Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 89

Chng 5. TRNH BY TRANG IN

(Print Layout)

Mc ch

Sau khi hc xong chng ny sinh vin c th:

- Thit lp c vng in, kch thc trang in v l giy

- In c bng tnh ra giy

- Thit lp c tiu trn, di ca bng tnh

Yu cu

- Nm chc cc thnh phn ca MS Excel

- Nm chc cc thao tc nhp liu v lm vic vi kiu d liu kiu cng thc

S tit ln lp: 02

Bng phn chia thi lng

STT Ni dung S tit 1 5.1. Chn kh giy, hng in 0,25

2 5.2. t l cho trang 0,25

3 5.3. To tiu trn, di cho trang 0,25

4 5.4. Lp li cho bng tnh khi sang trang 0,25

5 5.5. Thit lp vng in 0,25

6 5.6. Xem trc khi in 0,25

7 5.7. In ra giy 0,5

Trng tm bi ging

- Thit lp vng in, in ra giy

- Thit lp tiu trn, di

5.1. Chn kh giy, hng in (Xem [2 tr.106])

- Vo menu File, chn lnh Page Setup m hp thoi Page Setup

- Chn th Page

- Ti phn Orientation ta chn hng in: Portrait (in dc), Landscape (in ngang)

- Ti Paper size chn kh giy

- Phn Scaling dng chn t l

- Nhp OK

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 90

Hnh 5-Error! No text of specified style in document.-1. Thit lp kh giy

5.2. t l cho trang

- Vo menu File, chn lnh Page Setup m hp thoi Page Setup

- Chn th Margins

- Thit lp khong cch l ti cc :

Top: Khong cch l trn

Header: Khong cch tiu trn.

Bottom: Khong cch l di

Footer: Khong cch tiu di

Left: Khong cch l tri

Right: Khong cch l phi

- Nhp nt OK

Chn hng in

Chn kh giy

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 91

Hnh 5-Error! No text of specified style in document.-2. Thit lp l giy

- Ngoi ra, ta cng c th thay i khong cch l cho trang bng cch:

Vo File, chn lnh Preview xem tng qut

Nhp nt Margins trn thanh cng c

Dng chut r trc tip cc ng phn cch l trn trang giy thay i khong cch l.

Nhn Close tr v. ng phn

cch tiu trn

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 92

5.3. To tiu trn, di cho trang

- Vo menu File, chn lnh Page Setup m hp thoi Page Setup

- Chn th Header/Footer

- Nhp nt Custom Header to tiu trn cho trang, hoc nt Custom Footer to tiu di.

Hnh 5-Error! No text of specified style in document.-3. Thay i tiu trn, di

R trc tip ng phn cch ny thay i khong cch l tri

ng phn cch l di ng phn

cch tiu di

ng phn cch l phi

ng phn cch l trn

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 93

- Sau khi nhp nt Custom Header (hay nt Custom Footer) ta nhn c hp thoi nh hnh di, ta tin hnh nhp ni dung cn hin th trn tiu bn tri (Left section), bn phi (Right section) hay gia (Center section).

- Khi cn chn thm s trang vo v tr no th nhp nt hoc tng s trang .

Nu cn nh dng ni dung nh thay i kiu ch, c ch th nhn nt

Hnh 5-Error! No text of specified style in document.-4. Hiu chnh tiu

- Cui cng nhp nt OK

5.4. Lp li tiu cho bng tnh khi sang trang.

- i vi cc bng s liu c nhiu dng (hoc nhiu ct) th khi in Excel s th hin trn nhiu trang. Tuy nhin t trang 2 tr i bng khng c dng tiu v nh vy ta kh theo di.

- MS Excel cho php bn lp li dng tiu cho tt c cc trang thuc mt bng d liu. Cch thc hin nh sau:

Vo menu File, chn lnh Page Setup m hp thoi Page Setup

Chn th Sheet

t con tr vo Rows to repeat at top ri dng chut bi en cc dng m bn mun lp u mi trang giy.

Hoc t con tr vo Columns to repeat at left ri dng chut bi en ct m bn mun lp li phn bn tri mi trang.

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 94

Hnh 5-Error! No text of specified style in document.-5. Thit lp vng in

Ngoi ra trn hp thoi ny cn mt s ty chn khc nh:

Print area: La chn vng in.

Gridlines: Cho php in lun cc ng li ca Excel

Row and column headings: Cho php in c dng v ct a ch

Page order: Chn th t in bng tnh. C hai la chn Down, then over v Over, then down.

5.5. Thit lp vng in (Xem [2 tr.106])

- Trong mt Sheet c th c nhiu vng d liu khc nhau. Cc c th xut hin trn cng mt trang giy. Khi mun in mt vng bt k trong cc vng th ta phi thit lp vng in. Cch thit lp nh sau:

- Cch 1:

Vo menu File, chn lnh Page Setup m hp thoi Page Setup

Chn th Sheet

t con tr ti Print area v dng chut bi en vng cn in.

Khi cn hy b th vng in th lm li nh trn v xa a ch vng trong Print area

- Cch 2:

Bi en vng cn thit lp vng in

Vo File, chn Print Area, chn lnh Set Print Area

Nu cn hy vng in thit lp th vo File, chn Print Area, chn lnh Clear Print Area

5.6. Xem trc khi in:

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 95

- y l mt thao tc rt quan trng nhm mc ch xc nh min d liu cn in c thuc mt trang giy hay khng c bin php iu chnh trc khi in chnh thc ra giy.

- Cch thc hin:

Vo File, chn lnh Preview xem tng qut

Hoc c th nhp biu tng Print Preview trn thanh cng c chun

Sau khi xem xong bn c th nhp nt Close hoc nhn Esc thot.

Ngoi ra trn thanh cng c cn c mt s biu tng nh sau:

Zoom: Phng to, thu nh trang

Print...: Bt hp thoi in

Setup...: Bt hp thoi Page Setup iu chnh kh giy, hng in, l giy...

Margins: iu chnh l giy

5.7. In ra giy (Xem [2 tr.106])

- Vo menu File, chn lnh Print... (hoc nhn Ctrl-P) m hp thoi Print

- Phn Printer dng la chn my in in ra.

- Print range: La chn vng in. All: In tt c ; Page (s) From .... to....: xc nh min gi tr trang in t ..... n .....

- Print what: Xc nh ni dung cn in

Selection: Ch in vng ang la chn

Active sheet (s): Ch in nhng d liu trong Sheet hin hnh hoc trn nhm Sheet ang chn.

Entire workbook: In ton b d liu trong tt c cc Sheet hin c.

- Number of copies: Xc nh s bn in.

- Cui cng nhp nt OK bt u lnh in.

Chng 5. Trnh by trang in Bi ging Microsoft Excel

Bin son: Nguyn Vn Minh Trang 96

Hnh 5-6. In ra giy