scope part 2 day 1

Scope Management. BSBPMG502APart 2.

Diploma Project Management Captain Cook College

Sharon Boyle

Discussed results for Activity 1,2 & 3 Scope can change formally or it can creep

scope changes formally◦ scope creeps

Practiced WBS development on Manly Food & Wine Festival

Reinforced the steps within Scope for a complex project.

?Began the scope management plan for Fred’s Sheds

Last week’s progress in Scope Unit

Scoping exercise◦I prefer more verbs (doing words) ◦Most of your items were nouns (naming words)

◦These must be turned into tasks to estimate duration & costs.

◦Deliverables are NOT deliveries

Some feedback

Deliverables are NOT deliveries

Deliverables Deliveries

A direct products of the project which have been agreed upon by the client or sponsor

Sent by someone with an invoice

At each stage of Project management we:

collect inputs, use tools & techniques   produce outputs.

PMBOK Framework

In establishing Scope Requirements must be collected.

This varies according to client or sponsor◦ Some not negotiable – its in the tender◦ Some this is a long stage◦ Some may change their mind

Likely to be a longer process if project is internal

Let’s discuss why

Scope Requirements

1. Conduct project authorisation activities

2. Conduct project scope definition activities

3. Manage application of scope controls

Manage application of project Scope

The assessmentsAssessment Item No.

Description of Assessment item Due dates

No. 1.

Scoping exercise re Great Tastes of Manly - Sticky notes exercise & sort into inclusions exclusions & assumptions

14/12/12 Sharon@captaincookcollege.qld.edu.au

No 2.

Fred's Shed Scope management plan - including - Scope statement & WBS

14/12/12 Sharon@captaincookcollege.qld.edu.au

No 3.1 No 3.2

Variation to Scope & Variation register 14/12/12 Sharon@captaincookcollege.qld.edu.au

No 4. Fred's Sheds Performance Review checklist Sharon@captaincookcollege.qld.edu.au Q 1, 2, 3 & Written & Oral

Activities on LMS No other assessment required from LMS

COMPLETED & Submitted through LMS

Morning Tea

Contents1. Introduction2. Roles & Responsibilities3. Requirements and Definitions4. Constraints and Assumptions5. Workbreakdown Structure - WBS6. Acceptance Criteria7. Change Management

Scope management plan template

But what about changes?◦ How do we follow what changes are to come?◦ Fred’s bid has been accepted by Mr Jones who

now wants a large, heavy and expensive weather vane erected on the front of the shed. See photo.

◦ Do we accept the change as a variation?◦ What will it do to scope?◦ How should we document?

Fred’s Shed

What is it about…?

Fred’s Sheds

How to measure changes? How has the project changed?

Fred’s Shed

Nice to get one change all settled but Where & how to keep track of all this? Who needs to know

Fred’s Shed

Processes of Change Management

3. Present to Client/sponsor

4. Secure approval

5. Enter Change register

2. Completion of change/variation – what is the impact

1. Initiation of change – Client or

Project Manager or Team Member

Bigger projects – more complexity

Variation for Fred’s shed – Weathervane

Be a little imaginative – it’s a big weathervane.

Variation Register – its all got to be filed

Assessment Items 3.1 & 3.2

http://www.youtube.com/watch?v=WeFwaa7XBSo

Scope nugget

Complete the Performance review checklist. Does this checklist meet the reasonable

needs for a project assessment. Make changes to this

A performance review tool– Scope

Introductory Powerpoint Feedback & revision Progress with Scope Management Plan? Morning Tea Assessment Items 3.1 & 3.2 Lunch Performance review tool LMS Activities 3 & Written/Oral

Lesson Plan 28 November

Project management with monkeys

http://www.youtube.com/watch?v=HDu5Wo8Yh1k

A video

Read the question◦ Then read the question again.

PMBOK style Inputs

Your work only◦ Don’t copy & paste – even if good source found◦ Help colleagues but submit your work only

Work in – Results out◦ Please be patient you are now one of 18◦ If you are here on time I can get to your work quicker

Requests, Hints, & requirements for Assessment items

Tools & techniques

Outputs