curriculum management system information session information session 26022… · information...

UCD Registry

Administrative Services

Clárlann UCD

Seirbhísí Riarcháin

Tierney Building

University College Dublin

Belfield, Dublin 4, Ireland

T +353 1 716 7777

Áras Uí Thiarnaigh

An Coláiste Ollscoile, Baile Átha Cliath

Belfield, Baile Átha Cliath 4, Éire

www.ucd.ie/registry/adminservices

Curriculum Management

System

Information Session

26 February 2020

Overview

Homepage & General Navigation

My Modules

New Module Requests

Module List Management

Majors

Reporting and Useful Resources

Accessing the Curriculum

Management System (CMS)

Home Page Layout

General Navigation

Select from drop-down menus

Direct entry to fields

Edit/delete values

Add/Update/Save text

Further information is always available

My Modules

All modules where you are the named coordinator

OR School-/College-level access: all modules associated

with your ‘home’ Unit

Module Status

To edit a module it must have a certain status. The table below gives information on the different statuses

Module Status Definition Editable?

Continuing Module Details rolled forward from previous academic year. Some mandatory fields missing.

Yes

Active Module has been edited and all mandatory elements have been completed or module was rolled forward with all mandatory fields completed.

Yes

Inactive Details have not been rolled forward from previous academic year or module is no longer on offer.

No, but can be released for re-edit via ‘Update Module Status’ screen under the Module List Management section

Pending New Module; mandatory requirements not yet complete.

Yes

The Module Descriptor

Module Checklist

Module Trimesters

The academic year is structured into trimesters:

Autumn (September to December)

Spring (January to April)

Summer (May to August)

Drives timetabling, registration and assessment

Trimesters: Definitions

Trimesters Trimester Detail

Autumn A module is offered in the Autumn trimester only. The Autumn Trimester runs from September to November.

Spring A module is offered in the Spring trimester only. The Spring Trimester runs from January to April.

Summer A module is offered in the Summer trimester only. The Summer Trimester runs from May to August.

Year-long (12 months) A Year-long Module spans a full 12 months (3 continuous trimesters from the start of a student’s academic year).

Two Trimesters (Sept-April) A Module spans the Autumn and Spring Trimesters, running continuously from September to April.

Two Trimesters (Jan-August) A Module spans the Spring and Summer Trimesters, running continuously from January to August.

Autumn & Spring A Module is offered at least once in Autumn and at least once in Spring.

Autumn & Summer A Module is offered at least once in Autumn and at least once in Summer.

Autumn & Spring & Summer A Module is offered at least once in each of the three trimesters Autumn, Spring and Summer.

Spring & Summer A Module is offered at least once in Spring and at least once in Summer.

Credit Split by Trimester

If a module spans more than one trimester, coordinators must specify the credit workload per trimester in CMS

Module Quick Facts

Some basic aspects of the module offering:

Brightspace indicator:

Mode of delivery:

Additional Characteristics

Categories of information collected:

Internship Module

Clinical/fieldwork/

placements/other*

*Selection may have implications for the timing of

remediation

Module Reading List

Checkbox alerts UCD Library that reading

materials will be required for the module

Text box can be used to list required reading

materials, where known

Module Places

A statement of how many students can access

the module, and the categories they are drawn

from

Core/option

General Elective

First Year Elective

International

Incoming Stage 1 undergraduate students select

their elective ahead of the Spring trimester

Modules: Content/Learning Outcomes

Purpose and Overarching content (module description)

Indicative Module Content: required for some

categories of incoming international/exchange

students

Approaches to Teaching & Learning

Student Effort Hours

Three categories: Contact Time; Specified Learning

Activities; and Autonomous Student Learning

Requirements/Prior Learning

• Prior Learning:

Exclusions,

Recommendations

and Requirements

(not systematically

enforced)

• Pre-, co-requisite and required

modules

• Systematically enforced during

registration

• Default is that all students must

meet the module criteria

specified. Use Complex

Requirements box if this is the

case

• Incompatibles: excludes

students who have take similar

modules previously

Assessment: Gradescale

• Module Grade Scale: approved university grade scales, one must be selected. Default = letter grades

• Carry forward components: flags to students that

passed components from the initial attempt can be carried forward into repeat attempts at the module

Module Assessment Strategies

• Entry of assessment components, weightings and

timings

• This information populates Gradebook and is used to

create the formal University examination timetable

• All fields mandatory

Adding a Module Assessment

Component

Module Component Scale

• All assessment in the University shall be graded and only

grades can be entered into Gradebook

• 7 component scale options to select from

• See UCD Assessment website for further details (login

required)

Module Remediation • Remediation: single remediation strategy per

module offering. CMS captures first opportunity

offered to students

In-module resit: before grade ratification at the PEB

Resit: must select the trimester when it will be offered - this information will be used in the Exam Timetable

Repeat

• Choice dependent on delivery trimester and module

duration

Remediation Type and Timing

Module Assessment Feedback Strategy

• Feedback strategy (type, timing, description)

At least one feedback strategy needs to be selected per module, and sequence of when feedback will be given.

Regulations require feedback to be given no later than 20 working days after the deadline for submission of each piece of assessed work

‘i' button contains further details on each type

Associated Staff

• Requirement to list all staff teaching on the module

• Managed via Module Access Management in InfoHub

Module Editing Timelines & Further

Assistance

• Timelines published

on Curriculum website

(http://www.ucd.ie/re

gistry/staff/registryser

vices/curriculum/)

with How-to Guides

New Module Requests

School and College users can request modules for their School/Unit

Requesting a New Module

Module List Management

Available to users with School- and College-level

access

Two menu items:

1. Update Module Details

2. Update Module Places

Update Module Details

Here you can update:

Module Status

Module Coordinator

Trimester

Update Module Places

• Ability to update places on one or more modules on one

screen

• To update places, select Term, Subject and Level and

then ‘Select Modules’

• ‘Overall Places’ auto-calculates

• Use ‘Update Places’ button to save changes

Editing Majors

• If you have School- and College-level access you

can edit majors belonging to your ‘home’ unit

Majors: General Information

Based on details supplied as part of initial programme/major

approval (PDARF)

Editing Majors: Navigation

• Structure = core and option modules attached to a

major

• Users can add and remove core and option modules for

majors/stages

Adding and Removing Modules

• Start typing to add a module; click the X beside a module code to remove it

• Instructions to students: more information about an option rule

• Rule conditions can be amended but this will affect the order in which they appear to students

• Checkbox to delete an option rule

Reviewing Structures

• Use InfoHub Structures Reporting to review changes made in CMS

• Consult checklist for structures changes as part of final review

Text Fields (i)

• Stage Text: general information about the major and

stage

• Approved Non-Standard Progression Requirements

Text Fields (ii)

• Requirements for Continuation

• GPA Calculation (display only): final stage only,

final and penultimate equal or stage weighted;

three-stage weighted

Additional Information

• Used to populate text for the undergraduate

Course Search

Timelines

• Published on Curriculum website • Certain changes outside of official timelines

require PDARF7

Useful Reports

• Key Reports located in Students Curriculum, Module

Capacity & Timetables section of InfoHub

Useful Reports

I want to: Report

View core and option modules on a major/stage

Structures by Major

Review inactive modules on stages, majors/stages with no associated modules, option rules with no associated modules

Majors Missing Data

View details of modules missing mandatory data

Modules Missing Data

See modules in my School for current and previous Academic Years

Curriculum Management - School Module Summary

Do a wildcard search of entire module catalogue

Curriculum Management - School Module Summary

Check CMS access for staff and faculty in my School

Curriculum Manager Access Roles

Details of all modules for which you are currently the Module Coordinator and who else has access

Manage My Modules – Who has Access?

Useful Resources

Curriculum Management Timelines

Online how-to guides

Information buttons on screen

Registry Intranet (login required): Academic

Regulations and supporting documentation

Your College Liaison

Repeat information sessions:

31 March (UCD Registry Masterclass, School & College staff only)

April 28th, 2020 (staff and faculty)