynote, whilst the Saturday reverses things and we have a closing keynote. Each day has morning and afternoon breaks and a lunch period. The food/drink serving areas are effectively co-located with the exhibitor stands, so there is lots of opportunity to “catch” conference attenders to talk about things.

I hope to meet you at ACCU 2016!



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The ConferenceFollowing in the footsteps of previous editions, this year’s ACCU conference is once again host to a number of international speakers at the forefront of software development. The technical programme covers many aspects around software development, from more technical ones like programming and design, testing, and programming languages, to “softer” ones like requirements, project management, and software methodologies.

We are delighted to announce our Keynote speakers for 2016 will include:

Andrei Alexandrescu Romanian-born Computer Scientist Andrei Alexandrescu is an expert in a broad range of topics including software systems design and implementation, programming language design, library design, all aspects of the C++ and D programming languages, Machine Learning, and Natural Language Processing. His creative approach to problem solving, broad knowledge, and charismatic presence make Andrei a sought-after invited speaker at conferences worldwide.

Jim ‘Cope’ CoplienJim (“Cope”) Coplien is the father of Organizational Patterns, is one of the founders of the Software Pattern discipline, a pioneer in practical object-oriented design in the early 1990s and is a widely consulted authority, author, and trainer in the areas of software design and organizational improvements.

In the best ACCU tradition, the 2016 event promises to be four intense days packed with learning opportunities and fun. Join, and you’ll be glad you did it.

Welcome Reception: All exhibitors are welcome to attend the Welcome Reception on Wednesday 20th April, held within the exhibition area. It offers a chance to network and meet with the delegates in an informal environment.

Facts and Figures:95% of the respondents of the feedback questionnaire for the 2015 conference, said they’d recommend the ACCU Conference to a friend or colleague.

58.92% of the delegates in 2015 had attended at least one ACCU conference previously (out of 177 delegate responses)

Delegate, ACCU 2015“

“

The conference is always good, but this time it was even closer to perfect.

Andrei Alexandrescu

Jim ‘Cope’ Coplien



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Event ManagersArcher Yates Associates Ltd7 Threshers Yard, West StreetKingham, Oxfordshire OX7 6YF

Telephone: +44 (0)1608 659900Facsimile: + 44 (0)1608 659911Email: [email protected]

Conference VenueBristol Marriott Hotel City Centre2 Lower Castle Street, Old MarketBristol BS1 3AD, United Kingdomwww.marriott.co.uk/hotels/travel/ brsdt-bristol-marriott-hotel-city-centre/

Conference ChairRussel WinderEmail: [email protected]/index.php/conferences

Hotel AccommodationSpecial rates have been arranged at the Bristol Marriott Hotel City Centre. In order to guarantee these rates, rooms should be booked via the event managers.

Language/Access Needs/Dietary RequirementsIf you have any specific requirements for mobility, access, diet or otherwise, please contact the event managers in advance of the event.

The DetailsPayment TermsTo sponsor or exhibit at this prestigious event please complete the forms on pages 12 and 13 of this document and return to the event manager. An invoice will be sent along with confirmation of your sponsorship package.

Payment terms: 30 days after invoice date

Bookings made after 25th February 2016 will require payment before the booking is confirmed.

Payment can be made by the following methods:

> Cheque in pounds sterling made payable to Archer Yates Associates Ltd

> Bank transfer to Natwest Bank, see details on invoice sent after booking form returned

> Please quote ACCU 2016 and your company name as reference.

Cancellation PolicyCancellations can only be accepted in writing. In the unfortunate event of cancellation the following will apply:

> 10% of the total invoice cost will be retained if the cancellation is made 3 calendar months or more before the start date of the event

> 50% of the total invoice cost will be retained if the cancellation is made 1-3 calendar months before the start date of the event

> 100% of the total invoice cost if the cancellation is made 1 calendar month or less, prior to the start of the event

If the event managers are able to re-sell the package a refund will be given less an administration fee of 15% of the total original invoice amount.

ACCU is a great conference. I always learn something new when I attend the ACCU conference.“

“

Delegate, ACCU 2015

If you have any queries please contact Julie Archer on +44 (0)1608 659900 or [email protected] page 5


Sponsorship & Exhibiting Opportunities for the ACCU 2015 Conference

I had a great time! My overall impression was very good and I will definitely recommend the conference to developers/programmers who are devoted and passionate about their profession.

“ “

Delegate, ACCU 2014

Main ‘Headline’ ACCU Sponsor£7,950 + VAT

There will be just one ‘Headline Sponsor’ of the ACCU 2015 conference. Your package will be bespoke for your company, ensuring that your presence and profile at the conference reflects your company’s ethos and style. We will endeavour to assist you to successfully achieve your targets from sponsoring the conference.

Our Headline Sponsor will be able to brand and use the ‘Conservatory’ at the Hotel as they wish and use it as a networking base day and night! Last year’s retro game machines, pinball and bar made it the most popular area in the Hotel!

If you are interested in becoming the exclusive ‘Headline Sponsor’ of the ACCU 2016 conference, please get in touch and we can discuss your requirements, creating a significant package to meet your objectives and show a return on your investment.*

There’s only one - so once it’s gone, it’s gone!...* This package includes two full delegate passes (excluding accommodation).

headlinesponsor

To secure your sponsorship package or exhibition space please complete and return the forms on pages 10 & 11.



Lunchtime Sponsor Presentation*£595 + VAT> 45 minute speaker slot on one of the three lunch breaks during the conference to

showcase your business or products to the delegates attending the conference

> Promotion in the delegate programme as a ‘Sponsored Session’

> Promotion on the ACCU website as a ‘Sponsored Session’

> The presentation would be announced to all delegates on the morning of the event with the “housekeeping” opening before the keynote

* available to exhibiting sponsors only

Exhibiting Sponsor of ACCU£1495 (+ VAT)> 1 x Table Top exhibition space

> 2 x Exhibitor Passes

> Logo and short company bio in the conference programme (max 100 words)

> Logo and short company bio listed on the Registration Website (max 100 words)

> Logo and Hyperlink on the ACCU Website www.accu.org

> Opportunity to purchase dinner tickets

Drinks Reception/ACCU DinnerFrom £1,500 + VATOne of the best ways to get the attention of our delegates is over a drink or with food, so why not consider supporting the Welcome Drinks Reception on Wednesday 20th April or the Event Dinner on Friday 22nd April.

&Call us

to discuss

Exhibiting Sponsor ‘PLUS’£2495 (+ VAT)> 1 x Table Top exhibition space

> 2 x Exhibitor Passes

> 2 x Full Delegate Conference Passes

> Logo and Hyperlink on the ACCU Website www.accu.org

> Logo and company bio in the conference programme (max 250 words)

> Logo and company bio listed on the Registration Website (max 250 words)

> Opportunity to purchase dinner tickets

> Insertion of leaflet or gift in the delegate bags

> 10% discount on any additional sponsorship opportunities purchased

Exhibitor Option


Sponsorship & Exhibiting Opportunities for the ACCU 2015 Conference



Other Sponsorship Opportunities

&Call us

to discuss

Branding of Delegate BagsFrom £500 + VAT> Delegate bags carrying the ACCU 2016 Logo dates and sponsors logo/strapline

> Insertion into delegates bags of flyer/small gift as supplied by sponsor

> Bags will contain all other documentation and inserted flyers

> Bags will be given to all delegates

Mini Programme/Name Badges£950 + VAT> All speakers, delegates and exhibitors - will be issued with a mini programme

incorporating the name badge (over 400 anticipated)

> All badges will be personalised with the ACCU 2016 logo and the sponsor’s logo

Insertion of Leaflets into Delegate Bags£375 + VATApproximately 400 leaflets no larger than A4 size to be produced and sent to the event managers by Friday 18th March 2016 for inserting into bags. Please consider the effect on the environment your promotional material may have when planning its production.

Advertising in the Conference Guide> Full Page colour advert (A4) £450 + VAT> Half Page colour advert £350 + VAT

Adverts must be supplied in pdf or jpeg format and must be print ready (high resolution). All adverts must reach the event managers by Friday 18th March 2016.

Branding of USB Flash Drives From £750 + VAT> Fee will cover the cost of branding USB flash drives with the sponsor’s logo.

Every delegate will receive a USB drive in their delegate bag

> All conference abstracts available in time will be uploaded onto the USB drives

> Sponsors can also submit company or product information to also be uploaded on to the USB drives

> USBs will be personalised with the ACCU and sponsor’s logo

&Call us

to discuss


Sponsor the ACCU Event App.£2750 + VAT> Be the main sponsor of the interactive ACCU Event App offering a prominent logo position > Option to include promotional material and details about your company> All delegates and speakers will have access to the app> Fully interactive app featuring speaker biographies, conference programme and floorplans.

new for

2016



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SecurityThe Bristol Marriott Hotel City Centre is a 24 hour operation, please be aware that no responsibility will be taken by the event managers or the Hotel for lost or damaged items. Exhibitors should organise their own insurance to cover property and staff for this event. There will be a room available to lock small pieces of equipment (such as laptops) away. Please arrange direct with event managers at the Registration desk on the day. (No responsibility will be taken for goods left in care.)

RefreshmentsTea and coffee will be available throughout the day, and lunches are provided for registered exhibitors and served with delegate refreshments. However we ask that this is restricted to two people per stand per day, unless additional exhibitor passes have been purchased. Additional catering requirements must be ordered and paid for directly with via Claire Andrews claire.andrews @marriotthotels.com at the Bristol Marriott Hotel City Centre. Please inform the event managers if you have any dietary requirements.

Care of the EnvironmentThe event managers and Conference Committee believe that the ACCU conference should have as little impact on the environment as possible. In order to do this we also ask that exhibitors consider their impact on the environment within areas such as the promotional material and travel arrangements that they provide and use.

General InformationPower Usage and Wi-FiEach stand will have access to one power socket (for a UK plug).

Wi-Fi internet connection will be available free of charge to each exhibition stand and usernames and passwords will be provided at the event, to those who require the service.

ParkingThere is an NCP car park adjacent to the Bristol Marriott Hotel City Centre (Broadmead), where parking will be available at a reduced price of £7 per day.

Exhibitor BadgesTwo exhibitor passes are included with each exhibition stand. Exhibitors must register in advance of the conference and collect the passes from the registration desk on arrival. Passes do NOT include access to the conference sessions. Refreshments, lunch and all conference materials are included.

Should you require additional passes these can be ordered at a cost of £45 + VAT per day or £99 + VAT for the three days.

AccommodationA special Bed and Breakfast rate of £106 single occupancy and £116 double/twin occupancy has been negotiated for this event and all bedrooms reservations should be made via the conference organisers.

Please contact Julie Archer on +44 (0)1608 659900 or [email protected]

Exhibitor ProfileDependent on your Sponsorship Level you are entitled to either a 100 or 250 word company profile which will appear in the conference guide alongside your company logo (supply in jpeg or pdf format).

Please email your profile and logo to [email protected] by Friday 18th March 2016.




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Exhibition FloorplanBristol Marriott Hotel City CentrePre-Conference Tutorials 19th April 2016Conference 20th-23rd April 2016Exhibition Opens 20th April 2016Exhibition Closes 22nd April 2016

Please Note:Layout is an approximate guide only (not drawn to scale),and is subject to change/updates.

ACCU LOUNGE(located on first floor)

MAIN CONFERENCE AREA

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ACCU 2016 Conference Sponsor/ExhibitorPlease note that all acknowledgments of your company will be generated from the following information:

Company Name:

Contact Name:

Address:

Postcode:

Tel: Mobile:

Email: Website address for hyperlink:

Please tick requirements:

∙ HEADLINE SPONSOR £7,950 + VAT

∙ EXHIBITING SPONSOR ‘PLUS’ £2,495 + VAT ∙ EXHIBITING SPONSOR £1,495 + VAT One electric socket will be supplied per stand space, please contact the organiser for additional requirements.

∙ Sponsor the ACCU Event App. £2,750 + VAT

∙ Reception/Dinner from £1,500 + VAT

∙ Mini programmes £950 + VAT

∙ Branding of USB Flash Drives from £750 + VAT

∙ Lunchtime Sponsor Presentation £595 + VAT

∙ Branding of Delegate Bags from £500 + VAT

∙ Advertising Full page £450 + VAT

∙Flyer insert in delegate bags (X 400 to be supplied) £375 + VAT

∙ Advertising Half Page £350 + VAT

∙ Please contact me to discuss other opportunities

An invoice will be issued on receipt of this form. Payment terms are 30 days from issue date of invoice.All VAT will be charged at the prevailing rate.

Please read and sign the Terms and Conditions on the next page and return to us at:-For the attention of: ACCU 2016 Conference Sponsorship Archer Yates Associates Ltd, 7 Threshers Yard, West Street, Kingham, Oxon. OX7 6YFTel: +44 (0)1608 659900 Fax: +44 (0)1608 659911 Email: [email protected]

Booking Form

(Exhibitor passes do NOT give entry to the presentations)

Please indicate the number of additional stand passes required

@ £45 + VAT per day

@ £99 + VAT for the three days

∙∙



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Terms & ConditionsConditionsThe event managers and ACCU are responsible for the event. The sponsors and exhibitors are responsible for the control and supervision of their own stands. The event organiser’s decision is final and decisive on any points not covered within the pack. Any decisions made will be in the interest of the event and all parties as a whole.

Exhibitors HallAll exhibitors will be located within the Bristol Foyer and the Bristol Suite Bar on the ground floor which are within close proximity of the main Keynote presentation room.

Exhibition Open TimesExhibition Set-up:

Wednesday 20th April 07.00 – 10.00 hoursExhibition Open as follows:

Wednesday 20th April 10.00 – 20.00 hoursThursday 21st April 10.00 – 18.00 hoursFriday 22nd April 10.00 – 14.00 hours

Exhibition Breakdown:Friday 22nd April 14.00 – 18.00 hours

Stand Details Please be aware that stands consist of one table (approx. length 2m) with white linen cloth and two chairs. If you require a shell scheme or further equipment and exhibition services, please contact the event managers prior to the event who can advise of a supplier.

Stand Set UpAccess will be available on Wednesday 20th April from 7am until 10am. All stands must be ready by 10.00am 20th April.

Stand Height The stand height in most cases is in excess of 3m but please call the organisers for further information. Exhibitors are asked to ensure that all stands/displays are stable and safe at all times.

Shipping, pre- & post- eventPromotional material and pop up stands can be delivered to the hotel in advance of the event and after 15th April.

All goods should be labelled with a completed template label to be found on pages 12 and 13. The Hotel will store reasonable items for collection until 5pm, 25th April 2016. Please ensure the event management team are aware if you intend to make use of this storage facility. The Hotel and organisers can not be held responsible for any loss or damage to goods whilst in storage.

Stand CleaningGeneral cleaning of the exhibition area prior to opening and daily thereafter has been arranged, excluding exhibits and displays. Please ensure your stand and display is clean and tidy.

InsuranceWe recommend sponsors and exhibitors have appropriate insurance and are able to provide the organisers with a copy of this policy if required. All risks on loss or damage, transit risks, public liability and property including fixtures and fittings and property of a personal nature should be covered by your event insurance.

Please note the event managers and venue are unable accept responsibility for any of the afore mentioned. Full insurance can be organised from “Event Insurance Services” at www.events-insurance.co.uk. Please quote AYA when making enquiries.

Risk Assessment & Health & SafetyThe risk assessment shall cover the exhibition stand, work activities and any equipment that will be demonstrated on-site. An assessment of risk is a careful examination of all work associated activities that could cause harm to people. Hazard means anything that could cause harm (e.g. boxes, chemicals, electricity, pop-up stands).

Risk is the chance, great or small of harm caused by the hazard. You must evaluate the hazards and risks and conclude if existing precautions are adequate or further action is necessary. The assessment period applies to the entire event, from the start of build up to end of break down. More information can be found in the relevant HSE publication entitled, Management of Health and Safety at Work; Approved Code of Practice and Essentials of Health and Safety. Further information is available from http://www.hse.gov.uk/risk/.

An example risk assessment and template can be found on page 14. Risk and health and safety assessments must be completed for your exhibition stand and surrounding area, and should be made available to the organisers on-site.

Fire Precautions All material used in construction work, display materials etc must be effectively fire proofed and made of non-flammable products in accordance with the standards of the appropriate authority. Fire precautions, regulations and extinguishers will be provided by the Bristol Marriott Hotel City Centre.

Exhibitor RegistrationAll exhibitors must register in advance of the event. Name badges will be prepared for each exhibitor. Exhibitors are required to wear badges at all times. Two persons per stand are included in the exhibitor sponsor packages. Additional personnel are charged at £45 +VAT per day or £99 +VAT for the three days.

Conference RegistrationYour exhibition pass does not include entrance to the conference. If you wish to attend the conference please register online via the ACCU website - www.accu.org/conferences

SIGNED: NAME:

POSITION: DATE:


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Bristol Marriott Hotel City Centre2 Lower Castle Street Old Market, Bristol BS1 3AD

All bedroom reservations should be made via Archer Yates Associates Ltd Tel: +44 (0)1608 659900.A special Bed & Breakfast rate of £106 (including VAT) single occupancy and £116 double/twin occupancy has been negotiated for this event.

By CarBristol is ideally situated for road access from London as well as from the north and east of England, as it is situated at the intersection of the M4 and M5 motorways.

Directions to Bristol:From the M4, exit at junction 19 (signposted to Bristol) and follow the M32 into the city centre. From the M5, exit at junction 18 and follow the A4 Portway (signposted to Bristol Airport) into the city centre.

Car ParkingThere is the Broadmead NCP car park, which is adjacent to the hotel. The charge for parking is £7 per car per 24 hours. There are other local car parks available.

By CoachDrop off at the coach station on Marlborough Street (0.8 miles from hotel by car)

By trainBristol Temple Meads (1 mile from hotel by car). Bristol Parkway (6.5 miles from hotel by car). Parson Street (2.7 miles from hotel by car).

By planeBristol Airport (BRS) is just under 9 miles from the hotel by car/coach.

19/10/2012 16:57Google Maps

Page 1 of 3http://maps.google.co.uk/maps?hl=en&sugexp=les;&cp=34&gs_id=2&xhr=t&bav=on.2,or.r_gc.r_pw.r…ty+centre&cid=0,0,5538423774519646741&sa=X&ei=BHSBUOfpI4Op0QXwkYGgBA&sqi=2&ved=0CK8BEPwSMAc

To see all the details that are visible on thescreen, use the Print link next to the map.

Directions To Conference Venue

accu 2016 sponsorship prospectus

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