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Author Academy:
Insights into Publication Success for Corporate Researchers –
Effectively Communicating Your Research
10 December 2015
Dr Trevor Lane, Dr Julian Tang
Be an effective communicator
Increase your chances to be published, and also to have impact in your field
Choose the best platform to share your research
Write clearly in English
Logically organize your ideas in your manuscript
Effectively communicate with journals
Publishing your work
Section 1
Publishing your work Why should you publish?
Marketing Promote a new product to the field and stakeholders • Validate utility, establish collaborations, build reputation
Show primacy: “Strategic disclosure” Show you are first to discover something • Ensure you are allowed to disclose before writing! • Check invention disclosure forms…or keep Trade Secret?
Discontinue product development • Product development not successful or not useful • Publish findings to prevent research waste
Publishing your work Prior art
Public disclosure of a product before patent application?
Public disclosure (e.g., article,
contracts, grants)
Patent application
• Cannot publish research until after patent application • But this is not fair to the company making the product
Not novel
…Non-disclosure agreements; disclaimers; generalizations
Publishing your work
Grace period for prior art
“Defensive/Enabling” publishing • Remain competitive academically • Secure your product before patenting • Prevent competitor from patenting similar product
Grace period Different countries have different laws that secure a product
after publication but before patent application
Disclosure Patent Grace period
United States: 12 months (35 US Code 102(b)) Japan: 6 months (Article 30 of Japanese Patent Law)
Publishing your work
Searching for prior art
Determine the novelty of a product
Academic databases SpringerLink, Google Scholar, Web of Science*,
Scopus*, PubMed, IEEE Xplore, SciFinder*, arXiv, bioRxiv
Patent databases • Japan (www.j-platpat.inpit.co.jp) • US and China (gpsn.uspto.gov) • Europe (worldwide.espacenet.com) • PatentScope (www.wipo.int/patentscope) • Google Patents (www.google.com/patents)
Prior Art databases (google.com/patents/related; priorart.ip.com)
*Also searches patents
Publishing your work
Academic vs. non-academic publications
Non-academic
Internal documents Regulatory agency reports/Patents
White papers
Academic
Scientific journals Conference proceedings
Books/monographs
Publishing your work
Journals vs. conference proceedings
Journals
Proceedings
• Widely indexed • Higher visibility • Impact factor (journal
citations/articles in past 2 years)
• Faster publication; may be indexed • Usually shorter (limits on words,
references, figures); usually no major revisions after peer review
• More specialized topics/audience • Networking
e.g., Pharma/Biomed
e.g., Physical Sci/ Engineering
Publishing your work
Factors to consider when choosing a journal
v
Aims & scope, Readership
Publication speed/frequency
Online/print Open access
Indexing, Rank, Impact factor
Acceptance rate/criteria
Article type / evidence level
“Luxury” / Traditional / Megajournal
Online first, Supplemental materials, Cost
Fast track
Which factor is most important to you?
Publishing your work What editors want
State conflicts of interest
No plagiarism or redundancy
Clear author contributions
No fabrication or falsification
Always follow ethics guidelines
Study design/data analysis, Writing, Approval, Responsibility
Possible financial, personal bias
Committee on Publication Ethics, COPE Good Publication Practice 3, GPP3
Publishing your work
Journal Selector www.edanzediting.co.jp/journal_selector
Insert your proposed abstract or keywords
springer.com/gp/authors-editors/journal-author
Publishing your work
Filter/sort by: • Field of study • Impact factor • Open access • Publishing frequency
Journal Selector www.edanzediting.co.jp/journal_selector
Journal’s aims & scope, IF, and publication frequency
Publishing your work
• Author guidelines • Journal website
Are they currently publishing similar articles?
Similar published articles
Journal Selector www.edanzediting.co.jp/journal_selector
Writing effectively
Section 2
Effective writing Improving readability
Use short sentences 15–20 words; use simpler/shorter words
One idea per sentence Use logic linkers between sentences
Use active voice More simple, direct, and easier to read
(The tests were performed We performed the tests)
Recommended by most writing style guides and journals!
Effective writing Good example 1
By continuing this simulation longer, we will be able to observe the detail competition between FO and UO dendrites in three-dimensional space in detail. In three-dimensional space, because the solute diffusion is possible in the three directions, we need a longer computational time than for the two-dimensional problem to see the unusual overgrowth phenomenon. Therefore, this is a challenging topic even using a supercomputer. Nevertheless, the results will be available in the near future.
Modified from: Shibuta et al. JOM. 2015;67:1793–1804.
Effective writing Good example 2
Tennant et al. J Electron Mater. 2014; 8: 3041–3046.
If we can make wavelength-sized detectors, we approach the limit at which smaller detectors have no further advantage for imaging focal plane arrays with practical (f/1-2) optics…. Table I below shows process-evaluation chip (PEC) device performance for the ten best wafers. Some adjustment of wavelength and thickness was made for the later layers (G-H), because it was clear from the first lots that we did not need such a long wavelength to obtain high quantum efficiency in the 8–10 µm spectral region, even with thin layers.
Effective writing
Readers expect…
verbs to closely follow their subjects heavy ends (not starts) of clauses
Subject
The viral infection that the patient caught on a trip to an outbreak-prone area in Africa spread among the hospital staff quickly.
The patient caught a viral infection on a trip to an outbreak-prone area in Africa. This infection spread quickly among the hospital staff.
Verb
Write clear sentences
Effective writing
Readers expect…
old/given/familiar information to appear first new information to appear last
An increasing number of people are relying on medical information that they find on the Internet. Hence, governments could conduct public campaigns to promote healthy lifestyles via online media.
The Internet is being used as a source of medical information by an increasing number of people. Hence, online media campaigns could be used by governments to promote healthy lifestyles among the public. (or… Hence, the public could benefit greatly if governments used online campaigns to promote healthy lifestyles.)
Write clear sentences
Effective writing
Readers focus on the end of the sentence to determine what is important.
1. You deserve the funding, but the study design is not perfect.
Which sentence suggests that you
will get funding?
2. The study design is not perfect, but you deserve the funding.
Sentence structure
Effective writing
The study design is not perfect, but you deserve the
funding. The grant will be awarded in two stages.
Stress position
Topic position
The topic position introduces the idea of the current sentence
The stress position also introduces the topic of the next sentence
Sentence structure
Effective writing Good example
Markiewicz et al. J Electroceram. 2014;32:92–101
Examination of diffraction patterns of BPTC and BPT collected at the elevated temperatures shows that tetragonal deformation decreases with increasing temperature and completely vanishes at the temperatures higher than 453 K and 473 K for BPTC and BPT, respectively (Fig. 2). The patterns collected above this temperature show pure cubic perovskite structure. Accordingly, crystal structure parameters of the tetragonal and cubic phases of both samples have been refined in space groups P4mm and Pm3m, respectively.
Effective writing
One method of producing carbon fibre precursors, with the potential of commercial applicability, is electrospinning. It has previously been demonstrated that electrospinning can successfully produce precursor fibres that can be converted into high quality carbon fibres with controlled fibre diameters and morphologies. The majority of electrospun carbon fibre precursors reported in the literature are PAN-based. The high cost of PAN, depleting petroleum resources and the toxicity of its solvent, dimethylformamide, has motivated research to look into alternative electrospinnable materials to produce cheaper and more environmentally friendly carbon fibres. Because petroleum-based carbon resources exhibit negative environmental impacts and are of limited availability further motivates research towards green carbon fibres.
Recently, a wide range of renewable resource-based materials have been investigated for the fabrication of carbon materials. Among them, lignin has been looked at as a very promising candidate…
Schreiber et al. J Mater Sci. 2014; 49: 7949–7958.
Topic sentence
Stress sentence Topic sentence
Supporting sentences
Academic English writing style
Effective writing
Which is correct?
A is 4 times larger than B A is 4-fold larger than B A is 4 times as large as B
B is 4 times smaller than A
B is 75% smaller than A B is 25% the size of A
A B
Write logical sentences
Effective writing
“I should use complex words to make my writing more impressive.”
Use simple language!
• Your ideas and findings are already complex
• Explain these complex ideas simply to your reader
“The definition of genius is taking the complex and making it simple.”
– Albert Einstein
Effective writing Avoid complex words
To make a determination of the efficaciousness of the optional program, we conducted an interrogation of
all the participating optional program students.
To determine the success of the program, we interviewed all the participants.
Effective writing Be concise – Avoid unnecessary words
Estimate Estimation
Decide Decision
Assess Assessment
We made a/an… We conducted a/an… Extra verb
We decided… Clear, short, and direct
Don’t hide verbs inside nouns!
Effective writing Be concise – Avoid unnecessary words
“A number of studies have shown that the charged group...”
“...as described in our previous study.”
“...at a flow rate of 1.0 mL/min.”
“As a matter of fact, such a low-temperature reaction…”
“That is another reason why, we believe…”
“It is well known that most of the intense diffraction peaks...” “It is well known that Most of the intense diffraction peaks...”
“As a matter of fact, such a This low-temperature reaction…”
“A number of studies have shown that The charged group...”
“That is another reason why Therefore, we believe…”
“...as described previously in our previous study.”
“...at a flow rate of 1.0 mL/min.”
Effective writing
Avoid At a concentration of 2 g/L At a temperature of 37C In order to In the first place Four in number Green color Subsequent to Prior to Future plans; past history
Prefer At 2 g/L At 37C To First Four Green After Before Plans; history
Be concise – Avoid unnecessary words
Effective writing Be concise – Use simpler words
Prefer Enough Clear Determine Begin Try Very Size Keep Enough End Use
Avoid Adequate Apparent Ascertain Commence Endeavor Exceedingly Magnitude* Retain Sufficient Terminate* Utilization *OK in certain fields (magnitude of earthquakes, to terminate gene expression)
Effective writing
The reliability was generally not affected by data filtering.
The reliability increased by only 2.5% after data filtering.
?
After considering all of the forum responses from all the forum respondents, around less than 20% of forum members submitted 80% of the forum replies.
Be accurate!
After considering all of the forum responses, we estimated that only 18% of members submitted 80% of the replies.
Avoid mistakes 1
Effective writing
Clarify pronouns (e.g., this, that, these, those, they, it)
Avoid mistakes 2
“Titania (TiO2) has been extensively investigated because of its practical prosperities for a diverse range of applications including pigments, photocatalysts, solar cells... It has three primary polymorphs in nature…”
“Titania (TiO2) has been extensively investigated because of its practical prosperities for a diverse range of applications including pigments, photocatalysts, solar cells... TiO2 has three primary polymorphs in nature…”
?
Effective writing
Respectively is used for corresponding list items
The two values were 143 and 21, respectively.
The values for groups A and B were 143 and 21, respectively.
The two values were 143 and 21.
Avoid mistakes 3
Effective writing
Compared with is for saying how things are different
The accuracy of the new program was reduced
compared to the previous program.
The accuracy of the new program was reduced compared with that of the previous program.
The accuracy of the new program was lower than that of the previous program.
Avoid mistakes 4
Effective writing
Check the logic of lists
Avoid mistakes 5
The variables included performance, electric and physical properties.
The variables included performance and electric and physical properties.
The recorded times were 3 minutes, 2 minutes and 40 seconds.
The recorded times were 3 minutes, 2 minutes, and 40 seconds.
The cities comprised Tokyo, Japan, London, UK, and Chicago, USA.
The cities comprised Tokyo, Japan; London, UK; and Chicago, USA.
Structuring your manuscript
Section 3
Coverage and Staffing Plan Manuscript
structure Compliance
Procedures Follow company procedures
closely with appropriate teams
Auditing
Companies will often: • Validate assays • Check data quality
(notebooks, raw data) • Ensure manuscript accuracy
http://www.iso.org/iso/home/standards.htm http://www.ich.org/home.html
http://www.equator-network.org/
Coverage and Staffing Plan Manuscript
structure Use your figures to
structure your manuscript
Where to start?
Form the basis of your manuscript
First step, is to logically organize your findings
Share with colleagues Logical? Disclosure?
Figure 1
Figure 3
Table 1
Figure 4
Additional data? ?
Do not disclose
Figure 2
Logical presentation
Coverage and Staffing Plan Manuscript
structure Introduction
Current state of the field
Background information
Specific aim/approach Aim
Problem in the field
Previous studies
Current study
General
Specific Importance/Hypothesis
Worldwide relevance? Broad/specialized?
Up-to-date International
Why is your study needed?
Coverage and Staffing Plan Manuscript
structure Writing the Introduction
Your aims must directly address the problem
Here, we analyze data from the literature for fluorites and perovskites with different degrees of metal ion substitution, different substitutes and different host ions…, and estimate the volume of oxide vacancy as a function of ion size and crystal structure.
Study aims
Modified from: Chatzichristodoulou et al. J Electroceram. 2015;34:100–107.
Problem in the field
The performance of fluorite and perovskite structured metal oxide ceramics is very dependent on the volume changes that are associated with the necessary substitution of some of the host ions with lower valent metal ions…, but still the detailed relationships between ionic sizes and vacancy size are debated.
Coverage and Staffing Plan Manuscript
structure Methods/Experimental
How it was done
• General methods • Specific techniques
– Discuss controls
• Quantification methods • Models/equations/tests
– Consult a statistician
What/who was studied
• Samples or participants • Materials
– Where purchased
How it was analyzed
What did you do?
Check guidelines: online Methods/Protocols, Methods at end,…
Coverage and Staffing Plan Manuscript
structure Results
1. Synthesis 2. Characterization 3. Application
Logical presentation
What did you find?
Example:
1. Prepare Ag samples lubricated in graphene 2. Compare friction coefficients for Ag-Ag, Ag-steel,
Ag-W electrical contacts 3. Compare effects on contact lifetimes and
resistance
Mao et al. J Mater Sci. 2015;50:6518–6525.
Coverage and Staffing Plan Manuscript
structure Results
1. Synthesis 2. Characterization 3. Application
Logical presentation
What did you find?
Each subsection corresponds to
one figure/method
What you found, not what it means
Subsections
Factual description
Coverage and Staffing Plan Manuscript
structure Discussion
Summary of findings
Relevance
Conclusion
Similarities/differences Unexpected/negative results Limitations (validity, reliability)
Implications
Previous studies
Current study
Future studies
Specific
General
How do you advance the field?
Coverage and Staffing Plan Manuscript
structure Combined
Results–Discussion
Results Interpretation
Figure 1
Results Interpretation
Figure 2
Results Interpretation
Figure 3
Results Interpretation
Figure 4
Synthesis
Logical presentation
Characterization
Application
Coverage and Staffing Plan Manuscript
structure Good example
The effect of Ga addition to eutectic SnZn on mechanical properties can be seen from the strain–stress curves shown in Figure 7….The Ga additions caused increasing tensile strength, but at the same time elongation was reduced. The tensile strength of the Sn-37Pb, Sn-9Zn, Sn-9Zn-0.5Ag, Sn-9Zn-0.5Al, and Sn-9Zn-0.5Ga (wt pct) was 55, 78, 62, 73, and 78 MPa, respectively, according to data obtained by Chen et al.[15] Comparing published data[15] with the results obtained from our experiment, the tensile strength for 1.0 and 3.0 (wt pct) Ga are higher. All of the SnZnGa alloys showed higher values of tensile strength than Sn-37Pb.[15] The addition of Ga to SnZn thus reduced the elongation very quickly.
Modified from: Gancarz. Metall Mater Trans A. 16 November 2015;1–8.
Coverage and Staffing Plan Manuscript
structure Good example
The effect of Ga addition to eutectic SnZn on mechanical properties can be seen from the strain–stress curves shown in Figure 7….The Ga additions caused increasing tensile strength, but at the same time elongation was reduced. The tensile strength of the Sn-37Pb, Sn-9Zn, Sn-9Zn-0.5Ag, Sn-9Zn-0.5Al, and Sn-9Zn-0.5Ga (wt pct) was 55, 78, 62, 73, and 78 MPa, respectively, according to data obtained by Chen et al.[15] Comparing published data[15] with the results obtained from our experiment, the tensile strength for 1.0 and 3.0 (wt pct) Ga are higher. All of the SnZnGa alloys showed higher values of tensile strength than Sn-37Pb.[15] The addition of Ga to SnZn thus reduced the elongation very quickly.
Modified from: Gancarz. Metall Mater Trans A. 16 November 2015;1–8.
Result
Comparison with literature
Conclusion
Coverage and Staffing Plan Manuscript
structure
These results show that increasing temperature decreased the density, surface tension, and viscosity of all the tested alloys. By contrast, increasing the zinc content in these alloys decreased the density but increased the surface tension and viscosity. The surface tensions results show good agreement with the Butler model, while the viscosity results are in agreement with the Kaptay and Kozlov–Romanov–Petrov models. These findings may be useful for designing new lead-free solder materials. Further understanding of the physiochemical properties of these alloys could also extend the possible applications of this system to additional electronic materials.
Conclusions
Conclusion
Validation
What do you want your readers to remember?
Modified from: Gancarz T. J Electonic Mater. 2014; 43: 4374–4385.
Implications
Future directions
Coverage and Staffing Plan Manuscript
structure Linking your ideas
Logically link your ideas throughout your manuscript
General background
Aims
Methodology
Results and figures
Summary of findings
Implications for the field
Relevance of findings
Problem in the field
Current state of the field Introduction
Methods
Results
Discussion
Solution
Situation/Problem
Evaluation/Comment
Coverage and Staffing Plan Manuscript
structure Abstracts
First impression of paper: clear/concise/convincing
Importance of your results
Validity of your conclusions
Relevance of your aims
It sells your work: Readers judge your style & credibility
Often first/only part that is read by
readers & reviewers
Coverage and Staffing Plan Manuscript
structure Sections of an abstract
Aims
Background
Methods
Results
Conclusion
Why the study was done
Your objective/hypothesis
Techniques, models
Most important findings
Conclusion/implications
Concise summary of your research
Coverage and Staffing Plan Manuscript
structure
Calcium carbonate (CaCO3) is widely used as an important model system for investigating inorganic precipitation reaction or crystallization. However, recent results show that the yield of vaterite CaCO3 microspheres is poor—up to 16 mM—in ethanol/water in the presence of polyelectrolyte poly(sodium 4-styrenesulfate) (PSS). We now report an approach to synthesize pure vaterite CaCO3 microspheres through improving the concentration of polymer PSS, improving the yield up to 80 mM. Our time-resolved experimental results revealed that the vaterite microspheres evolved gradually from an initial amorphous precursor, to poorly crystallized nanoparticles, to sphere-like aggregates, to vaterite microspheres embedded within the calcite rhombohedra, and finally to the vaterite microspheres with smooth surface. Our findings provide valuable insight into the formation of vaterite CaCO3 microspheres and demonstrate the possibility for large-scale synthesis of CaCO3 materials with controllable morphology and crystallographic structure in aqueous solution at room temperature.
Modified from: Zhang et al. J Mater Science. 2015; 50: 5540–5548.
Physical science abstracts (unstructured)
Coverage and Staffing Plan Manuscript
structure
Calcium carbonate (CaCO3) is widely used as an important model system for investigating inorganic precipitation reaction or crystallization. However, recent results show that the yield of vaterite CaCO3 microspheres is poor—up to 16 mM—in ethanol/water in the presence of polyelectrolyte poly(sodium 4-styrenesulfate) (PSS). We now report an approach to synthesize pure vaterite CaCO3 microspheres through improving the concentration of polymer PSS, improving the yield up to 80 mM. Our time-resolved experimental results revealed that the vaterite microspheres evolved gradually from an initial amorphous precursor, to poorly crystallized nanoparticles, to sphere-like aggregates, to vaterite microspheres embedded within the calcite rhombohedra, and finally to the vaterite microspheres with smooth surface. Our findings provide valuable insight into the formation of vaterite CaCO3 microspheres and demonstrate the possibility for large-scale synthesis of CaCO3 materials with controllable morphology and crystallographic structure in aqueous solution at room temperature.
Modified from: Zhang et al. J Mater Science. 2015; 50: 5540–5548.
Physical science abstracts (unstructured)
Why study is needed
What you did
What you found
How you advance the field
Coverage and Staffing Plan Manuscript
structure Physical science abstracts
(short)
Aims
Background
Methods
Results
Conclusion
Why the study was done
Your objective/hypothesis
Techniques, models
Most important findings
Conclusion/implications
Concise summary of your research
Coverage and Staffing Plan Manuscript
structure
Ferromagnetic SrFe12O19–ZnFe2O4 nanostructure composite particles were synthesized by co-precipitation of chloride salts, in different stoichiometric ratios, by addition of sodium hydroxide solution. The resulting precursors were heat treated at temperatures in the range 800–1200°C for 4 h. Exchange interactions of the nanostructure composite particles were studied by use of exchange-coupling theory and plots of magnetic hysteresis…As temperature and soft phase ratio increase, the exchange interaction increases because of exchange length enhancement. The modified Brown’s equation was also used to analyze the effects of exchange coupling on coercivity.
Mehdipour and Bahadoran. J Electronic Mater. 2014;43:4282–4288.
Physical science abstracts (short)
Coverage and Staffing Plan Manuscript
structure
Ferromagnetic SrFe12O19–ZnFe2O4 nanostructure composite particles were synthesized by co-precipitation of chloride salts, in different stoichiometric ratios, by addition of sodium hydroxide solution. The resulting precursors were heat treated at temperatures in the range 800–1200°C for 4 h. Exchange interactions of the nanostructure composite particles were studied by use of exchange-coupling theory and plots of magnetic hysteresis…As temperature and soft phase ratio increase, the exchange interaction increases because of exchange length enhancement. The modified Brown’s equation was also used to analyze the effects of exchange coupling on coercivity.
Mehdipour and Bahadoran. J Electronic Mater. 2014;43:4282–4288.
Physical science abstracts (short)
What you did
What you found
Coverage and Staffing Plan Manuscript
structure
Check author guidelines
Check recently published articles
Consider your audience
For interdisciplinary audiences, include background and conclusion
Identify journal editor preference
What the journal requires
Physical science abstracts
When should you include background and conclusions?
Coverage and Staffing Plan Manuscript
structure Title
Important points
Only main idea/s Accurate, simple Population/animals/
model Include keywords Fewer than 20 words
Avoid
Unneeded words (A study of) Complex or sensational words Abbreviations, jargon “New” or “novel”
Coverage and Staffing Plan Manuscript
structure
Interrogative Highly dynamic chalcogen chains in
silver(I) (poly)chalcogenide halides: a new concept for thermoelectrics?
Indicative/ Descriptive
Bulk and surface properties of liquid Al-Li and Li-Zn alloys
… + Method in subtitle
Xxxxxxx: Modeling, fabrication, and characterization
Assertive/ Declarative
Ag2O3 clathrate is a novel and effective antimicrobial agent/
Retardation of plastic instability via damage-enabled microstrain
delocalization
J Electronic Mater; J Mater Sci; Metall Mater Trans A
Title
Coverage and Staffing Plan Manuscript
structure Keywords
Search Engine Optimization
Identify 7–8 keywords (use standard terms*)
Use 2 in your title, 5–6 in the keyword list
Use 3 keywords 3–4 times in your abstract
Use keywords in headings when appropriate
Be consistent throughout your paper but include some synonyms
Cite your previous publications when relevant
*From PsycINFO, BIOSIS, ChemWeb, ERIC Thesaurus, GeoRef, MeSH, etc
Where to publish your work
Write effectively
Clearly structure your manuscript
Ready to submit!
Communicating with journals
Section 4
Communicating with journals
Dear Dr Carter,
Please find enclosed our manuscript titled “Prediction of the nonlinear stress response of asymmetric structures under bi-
directional excitation,” which we would like to submit for publication as an Original Article in the Journal of Materials Science.
Assessing the stress performance of asymmetric structures is challenging because of their elevation irregularities. Various methods have been proposed to estimate the peak response of asymmetric structures to stress motion, with considerable progress seen over recent decades in methods that combine non-linear static (pushover) analysis of a multi-degree-of-freedom (MDOF) mathematical model with the response spectrum analysis of an equivalent single-degree-of-freedom (SDOF) model. In this study, we improve an earlier nonlinear analysis method by determining the nonlinear properties of two independent equivalent SDOF models based on the principal direction of the first modal response of the structure in each nonlinear stage. This is determined based on the results of the pushover analysis of the structure. The largest peak response is then estimated by combining the analysis of the two modal responses. Previous methods rely on the elastic mode shape for estimating the seismic response, where a change in mode shape can markedly alter the results. By contrast, the current method takes into account changes in the principal direction of the first modal response, allowing for a more reliable estimation of the response of asymmetric structures to ground motion acting at an arbitrary angle of incidence. We believe the findings presented here would be of considerable interest to the readers of the Journal of Materials Science. The implementation of stress performance evaluation is expanding worldwide, and the evaluation methods are improving with the progress of computational methods. These recent advancements, including those presented here, have implications in many fields related to seismology including building engineering, and mining and exploration, all of which are of interest to your readers.
Why study needs to be
done
What was done and what
was found
Interest to journal’s readers
A good cover letter
We would also like to suggest the following reviewers for our manuscript…
Editor’s name Manuscript title
Article type
Recommend reviewers / non-reviewers
Communicating with journals
Recommending reviewers
Where to find them?
From your reading/references, networking at conferences
How senior? Aim for mid-level researchers
Who to avoid? Collaborators (past 5 years),
researchers from your company
International list: 1 or 2 from Asia, 1 or 2 from Europe, and 1 or 2 from North America
Choose reviewers who have published in your target journal
Communicating with journals Additional Tips
However, …an alternative approach… …a challenge …a need for clarification… …a problem/weakness with… …has not been dealt with… …remains unstudied …requires clarification …is not sufficiently (+ adjective) …is ineffective/inaccurate/inadequate/inconclusive/incorrect Few studies have… There is an urgent need to… There is growing concern that… Little evidence is available on… It is necessary to… Little work has been done on…
Key phrases: Problem statement (para 2)
Communicating with journals Additional Tips
We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal. All authors have approved the manuscript and agree with submission to the Journal of Material Sciences. This study was funded by the Japan Society for the Promotion of Science. The authors have no conflicts of interest to declare. The corresponding author can be contacted at…
Last paragraph:
Declarations related to publication ethics Source of funding, Conflicts of interest Your contact details
Communicating with journals Additional Tips
We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal. All authors have approved the manuscript and agree with submission to the Journal of Material Sciences. This study was funded by the Japan Society for the Promotion of Science. The authors have no conflicts of interest to declare. The corresponding author can be contacted at…
Last paragraph:
Declarations related to publication ethics Source of funding, Conflicts of interest Your contact details
Ethics
Funding
Conflicts of interest
Contact details
Communicating with journals Writing response letters
Read by the journal editor, and maybe the reviewers
Respond to every reviewer comment
Easy for editor & reviewers to
see changes
• Revise and keep to the deadline; be polite! • Restate reviewer’s comment; refer to line and page numbers
Use a different color font
Highlight the text
Strikethrough font for deletions
Communicating with journals Agreeing with reviewers
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: We agree with the Reviewer’s assessment of the analysis. Our tailored function, in its current form, makes it difficult to tell that this measurement constitutes a significant improvement over previously reported values. We describe our new analysis using a Gaussian fitting function in our revised Results section (Page 6, Lines 12–18).
Agreement
Revisions
Location
Why agree
Communicating with journals
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: It’s very clear that you’re not familiar with the current analytical methods in the field. I recommend that you identify a more suitable reviewer for my manuscript right now!!!
Disagreeing with reviewers
Communicating with journals
Reviewer Comment: In your analysis of the data you have chosen to use a somewhat obscure fitting function (regression). In my opinion, a simple Gaussian function would have sufficed. Moreover, the results would be more instructive and easier to compare to previous results.
Response: Although a simple Gaussian fit would facilitate comparison with the results of other studies, our tailored function allows for the analysis of the data in terms of the Smith model [Robens et al., 2012]. We have now explained the use of this function and the Smith model in our revised Discussion section (Page 12, Lines 2–6).
Evidence
Revisions
Location
Disagreeing with reviewers
Be an effective communicator
Increase your chances to be published, and also to have impact in your field
Choose the best platform to share your research
Write clearly in English
Logically organize your ideas in your manuscript
Effectively communicate with journals
Thank you!
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Trevor Lane: tlane@edanzgroup.com Julian Tang: jtang@edanzgroup.com
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