tsa 2012 briefing on submission of school data and selection of special arrangements (primary...

TSA 2012TSA 2012Briefing on Submission of School Data Briefing on Submission of School Data and Selection of Special Arrangements and Selection of Special Arrangements

(Primary Schools) (Primary Schools)

2 December 20112 December 2011

C.C.C. Heep Woh Primary School C.C.C. Heep Woh Primary School (Cheung Sha Wan) (Cheung Sha Wan)

2

ScheduleSchedule時間 項目 講者

14:30 – 14:35 致歡迎詞黎國偉先生

香港考試及評核局教育評核服務部總經理

14:35 – 14:45 2012年小六評估新安排 陳可恩女士教育局助理秘書長（評估及支援）

14:45 – 15:302012年全港性系統評估新安排

及學校資料上載注意事項

謝子慧女士香港考試及評核局

系統評估行政組高級主任15:30 – 15:50 小休

15:50 – 16:05為特殊教育需要學生提供特別評估安排

譚彩姍女士教育局教育心理服務組

專責教育主任

16:05 – 16:25 為學生點選特別安排簡介謝子慧女士

香港考試及評核局系統評估行政組高級主任

16:25 – 16:55 答問時間

以上各講者及羅慧基女士

香港考試及評核局國際及專業考試部總經理

林玲芝博士香港考試及評核局

教育評核服務部高級經理

3

New Arrangements for TSA 2012New Arrangements for TSA 2012

P6 TSA will be suspended in 2012 Schools may choose to take part in P6

assessment on a voluntary basisvoluntary basis and make use of the marking and reporting services of the HKEAA (Option A); or ask for printed copies of Question-answer Booklets for Oral & CAV and Written Assessments (Option B)

4

New Arrangements for TSA 2012New Arrangements for TSA 2012

Interested schools are requested to submit their opt-in forms for P6 assessment to the HKEAA no later than 16 December 2011

Arrangements relating to P6 TSA from 2012 to 2014 will not affect the current arrangements for P3

5

Option A (Require Marking & Option A (Require Marking & Reporting Services)Reporting Services) This can be done on subject basis The arrangement is similar to previous P6

TSA For administrative convenience, schools

are required to follow the assessment timetable and the guidelines detailed in the “Quick Guide” to conduct the Oral & CAV and Written Assessments

An Assessment Administration Assistant will be appointed to assist the AAS to conduct the assessments

6

Schools are required to submit their data and select special arrangements online for their P6 students through the BCA website

Schools are only required to return the worked booklets of selected subject(s) to the HKEAA after the assessments

Marking and reporting services will be provided by the HKEAA

Option A (Require Marking & Option A (Require Marking & Reporting Services)Reporting Services)

7

As this is not a territory-wide system assessment participated by all P6 students, no system level data will nor can be provided

The school report will only contain the overall performance of P6 students of the respective participating school

The school report will be available online by the end of 2012

Option A (Require Marking & Option A (Require Marking & Reporting Services)Reporting Services)

8

This can also be done on subject basis The printed booklets will be delivered by

the authorised courier of the HKEAA to schools according to the TSA operation timetable 2012 as detailed in the TSA Quick Guide

Option B (Require Printed Copy Option B (Require Printed Copy of Question-answer Booklets)of Question-answer Booklets)

9

TSA 2012 Operation TimetableTSA 2012 Operation Timetable

Online submission of school data until 16 16 December 2011December 2011

HKEAA will inform schools the Oral & CAV assessment date and duties of Oral Examiners on 8 March 20128 March 2012

Cutoff date for updating school and student data for Oral & CAV Assessments and barcode label printing - 23 March 2012 23 March 2012

10

TSA 2012 Operation TimetableTSA 2012 Operation Timetable

Deadline for updating student information (including special arrangement) - 11 11 May 2012May 2012

All PM session schools will have their Oral & CAV assessments on 3 May3 May (P3) and/or 10 May 201210 May 2012 (Participating voluntarily in P6)

11

Submission of School DataSubmission of School Data

Six steps:Six steps:1. Check and update school informationschool information2. Upload student informationstudent information3. Select special arrangementsspecial arrangements for students4. Select medium of assessmentsmedium of assessments5. Nomination of Assessment Administration Assessment Administration

Supervisor (AAS)Supervisor (AAS) and his/her deputy6. Nomination of P3 and/or P6 Chinese and

English Oral Examiners (OE)Oral Examiners (OE)

12

Submission of School DataSubmission of School Data

http://www.bca.hkeaa.edu.hkhttp://www.bca.hkeaa.edu.hk

Login ID: TSAPXXXTSAPXXX

13

Submission of School DataSubmission of School Data Password will only be required to Password will only be required to

change every 180 dayschange every 180 days Password combination: 8 to 12 Password combination: 8 to 12

characters with numbers and letterscharacters with numbers and letters ““Forgot Password”function is not Forgot Password”function is not

applicable to TSA administrator applicable to TSA administrator account. Complete a form to ask for account. Complete a form to ask for password re-issue if necessarypassword re-issue if necessary

14

Submission of School DataSubmission of School Data

1. School Information1. School Information

School Information Centre ( 學校資料管理 )

School Administration ( 學校管理 )

15

Submission of School DataSubmission of School Data

1. School Information 1. School Information (cont(cont’d)d)

Check the school information is correct

16

Submission of School DataSubmission of School Data

1. School Information 1. School Information (cont(cont’d)d)

Update bank account information if necessary

17

Submission of School DataSubmission of School Data

1. School Information 1. School Information (cont(cont’d)d)

Update the contact information of all account administrators if necessary

18

Submission of School DataSubmission of School Data

2. Student Information2. Student Information If schools have already uploaded P3

and/or P6 students for conducting “School Assessment (SA)”, they can skip the student batch upload process and only check if any update is required

19

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Batch Upload)(Student Batch Upload)

School Information Centre ( 學校資料管理 )

Batch Upload ( 上載批次檔案 )

Student Batch Upload ( 上載學生批次檔案 )

20

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Batch Upload)(Student Batch Upload)

Step 1Step 1• Get SAMS / WEBSAMS data

query if necessary• Extract student data from

SAMS / WEBSAMS• Save all P3 and P6 student

information in 1 text (.txt) file

Step 2Step 2• Upload the text

(.txt) file

21

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Batch Upload)(Student Batch Upload)

If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into unicode text file ( 文字檔 .txt)

22

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Batch Upload)(Student Batch Upload)

• If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school

• Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you.

Confirm if the number of student records is correct

23

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Administration)(Student Administration)

School Information Centre ( 學校資料管理 )

Student Administration ( 學生管

理 )

24

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Administration)(Student Administration)

Select appropriate class

25

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Administration)(Student Administration)

“Create” to add new students

26

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Administration)(Student Administration)

Input the information of new students

27

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Administration)(Student Administration)

Select the drop-out student

28

Submission of School DataSubmission of School Data

2. Student Information 2. Student Information (Student Administration)(Student Administration)

“Release” the selected drop-out students

29

Submission of School DataSubmission of School Data

3. Special Arrangements3. Special ArrangementsTSA Centre

( 全港性系統評估中心 )

Participating Students’ Information

( 參與評估學生的資料 )

30

Submission of School DataSubmission of School Data

3. Special Arrangements 3. Special Arrangements (cont(cont’d)d)

Select level, then class one by one and press

“Refresh”

31

Submission of School DataSubmission of School Data

3. Special Arrangements 3. Special Arrangements (cont(cont’d)d)

Select appropriate special arrangements for students if

necessary

32

Submission of School DataSubmission of School Data

3. Special Arrangements 3. Special Arrangements (cont(cont’d)d)

Remember to “Save” all work done / changes on every page

33

Submission of School DataSubmission of School Data

3. Special Arrangements 3. Special Arrangements (cont(cont’d)d)

• Repeat the same procedure until all P3 and P6 students requiring special arrangements have been selected

34

Submission of School DataSubmission of School Data

4. Medium of Assessment4. Medium of Assessment If schools are taking the default

language (i.e. Cantonese in Chinese Oral, Listening and CAV and Chinese in Mathematics) as the medium of assessment of all P3 and P6 classesall P3 and P6 classes, they can skip this part

35

Submission of School DataSubmission of School Data

4. Medium of Assessment 4. Medium of Assessment (cont(cont’d)d)

TSA Centre ( 全港性系統評估中心 )

Select Assessment Medium for TSA

( 選擇全港性系統評估語言 )

36

Submission of School DataSubmission of School Data

4. Medium of Assessment 4. Medium of Assessment (cont(cont’d)d)

MathematicsMathematicsDefault: ChineseSelection: Schools may select

English question papers for individual classes

37

Submission of School DataSubmission of School Data

4. Medium of Assessment 4. Medium of Assessment (cont(cont’d)d)

Chinese OralChinese OralDefault: CantoneseSelection: Schools may select

Putonghua for individual levels

Chinese Audio-visualChinese Audio-visualDefault: CantoneseSelection: Schools may select

Putonghua for individual levels

38

Submission of School DataSubmission of School Data

4. Medium of Assessment 4. Medium of Assessment (cont(cont’d)d)

Chinese ListeningChinese ListeningDefault: CantoneseSelection: Schools may select

Putonghua for individual classes

Remember to “Save” any change

39

Submission of School DataSubmission of School Data

5. Nomination of AAS5. Nomination of AAS Read the Instructions for Nomination of

AAS An AAS should not be an Oral Examiner

in the same year NOT required to return the nomination

form to HKEAA

40

Submission of School DataSubmission of School Data

5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)

TSA Centre ( 全港性系統評估中心 )

Nomination Centre ( 評估提名中

心 )

41

Submission of School DataSubmission of School Data

5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)

Nominate AAS and Deputy AAS

42

Submission of School DataSubmission of School Data

5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)

43

Submission of School DataSubmission of School Data

5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)

Input required information of 1 AAS and 1 Deputy AAS

44

Submission of School DataSubmission of School Data

5. Nomination of AAS 5. Nomination of AAS (cont(cont’d)d)

45

Submission of School DataSubmission of School Data6. Nomination of Oral Examiners6. Nomination of Oral Examiners Read the “Instructions for Nomination of Oral

Examiners (OE)” and refer to the “Oral Examiners’ Online Nomination Guide”

Each school should nominate:P3 only P3 & P6 P6 only

11 P3 OE for each subject

AND

11 P3 Reserve OE for each subject

11 P3 OE cum P6 Reserve OE for each subject AND

11 P6 OE cum P3 Reserve OE for each subject

11 P6 OE for each subject

AND

1 1 P6 Reserve OE for each subject

46

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

School can nominate other qualified teachers as extra P3 or/and P6 Reserve OE. HKEAA may appoint them as External OE for other schools

NOT required to return the nomination form to HKEAA

47

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d) Live training workshop for new OE:

Date Time Subject Venue

14 Apr 2012 (Sat)

or

21 Apr 2012 (Sat)

AM

or

PM

Chinese Lang.

To be confirmed

English Lang.

To be confirmed

48

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

49

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

Start to input the information of nominated OE

50

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

Nominate Chinese Language OE

Schools selected PTHPTH for Chinese Oral AssessmentMUST nominate Chinese OE who can conduct assessments in PTHPTH

51

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

Nominate English Language OE

52

Submission of School DataSubmission of School Data

6. Nomination of Oral Examiners 6. Nomination of Oral Examiners (cont(cont’d)d)

Completed OE nomination record

53

Submission of School DataSubmission of School Data

Verification of Submitted School DataVerification of Submitted School Data Verify the accuracy of the data input in

the six main areas Modify the data for any error found Verify the number of classes uploaded

54

Submission of School DataSubmission of School Data

ConclusionConclusion Preparation Data Submission Verification Data Submission to be completed

between 2 Dec - 16 Dec 20112 Dec - 16 Dec 2011

55

Submission of School DataSubmission of School Data

User Guide for School AdministratorUser Guide for School Administratorhttp://www.bca.hkeaa.edu.hk/web/TSA/zh/PriUserGuide.html

56

Submission of School DataSubmission of School Data

Support and EnquirySupport and Enquiry

•Hotline: 3628 8181

•Email: tsa1@hkeaa.edu.hk