pulling targeted gotv calls

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Pulling Targeted GOTV CallsNorth Carolina Democratic Party

220 Hillsborough St.Raleigh, NC 27603

919-821-2777919-821-4778 (fax)

Jesse Presnell, Deputy Voterfile Director(828) 310-5745

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Logging Into the System

Do you have a username? If not, contact your admin to setup your account.

If you do, type in your username and password at the login screen.

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Creating a Phone List

•Click on “Create a New List” and then choose the options you wish to use when creating your new list.•Make sure you choose “Confirmed Phones Only” when creating your phone list. Otherwise, you will have people appear in the list who do not have phone numbers on record.

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Pulling your 2012 Targets

The NCDP has put together several targets for you:• NCDP: Early Vote Target: Daytime Calls• NCDP: Early Vote Target: Evening CallsDepending on what type of voter contact your planning select the appropriate target.

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Why use these targets?

• Using these targets prevent voters from being called twice in one day by different campaigns.

• It’s a self-cleaning list that removes voters recently canvassed by other campaigns and organizations in your area.

• Using NCDP targets allow you to maximize your time on the phone.• Allows you to talk to the most productive voters first. • Allows you to save valuable volunteer time by having daytime callers call

daytime targets and evening callers call evening targets.

Most importantly: Helps Democrats win elections

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2012 Targets Narrowing

Under the Locations drop down select your county

Once your county is selected a precinct drop down menu will be visible. It’s a good idea to break your lists down into smaller precinct clusters of two or three precincts at a time. Click the word “Precinct” to select multiple precincts.

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Checklist for Creating a List

Have you selected “Confirmed Phones Only”?Have you selected the 2012: NCDP Targets?Have you selected your desired county and/or precincts?

If you have done all of these things click “Search”

Printing Your List

After completing your list and editing it as needed the next step is to print the list. Click the Print button on the action bar.

Printing Your ListsIn the next menu you will see a few options. The first option is report format. Select “2012 OSEV CALL REPORT”. Then select the “2012 NCDP Early Voting” script.

The other options include Contacted How (i.e. Are you calling or canvassing this list?) and the title of your list, which will be printed on the top of your lists.

The contacted how answer will decide how your sort order is pre-populated.

Printing Your ListsOn the bottom of the Print menu you will see a few other options:

Printing Maps: It’s not necessary to print maps since we’re calling these voters

Print list number and page number? Be sure this is selected. This allows you to pull your list up for data entry after it’s completed.

Print Early Vote Location? This prints out a sheet with Early Voting locations in the county.

Exclude Early, Absentee, and Election Day voters? Be sure this is selected to avoid canvassing voters that have already cast a ballot.

Then hit Next

PDF Creation

After hitting next the PDF creation screen will popup. Click “My PDF Files” to move to the next screen. On the next screen select “Download File”.

Printing PDF File

Once you’ve download the PDF file, open it up. To print the document go to file in the top right corner and then select print. This will bring up the printer options menu to allow you to print the file.

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Canvass Results: The legend to use when you do not reach the voter

Survey Questions: Use this legend to mark the results of the Survey Questions asked to voters.

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Results: This section corresponds to the results key for not reaching voters

Survey Questions: This section corresponds to the answers to each question in the script

Important Information: Use this section to identify key districts each voters is registered to vote in.

List Number: Use this number to enter the data after your voter contact event.

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-These steps are basic introductions to creating and printing targeted lists in Votebuilder.

-If you have any questions about how to use Votebuilder, please contact the Statewide Deputy Voterfile Director, Jesse Presnell at JessePresnell@ncdp2012.org .

-If you are technical problems and are unable to accomplish your task due to a system error, please use the “Contact the Admin” and be as descriptive as possible in your explanation of the problem. Also, please provide your email and phone number so the Administrator can contact you.