cuhmmc presentation

www.all4inc.com|Philadelphia|Atlanta|Houston|WashingtonDC

AvoidViolationsandFines!MyTop5Environmental

ComplianceIssues

Sharon Sadler| ssadler@all4inc.com | 571‐392‐2595  August 9, 2016

College and University Hazardous Material Management Conference

by All4 Inc.

2 Yourenvironmentalcomplianceisclearly ourbusiness.

Agenda

Consequences of  Non‐Compliance 

My Top 5 Common Compliance Issues 

Common Violations   Best Management Practices

OfficialWinnerofthe"NotMyJob"Contest

ConsequencesofNon‐Compliance

5 Yourenvironmentalcomplianceisclearly ourbusiness.

LeadingtoTrouble Do you know if…

• You are regulated?• You will be regulated?• You comply with your state and Federal rules?

• You are keeping up with the many regulations or recent   changes? 

6 Yourenvironmentalcomplianceisclearly ourbusiness.

LeadingtoTrouble Do you have the “I’ll take my chances…” or “Why bother now” mentality?

Do you want to comply but have internal constraints/insufficient resources?  

Are you not involved in that large capital investment project?

Do you understand regulations cited in your permit such as: Permittee shall ensure that the provisions of 20 DCMR 900 pertaining to engine idling are met at the facility?

7 Yourenvironmentalcomplianceisclearly ourbusiness.

Non‐compliance with environmental regulations can lead to fines and project delays, blemish public image, and increased regulatory scrutiny

ConsequencesofNon‐Compliance

8 Yourenvironmentalcomplianceisclearly ourbusiness.

Maximum fine, for example, under the Clean

Air Act (CAA):

$37,500 per day per violation but that

may be increasing soon

ConsequencesofNon‐Compliance

9 Yourenvironmentalcomplianceisclearly ourbusiness.https://echo.epa.gov/

ConsequencesofNon‐Compliance

11 Yourenvironmentalcomplianceisclearly ourbusiness.

Top5ComplianceIssues1. Installing equipment or operating without 

proper permits or plans2. Inadequate recordkeeping and retention3. Missing deadlines – permit renewal, reports, 

plan updates, monitoring, etc.4. Improper classification of facility 5. Untrained facility personnel

12 Yourenvironmentalcomplianceisclearly ourbusiness.

Regulations CAA (Refrigerants) CAA (Other Stationary Sources) Clean Water Act (Spill Prevention and Storage Tanks)

Emergency Planning and Community Right‐to‐Know Act (EPCRA)

Resource Conservation and Recovery Act (RCRA) 

CleanAirAct– Part1

14 Yourenvironmentalcomplianceisclearly ourbusiness.

TypicalAirEmissionsSources Ozone‐depleting substances (ODS) – primarily refrigerants

Boilers Emergency generators, fire pumps, water pumps

Cooling towers Paint booths Welding  Asbestos

15 Yourenvironmentalcomplianceisclearly ourbusiness.

Prohibits intentional venting of ODS and (most) U.S. EPA‐approved substitutes during service, repair, and disposal of appliances 

Air conditioning and refrigeration (AC&R) containing ODS: technicians must be certified by a U.S. EPA accredited program

BasicRequirements

16 Yourenvironmentalcomplianceisclearly ourbusiness.

Purchase ODS by certified technicians 

Use U.S. EPA‐approved recovery/recycling equipment

Submit U.S. EPA certification form for recovery/recycling equipment 

Complete required recordkeeping – inventory, service records, leak rate calculations, etc.

BasicRequirements

17 Yourenvironmentalcomplianceisclearly ourbusiness.

Proposed changes to Section 608 are expected to be finalized January 2017

Key changes in the draft regulation:• Pull some substitutes into the current ODS recordkeeping requirements

• Require inspections for larger equipment• Require record of refrigerant recovery for disposal of equipment with 5 to 50 pound charge

• Lowering the leak rate thresholds

BasicRequirements

18 Yourenvironmentalcomplianceisclearly ourbusiness.

Continual “topping off” is indicative of a leak and considered to be knowingly venting

Lack of ODS records• Recovery/recycling equipment certification 

• Annualized leak rate calculations • Service records for units that contain 50 pounds or more of ODS

CommonViolations

CleanAirAct– Part2

20 Yourenvironmentalcomplianceisclearly ourbusiness.

TypicalAirEmissionsSources ODS – primarily refrigerants Boilers Emergency generators, fire pumps, water pumps

Cooling towers Paint booths Welding Asbestos 

21 Yourenvironmentalcomplianceisclearly ourbusiness.

TypicalAirEmissionsSources

22 Yourenvironmentalcomplianceisclearly ourbusiness.

Considerations:• Location • Size, age, type of equipment• Intent of operation• Individual equipment and project emissions• Facility‐wide emissions• Regulatory policies (state vs. Federal)

Permitting requirements and fees vary by state, facility, and project

Don’t forget about those Federal regulations!

StationarySource‐ PermittingCriteria

23 Yourenvironmentalcomplianceisclearly ourbusiness.

StationarySource‐ PermittingCriteria

Permitting temporary units• State may require permits for…

Temporary boilers (if trigger capacity threshold) regardless of duration on site

Temporary generators used to:• Backup peak shaving engines• Provide primary source of electricity

Temporary emergency generators: • When at one location at a site for longer than 12 months

• If trigger permitting through potential emissions

Customer’s definition is what? 

24 Yourenvironmentalcomplianceisclearly ourbusiness.

Installation of unpermitted equipment requiring air quality permits 

Exceedance• Excess visible emissions from smokestacks• Emissions limits • Fuel sulfur limits 

Noxious odors  Replacement of like‐for‐like equipment (that was already permitted) without following the proper process

CommonViolations

25 Yourenvironmentalcomplianceisclearly ourbusiness.

Incomplete recordkeeping• Not using a 12‐month rolling total where required

• Not recording reason for operation for each time emergency generator operated

• Improper fuel certification • Lack record retention

Not using a certified engine  Missed reporting or notification deadlines

CommonViolations

CWA‐ SpillPreventionandStorageTanks

27 Yourenvironmentalcomplianceisclearly ourbusiness.

Underground  (UST) and/or aboveground storage tank (AST) registration  

Spill Prevention, Control and Countermeasure (SPCC) Plan  

UST operator training  Flammable fuel storage permit

Oil Operations Permit Operating permit for ASTs

StorageTanks

28 Yourenvironmentalcomplianceisclearly ourbusiness.

Definition of “oil” includes, but is not limited to: • Petroleum• Fuel oil• Sludge• Synthetic oil• Mineral oil• Oil refuse• Oil mixed with wastes 

PollutionPrevention

29 Yourenvironmentalcomplianceisclearly ourbusiness.

Lack of complete, up‐to‐date SPCC Plan, or failure to properly implement

Incomplete recordkeeping – retain for three (3) years

Infrequent SPCC inspections Failure to register tank, either initially or when repurposed, if necessary

Missed deadlines  Empty 55‐gallon storage drum that is not permanently closed

Failure to report a spill 

CommonViolations

30 Yourenvironmentalcomplianceisclearly ourbusiness.

Not having Class A, B, and C‐trained UST operators designated for regulated UST

Inadequate secondary containment 

Untrained oil handling personnel

No spill kit or cleanup of spill  No visual tank inspection of AST in vault ‐ as no confined space training 

CommonViolations

EmergencyPlanningandCommunityRight‐to‐

KnowAct

32 Yourenvironmentalcomplianceisclearly ourbusiness.

Purpose:• Provide information about potential chemical hazards

• Establish a framework for state and local emergency planning and response 

• Encourage and support emergency planning at the state and local level

Both Owner and Operator are responsible for compliance

EPCRA

33 Yourenvironmentalcomplianceisclearly ourbusiness.

Section 302 – Emergency Response Planning• Extremely Hazardous Substance (EHS) in an amount equal to or greater than its Threshold Planning Quantity (TPQ) at any one time

Section 304 – Emergency Release Notification• Release of a Reportable Quantity (RQ) of any EHS or other defined hazardous substances

Sections 311/312 – Hazardous Chemical Inventory Reporting • If the chemical requires a Safety Data Sheet, then it’s a hazardous chemical 

Section 313 – Toxic Release Inventory Reporting• Facilities that meet SIC code, employee number, and release quantity criteria

ReportingRequirements

34 Yourenvironmentalcomplianceisclearly ourbusiness.

Incomplete recordkeeping • Retention time is three (3) years• Not providing required SDS updates 

Not filing Tier II annual report (if subject but didn’t realize it) by March 1st 

Failure to file accurately 

Being unaware of a release

CommonViolations

ResourceConservationandRecoveryAct–

SubtitleC

36 Yourenvironmentalcomplianceisclearly ourbusiness.

Is it a listed waste? Is it a characteristic waste?

Has the U.S. EPA or your state agency designated it as HW?

Do you say it is HW?

HazardousWaste(HW)Categorization

37 Yourenvironmentalcomplianceisclearly ourbusiness.

HW:• Oil‐based paint and paint thinners• Certain concentrated cleaning products• Spoiled gasoline• Crushed fluorescent lamps

Universal Waste (UW):• Mercury thermostats• Intact fluorescent lamps

Recycled Waste:• Used oil 

TypicalWastes

38 Yourenvironmentalcomplianceisclearly ourbusiness.

States may vary but your facility could be one of the following:• Conditionally Exempt Small Quantity Generators (CESQG): less than or equal to 100 kg (220 lbs.) generated per month 

• Small Quantity Generators (SQG): greater than 100 kg or (220 lbs.) but less than 1,000 kg (2,200 lbs.) generated per month

• Large Quantity Generators (LQG): greater than or equal to 1,000 kg (2,200 lbs.) generated per month

Certain HW have lower thresholds to trigger the above categories (e.g., >1 kg of arsenic = LQG)

HWGeneratorClasses

39 Yourenvironmentalcomplianceisclearly ourbusiness.

Identify wastes Obtain U.S. EPA ID Number Label and date container Keep lids closed Provide secondary containment Conduct inspections and retain log Dispose of it correctly Train staff

WasteManagementRequirements

40 Yourenvironmentalcomplianceisclearly ourbusiness.

Incomplete records• Three‐year retention (except current personnel training records is until facility closure)

• Manifests – not returned, incomplete signatures, not having U.S. DOT‐trained person sign

Failure to:• Obtain an EPA ID Number • Identify waste • Label containers properly• Move HW from satellite accumulation points within required timeframe 

• Properly dispose of wastes• Conduct and document inspections  

CommonViolations

BestManagementPractices(BMPs)

42 Yourenvironmentalcomplianceisclearly ourbusiness.

BMPs Don’t just file away those permits and plans!

Maintain records in a centralized location,  accessible by more than one person in the event of an inspection

Use templates carefully – States can vary and be more stringent than U.S. EPA

Implement frequent quality assurance/quality control (QA/QC) review system to ensure compliance 

43 Yourenvironmentalcomplianceisclearly ourbusiness.

BMPs Conduct multi‐media compliance audits Conduct awareness training on air     permits and other proactive training• Routine air compliance audits and training at an installation significantly reduced permit deviations reported to the state and U.S. EPA

Include copy of training with attendee list  Review every draft permit and it’s ok to question permit conditions and regulators!

44 Yourenvironmentalcomplianceisclearly ourbusiness.

Maintain an inventory of refrigerant‐containing equipment

Maintain documentation to prove no intentional venting for service, maintenance, repair of all non‐hermetically sealed units containing refrigerant –regardless of size 

Develop electronic leak rate calculation spreadsheet to automatically calculate (rather than hand‐written record)

BMPs

45 Yourenvironmentalcomplianceisclearly ourbusiness.

Pay close attention to shelf‐life dates – use oldest products first before shelf‐life expires

Prepare a detailed hazardous chemical inventory to summarize maximum amount present on site 

BMPs

46 Yourenvironmentalcomplianceisclearly ourbusiness.

BMPs Utilize existing work order system or Outlook meeting requests to remind personnel of inspections, recordkeeping, etc. 

Develop management systems  Watch for automatic‐purging databases that hold your records

Third‐party contractors  • Maintain separate copy of all operations and maintenance (O&M) records

• Have access to all contractor‐maintained databases

• QA work products

47 Yourenvironmentalcomplianceisclearly ourbusiness.

BMPs Use your resources to stay on top of regulations and requirements!• Professional organizations• U.S. EPA website, state agency notifications/ newsletters

• Consultant websites/newsletters/blog posts• Training courses• Utilizing an environmental consultant

www.all4inc.com|Philadelphia|Atlanta|Houston|WashingtonDC

Sharon Sadler| ssadler@all4inc.com | 571‐392‐2595