social correspondence

PRESENTATION ON USE AND TYPES OF

SOCIAL CORRESPONDENCE

PRESENTED TO : PRIYANKA SINGH

PRESENTED BY : NAWAL KISHORE BABUL

BRANCH AUTOMOBILE ROLL 100109034

SOCIAL CORRESPONDENCE Means of fulfilling social obligations. Essential to maintain smooth and cordial

relationship.

Create feeling of affiliation.

Have an air of ease and casualness.

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508 Bluebird StreetClarksville, OhioJanuary 5, 2004

Dear Susan,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.

Your friend,

Allison Signature

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Greeting

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508 Bluebird StreetClarksville, OhioJanuary 5, 2004

Dear Susan,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.

508 Bluebird StreetClarksville, OhioJanuary 5, 2004

Dear Susan,

Your friend,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.

508 Bluebird StreetClarksville, OhioJanuary 5, 2004

Dear Susan,

Allison

Your friend,

I hope you will be able to come and visit next month. We are planning a special visit to the museum. My mom will call your mom later this week to make all arrangements. Be sure to bring your swimsuit when you come! We’re planning an afternoon trip to the lake.

508 Bluebird StreetClarksville, OhioJanuary 5, 2004

Dear Susan,

Types of social correspondence1. Congratulation letters .2. Invitation letters .3. Condolence letters .4. Recommendation

letters .

CONGRATULATION LETTERS• Used for praising a person on his success .• The letter should be a flawless description of

our best wishes .• This letter is a great gesture to maintain

personal as well as professional relationships .

DICTION AND STYLE Should be direct and simple . The tone has to be soft and positive . Should be full of enthusiasm and happiness . Should be printed on the letter head or good

quality paper .

DICTION AND STYLE contd.

Should have sender's and receiver's name and address with date at the very beginning .

Should not have any grammatical, spelling or typographical error .

Should end with our best wishes for future projects .

August 28, 2011

Mr A Krishna Chief EngineerEASTMAN ELECTRIC INC30 Ardmore BoulevardPittsburgh PB 15522USA

Dear Anurag ,

I am sending you my warmest greetings and congratulations on your recent promotion to Chief Engineer of Eastman Electric Inc and would like to say that you fully deserve such success after such dedication to the firm.

I hope very much that your new duties will allow you to continue your variable contribution to Eastman Electric Inc. and wish you luck in this next adventure.

Very truly yours,

SIGNATURE

N K BabulGeneral Manager

CONGRATULATION LETTER FOR PROMOTION

August 28, 2011

Mohan Co-op. LimitedMohan NagarGhaziabad U.P.

Dear Mr. Bose,

I am very glad to know that you have been promoted as Sales Manger.Please accept my heartiest congratulations.

I wish you many more successes in future.

With kind regards,

Your sincerely,R.Prasad.

INVITATION LETTER

An invitation letter is always more personal than a printed card.

Can be used for both business as well as personal use .

Could be a job invitation letter or an invitation letter for a business event .

FRIENDLY INVITATION LETTER• Used for a variety of reasons from

engagement parties, and housewarming parties to wedding invitations .

• Used as an alternative to traditional invitations .

• Similar to a business letter but contains less formal speech .

DICTION AND STYLE Begin the letter with name and address of

sender and receiver. Begin the main body of the letter with

salutations . The purpose should be clear in the very first

paragraph .

DICTION AND STYLE contd.

Map and directions to reach venue can be inserted with the letter.

Be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors .

The letter has to give relevant facts like date, time and venue of the event .

1-Dec-2010

Mohan Co-op. LimitedMohan NagarGhaziabad U.P.

Dear Mr. Bose,

Could you please give us the pleasure of your company at Lunch on Thursday 1-Dec-10 at 1:00pm.We have arranged it at Avadh,Maurya Sheraton, New Delhi.I have asked other common friends to join.Please do reply to confirm your acceptance.

With best wishes,

Your sincerely,N K Babul

CONDOLENCE LETTERS A Condolence Letter is written by an

individual to a relative, friend, colleague or sister concern expressing his sympathy and giving solace on the occurrence of a sad event such as death, accident, serious illness, business loss or loss of employment .

Condolence letters must be written in a formal tone and express ones heartfelt grief and solace.

They must wish for better times to come in the life of the recipient.

Should be written within the first two weeks following the loss.

DICTION AND STYLE • Acknowledge the loss and refer to the

deceased by name. • Include your favorite memory of the

deceased .• Offer help .• End the letter with a thoughtful word, a

hope, a wish, or expression of sympathy e.g. "You are in my thoughts" or “Wishing you God’s peace.”

Dear Ajay ,We are extremely touched to hear about the death of your grand father. We can only imagine what a shock it must be for you. Please accept our condolence but we are very sorry to hear about his untimely death. You and your family must be hurt and shattered on the tragic death of your grand father.

Although, we never got a chance to see him but we heard a lot about his warm and nice nature, from all of your conversations. Senior authority has extended your leave so that you can spend enough time with your family to shoulders the pending formalities regarding the death. We are sorry for your loss. May God give you and your family strength to be bold and strong at this time.

If you need any kind of help, do not hesitate to contact us.

Our sincere prayers are with you.

RECOMMENDATION LETTERS Can help you get a job or get admitted to

college. Whether you are writing a recommendation

letter or requesting a recommendation letter, you should know what to include .

DICTION AND STYLE • Specify in what capacity you are writing this

recommendation.• Give a detailed description of the person and

evaluate his achievements and performance. Also describe individual strengths and weaknesses.

• Make a broad characterization of the person. Like whether the person is responsible in nature or not, is polite or not, enthusiastic or not.

To Whom It May Concern:

This letter is my personal recommendation for Anwar Sadat. Until just recently, I have been Anwar’s immediate supervisor for several years. I found him to be consistently pleasant, tackling all assignments with dedication and a smile.

Besides being a joy to work with, Anwar is a take-charge person who is able to present creative ideas and communicate the benefits. He has successfully developed several marketing plans for our company that have resulted in increased revenue. During his tenure, we saw an increase in profits that exceeded one million dollars. The new revenue was a direct result of the plans implemented by Anwar.

Though he was an asset to our marketing efforts, Anwar was also extraordinarily helpful in other areas of the company. In addition to writing effective training modules for sales representatives, Anwar assumed a leadership role in sales meetings, inspiring and motivating other employees.

I highly recommend Anwar for employment. He is a team player and would make a great asset to any organization.

Sincerely,

Sharon