bojanala platinum district municipality annual report 2012 2013

Bojanala Platinum District Municipality Annual Report 2012/13

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3Table Of ContentsSECTION 1 PAGE1. Executive Mayor’s Foreword 62. Accounting Officer’s Statement 83. Vision, Mission, Mandate and Key Performance Arrears 103.1 Vision 103.2 Mission 103.3 Mandate 103.4 Key Performance Arrears 104 Municipal Profile 114.1 Geographical and demographics of the District 114.2 Affordability 144.3 Unemployment 165 Municipal Council of Bojanala Platinum District Municipality 195.1 Political Structure and Changes to Political Leadership 19 5.2 TROIKA 205.3 Administrative Structure 205.4 Magosi 215.5 Mayoral Committee of Council 215.6 Rules Committee of Council 225.7 Municipal Public Accounts Committee 225.8 Portfolio Committee – Budget and Treasury Office 235.9 Portfolio Committee – IDP, PMS and Public Participation 235.10 Portfolio Committee – Gender, HIV, Youth and Disability 245.11 Portfolio Committee – Economic Development and Tourism 245.12 Portfolio Committee – Agriculture and Rural Development 255.13 Portfolio Committee – Technical Services 255.14 Portfolio Committee – Corporate Support Services 265.15 Portfolio Committee – Sports, Arts and Culture 265.16 Portfolio Committee – Community Development Services 275.17 Portfolio Committee – Health and Environmental Services 27SECTION 26 Consolidated Annual Performance Report 306.1 Staffing and Employee Costs 306.2.1 Performance highlights per Key Performance Area 446.2.2 Municipal Transformation and Institutional Development 446.2.3 Basic Service Delivery and Infrastructure Investment 566.2.4 Good Governance and Public Participation 676.2.5 Local Economic Development 776.2.6 Municipal Financial Viability and Financial Management 816.3.1 Supply Chain Management Report - Jul to Sept 2012 856.3.2 Supply Chain Management Report - Oct to Dec 2012 57 6.3.3 Supply Chain Management Report - Jan to Mar 2013 896.3.4 Supply Chain Management Report - Apr to Jun 2013 92SECTION 37 Annual Financial Statements 968 Report of the Audit Committee 979 Report of the Auditor General 9910 Report of the Municipal Manager 10511 Accounting Policies to the Annual Financial Statememts 11012 Notes to the Annual Financial Statements 11813 Accounting Officer’s Responses 149SECTION 414 Projects 151


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Section 1

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“Our focus as a district municipality

shall remain commitment

towards achieving clean audit ”

CLR. LJR DIREMELOEXECUTIVE MAYOR

Executive Mayor’s Foreword

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During the 2012/2013 Financial Year our Council, in pursuit of realizing a better life for our people, has embarked on a number of programmes at both sub-regional & local levels to ensure that Service Delivery as per the approved Integrated Development Plan is achieved.

Sections 121 (3) and (4) of the The Local Government: Municipal Finance Management Act no. 56 of 2003 sets out the framework relating to the content of the Annual Report. The 2012/13 Annual Report of Bojanala Platinum District Municipality includes the following as prescribed:-• The 2012/13 Annual Financial Statements

as submitted to the Auditor-General for audit;

• The audit report of the Auditor-General in terms of both section 126(3) of the Local Government: Municipal Finance Management Act, no. 56 of 2006 and section 45(b) of The Local Government: Municipal System Act, no 32 of 2000

• The municipality’s performance report as per section 46 of the The Local Government: Municipal System Act, no 32 of 2000

• The Audit Committee’s Report

As a municipality, we recommitted at the beginning of 2012/13 financial Year to providing quality, effective and affordable municipal services to its residents, to driving development aimed at creating future prosperity and the wise utilization of available funds to provide a conducive environment in which a better life for our communities can be achieved.

The Top Layer Service Delivery and Budget Implementation Plan (SDBIP) was developed where the strategic objectives were identified as per the Integrated Development Plan and the approved Budget.

As it is required of a Mayor to lead in the district wide planning, also account for better planning and management of the resources at the disposal of a municipality, we can declare that 2012/13 was a year of success as we achieved more that 70% of our planned target in the Top Layer Service Delivery and Budget Implementation Plan.

This is a clear indication that the District Municipality of Bojanala Platinum, under the administration of the Municipal Manager, Innocent Sirovha, will continue to strive towards higher and quality standards of service delivery.

Our focus as a district municipality shall remain commitment towards achieving clean audit by 2014 and one building for all Bojanala Platinum District Municipality’s employees and Councillors.

CLR. LJR DIREMELOEXECUTIVE MAYOR


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Accounting Officer’s Statement

The Bojanala Platinum District Municipality’s Annual Report for the 2012/13 financial year has been developed in accordance with the Local Government: Municipal Systems Act No. 32 of 2000, the Local Government: Municipal Finance Management Act No. 56 of 2003 as well as the National Treasury Circular 11.

This Annual Report has been developed to promote accountability to communities, within the district municipality of Bojanala, for decisions taken by Council and matters relating to administrative structures throughout the 2012/2013 financial year.

At the beginning of the financial year, we developed pre-determined objectives which were based on the priorities of the Integrated Development Plan (IDP) as well as the Annual Budget as approved by Council.

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To ensure that our District Municipality complies with all laws and regulations governing Local Government and to ensure that Service Delivery is not hampered, the following characteristics were applied by the Political and Administrative structures of the municipality throughout the financial year:-• Public participation;• Good Governance;• Transparency;• Responsiveness;• Consensus orientated;• Equity and inclusiveness;• Effectiveness and efficiency;• Accountability; and• Sustainability

I am pleased to announce that for the ninth year in succession, BPDM has once more received an unqualified audit opinion for the 20112/13 financial year, without any fruitless, wasteful and irregular expenditure.

This was achieved through hard work by all employees and Councilors as well as by strengthening our internal controls within the municipality as a whole.

During the 2012/2013 financial year, risk assessment was conducted throughout the institution whereby high risk areas were identified and measures to mitigate those risks were also developed. A risk committee was also established to ensure that high risk areas were mitigated to ensure that Service Delivery was not hampered.

This is a clear indication that we are just a stepping stone away from achieving clean audit by 2014. As a district municipality, we do not provide services

directly to communities, as a result our Annual Report will not provide any details on arrears on Municipal Taxes and Services.

Our Financial Statement reflects the following on revenue sources:-• We are recipients of grants/transfers from the

National Treasury as there are no services that the District sells directly to consumers

• That our expenditure on budget votes has been reasonable as we have been able to expend all the allocations made in terms of the approved budget

• That such expenditure has immensely contributed to service delivery

As the Accounting Officer of BPDM, I would like to extend my heart-felt gratitude to our Political Leaders and our Administration staff for their dedication and hard work that culminated into the achievement of our predetermined objectives for the financial year 2012/13.

In Bojanala, there is an understanding that we need one another in order to achieve our goals. Officials need Councillors in the same way Councillors needs officials. We are all connected to one another in a way too fundamental to be explained in one sentence. Team work never fails despite some setback on the way to success. Nothing God makes is a whole in itself. The mouth needs words; the tears need sound; the eyes need a view. I need you just as you need me and together we need God.

MR. INNOCENT SIROVHAACCOUNTING OFFICER


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VISION, MISSION, MANDATE AND KEY PERFORMANCE ARREARS

VISION

Bojanala Platinum District Municipality, a model of cooperative governance for effective and efficient service delivery in partnership with local municipalities and all stakeholders.

MISSION

Bojanala Platinum District Municipality, through shared services, will coordinate, facilitate and support local municipalities by equitable sharing of resources and maximising community benefit of natural resources in a safe and healthy environment.

MANDATE

The mandate of the municipality, as espoused in Section 152 of the Constitution, is • To provide democratic and accountable government for local communities;• To ensure the provision of services to communities in a sustainable manner;• To promote social and economic development;• To promote a safe and healthy environment;• To encourage the involvement of communities and community organisations

in the matters of local government.

KEY PERFORMANCE AREAS

The Key Performance Areas or strategic priorities as outlined in the LG Strategic Agenda 2006-2011 together with benchmarks for an ideal functional municipality are the following:• Municipal Transformation and Institutional Development• Local Economic Development• Basic Service Delivery and Infrastructure Investment• Financial Viability and Financial Management• Good Governance and Community Participation

“maximising community

benefit of natural

resources in a safe

and healthy environment”


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MUNICIPAL PROFILEGEOGRAPHY AND DEMOGRAPHICS OF THE DISTRICT

Bojanala Platinum District Municipality is a Category C municipality situated in the north-eastern part of North West province. The District Municipality includes the five Category B municipalities of Kgetleng Rivier, Madibeng, Moretele, Moses Kotane and Rustenburg. The information in the table below summarizes the geographic and demographic profile of the Bojanala Platinum District.

Table 2.1: Demographic profile of the districtDemographic Profile of Bojanala by 2010

Total population

RSA NW BPDM (DC 37)

MLM (D 371)

LMoM (D 372)

RLM (D 373)

KRLM (D 374)

MKLM (D 375)

2006 47 889 378 3 384 836 1 275 060 182 252 365 750 446 545 39 276 241 238

2010 49 780 934 3 489 740 1 323 921 185 306 377 057 475 226 40 477 245 854

Total Number of households

2006 13 019 744 892 122 357 192 43 189 106 355 132 400 11 133 64 114

2010 13 416 349 904 164 364 331 42 911 107 562 138 609 11 308 63 940

Size of area (km²)

1 221 246 106 710 18 370 1 382 3 847 3 430 3 981 5 731

The total estimated 2006 population of the Bojanala Platinum District Municipality was approximately 1 275 060 persons and 357 192 households, and from the data by IHS Global Insights these have increased to 1.323 921 and 364 331 by 2010 respectively.

Figure 1.1(a): Age profile of the BPDM population- 2006Population Pyramid, Total, 2006 NW - DC37 Bojanala District Municipality

80 000 80 00060 000 60 00040 000 40 00020 000 20 0000

75+70-7465-6960-6455-5950-5445-4940-4435-3930-3425-2920-2415-1910-1405-0900-04

male female


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Figure 1.2(b): Age profile of the BPDM population- 2010Population Pyramid, Total, 2010 NW - Dc37 Bojanala District Municipality

BPDM population pyramid shows that the district has consistently been having a higher number of young adults aged between 20 and 24 to any other age bracket after the year 2006. The males within this age bracket make up the highest number of the population at a value of 72 743 and females at 58 860. At the top of the pyramid it indicates that more females than males reach the senior citizens bracket. Past the age of 59, there are now either an equal or more number of females to males in the district.

Further there is a phenomenon of the age 20 – 24 bracket showing a significant level of growth since 2006, and this explained by the following:• Inward migration (centrifugal forces);• “Graduation” of a sizeable cohort in the 15 – 19 bracket into the bracket above.

80 000 80 00060 000 60 00040 000 40 00020 000 20 0000

75+70-7465-6960-6455-5950-5445-4940-4435-3930-3425-2920-2415-1910-1405-0900-04

male female


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Table 2.2: Gender profile of the Bojanala Platinum District Municipality population

GENDER PROFILE OF THE BPDM MUNICIPALITY - 2010

GENDER BPDM MLM LMoM RLM KRLM MKLM

Male 674 503 91 186 192 741 246 900 19 691 123 985

Female 613 332 91 560 175 857 207 844 19 906 118 164

Total 1 287 835 182 746 368 598 454 745 39 598 242 149

GENDER PROFILE OF THE BPDM MUNICIPALITY in % - 2010

GENDER BPDM MLM

LMoM RLM KRLM

MKLMMale 52.37 49.90 52.29 54.29 49.73 51.20

Female 47.63 50.10 47.71 45.71 50.27 48.80

Total 100.00 100.00 100.00 100.00 100.00 100.00

The overall BPDM population gender composition of persons over the age of 15 stands at 52% males and 48% females. In total there are estimated to be 674 503 males and 613 332 females in the district as at the year 2010. Only three of the five local municipalities exhibit a dominance of the males to females.

Figure 2.3: Education status of the BPDM populationHighest Level of education: age 15+ (2010)

The figure above also reflects a significant progress in the reduction of persons with little or no schooling, while there was also an increase by 2010 of persons who completed grade 12. The challenge still remains with the skilled level group of persons with Matric & Bachelors Degree and those with Matric plus Postgraduate degrees. The latter two are significant cohorts as they are able to feed the skills requirements of the economy at tertiary level/sectors such as trade, finance and manufacturing.

Certificate/ diplomawithoutmatric

matriconly

matric & cartificate/diploma

matric & Bachelors

degree

matric & Postgraddegree

Grade 10-11

Grade 7-9

Grade 3-6

No schooling

Grade 0-2

300 000

250 000

200 000

150 000

100 000

50 000

0


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The education status of the population older than 15 years of age indicates that the literacy levels have been increasing in the district. There are visible results of the initiatives such as the Adult Based Education Centres (ABET) and FET Colleges. The district’s functional literacy level in 2010 was 73.8%. The labour market would now be characterised by individuals with literacy, language, and basic trade skills although most would have no experience or official registration to the trade. The district however still lacks a lot of professionals. It is only 0.46% of the population older than 15 that holds a postgraduate qualification. The district should campaign more for further education, access to tertiary institutions should be improved as most of these are some distance from the district. Only 6.86% of the population has had no schooling and in total 19.51% of the population over the age 15 can be regarded as functionally illiterate. At the local municipalities’ levels, Rustenburg boosts the highest functional literacy level and Kgetleng the lowest with both respectively at 78.3% and 56.7%.

More support should be given to the socio-economic development initiatives that improve the overall skills endowment of the district.

AFFORDAbILITY

The information depicted in Figure 2.4 illustrates that a significant stride has been made since the minimum wage principle has been followed. It shows only 0.12% of the households within the municipality earn less than R2400 per household per annum. As much as 13.29% of the BPDM households have a less than 18 000 annual income which amounts to 1 500 per month. Currently on the national scale the lowest earning employee is a domestic worker who works 27 hrs or less a week and is allowed to earn a minimum monthly wage of 974.49 amounting to 11 693.88 per annum which would then be the entire household income if he/she ran a household alone. It is as many as 59.76% of the households that earn between 2 5000 and 10 000 per month in the district. On the slightly higher income scale of 11 000 and above there are a count of 26.96% of all households.


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Figure 2.4 : Monthly household incomeNumber of Households by income category: 2010 - per annum

However, on the positive side the district population experienced an overall increase in per capita Incomes from 1996 onwards. The average annual per capita income in the district increased from approximately R8 498 per capita in 1996 to R33 858 in 2010. The lowest annual per capita income rates have consistently been prevalent in the Moretele and Moses Kotane Local Municipalities since 1996 to 2010 were they sit at approximately R19 182 and R21 136 per capita respectively.

14,00

12,00

10,00

8,00

6,00

4,00

2,00

0,00

0 - 2

400

2400

- 60

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6000

- 12

000

1200

0 - 1

8000

1800

0 - 3

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3000

0 - 4

2000

4200

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4000

5400

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2000

7200

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3200

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1320

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1920

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1920

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3600

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3600

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6000

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6000

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1200

000

1200

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- 240

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2400

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UNEMPLOYMENT

The current unemployment rate is the second lowest figure in the past 15 years since the 13% in 1996. Although the total number of unemployed persons in the district increased, the unemployment rate have stabilized and decreased slightly from 2002 onwards. The estimated unemployment rate for the district as shown in the graph is approximately 14.6%.The decline to 14% in 2010 is a reflection of:• The impact of 2009 Confederations Cup and the 2010 FIFA World Cup;• The availability once more credit and mines opening new shafts or scaling production that

was laid down in the Recession period of 2008/09.

Figure 2.5:Unemployment within the Bojanala Platinum District MunicipalityUnemployment Rate. Official Definition (%): DC-37.BPDM

The comparative unemployment and affordability figures for the various municipalities in the BPDM are summarized in Table 2.3 below. According to these figures there are concerning low levels of economically active population, especially in the Moretele and Moses Kotane. Rustenburg municipality has a significantly higher percentage of households earning R10 000 and above per month i.e. 37.08% followed by Kgetleng Rivier then Madibeng, Moretele and Moses Kotane LMs are at around 17%.

25,0%

20,0%

15,0%

10,0%

5,0%

0,0%1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010


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Table 2.3: Comparative unemployment and affordability figures

Economically Active Population Households Earning category (Monthly)

Municipality % <1500 1500<x<10000 >10000Bojanala Platinum District Municipality

34.20% 13.29% 59.76% 26.96%

Moretele 23.00% 16.36% 65.87% 17.78%

Madibeng 32.50% 14.63% 62.03% 23.34%

Rustenburg 45.30% 8.97% 53.95% 37.08%

Kgetleng 50.40% 11.69% 60.10% 28.21%

Moses Kotane 21.30% 18.62% 64.35% 17.03%

The information depicted in Table 2.4 indicates that for every one unemployed male, there are two females unemployed (10.6/21.1*100=50.2%). These figures also suggest that 85.4% of the BPDM is employed be it either in the formal or informal sector as at 2010.

Table 2.4: Employment vs. Gender

Unemployment Rate, Official Definition (%): Gender vs. Unemployment

Year Male Female Total

2010 10.60% 21.10% 14.60%


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Figure 2.6: Settlement Pattern in the District

BOJANALA SPATIAL DEVELOPMENT FRAMEWORK

INSTITUTIONAL STATUS


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THE MUNICIPAL COUNCIL OF bOJANALA PLATINUM DISTRICT MUNICIPALITY

Bojanala Platinum District Municipality values stable workforce and strive to ensure that the working environment of its employees yield maximum output in terms of performance.

POLITICAL STRUCTURE AND CHANGES TO POLITICAL LEADERSHIP

The District Municipality has a total number of 85 Councilors and 11 Dikgosi from the 02 of June 2011, after the Local Government elections on the 18 May 2011.

The following table depicts the political structure of the Municipality from the 02 June 2011:

Municipal Council

Speaker of Council

Single Whip of Council

Executive Mayor

Mayoral Committee

Municipal Public

AccountsCommittee

Audit Committee

Portfolio Committees


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TROIKA

ADMINISTRATIVE STRUCTURE

Executive MayorCllr LRJ Diremelo

Speaker of CouncilCllr G Mtshali

Mr. Innocent SirovhaMunicipal Manager

Ms. M JansenChief Financial

Officer

Ms. K MasemolaActing Director: Economic Dev,

Tourism and Agricultural and

Rural Dev

Ms. A bubuActing Director:

Health and Environmental

Services

Mr. G RamagagaDirector:

Community Development

Services

Mr.S MalulekeDirector:

Technical Services

Ms. M MaapeActing Director:

Corporate Support Services

Single Whip of CouncilCllr A Molekwa


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MAGOSI

NAME

Kgosi Matlapeng M. B. F. Batlokwa ba Molatedi

Kgosi Mabalane Baphiring

Kgosi Batleng Batlhako ba Matutu

Kgosi Mooketsi T. A. Bahurutshe ba Brakuil

Kgosi Pilane N. M. J. Bakgatlha ba Kgafela

Kgosi Shongoane S. P. Batlhalerwa

Kgosi Zibi M. S. Amahlubi

Kgosi Sefanyetso B. Bataung ba Sefanyetso

Kgosi Makapan M. H. Bakgatlha ba Makapan

Kgosi Gasebone G. R. Bakwena ba Modimosana

MMC F Sthemba

MMC S Mdangai

Executive MayorCllr LRJ Diremelo

MMC JJ Garikue

MMC V Maluleka

MMC N Lebotse

MMC V Molotsi

MMC NF Ratlhaga

MMC V Tlhapi

MMC PK Khonou

MMCW Moleko

Mayoral Committee of Council


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Rules Committee of Council

Clr J Sefudi MDBLM, ANC

Clr A MolekwaBPDM, ANC

Clr G MtshaliBPDM (Chairperson), ANC

Clr A DoloBPDM,COPE

Clr S HabiBPDM, ANC

Clr C Sekhoto MDBLM, APC

Kgosi Matlapeng

Clr P Moraka MRTLM, ANC

Municipal Public Accounts Committee

Clr G Tause BPDM (Chairperson), ANC

Clr EJ Barlow MDBLM, DA

Clr J Kgarimetsa BPDM, ANC

Clr P Maakane MDBLM, ANC

Clr N Babe ANC

Kgosi Mabalane

Clr F Motepe MDBLM, ANC

Clr K TlaleKRLM, ANC

Clr A DoloBPDM, COPE

Clr R SeremaneBPDM, DA

Clr B MohlaoleANC

Clr W Rampete APC


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Clr G Smit DA

Clr P Khunou BPDM (Chairperson), ANC

Clr W Dlunge ANC

Clr W Rampete APC

Clr M Masedi ANC

Kgosi MabalaneClr E Modise MDBLM, ANC

Clr P Marumola ANC

Portfolio Committee – IDP, PMS and Public Participation

Clr O MolefiBPDM, ANC

Clr D Ngadi ANC

Clr S Mdangai BPDM (Chairperson), ANC

Clr G Hooghemstra DA

Kgosi Gasebone

Clr JLM TshiteMKLM, ANC

Portfolio Committee – budget and Treasury Office


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Portfolio Committee – Gender, HIV, Youth and Disability

Clr V Tlhapi BPDM (Chairperson), ANC

Clr G SegodiBPDM, ANC

Clr R MmatlwaBPDM, ANC

Clr R Lekoane DA

Clr Pule ANC

Portfolio Committee – Economic Development and Tourism

Clr MP Makhutle MDBLM, DA

Kgosi Shongoane

Clr W Moleko BPDM (Chairperson), ANC

Clr K Kgaswe BPDM, DA

Clr L Zitha MKLM, ANC

Clr S Habi BPDM, DA

Clr P TlhapiBPDM, ANC


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Clr J KgarimetsaBPDM, ANC

Clr G Smit DA

Clr JJ Garikue BPDM (Chairperson), ANC

Clr A DoloBPDM, COPE

Clr J Sefudi MDBLM, ANC

Kgosi M Zibi

Clr M MogotsiRLM, ANC

Portfolio Committee – Technical Services

Clr Q Masilo ANC

Clr F Sthemba BPDM (Chairperson), ANC

Clr L Zitha MKLM, ANC

Clr MP Makhutle MDBLM, DA

Clr M RamokokaANC

Portfolio Committee – Agriculture and Rural Development


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Portfolio Committee – Corporate Support Services

Clr NF Ratlhaga BPDM (Chairperson), ANC

Clr G Ramapotoka ANC

Clr M Serero MDBLM, ANC

Clr P MarumolaBPDM, ANC


KgosiMabalane

Portfolio Committee – Sports, Arts and Culture

Clr D Ngadi ANC

Kgosi GaseboneClr V Maluleka BPDM (Chairperson), ANC

Clr LJ Smith RLM, DA

Clr P Moraka MRTLM, ANC


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Clr C Sekhoto BPDM, APC

Clr M Sepotokela RLM, ANC

Clr V Molotsi BPDM (Chairperson), ANC

Clr B Khoza MRTLM, ANC

Clr R van Der Vaal DA

Kgosi Mooketsi

Clr W Dlunge ANC

Clr B Mahlaola ANC

Portfolio Committee – Health and Environmental Services


Clr P More MDBLM, ANC

Clr N Lebotse BPDM (Chairperson), ANC

Clr B Tsheko ANC

Kgosi Matlapeng

Clr M Radiokane MKLM, ANC

Clr D Makgamatho MRTLM, ANC

Clr K KgasweBPDM, DA

Portfolio Committee – Community Development Services

Clr P Mngomezulu ANC


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Section 2

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OFFICE OF THE MUNICIPAL MANAGER

1. Departmental Purpose In order to ensure overall administration and service delivery, the Office Municipal Managers is responsible for the followings:• Ensure the efficient operation of the systems of integrated development planning and performance

management• Ensuring that the administration adheres to internal control systems;• Providing information technology solutions to the operation of the municipality• Provide support to local municipalities

2. Functions• Integrated Development Planning• Performance Management • Community Participation• Internal Audit• Information Technology• Public Relations• Support to Local Municipalities• Legal Services

3. Link with The Corporate Strategy• Lead

4. Municipal Planning performance• Annual review of the IDP• Budget• Service Delivery and Budget Implementation Plan

5. Promote Intuitional • Internal controls• Compliance with legislation and policies• Promotion of the image of the municipality

6. Promote collaborative solutions• Inter-departmental co-operation• Inter-municipal co-operation• Stakeholder participation• Inter-governmental relations (CFO’s Forum, MM’s Forum, IGR, etc)


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7. Support Ward Committee• Capacitating and support of ward committees

8. Expectations from other Departments• Provide Legal Support (Development of the service level agreement (CSS)• Logistic and support, office accommodation, Transport (CSS)• Provide and track implementation of Council Resolution (CSS)• Budget consolidation and processing of payments (BOT)• Marketing Arts and Culture products(LED)• Lead in arranging Adjudication of Services (BOT)

Numbers and cost for employees for the 2012-2013 financial year

Office of the Municipal Manager 2012/13

Levels Male Female Total compliment Annual Budget Quarterly

Projections Expense reason for variance

SMS 1 0 1 R 1 500 000,00 R 1 500 000,00 R 1 446 274,00 n/a

MMS 4 1 5 R 4 481 142,00 R 4 481 142,00 R 3 889 966,00 Manager PMS not appointed

Profs 0 2 2 R 849 653,00 R 849 653,00 R 799 551,00 13th cheque paid during this quarter

Techs & assoc. Prof

3 2 5 R 2 943 148,00 R 2 943 148,00 R 2 830 773,00 n/a

Clerks / Interns 2 3 5 R 366 586,00 R 366 586,00 R 360 804,00 n/a

SW 0 0 0 R - R - R -

Elem 0 0 0 R - R - R -

Total 10 8 18 R 10 140 529,00 R 10 140 529,00 R 9 327 368,00


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Office of the Executive Mayor

Numbers and Cost for Employees for the 2012-2013 Financial Year

Office of the Executive Mayor 2012/13


Projections Expense Reason for variance

SMS 1 0 1 R - R - R - n/a

MMS 2 0 2 R 1 654 806,00 R 1 654 806,00 R 1 648 123,00 n/a

Profs 2 1 3 R 898 870,00 R 898 870,00 R 882 365,00 programme co-

odinator appointed during this quarter

Techs 0 0 0 R - R - R - n/a

Clerks / intern 5 8 13 R 4 177 375,00 R 4 177 375,00 R 4 155 958,00 13th cheque paid

during this quarter

SW 0 0 0 R - R - R -

Elem 0 1 1 R - R - R -

Total 10 10 20 R 6 794 248,00 R 6 794 248,00 R 6 732 602,00

Office of the Speaker and Single Whip


Office of the Speaker & Singlewhip 2012/13



SMS 0 2 2 R 670 424,00 R 670 424,00 R 637 909,00 n/a

MMS 0 2 2 R 945 848,00 R 945 848,00 R 866 867,00 paid 13th cheque during this quarter

Profs 0 1 1 R 252 425,00 R 252 425,00 R 193 441,00 paid 13th cheque during this quarter

Techs &

assoc. Prof

0 0 0 R - R - R -

Clerks 1 0 1 R - R -

SW 0 0 0 R - R - R -

Elem 0 0 0 R - R - R -

Total 1 5 6 R 1 868 032,00 R 1 868 032,00 R 1 698 217,00


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Department of Economic development, Agriculture, Tourism and Rural Development

1. Departmental PurposeTo provide support to local municipalities and coordinate the implementation of led Strategies, programmes and projects with the district. Promote and market the District as a leading and preferred tourism destination.

2. Functions• Coordinate and implement led strategies and programmes projects in the District• Promote, coordinate and support SMME development• Support local municipalities in implementing led programmes and projects• Promote stakeholder participation in the economy;• Promote and attract investment in the district• Promote and support job creation initiatives

3. Link with the Corporate strategy

3.1. Lead• Promote LED and Tourism• Provide refuse removal, solid waste disposal and refuse dumps;• Provide markets

3.2. Support from other departmentsTechnical • Oversee infrastructure development (TS)• Provide district profile statistics (CDS)• To provide travelling logistics, appointment of staff and communication support with regard to launching

of projects (CSS)• Provide resources (telephone, computers, stationery etc) (CSS)• Provide legal support with regard to SLA between LMs and BPDM and as well project related dispute

3.3. Support to others department • Adhere to corporate calendar (CSS)• Submit items for committees on time (CSS)• Contribute to development and implementation of WSDP (CSS)• Submit all reports on time (OMM)• Promote effective internal control with regards to procurement policy(BTO)


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Department of Economic development, Agriculture, Tourism and Rural Development 2012/13



SMS 0 1 1 R 850 000,00 R 850 000,00 R 330 000,00

Dir.contract lapsed Dec. 2012,mng receiving acting allowance

MMS 2 1 3 R 2 005 728,00 R 2 005 728,00 R 1 998 791,00 n/a

Profs 4 0 4 R 1 336 878,00 R 1 336 878,00 R 1 289 336,00 n/a

Techs & proff. Assoc.

0 0 0 R - R - R - n/a

Clerks / intern 1 2 3 R 540 319,00 R 540 319,00 R 537 467,71 13th cheque paid

during this quarter

SW 0 0 0 R - R - R -

Elem 0 0 0 R - R - R -

Total 7 4 11 R 4 732 924,00 R 4 732 924,00 R 4 155 594,71

Department of budget and Treasury

1. Departmental PurposeTo oversee and ensure prudent and efficient financial management of the financial resources of the institution

2. Functions• Budget planning and implementation in line with MFMA• Implement integrated financial system• Finance governance in relation to the implementation of the MFMA;• Ensuring sound financial management including expenditure;• Control expenditure so that it is in line with approved budget• Asset management • Supply chain management• Manage the statutory audit process;• Implement GRAP conversion• Revenue enhancement and Dora compliance• Make the District Area Finance Forum effective and efficient• Assist local municipalities on the items listed above


35

3. Link with Corporate Strategy3.1. Lead• Promote Sound Financial Governance• Modernise Financial Management

3.2. Expectations from other department• Inputs the budget process by providing realistic and achievable estimates• Adherence to procurement procedures and compliance with the MFMA• Remain within the budget limits or be in a position to anticipate potential over expenditure and explain

and justify the variance• Legal Support• Logistical support, office accommodation and transport• Feedback on council resolution

3.3. Contribution to other department• Budget consolidation and processing of payments;• Lead in arranging Adjudication Services


Department of Budget and Treasury 2012/13



SMS 0 1 1 R 1 100 000,00 R 1 100 000,00 R 1 099 734,68 n/a

MMS 2 2 4 R 2 812 986,00 R 2 812 986,00 R 2 610 802,80 n/a

Profs 1 2 3 R 1 507 239,00 R 1 507 239,00 R 1 507 011,00 13th cheque paid during this quarter

Techs & assoc. Prof

2 7 9 R 2 606 270,00 R 2 606 270,00 R 2 803 290,96 13th cheque paid during this quarter

Clerks 4 7 11 R 1 226 858,00 R 1 226 858,00 R 1 200 749,40 n/a

SW 0 0 0 R - R - R -

Elem 0 0 0 R - R - R -

Total 8 19 27 R 9 253 679,00 R 9 253 679,00 R 9 221 588,84


36

Department of Health and Environmental Services

1. Departmental Purpose

2. Functions• Ensure effective dissemination of environmental awareness education within the Local Municipalities and

communities• Provide measures to protect the environment• Facilitate the provision of solid waste removal & disposal services• Promote the protection of the environment• Provide Information and support to environmental and waste management related projects• Provide support and assistance in environmental and waste management

3. Link with the corporate strategy

3.1. Provide Municipal Health• Service Level Agreement with all Local Municipalities• Office Accommodation and Approval of structure for the new staff members• Water Quality Monitoring• Food Control• Waste Management• Health Surveillance of premises• Surveillance and prevention of Communicable Disease excluding Immunizations• Vector Control (Pest Control)• Environmental Pollution Control • Disposal of dead (pauper: unclaimed and or unidentified• Chemical safety


37


Department of Health & Environmental Services 2012/13


Projection Expense Reason for variance

SMS 0 0 0 R 1 157 576,00 R 1 157 576,00 R 420 000,00 Only acting allowance paid

MMS 1 2 3 R 1 769 942,00 R 1 769 942,00 R 1 751 423,00 manager receiving acting allowance for ( Dir. HES)

Profs 13 27 40 R 19 288 800,00 R 19 288 800,00 R 19 983 002,00 s& t claims &13th cheque paid during this quarter

Techs 2 6 8 R 1 838 260,00 R 1 838 260,00 R 1 818 663,00 s& t claims &13th cheque paid during this quarter

Clerks 0 3 3 R 194 427,00 R 194 427,00 R 194 400,00 n/a

SW 0 0 0 R - R - R -

Elem 0 0 0 R - R - R -

Total 16 38 54 R 24 249 005,00 R 24 249 005,00 R 23 747 488,00


38

Department of Technical Services

1. Departmental PurposeTo lead and direct the Department of Technical Services to ensure that the corporate objectives of service delivery are achieved by strengthening its role to allow for effective monitoring and evaluation (M & E) and facilitation. The department further provides the necessary support to local municipalities in the provision of infrastructure.

2. FunctionsFacilitate and monitor the implementation of Capital grants from National, Provincial and BPDM through the effective project management to ensure that standards and service delivery requirements are adhered to;Co-ordination between Local Municipalities, Provincial and National government to monitor integrated service delivery.

Provide technical support to other directorate within BPDMChampion all process of Inter-Governmental Relations related to infrastructure issues (strengthen collaboration between different sector departments and National, Provincial, Local sphere as well as relevant stakeholders) – District Technical Forum


3.1. Lead Functions• Facilitate and Support the provision of Basic Municipal Services• Champion the process of the District Technical Forum• Invest in Infrastructure • Facilitate the provision of solid waste removal and disposal services• Promote the protection of the environment

Support from other departments• Provide guidance and support through the IDP process in finalising the priority area for the provision of

municipal infrastructure (OMM)• Speedy procurement processes with regard to the Bid Committees (BTO)• Provide information on projects that of infrastructure in nature (LED)• To provide travelling logistics, appointment of staff and communication support with regard to launching

of projects (CSS)• Provide resources (telephone, computers, stationery etc.) (CSS)• Provide legal support with regard to SLA between LMs and BPDM and as well project related dispute

(when dispute arises) (CSS)


39

Support to other department• Adherence to the submission of monthly, quarterly and annual reports for the inclusion in the Municipal

Managers report to the Executive Mayor (OMM)• Adherence to the corporate calendar activities in terms of the preparation of items for various committees

(CSS)• Provide support in implementing infrastructure related projects for other departments


Department of Technical Services 2012/13



SMS 1 0 1 R 1 212 987,00 R 1 212 987,00 R 1 061 567,04 n/a

MMS 2 1 3 R 1 369 268,00 R 1 369 268,00 R 1 354 559,00 n/a

Profs 0 0 0 R 660 836,00 R 660 836,00 R 330 435,00 social facilitator resigned,january 2013

Techs &

assoc. Prof

2 1 3 R 1 574 436,00 R 1 574 436,00 R 1 569 663,00 n/a

Clerks 0 1 1 R 248 272,00 R 248 272,00 R 243 662,00 n/a

SW 0 0 0 R - R - R -

Elem 0 0 0 R - R - R -

Total 5 3 8 R 5 065 713,00 R 5 065 713,00 R 4 757 968,00


40

Department of Community Development Services

1. Departmental PurposeTo create as safe and healthy environment in a sustainable manner by providing efficient and effective Fire and Rescue Services and Disaster Management. To facilitate and support Sports, Arts and Culture, Social Development and Community Safety programmes/projects in the Bojanala District.

2. Functions• Provide the protection of life and property against fire or threatening dangers;• Provide the rescue of life and property or other threatening danger;• Provide preparedness, resilience, recovery and education for Disaster Management;• Implementation of Environmental Health Services;• Facilitate and support social development programmes and projects;• Support Public Transport accessibility and none motorized projects and Programmes;• Provide Support in Sports, Arts and Culture


3.1. LeadFacilitate and Support the Regulation of Public Transport Service• Support Public Transport and none motorized accessibility projects and programmes as per the District

Integrated Transport Plan

Facilitate and Support the Provision of Social Development Services• Social Security and upgrading infrastructure• Arts and Culture• Sports and Recreation• Community Safety

Provide Fire Fighting • Prevent the outbreak of fire• Extinguishing fire• Regular inspections on all public buildings and business• Provide training to the public and institutions• Approval of building plans for fire evacuation compliance

Provide Disaster Management• Institutional capacity on Disaster Management• Disaster Risk Assessment• Risk Reduction


41

• Response and recovery• Information Management and Communication• Education, training, public awareness and research• Funding3.2. Expectations from the departments to CDS• Provide Legal Support (Development of the service level agreement) (CSS)• Logistical support, office accommodation, transport (CSS)• Provide and track implantation of Council Resolution (CSS)• Implementation and monitoring of Social Services Infrastructure projects (TS)• Budget consolidation and processing of payments(BTO)• Signing of SLA(MM)• Marketing Arts and Culture products (LED)• Lead in Arranging Adjudication of Services(BTO)

3.3. The support by CDS to other departments• Information on departmental training needs and functions to be submitted with regard to the organogram• Information on procurement requirements for tendering proposes to the BID specification committee• Adherence of Submitting Monthly and Quarterly reports to MM• Provide info on SOCIAL CLUSTER DPT’S infrastructure service backlog and funds availability from other

departments (TS)• Adherence to time lines for submitting variance reports (BTO)• Provide sector information to Corporate GIS• Contribution to the adherence of Batho Pele Principles (CS)• Submit procured Assets Information to BTO for inclusion in the asset register• To link Arts and Culture projects for marketing products (LED)• Submit reports on jobs created through Social Development programme(BTO)


42


Department of Community Development Services 2012/13



SMS 1 0 1 R 1 157 586,00 R 1 157 586,00 R 1 033 664,68 n/a

MMS 3 2 5 R 3 670 548,00 R 3 670 548,00 R 3 589 458,00 13th cheque paid during this quarter

Profs 18 1 19 R 11 572 723,00 R 11 572 723,00 R 12 327 273,00 Overtime claimed on monthly basis & 13th cheque paid

Techs 61 19 80 R 23 655 839,00 R 23 655 839,00 R 23 974 887,00 Overtime claimed on monthly basis & 13th cheque paid

Clerks 1 8 9 R 2 409 592,00 R 2 409 592,00 R 2 499 952,00 Overtime claimed on monthly basis & 13th cheque paid

SW 0 0 0 R - R - R -

Elem 0 1 1 R - R - R -

Total 84 31 115 R 42 466 288,00 R 42 466 288,00 R 43 425 234,68

Including fire Mogwase, Kgetleng, Moretele & Disaster

Department of Corporate Support Services

1. Departmental PurposeProvide corporate support services to Council, its political structures and office bearers, internal departments and support to Local Municipalities in the district in respect of corporate support services.

2. Functions of the Department• Administrative support• Communication services• Human Resources

3. Link with Corporate strategy

3.1. Lead• Achieve Positive Employee Climate• Recruit and Retain staff• Train Personnel• Achieve Employment Equity• Develop and Review policies


43

3.2. Support to other departments• Participation in the planning process• Develop an internal communication system• Enhance Customer Service• Provisioning of office space, furniture and equipment


Department of Corporate Support Services 2012/13


Projection Expense Reason for variance

SMS 0 0 0 R 950 000,00 R 950 000,00 R 510 000,00

Director CSS : Contract lapsed and actinag allowance paid

MMS 0 3 3 R 2 099 508,00 R 2 099 508,00 R 2 088 669,00

manager admin. Receiving acting allowance ( Dir. CSS)

Profs 4 4 8 R 2 803 292,00 R 2 803 292,00 R 2 965 507,01 n/a

Techs & pro. Assoc.

0 0 0 R - R - R - n/a

Clerks 6 10 16 R 3 559 462,00 R 3 559 462,00 R 3 549 672,00 13th cheque paid during this quarter

SW / drivers 7 0 7 R 1 349 027,00 R 1 349 027,00 R 1 342 984,00

Elem 5 10 15 R 1 554 000,00 R 1 554 000,00 R 1 544 671,00

Total 22 27 49 R 12 315 202,00 R 12 315 202,00 R 12 128 329,00


44

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI

Key Performance Indicator

Budget(R’000)

Quarter 4 Expen-diture

Baseline

Annual Target

Qua

rterly

Tar

gets

Performance Re-port Achieved / Not achieved

Reasons for Un-der performance

Corrective Mea-sure

Q 1

Q 2

Q 3

Q 4

Provide Municipal Planning

Dis

trict

IDP

Fram

ewor

k &

Proc

ess

Plan

s ap

prov

ed b

y C

ounc

il

Op

ExO

p Ex1

Aug-

12

Fram

ewor

k &

Proc

ess

Plan

s ap

-pr

oved

by

R32

4/12

/13

IDP

Man

-ag

er’s

For

um

mee

ting

IDP

Man

-ag

er’s

For

um

mee

ting

IDP

Man

-ag

er’s

For

um

mee

ting

Achi

eved

N

one

Non

e

Rev

iew

ed ID

P ad

opte

d by

C

ounc

ilR

500

1M

ay-1

3St

akeh

olde

r co

nsul

tatio

n pr

oces

ses

Dra

ft R

epor

t 20

13/1

4 ID

P Ap

prov

ed b

y C

ounc

il

Achi

eved

N

one

Non

e

Promote institutional governance and Perfor-mance Management

Num

ber o

f Q

uarte

rly P

er-

form

ance

Re-

ports

sub

mit-

ted

to C

ounc

il

Op

ExO

p Ex4

Four

(4) x

Q

uarte

rly

Perfo

r-m

ance

R

epor

ts

4th

quar

ter

Perfo

rman

ce

Rep

ort

(Apr

il,

May

& Ju

ne

20

11-1

2)

1st q

uarte

r Pe

rform

ance

R

epor

t

(J

uly,

Aug&

Sep

20

12-1

3)

2nd

quar

ter

Perfo

rman

ce

Rep

ort

(Oct

, Nov

& D

ec 2

012-

13)

3rd

quar

ter

Perfo

rman

ce

Rep

ort

(Jan

, Feb

& M

ar 2

012-

13)

Achi

eved

N

one

Non

e

Num

ber o

f Q

uarte

rly

Perfo

rman

ce

Asse

ssm

ents

R

epor

ts fo

r S

57 m

anag

ers

subm

itted

to

Cou

ncil

Op

ExO

p Ex4

Four

(4) x

Q

uarte

rly

Perfo

r-m

ance

R

epor

ts

4th

quar

ter

Perfo

rman

ce

Rep

ort

(Apr

il,

May

& Ju

ne

20

11-1

2)

1st q

uarte

r Pe

rform

ance

R

epor

t

(J

uly,

Aug&

Sep

20

12-1

3)

2nd

quar

ter

Perfo

rman

ce

Rep

ort

(Oct

, Nov

& D

ec 2

012-

13)

3rd

quar

ter

Perfo

rman

ce

Rep

ort

(Jan

, Feb

& M

ar 2

012-

13)

Not

Ac

hiev

ed

Ad-

dres

sing

20

11/1

2 ba

cklo

g

Will

be

achi

eved

in

qua

r-te

r one

20

13/1

4


45

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget

Quarter 4 Expenditure

Baseline

Annual Target

Qua

rterly

Tar

gets

Performance Report Achieved / Not achieved

Reasons for Under performance

Corrective Measure

Q 1

Q 2

Q 3

Q 4

2011

/12

Annu

al R

epor

t ad

opte

d by

C

ounc

il

Op

ExO

p Ex

One

(1

)Ja

n-13

2011

/12A

nnua

l R

epor

t 201

2

ta

bled

and

ad

opte

d by

Cou

ncil

R35

6/12

/12

Achi

eved

Achi

eved

N

one

Non

e


46M

unic

ipal

Tra

nsfo

rmat

ion

and

Org

aniz

atio

nal D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets



Corrective Measure

Q 1

Q 2

Q 3

Q 4

Promote institutional governance and Performance Management

Perfo

rman

ce

Audi

t C

omm

ittee

R

epor

ts

subm

itted

to

Cou

ncil

Op

ExO

p Ex

Four

(4)

Four

(4) x

Q

uarte

rly

Rep

orts

4th

quar

ter

Audi

t C

omm

ittee

R

epor

ts

(Apr

il, M

ay&

June

201

1-12

)

1st q

uarte

r Au

dit

Com

mitt

ee

Rep

orts

(J

uly,

Aug

& Se

p 20

12-

13)

2nd

qua

rter

Audi

t C

omm

ittee

R

epor

ts

(Oct

, Nov

&D

ec 2

012-

13)

3rd

quar

ter

Audi

t C

omm

ittee

R

epor

ts

(J

an, F

eb

&Mar

20

12-1

3)

Not

Ac

hiev

ed

Audi

t m

embe

r w

ould

no

t fo

rm a

qu

orum

Will

be

achi

eved

in

201

4-14

Num

ber o

f M

unic

ipal

In

tern

al A

udit

Rep

orts

su

bmitt

ed to

Ac

coun

ting

Offi

cer

Op

ExO

p Ex

One

(1)

Four

(4) x

Q

uarte

rly

R

epor

ts

(1) S

CM

Au

dit

(2) F

leet

Au

dit

(3

) Lea

ve

Audi

t (4

) Ass

ets

Audi

t

Audi

t Cha

rter

revi

ewed

by

Aud

it C

omm

ittee

Prog

ress

re

port

Prog

ress

re

port

Prog

ress

re

port

Achi

eved

N

one

Non

e

Adju

stm

ent

Budg

et &

M

id Y

ear

Perfo

rman

ce

repo

rt re

view

s co

nclu

ded

R30

0,00

0 .0

0

One

(1)

Rep

ort

subm

itted

to

Cou

ncil

Rep

ort

subm

itted

by

Jan

uary

25

/201

3

Perfo

rman

ce

Rep

ort &

Ad

just

men

t Bu

dget

su

bmitt

ed to

C

ounc

il

Achi

eved

Ac

hiev

ed

Non

eN

one

Num

ber o

f ac

tiviti

es

impl

emen

ted

in li

ne w

ith

the

MPA

C

prog

ram

me

R12

0,00

0 .0

0

R

35,3

53.

00N

ew

Four

(4) x

ac

tiviti

es

com

plet

ed

by J

une

2013

MPA

C

Mee

ting

MPA

C

Mee

ting

Ove

rsig

ht

Rep

ort

subm

itted

R

363/

12/1

3

Ove

rsig

ht

Rep

ort

Achi

eved

N

one

Non

e


47M

unic

ipal

Tra

nsfo

rmat

ion

and

Org

aniz

atio

nal D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Performance ReportAchieved / Not achieved


Corrective Measure

Q 1

Q 2

Q 3

Q 4


Num

ber o

f Se

ctio

n 57

co

ntra

cts

sign

ed o

ff by

Ju

ly 2

012

Op

ExO

p Ex

11/1

2 PM

As in

pl

ace

PMAs

sig

ned

off

in J

uly

2012

Sect

ion

57

man

ager

’s re

port

M

M

CFO

D

irect

or: C

SS

Dire

ctor

: TS

Dire

ctor

: LED

D

irect

or: C

DS

D

irect

or:

Hea

lth&

Env

Achi

eved

Achi

eved

Achi

eved

Achi

eved

Non

eN

one

Promote technology efficiencies

Num

ber o

f sy

stem

s on

te

leph

one

& pr

intin

g so

lutio

ns

impl

emen

ted

Op

ExO

p Ex

New

Two

(2) s

yste

ms

in p

lace

by

Dec

embe

r 201

2

(1) T

elep

hone

sy

stem

“M

AN 3

000”

(2) P

rintin

g So

lutio

n

“2

4 m

ulti

func

tion

prin

ters

”

Des

ign

and

test

ing

tele

phon

e sy

stem

Tele

phon

e sy

stem

in

plac

e

Prin

ters

in

plac

eAc

hiev

edAc

hiev

edN

one

Non

e


48

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4

Reasons for Under performanceCorrective Measure


Num

ber o

f in

stitu

tiona

l da

ta a

rchi

ve

syst

em

impl

emen

ted

R1 421,485.00

R1 613, 977.00 N

ew

One

(1) x

sy

stem

in

plac

e M

arch

20

13

(1

) Bac

kup

syst

em

Back

up s

erve

r in

stal

led

and

confi

gura

tion

of S

AM s

yste

m Ex

tern

al

back

up s

erve

r in

stal

led

Achi

eved

Achi

eved

Achieved

None

None

Num

ber

of IC

T m

aint

enan

ce

repo

rts

subm

itted

to

Acco

untin

g O

ffice

r

Op

ExO

p Ex

New

Twel

ve

(12)

x I

CT

mai

nten

ance

re

ports

ICT

Rep

orts

for

July,

Aug

& Se

p 20

12-1

3

ICT

Rep

orts

for

Oct

, Nov

&D

ec

2012

-13

ICT

Rep

orts

for

Jan,

Feb

&M

ar

2012

-13

ICT

Rep

orts

for

April

, May

& Ju

n 20

12-1

3

Achieved

None

None


49M

unic

ipal

Tra

nsfo

rmat

ion

and

Org

aniz

atio

nal D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Performance Report Achieved / Not achievedReasons for Under performance

Corrective Measure

Q 1

Q 2

Q 3

Q 4


Num

bers

of

upda

tes

on

the

Mun

icip

al

Web

site

ex

ecut

ed

Op

ExO

p Ex

New

Eigh

t (8)

x

upda

tes

publ

ishe

d

(1

) PM

A fo

r MM

&

Dire

ctor

s

(2) B

id A

war

ded

(3) Q

uarte

rly

Rep

ort

(4) 2

012/

13 ID

P &

Budg

et

(5) A

ll M

unic

ipal

Po

licie

s

(6) 2

011/

12

Annu

al R

epor

t

(7)

2013

/14

IDP

& Bu

dget

(8) O

vers

ight

R

epor

t by

MPA

C

PMA

for M

M &

D

irect

ors

Bid

Awar

ded

Qua

rterly

R

epor

t

All M

unic

ipal

Po

licie

s

Bid

Awar

ded

Qua

rterly

R

epor

t

2012

/13

IDP

& Bu

dget

Bid

Awar

ded

Qua

rterly

R

epor

t

2011

/12

Annu

al R

epor

t

2013

/14

IDP

and

Budg

et

Bid

Awar

ded

Qua

rterly

R

epor

t

Ove

rsig

ht

Rep

orts

by

MPA

C

Achieved

None

None


50

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget

Quarter 4 Expen-diture

Baseline

Annual Target

Qua

rterly

Tar

gets

Performance Re-port Achieved /

Not achieved

Q 1

Q 2

Q 3

Q 4

Reasons for Under per-formance

Corrective Measure

Promote institutional governance and Perfor-mance Management

Num

ber

of

Re

cord

s m

anag

e-m

ent

proj

-ec

t im

ple-

men

ted

Op

ExO

p Ex

One

(1)

proj

ect i

m-

plem

ente

d

Thre

e (3

) x p

roj-

ects

com

plet

ed

by J

une

2013

(1) I

mpl

emen

tatio

n of

Effe

ctiv

eR

ecor

ds

(2) R

ecor

dsM

anag

emen

t W

orks

hop

(3) R

evie

w o

f th

e fil

e pl

an a

nd

Rec

ords

man

age-

men

t Pol

icy

Impl

emen

ta-

tion

of e

ffec-

tive

reco

rds

Rec

ords

M

anag

emen

t W

orks

hop

Rev

iew

of

Rec

ords

m

anag

emen

t po

licy

and

reco

rds

man

-ag

emen

t file

pl

an

Achieved

Achieved

None

None


51M

unic

ipal

Tra

nsfo

rmat

ion

and

Org

aniz

atio

nal D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber

Cou

ncil

adm

inis

trativ

e su

ppor

t sy

stem

s im

plem

ente

d

Op

ExO

p Ex

Cor

pora

te

cale

ndar

ap

prov

ed

2012

/13

Cor

pora

te

cale

ndar

Portf

olio

C

omm

ittee

LL

F 20

/08/

12

C

SS 2

0/08

/12

BT

O 0

1/08

/12

Ag

ric 0

7/09

/12

Ec

on 0

6/09

/12

TS

05

/09/

12

M

ayor

al

C

omm

ittee

21

/08/

12

24

/07/

12

11

/07/

12

C

ounc

il M

eetin

g

30

/07/

12

25

/07/

12

27

/08/

12

Portf

olio

C

omm

ittee

C

DS

02/1

0/12

LL

F 07

/11/

12

Sp

orts

05

/10/

12

C

DS

06/1

1/12

TS

08/

11/1

2

C

DS

02 /1

0/12

EC

O 0

4/10

/12

M

ayor

al

C

omm

ittee

21

/11/

12

10

/10/

12

C

ounc

il M

eetin

g

06

/12/

12

16

/10/

12

Portf

olio

C

omm

ittee

ID

P 08

/02/

13

Sp

orts

06

/02/

13

Ec

onom

ic

07/0

2/13

Hea

lth

13/0

2/13

Bur 1

3/02

/13

Agr 1

5/02

/13

Agr 0

8/03

/13

Eco

07/0

3/13

May

oral

Com

mitt

ee

13/0

3/13

Cou

ncil

Mee

ting

24/0

1/13

27/0

3/13

Portf

olio

C

omm

ittee

BT

O:2

5/04

sp

orts

:08/

05

Sp:0

9/05

LL

F:15

/05

LLF:

20/0

5

CSS

:29/

05

Econ

omic

06

/06

AGR

:07/

06

BTO

:12/

06

May

oral

C

omm

ittee

23/0

4 &

22

/05

Cou

ncil

mee

tings

29

/04

30

/05

Achieved

None

None


52

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber o

f m

aint

enan

ce

repo

rts

subm

itted

to

the

Acco

untin

g O

ffice

r

Op

ExO

p Ex

New

Twel

ve (1

2)

x F

leet

M

aint

enan

ce

Rep

orts

Thre

e (3

) x

Fl

eet

Mai

nten

ance

R

epor

ts

(Jul

y, A

ug

&Sep

)

Thre

e (3

) x

Flee

t M

aint

enan

ce

Rep

orts

(O

ct, N

ov &

D

ec)

Thre

e (3

) x

F

leet

M

aint

enan

ce

Rep

orts

(Jan

, Feb

&

Mar

ch)

Thre

e (3

) x

Flee

t M

aint

enan

ce

Rep

orts

(A

pr, M

ay

&Jun

)

Achieved

None

None

Twel

ve (1

2) x

O

ther

Ass

ets

Mai

nten

ance

R

epor

ts

Thre

e (3

) x

Oth

er A

sset

s M

aint

enan

ce

Rep

orts

(J

uly,

Aug

&S

ep

Thre

e (3

) x

Oth

er A

sset

s M

aint

enan

ce

Rep

orts

(Oct

,Nov

&D

ec)

Thre

e (3

) x

Oth

er A

sset

s M

aint

enan

ce

Rep

orts

(J

an, F

eb &

M

arch

)

Thre

e (3

) x

O

ther

Ass

ets

Mai

nten

ance

R

epor

ts

(Apr

, May

&J

un)

Achieved

None

None


53

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber

of H

uman

R

esou

rce

Dev

elop

men

t re

late

d po

licie

s re

view

ed

Op

Ex

Op

Ex

One

(1

) x

stra

tegy

in

pla

ce

Four

(4)

x po

licie

s re

view

ed

June

201

3

(1

) Inc

apac

ity

due

to Il

l Hea

lth

Inca

paci

ty d

ue

to Il

l Hea

lthR

3332

/12/

13

Achi

eved

Achi

eved

Achi

eved

Achi

eved

Non

eN

one

(2) A

ctin

g Al

low

ance

Po

licy

Actin

g Al

low

ance

Po

licy

R33

32/1

2/13

Ac

hiev

edAc

hiev

edAc

hiev

edAc

hiev

edN

one

Non

e

(3) R

eten

tion

and

succ

essi

on

polic

y

Ret

entio

n an

d su

cces

sion

po

licy

R33

32/1

2/13

Ac

hiev

edAc

hiev

edAc

hiev

edAc

hiev

edN

one

Non

e

(4)R

ecru

itmen

t an

d Se

lect

ion

Polic

y

Rec

ruitm

ent

and

Sele

ctio

n Po

licy

R33

32/1

2/13

Ac

hiev

edAc

hiev

edAc

hiev

edAc

hiev

edN

one

Non

e


54

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

Rep

ort

Achi

eved

/

Not

ac

hiev

ed

Q 1

Q 2

Q 3

Q 4

Rea

-so

ns fo

r U

nder

pe

rfor-

man

ce

Cor

-re

ctiv

e M

eas-

ure

Achieve Employment Equity

Num

ber o

f pr

ogra

mm

es

on

Occ

upat

iona

l H

ealth

&S

afet

y im

plem

ente

d

Op

ExO

p Ex

Four

(4)

x O

HS

repo

rts

Thre

e (3

) x

proj

ect

impl

emen

ted

by M

arch

201

3

(1

) Ins

pect

ion

of

build

ings

(2) O

ccup

atio

nal

Hea

lth a

nd

safe

ty a

war

enes

s ca

mpa

ign

(3) W

elln

ess

awar

enes

s

Occ

upat

iona

l H

ealth

an

d sa

fety

aw

aren

ess

cam

paig

n

Insp

ectio

n of

bu

ildin

gsW

elln

ess

awar

enes

sAc

hiev

edAc

hiev

edN

one

Non

e

Empl

oym

ent

Equi

ty R

epor

t su

bmitt

ed b

y D

ecem

ber

2012

to

DoL

&100

%

targ

ets

on

Empl

oym

ent

Equi

ty g

oals

ac

hiev

ed b

y Ju

ne 2

013

Op

ExO

p Ex

One

(1) x

repo

rt su

bmitt

ed to

D

epar

tmen

t of

Lab

our b

y D

ecem

ber 2

012

Dra

ft re

port

subm

itted

Fina

l rep

orts

su

bmitt

ed to

D

oL

Achi

eved

Achi

eved

Achi

eved

Non

eN

one


55

Mun

icip

al T

rans

form

atio

n an

d O

rgan

izat

iona

l Dev

elop

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

R

epor

t

Ac

hiev

ed

/

N

ot

achi

eved

Q 1

Q 2

Q 3

Q 4

Rea

-so

ns fo

r U

nder

pe

rfor-

man

ce

Cor

-re

c-tiv

e M

eas-

ure

Enhance Employees’ Skills

Num

ber

of tr

aini

ng

inte

rven

tions

de

liver

ed

in li

ne w

ith

Wor

kpla

ce

Skills

Pla

n

R700, 000.00

R448, 343.00

Eigh

teen

(1

8)

inte

rven

tions

de

liver

ed

Twen

ty (2

0)

inte

rven

tions

to

be

com

plet

ed b

y Ju

ne 2

013

(1) O

ccup

a-tio

nal H

ealth

an

d Sa

fety

(2) C

PMD

(3)E

nviro

n-m

enta

l mon

i-to

ring

(4) P

ay D

ay

train

ing

(5) S

afet

y H

azar

d an

d En

viro

nmen

t Pr

inci

ples

(6) P

roje

ct

Man

agem

ent

(7)E

nviro

n-m

enta

l Man

-ag

emen

t

(8) C

ompu

ter

Skills

Win

-do

ws

(9)In

term

edi-

ate

Rec

ords

M

anag

emen

t

(10)

Saf

ety

Man

agem

ent

(11)

Man

agem

ent

deve

lopm

ent

prog

ram

me

(12)

Mat

ric

(13)

Em

ploy

men

t Eq

uity

Tr

aini

ng

(14)

Adv

ance

re

cord

s

(15)

Jo

urna

lism

de

velo

pmen

t

(16)

Env

i-ro

nmen

tal

Man

agem

ent

& Pr

inci

pal

(17)

Env

iron-

men

tal L

aw

Cou

rse

(18)

HR

Tr

aini

ng a

nd

Labo

ur R

ela-

tion

(19)

Lea

ve

Trai

ning

(20)

Hea

lth

and

Safe

ty

Trai

ning

Achi

eved

Non

eN

one

Num

ber o

f Tr

aini

ng &

D

evel

opm

ent

Plan

s &

Rep

orts

su

bmitt

ed to

LG

SETA

Op

ExO

p Ex

One

(1) x

pl

an &

repo

rt su

bmitt

ed

One

(1) x

pl

an &

repo

rt su

bmitt

ed b

y Ju

ly 2

012

Fina

l rep

ort

subm

itted

to

LGSE

TAAc

hiev

edAc

hiev

edAc

hiev

edAc

hiev

edN

one

Non

e


56

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Facilitate the provision of Integrated Municipal Services

Num

ber

of S

ocia

l In

frast

ruct

ure

proj

ects

co

nstru

cted

R7,000, 00

R505, 819.00M

ulti-

year

pr

ojec

ts

Mul

ti-pu

rpos

e H

all

& C

ombi

-C

ourts

co

mpl

eted

by

Jun

e 20

13

Appo

intm

ent o

f C

ontra

ctor

for

U

pgra

ding

of

Spor

ts F

acilit

y in

Mm

akau

(M

adib

eng

Loca

l M

unic

ipal

ity)

Earth

wor

ks

com

plet

ed

Build

ing

of

supe

rstru

ctur

e on

goin

g

Mul

ti-pu

rpos

e ha

ll &

com

bi-

cour

ts

com

plet

ed

Achi

eved

Non

eN

one

Num

ber

of W

ater

pr

ojec

ts

com

plet

ed

R10,640, 00

R154, 947.00

Four

(4) x

M

ultiy

ear

proj

ects

Two

(2) x

Pr

ojec

ts

com

plet

ed

by J

une

2013

M

auba

ne

Wat

er

Prov

isio

n,

M

or L

M

phas

e 2

Inte

rnal

re

ticul

atio

n on

goin

g

Inte

rnal

re

ticul

atio

n co

mpl

eted

an

d 20

0 m

eter

s in

stal

led

Inst

alla

tion

of

met

ers

Proj

ect

com

plet

edAc

hiev

edN

one

Non

e

R 3,600, 00

R3 253, 957.00

Boro

lelo

Ex

4 w

ater

re

ticul

atio

n,

mul

ti ye

ar

proj

ect

KRLM

)

Bulk

line

co

mpl

eted

Inte

rnal

re

ticul

atio

n an

d 40

0 ho

use

conn

ectio

ns

com

plet

ed

Proj

ect

com

plet

ed

832

hous

ehol

ds

conn

ecte

d

Achi

eved

Achi

eved

Non

eN

one


57

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

R

epor

t

Ac

hiev

ed

/

N

ot

achi

eved

Q 1

Q 2

Q 3

Q 4

Rea

sons

fo

r Und

er

perfo

r-m

ance

Cor

-re

ctiv

e M

eas-

ure


Num

ber

of W

ater

pr

ojec

ts

com

plet

ed

R10,640, 00

R154, 947.00

Four

(4) x

M

ultiy

ear

proj

ects

Two

(2) P

roje

ct

com

plet

ed

by D

ecem

ber

2012

C

omm

unal

St

andp

ipes

pr

ovis

ion

in

Skie

rlik

Mor

LM

Fina

lisin

g co

nnec

tion

Proj

ect

hand

over

Achi

eved

Achi

eved

Achi

eved

Non

eN

one

R3 600,000.00

R3 253, 957.00

Mad

ikw

e Bu

lk W

ater

R

etic

ulat

ion

MKL

M)

Stee

l tan

k bo

reho

les

com

plet

ed

Proj

ect

com

plet

edAc

hiev

edAc

hiev

edAc

hiev

edN

one

Non

e


58

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

R

epor

t

Ac

hiev

ed

/

N

ot

achi

eved

Q 1

Q 2

Q 3

Q 4

Rea

-so

ns fo

r U

nder

pe

rfor-

man

ce

Cor

-re

ctiv

e M

eas-

ure


Num

ber o

f el

ectri

ficat

ion/

en

ergy

su

pply

pr

ojec

t(s)

com

plet

ed

R751, 950.00

R751, 950.00

One

(1

) x

mul

tiyea

r

Two

(2)

x Pr

ojec

t co

mpl

eted

by

Dec

embe

r 20

12

(Ele

ctrifi

catio

n of

Mic

hakg

asi

conn

ectio

ns

Mad

LM)

500

Dis

tribu

tion

boxe

s, 5

00

prep

aid

met

ers

and

10

trans

form

ers

inst

alle

d

500

hous

e-ho

lds

con-

nect

ed a

nd

com

mis

-si

oned

Achi

eved

Achi

eved

Achi

eved

Non

eN

one

New

Ren

ewab

le

ener

gy

supp

ly p

roje

ct

(S

olar

Gey

sers

Pr

ogra

mm

e)

Prel

imin

ary

repo

rt on

ty

pe o

f in

frast

ruct

ure

com

plet

ed

SCM

Pr

oces

sPr

ojec

t im

-pl

emen

tatio

nPr

ojec

t co

mpe

ted

Not

Ac

hiev

ed

Non

re-

spon

sive

ne

ss o

f bi

dder

s

Proj

ect

to b

e ro

lled

over

in

2013

-14

Num

ber

of R

oads

Pr

ogra

mm

e co

mpl

eted

R4,308, 050.00

R404, 325.00

New

One

(1)

x Pr

ojec

t C

ompl

eted

by

Jun

e 20

13

(S

iga

& M

othu

tlong

R

oads

Pr

ogra

mm

e M

KLM

)

SCM

Pro

cess

C

onsu

ltant

s

SCM

Pr

oces

s C

ontra

ctor

s

Laye

r wor

ks

ongo

ing

Roa

d pa

ved

Achi

eved

Non

eN

one


59

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

R

epor

t

Ac

hiev

ed

/

Not

ac

hiev

ed

Q 1

Q 2

Q 3

Q 4

Rea

-so

ns fo

r U

nder

pe

rfor-

man

ce

Cor

-re

ctiv

e M

eas-

ure

Facilitate the Provision of Integrated Municipal Services

Num

ber o

f sa

nita

tion

proj

ect

com

plet

ed

R7,000, 000.00

R1,536 ,254.00 N

ew

200

toile

t st

ruct

ures

in

stal

led

by J

une

2013

Bor

olel

o Se

wer

Ret

icul

tion,

KR

LM

SCM

C

ontra

ctor

Exca

vatio

n fo

r bul

k se

wer

line

co

mpl

eted

Inte

rnal

se

wer

re

ticul

atio

n on

goin

g

200

Toile

t st

ruct

ure

com

plet

edAc

hiev

ed

Non

eN

one

Achieve a positive employee climate

BDPM

O

ffice

Bu

ildin

g

R2,000, 000.00

R98,060.00

New

(Mul

ti-ye

ar)

Tend

erin

g do

cum

enta

tion

com

plet

ed

SCM

Pr

ojec

t M

anag

er

3D o

ffice

m

odel

co

mpl

eted

Dra

ft D

esig

n

Tend

er

docu

men

t fo

r ap

poin

tmen

t of

C

ontra

ctor

Achi

eved

N

one

Non

e


60

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Facilitate the provision of Integrated Municipal ServicesN

umbe

r of

Tran

spor

tatio

n &

Com

mun

ity

Safe

ty

Proj

ect(s

) co

mpl

eted

R431,200.00

R122, 536.00

Five

(5)

proj

ects

su

ppor

ted

Thre

e (3

) x

proj

ects

co

mpl

eted

(1

) ITP

(pro

ject

co

mpl

eted

Dec

20

12 )

SCM

Pro

cess

C

ontra

ctor

Wor

ksho

pAc

hiev

edAc

hiev

ed

Achieved

None

None

(2) N

MT

(p

roje

ct

com

plet

ed J

une

2013

)

Prog

ress

re

port

Dat

a co

llect

ion

Dra

ft re

port

for

cons

ulta

tion

Fina

lisat

ion

of th

e N

MT

Mas

ter p

lan

Achieved

None

None

(3) C

SFs

(p

roje

ct

com

plet

ed J

une

2013

)

Boja

nala

D

istri

ct

Com

mun

ity

Safe

ty F

orum

La

unch

Con

sulta

tive

proc

ess

(M

oses

Ko

tane

La

unch

)

Con

sulta

tive

proc

ess

(Mad

iben

g La

unch

)

Con

sulta

tive

proc

ess

(Mor

etel

e)

Achieved

None

None


61

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber

of s

choo

ls

gree

n sc

ienc

e pr

ojec

ts

supp

orte

d

R431, 200.00

R352, 530.00O

ne (1

) x

proj

ect

Two

(2) x

pr

ojec

ts

com

plet

ed b

y M

arch

201

3

Five

(5) G

reen

er

Scho

ol A

war

ds

Con

cept

do

cum

ent

deve

lopm

ent

Nom

inat

ion

of

bene

ficia

ries

Sc

hool

Gre

en

Awar

ds

Achi

eved

Achieved

None

None

Fifte

en (1

5)

Food

Gar

den

Esta

blis

hmen

t

Con

cept

do

cum

ent

deve

lopm

ent

Nom

inat

ion

of

bene

ficia

ries

Del

iver

y of

m

ater

ial a

nd

pant

ing

Achi

eved

Achieved

None

None

Num

ber o

f Ai

r Qua

lity

Man

agem

ent

initi

ativ

es

com

plet

ed

R510, 000.00

R118, 167.00

New

Four

(4) x

in

itiat

ives

co

mpl

eted

by

June

201

3

Li

cens

ing

Dev

elop

men

t of

lice

nsin

g fe

e ca

lcul

ator

Trai

ning

of

offic

ial o

n At

mos

pher

ic

Emis

sion

Li

cens

ing

Not

ice

of

inte

ntio

n le

tter

Fina

lisat

ion

of li

cenc

es

Achieved

None

None

EMI I

nspe

ctor

ate

EMI

certi

ficat

e aw

arde

d

Esta

blis

h-m

ent o

f EM

I ca

dre

Esta

blis

h-m

ent o

f EM

I ca

dre

Des

igna

tion

of

Envi

ronm

ent

Man

agem

ent

insp

ectio

n

Achieved

None

None


62

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

R

epor

t

Ac

hiev

ed

/

N

ot

achi

eved

Q 1

Q 2

Q 3

Q 4

Rea

-so

ns fo

r U

nder

pe

rfor-

man

ce

Cor

-re

ctiv

e M

eas-

ure


Num

ber o

f Ai

r Qua

lity

Man

agem

ent

initi

ativ

es

com

plet

ed

R51

0,

000.

00R

118,

16

7.00

New

Con

sulta

tion

on D

istri

ct

Air Q

ualit

y m

atte

rs

Air q

ualit

y of

ficer

foru

mAi

r qua

lity

offic

er fo

rum

Air q

ualit

y of

ficer

foru

mAc

hiev

edAc

hiev

edN

one

Non

e

Prom

ulga

tion

of b

y La

ws

Dra

ft By

-La

ws

adop

ted

by c

ounc

il

Fina

l By-

Law

s fo

r le

gal v

ettin

g

prov

ince

ev

iden

ce

Publ

ishi

ng

of B

y-La

ws

to L

ocal

M

unic

ipal

ities

da

te o

f di

strib

utio

n

Gaz

ette

Not

Ac

hiev

edN

one

Non

e

Num

ber o

f C

omm

unity

Ba

sed

Dis

aste

r Ris

k As

sess

men

ts

com

plet

ed

Op

ExO

p Ex

Four

(4)

Dis

aste

r ris

k re

ports

8 x

Dis

aste

r R

isk

repo

rts

by J

une

2013

(1) J

umbo

Fa

rm

Mor

etel

e LM

(2) F

lood

s ris

k as

sess

men

t M

oses

Ko

tane

LM

06

/09/

2012

(3)

Verifi

catio

n at

Rat

sega

e Kg

etle

ng-

rivie

r LM

(4)

Com

mun

ity-

base

d ris

k as

sess

men

t ve

rifica

tion

(5)

Scha

mbe

rg

Mad

iben

g LM

(6) L

ekga

long

R

uste

nbur

g LM

(7) M

olat

edi

Villa

ge

(8) L

ekga

long

Se

ttlem

ent

Achi

eved

Non

eN

one

Num

ber o

f Fi

re re

late

d ou

treac

h/

awar

enes

s pr

ogra

mm

es

impl

emen

ted

Op

ExO

p Ex

300

300

(1) M

ogw

ase

Fire

Sta

tion

(2) K

getle

ng

Fire

Sta

tion

(3) M

oret

ele

Fire

Sta

tion

75

ou

treac

h/aw

aren

ess

and

train

ing

cond

ucte

d

75

ou

treac

h/aw

aren

ess

and

train

ing

cond

ucte

d

75

ou

treac

h/aw

aren

ess

and

train

ing

cond

ucte

d

75

ou

treac

h/

awar

enes

s an

d tra

inin

g co

nduc

ted

Achi

eved

Non

eN

one


63

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

tQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets

Perfo

r-m

ance

R

epor

t

Ac

hiev

ed

/

N

ot

achi

eved

Q 1

Q 2

Q 3

Q 4

Rea

-so

ns fo

r U

nder

pe

rfor-

man

ce

Cor

-re

ctiv

e M

eas-

ure

Faci

litat

e th

e pr

ovis

ion

of

Inte

grat

ed

Mun

icip

al

Serv

ices

Pena

lties

as

pres

crib

ed

by th

e BP

DM

Fi

re b

y-la

w

Op

ExO

p Ex

New

100%

100%

100%

100%

100%

Not

Ac

hiev

edN

one

Non

e

Supp

ort

Spor

t, Ar

ts

and

Cul

ture

Num

ber

of s

port

prog

ram

mes

su

ppor

ted

R659, 200.00

R278, 145.00

Twel

ve

(12)

pr

ojec

ts

com

plet

ed

Eigh

t (8)

x

proj

ects

sp

orts

pro

-gr

amm

es

com

plet

ed

(1) W

omen

Ad

vent

ure

Cam

p

(2) D

isab

ility

Gam

es

(3) A

thle

t-ic

s In

terim

St

ruct

ure

(4) N

etba

l

(5) C

apac

-ity

Bui

ldin

g:

Spor

ts A

d-m

inis

trato

rs

Cou

rse

(6) S

ports

Ag

ains

t C

rime

Even

t (R

uste

nbur

g LM

)

(7) B

ojan

ala

Spor

t, Ar

ts

and

Cul

ture

Le

kgot

la

(8) V

olle

y ba

ll &

Tenn

is

Spor

t Adm

in

Cou

rse

Achi

eved

Achi

eved

Non

eN

one


64

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

t Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber

of s

port

prog

ram

mes

su

ppor

ted

R65

9,

200.

00

R278, 145.00

Twel

ve (1

2)

proj

ects

co

mpl

eted

Four

(4) x

sp

ortin

g co

des

supp

orte

d w

ith

equi

pmen

t

SCM

co

mpl

eted

Dis

tribu

tion

of

equi

pmen

ts

(1) S

occe

r &

Net

ball

M

adib

eng

LM

2) S

occe

r &

Net

ball

Mos

es K

otan

e LM

(3) B

oxin

g -

Mor

etel

e LM

(4)T

able

Tenn

is

Rus

tenb

urg

LM

Achi

eved

Achi

eved

Achi

eved

Non

eN

one


65

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

t Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Support Sport, Arts and Culture

Num

ber o

f ar

ts, c

ultu

re&

Her

itage

pr

ogra

mm

es

supp

orte

d

R662,000.00

Thre

e (3

) x

proj

ect

supp

orte

d

4 x

arts

/cu

lture

pr

ojec

ts

supp

orte

d

(1) T

radi

tiona

l Al

bum

La

unch

(2) D

ram

a (3

) Id

entifi

catio

n of

Her

itage

Si

tes

(4) F

ilm W

eek

Con

sulta

tive

sess

ions

with

st

akeh

olde

rs

Trad

ition

al

Albu

m

Laun

ch

Kget

leng

R

ivie

r LM

Iden

tifica

tion

of H

erita

ge

Site

s

Achi

eved

Achi

eved

Non

eN

one

Con

sulta

tive

sess

ions

with

st

akeh

olde

rs

Dra

ma

Wor

ksho

p R

uste

nbur

g Fi

lm w

eek

Achi

eved

Non

eN

one

Con

sulta

tive

sess

ions

with

st

akeh

olde

rs

Achi

eved

Non

eN

one

Con

sulta

tive

sess

ions

with

st

akeh

olde

rs

Achi

eved

Non

eN

one


66

Basi

c Se

rvic

e D

eliv

ery

and

Infra

stru

ctur

e In

vest

men

t Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Support Sport, Arts and Culture

Num

ber o

f in

itiat

ives

to

sup

port

the

AFC

ON

20

13

R1,050, 000.00

R952, 609.00N

ew

Two

2 x

initi

ativ

es

laun

ched

&

supp

orte

d by

M

arch

201

3

(1

) Sp

ring

Trea

tmen

t

(2) P

rovi

sion

of

Pitc

h M

aint

enan

ce

Equi

pmen

t

Con

sulta

tion

proc

ess

with

th

e H

ost C

ity

AFC

ON

201

3 pr

ogra

mm

e su

ppor

ted

(1

) Spr

ing

Trea

tmen

t M

ogw

ase

& O

lym

pia

stad

ium

(2) P

rovi

sion

of

pitc

h m

aint

enan

ce

equi

pmen

t M

ogw

ase

& O

lym

pia

stad

ium

AFC

ON

20

13

prog

ram

me

supp

orte

d

Achi

eved

Achieved

None

None

Provide Municipal Health Services

Num

ber o

f M

unic

ipal

H

ealth

Pr

ogra

mm

es

impl

emen

ted

R266, 000.00

OP

EXTw

enty

si

x (2

6)

proj

ect

20 p

roje

cts

com

plet

ed b

y Ju

ne 2

013

5 x

com

plet

ed

proj

ects

5 x

com

plet

ed

proj

ects

5 x

com

plet

ed

proj

ects

5 x

com

plet

ed

proj

ects

Achieved

None

None


67

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

nQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Provision of Social Development Services

Num

ber o

f ad

voca

cy

prog

ram

mes

su

ppor

ted

R600, 000,00

R470, 760,00

Thre

e (3

) x

prog

ram

mes

su

ppor

ted

Eigh

t (8)

x P

roje

cts

Supp

orte

d by

Ju

ne 2

013

(1) T

ake

a ch

ild to

w

ork

(2) M

oral

re

gene

ratio

n

(3) C

aree

r Exp

o

(4)S

ixte

en(1

6) D

ay

activ

ism

(5) C

hild

Rig

hts

(6) A

mba

ssad

or

wor

ksho

p

(7) D

isab

ility

Lekg

otla

(8) S

ocia

l Dia

logu

e on

Ani

t-Rap

e D

ate

2

(1

) Tak

e a

child

to w

ork

(2

) Mor

al

rege

nera

tion

2

(3

) Car

eer E

xpo

09/1

0/12

(4

) Am

bass

ador

w

orks

hop

(5

) 16

Day

ac

tivis

m

(6) C

hild

Rig

hts

(7

) Dis

abilit

y Le

kgot

la

2

(8.)

Soci

al

Dia

logu

e on

An

it-R

ape

Achieved

None

None


68

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4



Num

ber o

f N

PO/C

BOs

supp

orte

d th

roug

h no

n-st

ate

sect

or E

PWP

impl

emen

tatio

n

R640,000 .00

R-78,281 .00

Five

(5) x

N

PO/C

BO

supp

orte

d

Four

(4) x

NPO

/C

BO s

uppo

rted

by J

une

2013

(1

) Bat

ho B

ophe

lo

Ke P

onel

opel

e

(2)Im

man

uel H

ope

Cen

tre

(3) T

soga

o It

irele

H

ome

Base

d C

are

(4)Ik

itsin

g H

ome

Base

d C

are

(5)D

itwam

mun

g Pr

ojec

t

Adve

rtisi

ng

for

appl

icat

ion

Su

bmis

sion

of

B/P

lan

Imm

anue

l H

ope

Cen

treBa

tho

Boph

elo

Ke

Pone

lope

le

Mat

eria

l su

ppor

t pr

ovid

ed

Tsog

a o

Itire

le H

ome

Base

d C

are

Ikits

ing

Hom

e Ba

sed

Ditw

amm

ung

Proj

ect

Achieved

None

None


69

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber

of p

over

ty

alle

viat

ion

prog

ram

me

supp

orte

d

R832,000.00

R279,580 .00

Ten

(10)

pr

ojec

ts

com

plet

ed

8 x

Proj

ects

Sup

porte

d by

Jun

e 20

13

(1) M

okga

ga F

arm

ing

Goa

t Pro

ject

(2) M

aend

eley

o Ag

ricul

tura

l

Prim

ary

Co-

op

(3)K

gatlh

ang

Bako

ne

Agric

ultu

ral C

o-op

(4) B

akgo

ni B

a Bo

kam

oso

(5) C

yfer

skui

l Dis

able

d Pr

ojec

t

(6)

Boka

mos

o Ve

geta

ble

Co-

op

(7) O

tshe

phen

g Fa

rm

(8) M

akgo

phe

Poul

try F

arm

Adve

rtisi

ng

for

appl

icat

ion

Su

bmis

sion

of

B/P

lan

Achi

eved

Achi

eved

Achi

eved

Achieved

None

None


70

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Promote the protection of the environment

Num

ber

of W

aste

M

anag

emen

t pr

ogra

mm

es

impl

emen

ted

R508,000 .00

R158,854 .00

Thre

e (3

) x

proj

ects

co

mpl

eted

Two

(2) x

Pr

ojec

ts

Com

plet

ed

by J

une

2013

1. W

aste

D

umpi

ng

(MKL

M)

Audi

t Rep

ort

on w

aste

du

mpi

ng s

ite

M

oses

Kot

ane

Audi

t Rep

ort

on w

aste

du

mpi

ng s

ite

Kget

leng

Lo

cal

Audi

t Rep

ort

on w

aste

du

mpi

ng s

ite

Rus

tenb

urg

Gro

undw

ork

Mon

itorin

g

Achieved

Non

eN

one

2. S

tatu

s Q

uo B

asis

En

viro

nmen

tal

Asse

ssm

ent

MR

LM

Stat

us Q

uo

(B

asic

En

viro

nmen

tal

Impa

ct

Asse

ssm

ent)

R

epor

t on

trans

fer

stat

ions

co

mpl

eted

in

Mor

etel

e LC

Appl

icat

ions

fo

r EIA

s su

bmitt

ed to

D

EDEC

T

RoD

ob

tain

ed

from

D

EDEC

T

Gaz

ette

Not Achieved

Delay in obtaining RoD from DEDECT due to late submission of application

RoD to be obtained in 1ST Quarter of 2013/14


71

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

nQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4



Num

ber o

f Bi

o-D

iver

sity

m

anag

emen

t pr

ogra

mm

es

initi

ated

R360,000 .00

R 183,780 .00

Two

(2) x

Pr

ojec

ts

Com

plet

ed

Four

(4) x

Pro

ject

s C

ompl

eted

by

Mar

ch 2

013

(1

) Nee

ds A

naly

sis

for D

evel

opm

ent o

f C

omm

unity

Par

ks

(2) B

iodi

vers

ity

and

Was

te

Awar

enes

s W

ork

Shop

Mor

etel

e Lo

cal

(3) B

iodi

vers

ity a

nd

Was

te

Awar

enes

s W

ork

Shop

Mos

es

Kota

ne L

ocal

(4) B

iodi

vers

ity

and

Was

te

Awar

enes

s W

ork

Shop

Rus

tenb

urg

Lo

cal

Nee

ds

Anal

ysis

for

Dev

elop

men

t of

Com

mun

ity

Park

s

Biod

iver

sity

an

d W

aste

Aw

aren

ess

Wor

k Sh

op

Mor

etel

e Lo

cal

Biod

iver

sity

an

d W

aste

Aw

aren

ess

Wor

k Sh

op

Mos

es

Kota

ne L

ocal

Biod

iver

sity

an

d W

aste

Aw

aren

ess

Wor

k Sh

op

Rus

tenb

urg

Lo

cal

Achieved

None

None


72

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

nQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber o

f En

viro

nmen

tal

Man

agem

ent

Out

reac

h pr

ogra

mm

es

initi

ated

R220,000 .00

R175,250 .00

Five

(5)

x ou

treac

hes

com

plet

ed

Five

(5) x

O

utre

ache

s C

ondu

cted

(1) S

mok

e R

adio

(2) P

rom

otio

n

(3) W

ater

Wee

k

(4) T

axi

Awar

enes

s

(5) W

orld

En

viro

nmen

t day

Smok

e C

ampa

ign

Kget

leng

R

ivie

r Loc

al

Mun

icip

ality

Rad

io

Prom

o C

ampa

ign

and

com

mun

ity

awar

enes

s

Wat

er W

eek

Cel

ebra

tion

Taxi

Aw

aren

ess

Wor

ld

Envi

ronm

ent

day

Achi

eved

Non

eN

one

Support Local Governance Structure

Num

ber

of w

ard

com

mitt

ees

train

ings

co

nduc

ted

R1,000,000 .00

R719,600 .00

136

War

d C

omm

ittee

s in

duct

ed

4 x

train

ing

mod

ules

co

mpl

eted

by

June

201

3

Trai

ning

on

Pub

lic

Parti

cipa

tion

Trai

ning

on

Cor

e M

unic

ipal

Tr

aini

ng

War

d C

omm

ittee

In

duct

ion

Rep

ort w

ritin

g an

d m

inut

e ta

king

Achi

eved

Non

eN

one


73

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber o

f M

ayor

al

Out

reac

h pr

ogra

mm

es

incl

udin

g Im

bizo

s co

nven

ed

R1,000,000 .00

R 670,140 .00

Four

(4) x

O

utre

ach

Four

(4) x

pr

ogra

mm

es

incl

udin

g Im

bizo

s

(1

) Man

dela

Day

"6

7 M

inut

es"

(2)

Inau

gura

tion

of M

agos

i

(3)S

ikhu

mbu

zo

Khay

akhu

lu

(4) I

mbi

zo a

t Kl

ipga

t

Man

dela

D

ay

"6

7 M

inut

es"

Inau

gura

tion

of M

agos

i

Si

khum

buzo

Kh

ayak

hulu

Achi

eved

Achi

eved

Imbi

zo a

t Kl

ipga

t

Achi

eved

Non

eN

one

Num

ber o

f C

omm

unity

Bu

rsar

ies

awar

ded

R1,550,000 .00

R1,474,020 .00

17Se

vent

een

(17)

Bur

sarie

s Aw

arde

d

Invi

tatio

n fo

r ap

plic

atio

nsAd

judi

catio

n

Burs

arie

s aw

arde

d

Mon

itorin

gAc

hiev

edN

one

Non

e


74

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber o

f W

hipp

ery

prog

ram

mes

im

plem

ente

d

R500.000 .00

R377,198 .00

Two(

2)

Prog

ram

mes

Four

(4) x

Pr

ogra

mm

es

impl

emen

ted

(1

)Boj

anal

a D

istri

ct W

hipp

ery

Sum

mit

(2)R

eviv

al o

f the

H

ome

Affa

irs

Stak

ehol

ders

Fo

rum

(3) B

ojan

ala

Dis

trict

C

hief

whi

ps F

orum

(4) C

ounc

illors

Po

litic

al C

aucu

s

Boja

nala

D

istri

ct

Whi

pper

y Su

mm

it

Boja

nala

D

istri

ct

Whi

pper

y Su

mm

itR

eviv

al o

f the

H

ome

Affa

irs

Stak

ehol

ders

Fo

rum

Boja

nala

D

istri

ct

Chi

efw

hips

Fo

rum

Cou

ncillo

rs

Polit

ical

C

aucu

s

Achieved

None

None


75

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber o

f M

unic

ipal

N

ewsl

ette

rs

publ

ishe

d

R2,444, 000 .00

R986,282 .00N

ew4

New

slet

ters

by

Jun

e 20

13

4th

New

slet

ter

(A

pril,

May

&

June

201

1-12

)

1st

New

slet

ter

(J

ul, A

ug &

Se

p 20

12-1

3)

2nd

New

slet

ter

(Oct

, Nov

&D

ec 2

012-

13)

3rd

New

slet

ter

(Jan

, Feb

&M

ar

2012

-13)

Achieved

None

None

One

Ser

vice

D

eliv

ery

Sum

mit

conv

ened

New

LGSD

Sum

mit

conv

ened

by

Mar

ch 2

013

Sum

mit

agen

da ta

bled

at

IGR

F

SCM

pr

oces

ses

Sum

mit

conv

ened

Achi

eved

Achieved

None

None


76

Goo

d G

over

nanc

e an

d Pu

blic

Par

ticip

atio

n Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Promote Intergovernmental Relation

Num

ber o

f In-

terg

over

nmen

tal

Rel

atio

ns F

o-ru

ms

conv

ened

Op

ExO

p Ex

Four

(4)

Four

(4)

Inte

rgov

ern-

men

tal R

ela-

tions

For

ums

Inte

rgov

ern-

men

tal R

ela-

tions

For

ums

Inte

rgov

ern-

men

tal R

ela-

tions

For

ums

Inte

rgov

ern-

men

tal R

ela-

tions

For

ums

Achieved

None

None

Num

ber

of tr

aini

ng

initi

ativ

es

to s

uppo

rt Tr

aditi

onal

Le

ader

ship

&

Adm

inis

tratio

ns

impl

emen

ted

Op

ExO

p Ex

New

Two

(2) x

Le

arni

ng

Inte

rven

tions

co

mpl

eted

by

Jun

e 20

13

Trai

ning

ne

eds

anal

ysis

co

mpl

eted

&

SP a

ppoi

nted

Trai

ning

Tr

aini

ng

Achi

eved

Achieved

None

None


77

Loca

l Eco

nom

ic D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Promote and support Economic Development i.r.o. Tourism, Mining, Agriculture & Rural Development

Busi

ness

Pl

an fo

r the

es

tabl

ishm

ent

of a

Reg

iona

l Fr

esh

Prod

uce

Mar

ket

com

plet

ed

R1,000, 000.00

R43,860 .00

New

Bu

sine

ss

Plan

co

mpl

eted

SCM

for

Proj

ect

Man

ager

/Ad

viso

r

Scop

ing

Rep

ort a

nd

Dev

elop

men

t of

a M

odel

Fina

l Des

igns

an

d fu

ndin

g M

odel

Busi

ness

Pl

an

com

plet

ed

Achieved

None

None

Dis

trict

Ec

onom

ic

Dev

elop

men

t Ag

ency

fo

rmal

ly

esta

blis

hed

R744,000

R825,000.00

Prop

osal

ap

prov

ed

by C

ounc

il

EDA

esta

blis

hed

S 78

& 7

9 pr

oces

ses

com

plet

ed

Agen

cy B

y-la

w a

ppro

ved

by C

ounc

il

Sect

ion

81 (M

SA)

proc

esse

s co

mpl

eted

Boar

d of

D

irect

ors

appo

inte

d

Achieved

None

None


78

Loca

l Eco

nom

ic D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure


Num

ber o

f pr

ogra

mm

es

on E

nter

pris

e de

velo

pmen

t im

plem

ente

d

R1,357,232 .00

R 136,698.00

Two

(2) x

co

ops

in

plac

e &

Supp

ort

polic

y ap

prov

ed

Five

(5) x

pr

ojec

ts

impl

emen

ted

by J

une

2013

(1) B

rick

and

Pave

mak

ing

proj

ect

Proc

urem

ent

of e

quip

men

t (w

orki

ng

tool

s)

Mon

itorin

g an

d Pr

ogre

ss

repo

rt

Mon

itorin

g an

d Pr

ogre

ss

repo

rt

Com

plet

ion

Rep

ort

Achieved

None

None

(2) S

late

Be

nefic

iatio

n

Appo

intm

ent

of s

ervi

ce

prov

ider

for

supp

ly o

f st

rip s

aw

and

cros

s cu

tter f

or

slat

e m

inin

g

Mon

itorin

g an

d Pr

ogre

ss

repo

rt

Mon

itorin

g an

d Pr

ogre

ss

repo

rt

Com

plet

ion

Rep

ort

Not Achieved

Unsuccessful in finding three competitive quotation from service

provider Municipal Manager to purchase the machinery directly from one

service provider

(3) I

nter

nal

Tour

ism

In

daba

Stak

ehol

der

cons

ulta

tion

Invi

tes

to

five

Loca

l M

unic

ipal

ities

Reg

istra

tion

proc

ess

Exhi

bitio

n

Achieved

None

None


79

Loca

l Eco

nom

ic D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets



Corrective Measure

Q 1

Q 2

Q 3

Q 4


Num

ber o

f pr

ogra

mm

es

on E

nter

pris

e de

velo

pmen

t im

plem

ente

d

R1,357,232 .00

R 136,698 .00Tw

o (2

) x

coop

s in

pl

ace

& Su

ppor

t po

licy

appr

oved

Hor

se T

rial

Supp

ort

(4)

Reh

abilit

atio

n of

hut

s in

Bo

ipiti

kelo

(M

olat

edi)

Stak

ehol

der

enga

gem

ent

SCM

Pr

oces

s

Mon

itorin

g an

d Pr

ogre

ss

Rep

ort

Com

plet

ion

Rep

ort

Achi

eved

Non

eN

one

(5) D

esig

n of

M

ajak

anen

gSt

akeh

olde

r en

gage

men

tSC

M

Proc

ess

Mon

itorin

g an

d Pr

ogre

ss

Rep

ort

Com

plet

ion

Rep

ort

Achi

eved

Non

eN

one


80

Loca

l Eco

nom

ic D

evel

opm

ent

Qua

rterly

Per

form

ance

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4



Num

ber o

f Ag

ricul

ture

D

evel

opm

ent

prog

ram

mes

im

plem

ente

d

R850, 000.00

R800, 000,00

Eigh

t (8)

pr

ojec

t im

plem

ente

d

Four

(4)

x pr

ojec

ts

impl

emen

ted

by J

une

2013

(1

) Mag

ong

sunfl

ower

Stak

ehol

der

cons

ulta

tion

SCM

pr

oces

ses

com

plet

ed

Proj

ects

m

onito

ring

and

prog

ress

re

port

Com

plet

ion

Rep

ort

Achieved

None

None

R153,962.00

R72,201 .00

(2) E

ssen

tial

oils

(Lek

atel

a-M

anar

e)

Stak

ehol

der

cons

ulta

tion

SCM

pr

oces

ses

com

plet

ed

Proj

ects

m

onito

ring

and

prog

ress

re

port

Fina

l Rep

ort

Achieved

None

None

Op

ExO

p Ex

(3) F

easi

bilit

y st

udy

and

busi

ness

pl

an o

f bus

h th

inni

ng

Stak

ehol

der

cons

ulta

tion

SCM

pr

oces

ses

com

plet

ed

Proj

ects

m

onito

ring

and

prog

ress

re

port

Com

plet

ion

Rep

ort

Achieved

None

None

R243,376 .00

R101,407 .00

(4) L

ives

tock

im

prov

emen

t sc

hem

e

Stak

ehol

der

cons

ulta

tion

SCM

pr

oces

ses

com

plet

ed

Proj

ects

m

onito

ring

and

prog

ress

re

port

Com

plet

ion

Rep

ort

Achieved

None

None


81

Mun

icip

al F

inan

cial

Via

bilit

yQ

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4


Corrective Measure

Promote sound financial governance

Num

ber o

f fin

anci

al

supp

ort

initi

ativ

es to

LM

s

R1,600, 000.00

R1,600,000.00

Two

(2)

x pr

ojec

t co

mpl

eted

Two

(2) x

pro

ject

s co

mpl

eted

per

re

ques

t let

ter

by J

une

2013

Fi

nanc

ial

supp

ort t

owar

ds

clea

n au

dit

(1) K

getle

ng R

ivie

r LM

Paym

ent

proc

esse

d by

requ

est

lette

r

Proj

ects

m

onito

ring

and

prog

ress

re

port

Proj

ect

Mon

itorin

g an

d pr

ogre

ss

repo

rt

Proj

ect

Mon

itorin

g an

d pr

ogre

ss

repo

rt

Achieved

None

None

R2, 000,000.00

R1,000, 000.00

(2)F

inan

cial

su

ppor

t tow

ards

re

venu

e en

hanc

emen

t Kg

etle

ng R

ivie

r LM

Paym

ent

proc

esse

d by

requ

est

lette

r

Proj

ects

m

onito

ring

and

prog

ress

re

port

Proj

ect

Mon

itorin

g an

d pr

ogre

ss

repo

rtPr

ojec

ts

mon

itorin

g an

d pr

ogre

ss

repo

rt

Paym

ent

proc

esse

d by

requ

est

lette

r

Achieved

None

None


82

Mun

icip

al F

inan

cial

Via

bilit

y Q

uarte

rly P

erfo

rman

ce

Corporate KPI


Budget


Baseline

Annual Target

Qua

rterly

Tar

gets


Q 1

Q 2

Q 3

Q 4



Num

ber o

f co

mpl

ianc

e re

ports

su

bmitt

ed to

Ex

ecut

ive

May

or/C

ounc

il

Op

ExO

p Ex

Eighteen (18) reports submitted

Nin

etee

n (1

9) x

co

mpl

ianc

e re

ports

su

bmitt

ed b

y Ju

ne

2013

(1)

Se

ctio

n 71

“1

2 re

ports

”

(2) I

nves

tmen

ts

repo

rt

“4 re

port”

(3) A

nnua

l Fi

nanc

ial S

tate

men

t “1

repo

rt”

(4) S

ectio

n 72

“1

repo

rt”

(5) F

inal

bud

get

“1 re

port”

Sec

tion

71

(A

pril,

May

&

June

2011

-12)

R32

3/11

/12

Annu

al

Fina

ncia

l

Stat

emen

t

Sect

ion

71

(J

uly,

Aug

&

Sep

2012

-13)

R

344/

12/1

3

Sect

ion

71

(O

ct, N

ov &

D

ec 2

012-

13)

R35

4/12

/13

Sect

ion

72

2012

-13

R35

5/12

/13

Sect

ion

71

(Jan

, Feb

&

Mar

201

2-13

) R

364/

12/1

3 Fi

nal b

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85

SUPPLY CHAIN MANAGEMENT REPORT: July to September 2012

PurposeThe purpose of this report is to submit to the Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months July – September 2012.

backgroundThe Supply Chain Management Policy of Bojanala Platinum District Municipality aims at increasing the participation of businesses from previously disadvantaged communities as well as empowerment of SMME, local people and youth in the procurement and disposal of goods and services.

The tables below illustrate all bids procured through petty cash, written quotations and competitive bidding. The tables also demonstrate the total number of bids awarded to HDI’s and the costs of the total bids

Consolidated report on bids awarded through petty cash: R 0-R2000.00

Dept Total No of Bids Total Cost of Bids Total No of bids awarded to HDI’s

Total costs of bids awarded to HDI’s

Compliant to PPPFA(HDI) %

BTO 24 R41 923.83 6 10 266.93 24.49TS 2 R1 899.60 0 0 0CSS 41 R54 516.12 17 25 931.59 47.57EXE 7 R11 486 2 3 610.35 31.43EDTAR 10 R14 011.30 6 9 091.30 64.89CDS 15 R19 224.57 2 2 150 11.18HES 12 R14 985.65 3 5 781.32 38.85AO 11 R16 546.08 5 6 354.42 38.40Municipal Council 15 R11 923.07 0 0 0Fire 4 R6 171.74 2 3 486.60 56.49Disaster 0 0 0 0 0

Consolidated report on bids awarded through written quotations: R 2001 – R30 000.00



Compliant to PPPFA(HDI %

BTO 30 R494 043.36 14 R265 968.83 53.84TS 3 R14 684 2 R13 625 92.79CSS 111 R1 537 590.54 72 R1 197 143.05 77.86EXE 134 R2 785 621.03 120 R2 543 439.18 91.52EDTAR 11 R120 808.10 7 R82 930 68.65CDS 38 R228 441.82 16 R83 116.13 36.38HES 61 R885 363.08 49 R744 864.92 84.13AO 78 R1 592 742.75 65 R1 465 158.94 91.99Municipal Council 47 R47 671.13 31 R26 470.00 55.53Fire 3 R28 059.39 1 R5 300 18.88Disaster 6 R71 461.86 0 0 0


86

Consolidated report on bids awarded through written quotations: R 30 001 –R100 000.00


Total costs of bids awarded to

HDI’s

Compliant to PPPFA(HDI

%BTO 4 264 411.60 1 98 886 37.40

EXE 4 297 034.30 3 259 990 87.52

AO 3 106 238.76 3 106 238.76 100

Consolidated report on bids awarded through competitive bidding process: Above R100 001.00 below R 200 000.00.

SERVICE PROVIDER PROJECT AMOUNT DEPT DATE

COMPLAINT TO

PPPFA(HDI)

Motswapuleng Trading enterprise

Provide services for the establishment of District Community Safety forum on the 27th July at Mmupudung hall ward on in Madibeng Local Municipality

R124 000 CDS 2012/07/25 100% black owned

Kgwetlo Events cc

Provide Marquee tent, Deco, Furniture and Catering for attendants of the Environmental Health Day Commemoration to be held on the 21 September 2012 in Rustenburg by Municipal Health Services.

R199 716.60 HES 2012/09/20 100% black owned


Marquee tent, chairs, pa system, vip toilets for the programme at Madibeng. R113 900 EXE 2012/07/04 100% black

ownedMotswapuleng Trading enterprise

Supply of wall, roll up, pop up and tear drop banners in the office of the Executive Mayor. R145 900 EXE 2012/08/07 100% black

ownedMotswapuleng trading enterprise Providing of T-shirts for anti-corruption. R129 950.00 Council 2012/08/27 100% black

ownedBojanala Promotions cc overalls and safety boots for Mandela day R193 230.00 CDS 2012/07/09 100% black

ownedTautona Tours and Safaris cc

Transport for people attending funeral in eastern cape R119 900.00 CDS 2012/08/30 100% black

owned

Consolidated report on bids awarded through competitive bidding process: above 200 000.00.

SERVICE PROVIDER PROJECT AMOUNT DEPT DATE BBBEE

STATUS

Madijo Trading Enterprise

Supply and deliver uniform for Fire and Emergency Services R498 910.00 CDS 19-07-2012

100% black female owned

Gorogang Plant Hire

Upgrading of Sport Facility in Mmakau (MadibengLocal Municipality) R7 000 000.00 TS 20-07-2012 100%

MBB Consulting Services (PTY) LTD

Redefining feasibility and development of a business plan for the establishment of a fresh produced market (FPM)

R1 097 706.00 EDTAR 25-09-2012 Level 2

CV Chabane & Associates

Consulting Engineers for the management of the upgrading of Gravel roads programme R532 589.47 TS 25-09-2012 Level 1

Khoisan Roads CC

Construction of the sewer reticulation in Borolelo Ext 4 R7 671 224.73 TS 25-09-2012 Level 2

Bleskop taxi association

17 Taxis carrying people to Eastern Cape for the mass Funeral R238 328.00 CDS 2012/08/30 100% black

ownedVaal Maseru Busdiens edms bpk

Providing 18 Buses carrying people from Woderkop to Eastern Cape on the 31 to the 01/09/12.

R693 200.00 CDS 2012/08/30 100%


87

SUPPLY CHAIN MANAGEMENT REPORT: October to December 2012

PurposeThe purpose of this report is to submit to the Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months October to December 2012.


The tables below illustrate all bids procured through petty cash, written quotations and competitive bidding. The tables also demonstrate the total number of bids awarded to HDI’s and the costs of the total bids.





BTO 41 R62 816.04 13 16 927.05 26.94TS 4 R4 758.60 1 1 800.00 37.82CSS 80 R101 493.94 23 37 851.12 37.29EXE 35 R58 666.87 21 30 569.52 52.10EDTAR 13 R17 611.01 6 8 891.30 50.48CDS 23 R28 736.72 5 8 689.50 30.23CES 12 R14 861.47 6 9 189.76 61.83AO 17 R23 869.59 3 4 719.51 19.77Municipal Council 30 R39 189.78 3 3 930.00 10.02Fire 18 R31 275.48 5 8 447.42 27Disaster 2 R3 715.63 2 3 715.63 100





BTO 33 R544 575.84 26 R403 672.94 74.12TS 8 R55 574.90 3 R31 525.00 56.72CSS 156 R2 099 532.02 89 R1 625 541.69 77.42EXE 220 R4 514 126.87 200 R4 259 640.48 94.34EDTAR 25 R403 095.89 17 R283 058.99 70.22CDS 74 R618 485.43 40 R376 803.38 60.90CES 64 R1 068 188.10 49 R819 584.04 76.72AO 91 R1 931 400.07 76 R1 791 301.50 92.74Municipal Council 65 R1 131 776.86 39 R785 675.00 69.41Fire 12 R93 434.18 2 R9 860.00 10.55Disaster 3 R13 346.00 1 R4 500.00 33.71


88





CSS 4 258 136.60 1 98 886.00 38.30

EXE 4 260 144.30 2 175 000.00 67.27

AO 1 51 129.00 1 51 129.00 100

Consolidated report on bids awarded through competitive bidding process: Above R100 001.00 below R 200 000.00.Service Provider

Project Amount Dept DateBbbee Status

Dirisang Botlhe trading & projects

Appointment of a service provider for the supply of strip saw and cross cutter for slate mining

R115 000.00 EDTAR 13/11/2012 Level 4

Bojanala Promotions

Promotional material for AFCON and football Friday mobilization programs at the local municipalities.

R165 585.00 CDS 15/11/2012 Level 3

Top Turf GROUP (pty) ltd

Appointment of a service provider for spring treatment for Mogwase stadium

R176 220.29 CDS 21/11/2012 Level 3

Top Turf GROUP (pty) ltd

Appointment of a service provider for spring treatment for Olympia park stadium

R154 579.20 CDS 21/11/2012 Level 3

Loreng ICT (pty)ltd

IT needs to purchase Five laptops for Bontle Qiqimana, Mike Mogatsi,Gys De Beer, Dolly Madikela and one pull laptop for IT

R78,246.86 AO 6/12/2012 Level 4


Service Provider Project Amount Dept Date BbbeeStatus

Phatwe Consulting Engineers cc

Project Manager for the management of the construction of BPDM municipal green office building.

R1 117 887.90 TS 2/10/2012 Level 4

Bojanala Promotions cc

Décor, exhibition stand and marquee tent for the career expo R351 123.42 EXE 8/10/2012 Level 3

De Loitte & Touche

Job evaluation for BPDM Municipal Job descriptions as per approved organogram.

R357 390.00 CSS 18/10/2012 Level 2

Motswapuleng trading enterprise

Accommodation for 60 people, breakfast, dinner, soft drinks, water, golf shirts, embroidery logos and message and transport for Whippery Forum.

R323,000.00 Municipal

Council24/10/2012 Level 4

Top turf Group (pty) ltd

Provision of equipment for maintance of Mogwase and Olympia stadium in preparation of the 2013 AFCON cup

R418 186.20 CDS 2/11/2012 Level 3

Blue Dot properties 1624

Support of Magong sunflower project for soil preparations and planting on 200 HA field

R750 000.00 EDTAR 14/12/2012 Level 3

MT Sound and Tours

Supply and installation of the recording system R648 500.00 AO 14/12/2012 Level 2


89

SUPPLY CHAIN MANAGEMENT REPORT: January to March 2013

PurposeThe purpose of this report is to submit to the Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months January to March 2013






Compliant to PPPFA(HDI)

%BTO 11 R15 063.26 3 R2 716.90 18.04

TS 2 R3 579.95 1 R1 980.00 55.31

CSS 38 R53 529.69 16 R25 515.59 47.67

EXE 17 R32 161.95 2 R3 855.00 11.99

EDTAR 3 R3 175.00 0 0 0

CDS 11 R16 466.25 3 R4 050.00 24.60

CES 2 R2 949.00 2 R2 949.00 100

AO 5 R5 020.27 1 R600.00 20.35

Municipal Council 22 R35 421.62 5 R9 632.68 27.20




Compliant to PPPFA(HDI

%BTO 3 R57 140.00 1 R29 900.00 52.33

TS 1 R3 195.00 0 0 0

CSS 75 R1 218 973.11 61 R1 062 688.09 87.18

EXE 69 R1 438 980.75 62 R1 376 944.00 95.60

EDTAR 9 R117 260.60 8 R87 860.00 74.93

CDS 21 R320 971.96 15 R267 864.28 83.46

CES 22 R315 540.69 16 R293 431.00 93

AO 53 R1 115 554.00 47 R1 089 341.40 97.65



90





CSS 3 R210 792.66 3 R210 792.66 100

CES 2 R135 115.00 2 R135 115.00 100

Consolidated report on bids awarded through competitive bidding process: Above R100 001.00 below R 200 000.00.

Service Provider Project Amount Dept Date BBBEE Status

Mojaki Mosala Consultant cc

Appointment of a service provider to the implementation of employment equity training for Bojanala Platinum District Municipality employees.

R181 243.00 CSS 21/01/2013 Level 3

Motswapuleng Trading Enterprise

Marquee tents with tables and Chairs for 300 people for District Public Participation Forum launch at Letlhakeng.

R150 000.00 Municipal council 02/02/2013 Level 4

AT D and M Holdings (Pty) Ltd

Appointment of a service provider for the renovation of Koster Old Fire Station in Kgetlengrivier Local Municipality

R190 015.00 TS 20/03/2013 Level 3

Sewedia Management Services Cc

Appointment of a service provider to train farm workers on basic computer skills around Bojanala Platinum District Municipality

R190 000.00 EXE 20/03/2013 Level 2

Thelvic Trading CC

Appointment of a Civil Contractor for the supply of Building Materials and construction monitoring of VIP Toilets in Madibeng, Kgetlengrivier, Moses Kotane and Moretele Local Municipalities

R144 591.11 TS 20/03/2013 Level 3


91


Service Provider Project Amount Dept Date BBBEEStatus

Sam’s Mega Connections

Paving of Internal Streets at Mothotlung in Madibeng Local Municipality.

R3 324 554.64 TS 12/02/2013 Level 4

Parkhome Modular Units

Supply and delivery of mobile office at Makapanstad in Moretele Local Municipality

R373 954.20 CES 12/02/2013 Level 3

Tripple Thusa trading and projects

Rental office space for Municipal health services in Brits area.

R24 800 per month HES 26/03/2013 Level 3

Delta Built environment Consultants

Architectural firm for the design and supervision of a green building for BPDM

R2 175 177.00 TS 26/03/2013 Level 2


92

SUPPLY CHAIN MANAGEMENT REPORT: APRIL – JUNE 2013 (FOURTH QUARTER)

PurposeThe purpose of this report is to submit to Accounting Officer the report of all bids awarded through petty cash, quotations and competitive bidding during the months April – June 2013

background The supply chain management Policy of Bojanala Platinum District Municipality aims at increasing the participation of business from previously disadvantaged communities as well as empowerment of SMME, local people and youth in the procurement and disposal of goods and services.


Consolidated report on bids awarded through petty cash R0-2000.00Dept Total No of

BidsTotal Cost of

BidsTotal no of bids

awarded to HDS’s



BTO 12 R19 174.83 2 R3 800.00 19.82

TS 3 R3 510.00 0 0 0

CSS 37 R47 077.14 30 R35 718.38 85.87

EXE 9 R16 842.05 2 R3 943.00 23.41

EDTAR 5 R6 846.70 0 0 0

CDS 23 R32 092.22 5 R6 489.87 20.22

CES 4 R7 041.00 2 R3 225.00 45.80

AO 2 R3 300.00 2 R3 300.00 100


Consolidated report on bids awarded through written quotations R2001-30 000.00Dept Total No of

BidsTotal Cost of

BidsTotal no of bids

awarded to HDS’s



BTO 11 R193 017.06 6 R114 980.00 59.57

TS 0 0 0 0 0

CSS 42 R342 028.33 21 R198 302.82 57.98

EXE 52 R1 036 088.77 44 R970 863.71 93.70

EDTAR 38 R606 011.57 22 R408 550.91 67.41

CDS 50 R507 326.88 31 R359 710.15 70.90

CES 21 R341 002.30 17 R300 434.40 88.10

AO 32 R667 330.10 30 R646 660.10 96.90



93

3. Consolidated report on bids awarded through written quotations R30 001-100 000.00Dept Total No of

BidsTotal Cost of

BidsTotal no of

bids awarded to HDS’s

Total costs of bids awarded to

HDI’s

Compliant to PPPFA(HDI)

%EXE 1 R37 200.00 1 R37 200.00 100

CES 2 R90 744.00 2 R90 744.00 100

CES 1 R83 200.00 1 R83 200.00 100

Consolidated report on bids awarded through competitive bidding process Above R100 001 -100 000.00 below R200 000.00Service Provider

Project Amount Dept Date BBBEE Status

J & H Protective Clothing

Supply of protective clothing for fire services personnel

R163 709.70 CDS 15 April 2013 Level 3

Marcee Project pty ltd

Service provider to procure forty eight fire horses for the Madibeng Local Municipality fire and emergency services department

R106 704 CDS 25 April 2013 Level 4


World environmental day on the 05 June 2013 at Madibeng Local Municipality

117 900 CES 31 May 2013 Level 3

RBI Asset Management (Pty)Ltd

Service provider to conduct and assessment report for all fire stations in Bojanala Platinum District Municipality

R105 393 CDS 18 June 2013 Level 7

Tshedime Trading and Projects cc

Supply of a strip saw and cross cutter for slate mining

R175000 EDTAR 25 June 2013 Level 3

Consolidated report on bids awarded through competitive bidding process Above R200 000.00Service Provider

Project Amount Dept Date BBBEE Status

Kgosi Sithole and associate

Quantity surveying firm for the cost estimating of the BPDM green building

R1887 840 TS 24 April 2013 Level 3

Consensus and Tshaduko Trading and Projects

Rental of printing machines for the period of 36 months for Bojanala Platinum District Municipality

R130 414 per month

CSS 24 April 2013 Level 2


94


95

Section 3

95

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

96


INDEX Page

Report of the Audit Committee 97

Report of the Auditor-General 99

Report of the Municipal Manager 105

Statement of Financial Position 106

Cash Flow Statement 107

Statement of Financial Performance 108

Statement of Changes in Net Assets 109

Significant Accounting Policies to the Annual Financial Statements 110

Appendix B: Analysis of Property, Plant and Equipment 146

Appendix F: Disclosure of Grants and Subsidies 147

Appendix G: Details of Unauthorised/Irregular/Fruitless and wasteful Expenditure 148

Accounting Officer’s Response 149


97


REPORT OF THE AUDIT COMMITTEE TO THE COUNCIL OF BOJANALA PLATINUM DISTRICT MUNICIPALITY FOR THE YEAR ENDED 30 JUNE 2013

1. TERMS OF REFERENCEThe Audit Committee has been established as an independent committee, in terms of section 166 of the MFMA Act No. 56 of 2003 and section 14 of the Performance Management Regulations. The Committee has adopted formal terms of reference, which are regularly updated and approved by Council. The Committee presents its report for the financial year ended 30 June 2013.

2. AUDIT COMMITTEE MEMBERS AND ATTENDANCEThe Committee’s terms of reference requires a minimum of five members, and consists of the members listed below. During the year under review, four Audit Committee meetings were held, as well as other meetings with the Municipal Manager, Internal Audit, Senior Management. The Auditor-General is invited and are in attendance at all Audit Committee meetings.

Name of member Meetings attendedMr M Makgale (Chairperson) 3Ms M Maphike 1Mr C Mabe 3Mr M Ntshiea 3Mr B Seabela 0

3. AUDIT COMMITTEE RESPONSIBILITYThe Committee reports that it has, as far as possible, complied with its responsibilities arising from its charter, including all relevant legislative requirements.

4. EFFICIENCY AND EFFECTIVENESS OF INTERNAL CONTROLThe Committee has considered the work performed by Internal Audit on a quarterly basis and has reviewed the Internal Audit Annual Report on Internal Controls for the year ended 30 June 2013. An internal audit opinion of “Improvement Needed” was expressed based on the results of the various audit engagements completed during the year under review. The majority of audit findings reported to the Committee related to the control activities and monitoring components. In relation to the aspect of monitoring, the audits indicated a lack of management and supervisory reviews to ensure:• compliance with legislation, regulations, policies and procedures;• the design and implementation of adequate controls; and• that implemented controls operate effectively.

Management intervention is required to effect improvement in these areas. Focus and prioritisation should be given to identified control areas that put at risk the Municipality achieving its key objectives.


98


5. PERFORMANCE MEASUREMENTThe Committee had reviewed and given consideration to the quarterly reports and quarterly performance results reported by management. Improvements were noted in the effectiveness of the processes and the quality and evidence of information reported.

6. RISK MANAGEMENTRisk management has not been formalised within the Municipality, in relation to the establishment of various structures, processes and systems to give effect to Risk Management. Further initiatives are required to further embed Risk Management in the Municipality’s processes. This includes further clarifying roles and responsibilities, improving training, developing performance measurements, monitoring compliance with the integrated risk management policy and framework, and consistent application of approach.

7. COMBINED ASSURANCERegular engagements occurred between assurance providers to give effect to the Combined Assurance Framework. These engagements continue to be developed and enhanced to make combined assurance in the Municipality more effective. The Committee regularly reviews developments in this area.

8. CONCLUSIONThe Committee is pleased with the progress made by the Municipality in improving overall governance, internal control, and performance management. The Committee concurs and accepts the conclusions of both Internal Audit and the Auditor-General. The Committee is of the opinion that the audited Annual Financial Statements should be accepted and read together with the Report of the Auditor-General. The Committee fully supports the Municipality in its vision, as embodied in the IDP, and in its journey of improved service delivery to the residents of Bojanala Platinum District Municipality.

____________________________Mr. M MakgaleChairperson of the Audit Committee

99

REPORT OF THE AUDITOR-GENERAL TO THE NORTH WEST PROVINCIAL LEGISLATURE AND THE COUNCIL OF THE BOJANALA PLATINUM DISTRICT MUNICIPALITY

REPORT ON THE FINANCIAL STATEMENTS

Introduction1. I have audited the financial statements of the Bojanala Platinum District Municipality set out

on pages 106 to 145, which comprise the statement of financial position as at 30 June 2013, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended and the notes, comprising of a summary of significant accounting policies and other explanatory information.

Accounting officer’s responsibility for the financial statements2. The accounting officer is responsible for the preparation and fair presentation of these financial

statements in accordance with the South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP), the requirements of the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa, 2012 (Act No. 5 of 2012) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-General’s responsibility3. My responsibility is to express an opinion on these financial statements based on my audit.

I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

100

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion6. In my opinion, the financial statements present fairly, in all material respects, the financial position

of the Bojanala Platinum District Municipality as at 30 June 2013, its financial performance and cash flows for the year then ended in accordance with SA Standards of GRAP and the requirements of the MFMA and the DoRA.

Emphasis of matters7. I draw attention to the matters below. My opinion is not modified in respect of these matters.

Unauthorised and irregular expenditure8. As disclosed in note 22.1 to the financial statements, unauthorised expenditure of R7 392 525

was incurred in the current year and the unauthorised expenditure of R8 423 805 in respect of prior years has not yet been dealt with in accordance with section 32 of the MFMA.

9. As disclosed in note 22.3 to the financial statements, irregular expenditure from prior years of R3 050 094 has not yet been dealt with in accordance with section 32 of the MFMA.

Restatement of corresponding figures10. As disclosed in note 36 to the financial statements, the corresponding figures for 2012 have

been restated as a result of an error discovered in the financial statements of the Bojanala Platinum District Municipality at, and for the year ended, 30 June 2013.

Material underspending of the budget11. As disclosed in note 30 to the financial statements, the municipality materially underspent

the budget on “Community environment services” by R2 185 450, which contributed to the municipality not achieving its service delivery objectives.

Additional matter12. I draw attention to the matter below. My opinion is not modified in respect of this matter.

Unaudited supplementary schedules13. The supplementary information set out on pages 146 to 148 does not form part of the financial

statements and is presented as additional information. I have not audited these annexures and, accordingly, I do not express an opinion thereon.

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS14. In accordance with the PAA and the General Notice issued in terms thereof, I report the following

findings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

101

Predetermined objectives15. I performed procedures to obtain evidence about the usefulness and reliability of the information

in the annual performance report as set out on pages 44 to 84 of the annual report.

16. The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance is consistent with the planned development priorities or objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well defined, verifiable, specific, measurable and time bound) and relevant as required by the National Treasury framework for managing programme performance information (FMPPI).

17. The reliability of the information in respect of the selected development priorities and objectives is assessed to determine whether it adequately reflects the facts (i.e. whether it is valid, accurate and complete).

18. The material findings are as follows:

Usefulness of information19. Section 46 of the Municipal Systems Act, 2000 (Act 32 of 2000) (MSA) requires disclosure in the

annual performance report of the measures taken to improve performance, where planned targets were not achieved and should be supported by adequate and reliable corroborating evidence. Measures to improve performance for a total of 80% of the planned targets not achieved were not reflected in the annual performance report which resulted from the lack of proper management revision of the annual performance report. Furthermore, adequate and reliable corroborating evidence could not be provided for all measures taken to improve performance as disclosed in the annual performance report. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the reliability of the measures taken to improve performance.

20. The FMPPI requires that performance indicators be well defined and verifiable and targets be specific, measureable and time bound:

• A total of 82% of the indicators were not well defined in that clear, unambiguous data definitions were not available to allow for data to be collected consistently.

• A total of 24% of the indicators were not verifiable in that valid processes and systems that produce the information on actual performance did not exist.

• A total of 72% of the targets were not specific in clearly identifying the nature and the required level of performance.

• A total of 26% of the targets were not measurable. This was due to the fact that management was not aware of the requirements of the FMPPI and

did not receive the necessary training to enable application of these principles.

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Reliability of information21. The FMPPI requires that institutions should have appropriate systems to collect, collate, verify

and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets. I was unable to obtain the information and explanations I considered necessary to satisfy myself as to the reliability of information presented with respect to the development priorities “Basic service delivery and infrastructure investment”, “Local economic development” and “Good governance and community participation”. This was due to limitations placed on the scope of my work due to the lack of properly established and communicated policies and procedures to enable and support the understanding and execution of internal control objectives, processes and responsibilities relating to the collecting and filing of information that supports the reported performance.

Compliance with laws and regulations22. I performed procedures to obtain evidence that the municipality has complied with applicable laws

and regulations regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key applicable laws and regulations as set out in the General Notice issued in terms of the PAA are as follows:

Strategic planning and performance management23. The municipality did not afford the local community at least 21 days to comment on the final

draft of its integrated development plan before the plan was submitted to council for adoption, as required by Municipal Planning and Performance Management Regulation 15(3).

24. The performance management system of the municipality was not in line with the indicators and targets contained in its integrated development plan, as required by section 38(a) of the MSA.

25. The performance management system of the municipality did not provide for taking steps to improve performance with regard to those development priorities and objectives where performance targets are not met, as required by section 41(1)(d) of the MSA.

26. The annual performance report for the year under review does not include the performance of each external service provider, as required by section 46 (1)(a) of the MSA.

27. The municipality did not have and maintain effective, efficient and transparent systems of internal controls regarding performance management as required by section 62(1)(c)(i) of the MFMA.

Internal audit28. The internal audit unit did not submit quarterly reports on their audits to the municipal manager

and the performance audit committee, as required by Municipal Planning and Performance Management Regulation 14(1)(c).

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Budget29. Expenditure was incurred in excess of the limits of the amounts provided for in the votes of the

approved budget, in contravention of section 15 of the MFMA.

Annual financial statements30. The financial statements submitted for auditing were not prepared in all material respects in

accordance with the requirements of section 122 of the MFMA. Material misstatements of current liabilities and disclosure items identified by the auditors in the submitted financial statement were subsequently corrected resulting in the financial statements receiving an unqualified audit opinion.

Expenditure management31. Reasonable steps were not taken to prevent unauthorised and fruitless and wasteful expenditure

as required by section 62(1)(d) of the MFMA.

Consequences management32. Unauthorised, fruitless and wasteful and irregular expenditure incurred by the municipality was

not investigated to determine if any person is liable for the expenditure, in accordance with the requirements of section 32(2) of the MFMA.

Internal control27. I considered internal control relevant to my audit of the financial statements, annual performance

report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the significant deficiencies that resulted in the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.

Leadership33. The leadership did not sufficiently exercise oversight over financial and performance reporting,

monitoring of compliance with laws and regulations and related internal controls whilst policies and procedures did not adequately guide financial and performance activities and action plans to address prior year audit findings.

Financial and performance management34. Despite management having implemented internal controls and processes over financial

reporting and compliance with laws and regulations, these internal controls and processes were not sufficiently monitored to impact towards clean administration. Management did not sufficiently to implement effective controls and processes to ensure that information in the performance report were useful and reliable before submission for audit. This was mainly due to management not sufficiently addressing the prior years’ audit findings and staff in the performance management section not understanding the requirements of the performance management reporting framework.

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Governance35. Despite the internal audit and the audit committee functioning during the year, these structures

did not sufficiently impact upon the procedures and operations of the municipality to resolve matters raised in the previous audit report.

OTHER REPORTS

Investigations36. An investigation by the Public Protector to probe the procurement of goods and services in

prior financial years is being conducted. The investigation aims to establish whether the aforementioned procurement of goods and services were done in accordance with the Supply Chain Management Regulations. The investigation is still ongoing at the reporting date.

37. Investigations by the Special Investigation Unit which were commissioned by the Presidency are currently in progress. However, the nature and reports related to these investigations are currently not available as it has not been provided by this investigating agency to management.

Rustenburg30 November 2013


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REPORT OF THE MUNICIPAL MANAGER

I am responsible for the preparation of these annual financial statements, which are set out on pages 106 to 145, in terms of Section 126(1) of the Municipal Finance Management Act and which I have signed on behalf of the Municipality.

I certify that the salaries, allowances and benefits of Councillors as disclosed in note 15 of these annual financial statements are within the upper limits of the framework envisaged in Section 219 of the Constitution, read with the Remuneration of Public Officer Bearers Act and the Minister of Provincial and Local Government’s determination in accordance with this Act.

Mr. I K SirovhaMunicipal Manager 31 August 2013


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STATEMENT OF FINANCIAL POSITION AT 30 JUNE 2013

Note 2013 2012

R R

NET ASSETS AND LIABILITIES

Net assets 13 470 317 28 519 993

Revaluation Reserve 792 713 842 769

Accumulated Surplus/(Deficit) 12 677 604 27 677 224

Non-current liabilities 0 65 345

Long-term liabilities 2 0 65 345

Current liabilities 35 157 720 30 732 016

Provisions 3 12 355 150 9 489 525

Creditors 4 19 920 283 13 198 319

Unspent conditional grants and receipts 5 2 882 287 7 919 197

Current portion of long-term liabilities 2 0 124 975

Total Net Assets and Liabilities 48 628 036 59 317 354

ASSETS

Non-current assets 36 452 310 28 872 095

Property, plant and equipment 7 36 449 692 28 866 826

Intangible assets 8 2 618 5 269

Current assets 12 175 727 30 445 259

Other debtors 9 1 239 563 10 492 481

VAT 6 8 346 890 19 330 173

Call investment deposits 10 0 0

Bank balances and cash 11 2 589 274 662 605

Total Assets 48 628 036 59 317 354


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CASH FLOW STATEMENT FOR THE YEAR ENDED 30 JUNE 2013

Note 2013 2012

R R

CASH FLOW FROM OPERATING ACTIVITIES

Cash receipts from government and other 244 268 090 253 163 974

Cash paid to suppliers and employees -263 683 595 (358 644 514)

Cash generated from/(utilised in) operations 20 -19 415 505 (105 480 540)

Interest received 1 586 309 5 377 002

Interest paid -16 757 (31 624)

NET CASH FROM OPERATING ACTIVITIES -17 845 954 (100 135 162)

CASH FLOWS UTILISED IN INVESTING ACTIVITIES

Purchase of property, plant and equipment -12 922 271 (11 202 521)

(Increase)/decrease in non-current receivables -

Proceeds on disposal of property, plant and equipment 0 914 900

NET CASH UTILISED IN INVESTING ACTIVITIES (12 922 271) (10 287 621)

CASH FLOW FROM FINANCING ACTIVITIES

Net new leases and Lease liability repaid -65 344 (111 188)

NET CASH FROM FINANCING ACTIVITIES -65 344 (111 188)

NET INCREASE/(DECREASE IN CASH AND EQUIVALENT 1 966 669 (136 947 828)

Cash and cash equivalents at the beginning of the year 622 605 137 570 433

Cash and cash equivalents at the end of the year 21 2 589 274 622 605


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STATEMENT OF FINANCIAL PERFORMANCE

ActualNote 2013 2012

R RREVENUENon Exchange Transactions

Government grants and subsidies 12 249 305 000 248 959 632Public contributions and donations 0 0

Exchange TransactionsInterest earned - external investments 1 586 309 5 377 002Other income 13 145 587 254 977

Total Revenue 251 036 896 254 591 611

EXPENDITUREEmployee related costs 14 118 169 485 106 552 362Remuneration of Councillors 15 12 783 047 8 860 278Donations 410 244 0Depreciation 7 143 971 5 956 352Repairs and maintenance 2 902 749 5 733 870Interest paid 16 16 757 31 624Grants and subsidies paid 17 74 431 644 189 645 257General expenses 18 50 228 675 51 474 759

Total Expenditure 266 086 572 368 254 502

GAINS AND LOSSESGain/(Loss) on disposal of Property, Plant and Equipment 19 0 13 997Reversal of impairment losses/(Impairment losses) 0 0Fair value adjustments of Property, Plant and Equipment 0 0

Net Gains and losses 0 13 997

SURPLUS/(DEFICIT) -15 049 676 -113 648 894

Share of surplus/(deficit) of associate accounted for under the equity method 0 0

SURPLUS/(DEFICIT) FOR THE YEAR -15 049 676 -113 648 894No segmental statement of financial performance has been prepared


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STATEMENT OF CHANGES IN NET ASSETS

Revaluation Accumulated Total

Reserve Surplus (Deficit)

R R R

2012

Balance at 1 July 2011 892 825 140 478 280 141 371 105

Correction of error (Note 36)Correction of assets incorrectly written off in prior periods 0 797 782 0

Restated balance 892 825 141 276 062 141 371 105

Surplus/(deficit) for the year -113 648 894 -113 648 894

Transfer of Revaluation Reserve -50 056 50 056 0

Land and Buildings revalued 0 0 0

Balance at 30 JUNE 2012 842 769 27 677 224 27 722 211

Change in accounting policy 0 0

Correction of error 0 0

Restated balance 842 769 27 677 224 27 722 211

Surplus/(deficit) for the year -15 049 676 -15 049 676

Transfer of Revaluation Reserve -50 056 50 056 0

Land and Buildings Revalued 0 0

Balance at 30 JUNE 2013 792 713 12 677 604 12 672 535


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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS

1.1 Basis of preparation The annual financial statements have been prepared on an accrual basis of accounting and are in accordance with the historical cost basis unless otherwise stated. Under this basis the effects of transactions and other events are recognised when they occur and are recorded in the financial statements within the period to which they relate. Assets, liabilities, revenues and expenses have not been offset except when offsetting is required or permitted by an accounting standard. The annual financial statements have been prepared in accordance with the Standards of Generally Recognised Accounting Practices (GRAP) prescribed by the Minister of Finance in terms of General Notices 991 of 2005 and General Notice 516 of 2008. These standards are summarised as follows:

GRAP 1: Presentation of financial statements.GRAP 2: Cash flow statements.GRAP 3: Accounting policies, changes in accounting estimates and errors.GRAP 4: The effects of changes in foreign exchange transactions.GRAP 5: Borrowing costs.GRAP 6: Consolidated and separate financial statements.GRAP 7: Investments in associates.GRAP 8: Interests in joint ventures.GRAP 9: Revenue from exchange transactions.GRAP 10: Financial reporting in hyperinflationary economiesGRAP 11: Construction contracts.GRAP 12: Inventories.GRAP 13: Leases.GRAP 14: Events after reporting date.GRAP 16: Investment property.GRAP 17: Property, plant and equipment.GRAP 18: Segment reportingGRAP 19: Provisions, contingent liabilities, and contingent assets.GRAP 21: Impairment of non-cash generating assetsGRAP 23: Revenue from non-exchange transactions (taxes and transfers) GRAP 24: Presentation of budget informationGRAP 25: Employee Related CostGRAP 26: Impairment of Cash generating assetsGRAP 100: Non-current assets held for sale and discontinued operations.GRAP 101: Agriculture.GRAP 102: Intangible assets.GRAP 103: Heritage assetsGRAP 104: Financial instruments


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1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues)

Accounting policies for material transactions, events or conditions not covered by the above GRAP have been developed in accordance with paragraphs 7, 11 and 12 of GRAP 3. These accounting policies and the applicable disclosures have been based on the South African Statements of Generally Accepted Accounting Practices (SA GAAP) including any interpretations of such statements issued by the Accounting Practices Board.

The accounting framework for 2012/2013There are no general exemptions from specific standards or aspects of accounting standards and the Municipality comply fully with the accounting framework set out in Directive 5 of the Accounting Standards Board.

Consideration was given to Accounting Standards approved but not yet effective.

A number of new standards are not yet effective for the year ended 30 June 2013, and are presented below:GRAP 21: Impairment of non-cash generating assets

All the above standards, where applicable, will be complied with in the financial statements once the effective date has been reached. GRAP 1 has also been considered, but since Revenue from Exchange Transactions constitutes an insignificant contribution to the revenue of the municipality, this standard will have a negligible effect on the financial statements.

A summary of the significant accounting policies, which have been consistently applied, is disclosed below.

1.2 Presentation currency These annual financial statements are presented in South African Rand.

1.3 Going concern assumption These annual financial statements have been prepared on a going concern basis.

1.4 Comparative information Budget information, in accordance with GRAP 1, has been provided in financial statements and forms part of the audited annual financial statements.


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When the presentation or classification of items in the annual financial statements is amended, prior period comparative amounts are restated. The nature and reason for the reclassification is disclosed. Where accounting errors have been identified in the current year, the correction is made retrospectively as far as is practicable, and the prior year comparatives are restated accordingly. Where there has been a change in accounting policy in the current year, the adjustment is made retrospectively as far as is practicable, and the prior year comparatives are restated accordingly.

1.5 Reserves

1.5.1 Revaluation Reserve The surplus arising from the revaluation of land and buildings is credited to a Revaluation Reserve. On disposal, the net revaluation surplus is transferred to the accumulated surplus/(deficit) while gains or losses on disposal, based on re-valued amounts, are credited or charged to the Statement of Financial Performance.

1.6 Financial Instruments

Recognition Financial instruments are initially recognised at fair value. Financial assets and financial liabilities are recognised on the Municipality’s balance sheet when the Municipality becomes a party to the contractual provisions of the instrument. All regular way purchases and sales of financial assets are initially recognised using trade date accounting. Measurement Financial instruments are initially measured at cost, which includes transaction costs. Subsequent to initial recognition these instruments are measured as set out below.

Financial assets The Municipality’s principal financial assets are accounts receivable and cash and cash equivalents. ReceivablesOther receivables are stated at their nominal value as reduced by appropriate allowances for estimated irrecoverable amounts.

Management is of the opinion that all receivables outstanding over 90 days are not recoverable and therefore the appropriate allowances for the estimated irrecoverable amounts are provided for as


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doubtful receivables. NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013

1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) Cash and cash equivalentsCash and cash equivalents are measured at fair value. Equity instruments Equity instruments are recorded at the proceeds received, net of direct issue costs. Financial liabilities The Municipality’s financial liabilities are interest bearing financial lease liabilities and accounts payable.

Trade payables are categorised as financial liabilities held at amortised cost, are initially recognised at fair value and subsequently measured at amortised cost which is the initial carrying amount, less repayments, plus interest.

All financial liabilities are measured at amortised cost, comprising original debt less principal payments and amortisations, except for financial liabilities held-for-trading and derivative liabilities, which are subsequently measured at fair value. 1.7 Employee Benefits

The Municipality provides retirement benefits for its employees and councillors. Contributions to defined contribution retirement plans are recognised as an expense when employees and councillors have rendered the employed service or served office entitling them to the contribution. In the absence of a Statement of GRAP on Employee Benefits, the municipality discloses the employee benefits as per IAS 19.

Provision for Performance BonusesA provision, in respect of the liability relating to the anticipated costs of performance bonuses payable to Section 57 employees, is maintained.

1.8 Revenue recognition

Revenue is the gross inflow of economic benefits or service potential during the reporting period when those inflows result in an increase in net assets, other than increases relating to contributions from owners.

1.8.1 Revenue from Exchange TransactionsAn exchange transaction is one in which the municipality receives assets or services, or has liabilities extinguished, and directly gives approximately equal value (primarily in the form of goods, services or


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use of assets) to the other party in exchange.NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2013


Interest and rentals are recognized on a time proportion basis.

Revenue received from transactions other than Government Grants and Investment Income is recognised as Other Income.1.8.2 Revenue from non-exchange transactionsNon-exchange transactions are defined as transactions where the entity receives value from another entity without directly giving approximately equal value in exchange.

Government grants are recognised as revenue when:• it is probable that the economic benefits or service potential associated with the transaction will

flow to the economic entity;• the amount of the revenue can be measured reliably, and• to the extent that there has been compliance with any restrictions associated with the grant.The municipality assesses the degree of certainty attached to the flow of future economic benefits or service potential on the basis of the available evidence. Certain grants payable by one level of government to another are subject to the availability of funds. Revenue from these grants is only recognised when it is probable that the economic benefits or service potential associated with the transaction will flow to the entity. An announcement at the beginning of a financial year that grants may be available for qualifying entities in accordance with an agreed programme may not be sufficient evidence of the probability of the flow. Revenue is then only recognised once evidence of the probability of the flow becomes available.

Restrictions on government grants may result in such revenue being recognised on a time proportion basis. Where there is no restriction on the period, such revenue is recognised on receipt or when the Act becomes effective, which-ever is earlier.

When government remit grants on a re-imbursement basis, revenue is recognised when the qualifying expense has been incurred and to the extent that any other restrictions have been complied with.

RSC levies were abolished from 1 July 2006.

Donations are recognized on a cash receipt basis or where the donation is in the form of property, plant and equipment, when such items of property, plant and equipment are brought into use.

Revenue from the recovery of unauthorized, irregular, fruitless and wasteful expenditure is based on legislated procedures, including those set out in the Municipal Finance Management Act (Act No.56 of 2003) and is recognised when the recovery thereof is virtually certain.


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Unauthorised expenditureUnauthorized expenditure is expenditure that has not been budgeted, expenditure that is not in terms of the conditions of an allocation received from another sphere of government, municipality or organ of state and expenditure in the form of a grant that is not permitted in terms of the Municipal Finance Management Act (Act No.56 of 2003). Unauthorized expenditure is accounted for as an expense in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance.

Irregular expenditureIrregular expenditure is expenditure that is contrary to the Municipal Finance Management Act (Act No.56 of 2003), the Municipal Systems Act (Act No.32 of 2000), the Public Office Bearers Act (Act No. 20 of 1998) or is in contravention of the Municipality’s supply chain management policy. Irregular expenditure excludes unauthorized expenditure. Irregular expenditure is accounted for as expenditure in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance.

Fruitless and wasteful expenditureFruitless and wasteful expenditure is expenditure that was made in vain and would have been avoided had reasonable care been exercised. Fruitless and wasteful expenditure is accounted for as expenditure in the Statement of Financial Performance and where recovered, it is subsequently accounted for as revenue in the Statement of Financial Performance.

1.9 Leases

Leases are classified as finance leases where substantially all the risks and rewards associated with ownership of an asset are transferred to the municipality.

Property, plant and equipment subject to finance lease agreements are capitalised at their cash cost equivalent and the corresponding liabilities are raised. The cost of the item of property, plant and equipment is depreciated at appropriate rates on the straight-line basis over the shorter of the lease term or its estimated useful life. Lease payments are allocated between the finance lease costs and the capital repayment expensed as they become due.

1.10 Property, Plant and Equipment

Property, plant and equipment are stated at cost, less accumulated depreciation and accumulated impairment losses, except land and buildings which is re-valued as indicated. Land is not depreciated as it is deemed to have an infinite life.


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1. SIGNIFICANT ACCOUNTING POLICIES TO THE FINANCIAL STATEMENTS (continues) The cost of an item of property, plant and equipment comprises of its purchase price, including import duties and non-refundable purchase taxes and any directly attributable costs

Where an item of property, plant and equipment is acquired at no cost, it is initially recognised at its fair value as at the date of acquisition. Incomplete construction work is stated at historical cost and depreciated only when the asset is ready for its intended use. Depreciation is calculated on cost or the value after revaluation, using the straight line method over the estimated useful lives of the assets. The annual depreciation rates are based on the following estimated asset lives:- Buildings 30-50 Other Assets: Furniture & Fittings 6-10 Office Equipment 5-11 Security Equipment 5-8

Emergency equipment 5-11 Plant & Equipment 5-10 Vehicles 5-12

Leased Assets Office Equipment 3 The gain or loss arising on the disposal of an item of property, plant and equipment is determined as the difference between the sales proceeds and the carrying value and is recognised in the Statement of Financial Performance. Review of useful livesThe useful lives of assets are reviewed annually during asset verification based on the condition of each asset.

Review of depreciation methodThe depreciation method is assessed annually by management of the municipality to ensure that the method of depreciation is aligned to the usage of each asset.

Impairment of non-cash generating assetsThe assets in question were assessed for possible impairment.


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DerecognitionItems of Property, plant and equipment are derecognised when the asset is disposed of or when there are no further economic benefits or service potential expected from the use of the asset. The gain or loss arising on the disposal or retirement of an item of property, plant and equipment is determined as the difference between the sales proceeds and the carrying value and is recognised in the Statement of Financial Performance.

1.11 Intangible Assets

An intangible asset is an identifiable non-monetary asset without physical substance. Examples include computer software, licences, and development costs. The municipality recognises an intangible asset in its Statement of Financial Position only when it is probable that the expected future economic benefits or service potential that are attributable to the asset will flow to the municipality and the cost or fair value of the asset can be measured reliably.

Intangible Assets are initially recognised at cost.

1.12 Grants and Subsidies Paid

The municipality provides organisational and developmental support to Local Municipalities within the District. These transfers are recognised in the Statement of Financial Performance as expenses in the period in which the events giving rise to the transfer occurs.

1.12 Provisions

Provisions are recognised when the Municipality has a present or constructive obligation as a result of past events, it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation and a reliable estimate of the provision can be made. Provisions are reviewed at reporting sheet date and adjusted to reflect the current best estimate.

1.13 Value Added Tax

The Municipality accounts for Value Added Tax on the payment basis.


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2 013 2 012

R R

2 LONG-TERM LIABILITIES

Long-term lease liability - 190 319

Less : Current portion transferred to current liabilities - 124 975

Total Long-term liability - 65 345

3 PROVISIONS

Provision for medical aid continued members - 101 011

Staff leave 9 926 454 6 353 497

Provision for Performance bonusses 2 428 696 3 035 017

Total Provisions 12 355 150 9 489 525

4 CREDITORS

Trade creditors 11 643 088 3 045 113

VAT on creditors accrued 234 718 247 346

Retention money on projects 7 861 180 9 545 378

Bohale M J Civilis - 336 132

Technofin: Lease installments not collected 14 040 14 040

Other Creditors 400 -

Unidentified direct deposit 166 857 10 311

Total Creditors 19 920 283 13 198 320

5 UNSPENT CONDITIONAL GRANTS AND RECEIPTS

5.1 Conditional Grants from other spheres of Government 2 358 743 2 784 467

FM Grant 77 305 (470)

IMMIS 765 3 900

Fire Support Grant 270 959 1 114 099

Conditional Disaster Management Grant 683 001 668 285

Municipal Systems Improvement Grant - (45 546)

Expanded Public Works 1 326 713 1 044 198


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2 013 2 012

R R

5.2 Other Conditional Receipts 523 543 5 134 730

SETA Skillls Development 178 020 577 023

National Lottery Grant - 982 000

Standard Bank Disaster Management Donation 5 497 58 597

Coordination Fee 306 976 306 976

Water Provision Maubane 33 049 3 210 133

Miscellaneous Receipts - -

Total Conditional Grants and Receipts 2 882 287 7 919 196 See Note 12 for reconciliation of grants from other spheres of government.

6 VAT

VAT Receivable 8 346 890 19 330 173 VAT is payable on the receipts basis. Only once payment is received from debtors is VAT paid over to SARS. The municipality claims back VAT on expenditure resulting in SARS being a debtor.


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7 PROPERTY, PLANT AND EQUIPMENT

30-Jun-13

Reconciliation of Carrying Value

Office Equipment

LeasedWIP Land Buildings Other PPE Total

R R R R R R Carrying values at 1 July 2012 197 561 - 1 300 000 3 840 575 23 528 790 28 069 144 Cost 355 804 - 1 300 000,00 4 561 238 48 136 789 54 353 831 Correction of error ( note 36) - - - - 797 782 797 782 Revaluation - - - 1 242 394 - 1 242 394 Accumulated depreciation 158 243 - - 1 963 057 25 405 781 27 527 081 Correction of error ( note 36) - - - - 141 193 141 193 - Cost & Revaluation 158 243,00 - - 1 963 057,00 25 264 588 27 385 888,00

Acquisitions - - 9 860 400,00 - 3 061 871 12 922 271 Capital under Construction - 2 239 761,00 - - - 2 239 761 Increases/decreases in revaluation - - - 0 - Depreciation - - - - - based on cost 118 601,00 - 306 864 6 715 855 7 141 320 - Correction of error (note 36) - - - - - - based on revaluation - - - - - Carrying value of disposals - - (437 947) (437 947)Cost/revaluation - - (8 017 979) (8 017 979)Accumulated depreciation - - (7 580 032) (7 580 032)

Other movements - - - - - Cost - - - - Accumulated depreciation - - - - - Carrying values

at 30 June 2013 78 960,00 2 239 761,00 11 160 400,00 3 533 711,00 19 436 859,50 36 449 691,50

Cost 355 804,00 2 239 761,00 11 160 400,00 4 561 238,00 43 978 463,33 62 295 666 Revaluation - - - 1 242 394 - 1 242 394 Accumulated depreciation 276 844,00 - - 2 269 921,00 24 541 603,83 27 088 368,83 - Cost & Revaluation 276 844,00 - - 2 269 921,00 24 541 603,83 27 088 369


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7 PROPERTY, PLANT AND EQUIPMENT (continues)

30-Jun-12

Reconciliation of Carrying Value

Office Equipment

LeasedWIP Land Buildings Other PPE Total

R R R R R R Carrying values at 1 July 2011 355 804 - 1 300 000 4 148 282 42 256 093 48 060 179Cost 355 804 0 1 300 000 4 561 238 41 458 311 47 675 353 Revaluation - 0 - 1 242 394 - 1 242 394 Correction of error ( note 36) 0 0 - - 797 782 797 782 Accumulated depreciation 39 317 0 - 1 655 350 23 503 944 25 198 611 Correction of error ( note 36) 0 0 - - - - - Cost & Revaluation 39 317 0 - 1 655 350 23 503 944 25 198 611

0 - - - - 0 - - - -

Acquisitions 0 0 - - 11 202 521 11 202 521 Capital under Construction - 0 - - - - Increases/decreases in revaluation - 0 - - - - Depreciation 0 0 - - - - - based on cost 118 926 0 - 307 705 5 383 784 5 810 415 Correction of error (note 36) 0 0 - - - - - based on cost - 0 - - 141 293 141 293 Carrying value of disposals 0 0 - - 900 903 900 903 Cost/revaluation 0 0 - - 4 524 043 4 524 043 Accumulated depreciation 0 0 - - 3 623 140 3 623 140

0 - - - Other movements 0 - - - - Cost - 0 - - - - Accumulated depreciation - 0 - - - - Carrying values 0 - - - at 30 June 2012 197 561 0 1 300 000 3 840 575 23 528 690 28 866 826Cost 355 804 0 1 300 000 4 561 238 48 136 789 54 353 831 Revaluation 0 - 1 242 394 - 1 242 394 Correction of error ( note 36) 0 0 - - 797 782 797 782 Accumulated depreciation 158 243 0 0 1 963 057 25 405 881 27 527 181 - Cost & Revaluation 158 243 0 - 1 963 057 25 264 588 27 385 888 Correction of error ( note 36) 0 0 - - - - - Cost & Revaluation 0 0 - - 141 293 141 293


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During June 2013 all items of PPE were physically verified and assessed for physical impairment and relevance of calculated remaining useful life spans. Where the remaining useful lifespans have been deemed inaccurate, adjustments have been made prospectively.

Refer to Appendix B for more detail on property, plant and equipment. The opening balance of Land and buildings and "Other PPE" has been allocated to more asset categories in Appendix B.

8 INTANGIBLE ASSETS

Computer Software 2013 Computer

Software 2012

Reconciliation of Carrying Value Total Total

R R R R

Carrying values

Beginning of year 5 269 5 269 9 913 9 913

Cost 26 383 26 383 26 383 26 383

Accumulated depreciation 21 114 21 114 16 470 16 470

Correction of error ( note 36) - - - -

- Cost

Acquisitions - - - -

Depreciation 2 651 2 651 4 644 4 644

- based on cost 2 651 2 651 4 644 4 644

Carrying value of disposals - - - -

Cost/revaluation - - - -

Accumulated depreciation - - - -

Other movements - -

Cost - - -

Accumulated depreciation - - - -

Carrying values

End of year 2 618 2 618 5 269 5 269

Cost 26 383 26 383 26 383 26 383

Revaluation - -

Accumulated depreciation 23 765 23 765 21 114 21 114

- Cost 23 765 23 765 21 114 21 114

- Revaluation - - - -


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2013 2012

R R

9 OTHER DEBTORS

VAT receivable on trade creditors accrued - 247 346

Employee related costs - Salaries and Wages 64 056 - Employee related costs - Contributions for UIF, pensions and medical aids 60 494 -

Expenses of staff and councillors:salary suspense 321 039 291 921

Deposit on property transaction - 9 860 400

Lion of Africa (Insurance) 641 463 -

Mogorosi V R (Maternity leave repayment) 66 556 78 556

Bursary Repayable 262 14 258

Kgwetlo Projects 85 693 -

Sub Total 1 239 563 10 492 481

Less: Provision for bad debt - -

Total Other Debtors 1 239 563 10 492 481

Reconciliation of the Bad Debt provision:-

Balance at the beginning of the year - -

Contribution to provision -

Contribution from accumulated surplus - -

Bad Debt written off against provision - -

Reversal of provision and other -

Balance at the end of the year - -

10 CALL INVESTMENT DEPOSITS

Deposits (mature within 3 months) - -

The allocation of investments :-

Unspent grants - -

Operating account - -

- -


124



2013 2012

R R

11 BANK BALANCES AND CASH

The Municipality has the following main bank accounts: -

Current Account (Primary Bank Account)

ABSA, Rustenburg

Account Number: 11-3150-0277

Cash book balance at beginning of year / (overdrawn) 619 445 137 565 539

Cash book balance at end of year / (overdrawn) (6 786 478) 619 445

Bank statement balance at beginning of year / (overdrawn) 14 410 248 142 761 874

Bank statement balance at end of year / (overdrawn) 2 586 137 659 445

Savings Account

ABSA, Rustenburg, Account Number 90-8451-8967

Cash book balance 1 160 1 160

Bank statement balance 1 160 1 160

Cash on hand 1 977 2 000


125



2013 2012

R R

12 GOVERNMENT GRANTS AND SUBSIDIES

Equitable share 239 064 000 231 895 000

FInancial Management Grant 1 172 224 1 250 471

Disaster management Grant 85 284 -

Expanded Public Works 1 129 486 910 113

Municipal Systems Improvement Grant 954 454 835 546

Fire Support Grants 943 140 1 636 654

Integrated Municipal Management Iformation System 3 135 4 550

Water Provision Maubane 3 177 085 10 789 867

National Lottery Fund 982 000 18 000

SETA Skills Development 641 092 618 028

Donation Standard Bank 53 100 1 403

Madibeng Rescue Boat - 1 000 000

16 days of activism 1 100 000

Total Government Grant and Subsidies 249 305 000 248 959 632

12.1 Equitable Share This unconditional grant is used as general revenue that is used to finance special projects and capital expenditure on behalve of local municipalities

12.2 Financial Management Grant

Balance unspent at beginning of year (471) -

Current year receipts 1 250 000 1 250 000

Conditions met - transferred to revenue 1 172 224 (1 250 471)

Conditions still to be met - transferred to liabilities (see note 5) 77 305 (471)

12.3 Expanded Public Works Grant

Balance unspent at beginning of year 1 044 199 1 318 312

Current year receipts 1 412 000 636 000

Conditions met - transferred to revenue (1 129 486) (910 113)

Conditions still to be met - transferred to liabilities (see note 5) 1 326 713 1 044 199

12.4 Disaster Management Grant

Balance unspent at beginning of year 668 285 68 285

Current year receipts 100 000 600 000

Conditions met - transferred to revenue (85 284) -

Conditions still to be met - transferred to liabilities (see note 5) 683 001 668 285


126



2013 2012

R R

12.5 Integrated Municipal Management Information System

Balance unspent at beginning of year 3 900 8 450

Current year receipts - -

Conditions met - transferred to revenue (3 135) (4 550)

Conditions still to be met - transferred to liabilities (see note 5) 765 3 900

12.6 Fire Support Grants

Balance unspent at beginning of year 1 114 099 450 753


Conditions met - transferred to revenue (943 140) (1 636 654)

Conditions still to be met - transferred to liabilities (see note 5) 270 959 1 114 099

12.7 Municipal Systems Improvement Grant

Balance unspent at beginning of year (45 546) -


Conditions met - transferred to revenue (954 454) (835 546)

Conditions still to be met - transferred to liabilities (see note 5) - (45 546)

12.8 16 days of activism

Balance unspent at beginning of year - -

Current year receipts 1 100 000 -

Conditions met - transferred to revenue (1 100 000) -

Conditions still to be met - transferred to liabilities (see note 5) - -

12.9 Changes in levels of government grantsBased on the allocations set out in the Division of Revenue Act, 2012, no significant changes in the level of government grant funding ere expected over the forthcoming three financial years. A RSC Levies Replacement Grant is included in the Equitable Share.

13 OTHER INCOME

Eskom Servitude 328 4 680

Sale of tender documents 111 044 225 967

Miscellaneous revenue 34 216 24 330

145 587 254 977


127



2013 2012

R R

14 EMPLOYEE RELATED COSTS

Employee related costs - Salaries and Wages 76 666 371 72 476 373 Employee related costs - Contributions for UIF, pensions and medical aids 17 646 399 15 139 244

Travel and other allowances 13 821 406 14 290 623

Housing subsidy 2 469 387 1 154 382

Overtime payments 4 700 297 4 625 500

Performance bonus and provision staff leave 2 865 625 (1 133 760)Less: Employee costs capitalised to Property, Plant and Equipment - -

Less: Employee costs included in other expenses - -

Total Employee Related Costs 118 169 485 106 552 362

Remuneration of the Municipal Manager

Annual Remuneration 454 510 394 167

Performance Bonuses - -

Car Allowance 180 000 165 000

Medical, pension fund and other allowances 804 000 737 000

Total 1 438 510 1 296 167

Remuneration of the Chief Finance Officer

Annual Remuneration 756 885 638 505

Performance Bonuses

Car Allowance 214 000 81 000

Medical, pension fund and other allowances 117 116 13 500

Total 1 088 001 733 005

Remuneration of the Acting Chief Finance Officer

Annual Remuneration - Acting allowance 18 930 56 790

Performance Bonuses

Car Allowance - -

Medical, pension fund and other allowances - -

Total 18 930 56 790


128



14 EMPLOYEE RELATED COSTS (continues)

Remuneration of Individual Executive Directors Community Env Corporate LED Technical

30-Jun-13 Directorate Directorate Directorate Directorate

R R R R

Annual Remuneration 632 004 738 516 666 572 252 000

Performance Bonuses

Car Allowance 144 000 108 000 102 000 300 000

Medical, pension fund and other allowances 204 000 18 000 18 000 498 000

Total 980 004 864 516 786 572 1 050 000

Remuneration of Individual Acting Executive Directors Community Env Corporate LED Technical

30-Jun-13 Directorate Directorate Directorate Directorate

R R R R

Annual Remuneration - Acting Allowance 159 553 177 947 109 932 -

Performance Bonuses - - - -

Car Allowance - - - -

Medical, pension fund and other allowances - - - -

Total 159 553 177 947 109 932 -

30-Jun-12 Community Env Corporate LED Technical

Directorate Directorate Directorate Directorate

R R R R

Annual Remuneration 585 312 738 516 666 572 502 089

Performance Bonuses - - - -

Car Allowance - 108 000 102 000 35 000

Medical, pension fund and other allowances 12 000 18 000 18 000 10 500

Total 597 312 864 516 786 572 547 589

2013 2012

15 REMUNERATION OF COUNCILLORS R R

Executive Mayor 755 376 605 923

Speaker 580 502 473 287

Councillors 10 636 693 7 293 904

Councillors’ pension contribution 810 476 487 164

Total Councillors’ Remuneration 12 783 047 8 860 278


129



2013 2012

R R 16 INTEREST PAID

Long-term liabilities:Finance Leases 16 757 31 624

Bank overdrafts - -

Total Interest on External Borrowings 16 757 31 624

17 GRANTS AND SUBSIDIES PAID

Grant to Rustenburg Municipality - 1 100 000

Grant to Kgetlengrivier Municipality 2 600 000 292 966

Grant to Moses Kotane Municipality - 600 000

Grant to Madibeng Municipality - 1 000 000

Grant to Moretele Municipality - 1 350 000

Vehicles for Municipalities - 2 650 000

Expenditure on regional facilities/special projects 68 654 559 171 862 425

Water provision Maubane 3 177 085 10 789 867

Study loans converted to grants - -

Total Grants and Subsidies 74 431 644 189 645 257

The grants paid are in the form of special projects.


130



2013 2012

R R 18 GENERAL EXPENSES

Incentive for volunteers - 6 400

Advertising cost 1 721 135 2 534 046

Stationery 610 914 956 134

Bank charges 329 160 286 085

Printing Cost 29 000 43 749

Commission VAT collection 2 162 582 -

Rental offices 3 116 759 3 786 661

Rental Office machines 1 951 201 2 148 292

Membership fees SALGA & Compensation Commision 1 450 791 847 483

Membership fees 100 227 60 607

Materials and stocks 605 492 750 356

Entertainment cost 1 693 208 1 910 174

Abatement of nuisance - 49 895

Training 18 784 32 040

Education & awareness 5 950 44 040

Aufit fees 1 956 966 1 284 564

Audit Committee payments 143 443 146 630

Postage 5 434 4 253

Telephone and fax 4 582 333 4 523 898

Programming 33 173 35 276

Proffessional fees - 313 469 Lawbooks and amendments/ proffessional and technical library - 499 563

Legal expences 2 024 512 2 130 482

Contribution medical aid continued members 98 008 89 531

Registration Fees Workshops/seminars & Travelling & Subsis 3 477 650 4 686 488

Skills development levy 1 054 479 906 934

Uniforms and protective clothing 670 892 814 126

Reservists stipend - -

Disposable tents and salvage sheets - 2 778 053

CBRA 14 942 77 377

Disaster awareness programmes 1 798 510 -

Burial of indigents - -

Subscriptions - -

Water quality monitoring - -

Insurance 711 551 686 738

Food samples 746 630 1 515 590


131



2013 2012

R R Vehicle fuel 2 029 521 2 089 939

M H S equipment 1 342 132 447

Water electricity and services accounts 836 666 972 068

Radio and repeater lisences 106 270 92 807

Payment security guards 6 809 674 5 724 898

All cylinders hydro testing - 2 100

Mayor's residence 124 915 148 808

Garden maintenance 153 075 301 791

Computer licences 847 946 281 329

Computer utilities 3 070 652 1 509 427

Accommodation 139 237 1 307 014

Consulting fees - 246 002

Radio communication - 25 000

BPDM website - 138 600

Branding and corporate gifts 56 000 350 050

Operating Expenses from grants (See Note 12) 4 939 651 4 203 545

Total 50 228 675 51 474 759


132



2013 2012

R R 19 LOSS AT DISPOSAL OF ASSETS

Gain/Loss through disposal of assets - 13 997

Loss due to scrapping of assets - -

- 13 997

20 CASH GENERATED BY OPERATIONSSurplus/(Deficit) for the year (15 049 676) (113 648 894)

Adjustment for:-

Cash contributions from State -

Depreciation 7 143 971 5 956 352

Adjustment provisions 2 865 625 (1 337 960)

Gain/Loss on disposal of property, plant and equipment - (13 997)

Donations 410 244 -

Investment income (1 586 309) (5 377 002)

Interest paid 16 757 31 624

Operating surplus before working capital changes: (6 199 388) (114 185 677)(Increase)/decrease in other debtors 1 239 563 10 492 481

(Decrease)/increase in conditional grants and receipts (2 882 287) (7 919 197)

(Decrease)/Increase in creditors (19 920 283) (13 198 320)

Decrease/(Increase) in VAT 8 346 890 19 330 173

Cash generated by/(utilized in) operations (19 415 505) (105 480 540)


133



2013 2012

R R 21 CASH AND CASH EQUIVALENTS

Cash and cash equivalents included in the cash flow statement comprise the followingstatement of amounts indicating financial position :

Bank balances and cash 2 589 274 622 605

Call investment - -

Bank overdraft - -

Total cash and cash equivalents 2 589 274 622 605


134



2013 2012

R R

22 UNAUTHORIZED, IRREGULAR, FRUITLESS AND WASTEFUL EXPENDITURE DISALLOWED

22.1 Unauthorized expenditureReconciliation of unauthorized expenditure

Opening balance 8 423 805 -

Unauthorized expenditure current year 7 392 525 8 423 805

Approved by Council or condoned - -

Transfer to receivables for recovery (note 9) - -

Unauthorized expenditure awaiting authorization 15 816 330 8 423 805 Unauthorised expenditure incurred due to over expenditure of a votes within the budget. Municipality did not overspent on total budget. Detail disclosed in appendix G

22.2 Fruitless and wasteful expenditureReconciliation of fruitless and wasteful expenditure

Opening balance 529 049

Fruitless and wasteful expenditure current year 24 457 529 049

Condoned or written off by Council -

To be recovered – contingent asset (see note 28) - -

Fruitless and wasteful expenditure awaiting condonement 553 506 529 049 Fruitless and wasteful expenditure was incurred due to penalities from SARS and interest from SARS and TELKOM. Detail disclosed in appendix G


135



2013 2012

R R

22 UNAUTHORIZED, IRREGULAR, FRUITLESS AND WASTEFUL EXPENDITURE DISALLOWED (continues)

22.3 Irregular expenditure

Reconciliation of irregular exenditure

Opening balance 3 050 094 -

Expenditure during the year - 3 050 094

Condoned by Council - -

Irregular expenditure awaiting condonement 3 050 094 3 050 094

Insufficient written or verbal quotations for procurements of a transaction value over R2 000 and not more than R10 000 (VAT included)

- 25 865

Insufficient written quotations for procurements of a transaction value over R10 000 and not more than R200 000 (VAT included)

- 771 913

Municipal Systems Act No. 32 of 2000 S56Acting allowance exceeding 3 months - 127 391

Procurement transactions performed with officials in employment of state - 2 124 926


136



2013 2012

R R

23 ADDITIONAL DISCLOSURES IN TERMS OF MUNICIPAL FINANCE MANAGEMENT ACT

23.1 Contributions to organized local government Opening balance - -

Council subscriptions 1 450 791 841 483

Amount paid - current year (1 450 791) (841 483)

Amount paid - previous years - -

Balance unpaid (included in creditors) - -

23.2 Audit feesOpening balance - -

Current year audit fee and Audit Committee members 1 956 966 1 284 566

Amount paid to Auditor General - current year (1 956 966) (1 284 566)

Amount paid to Audit Committee members - current year 143 443 146 560

Amount paid - previous years (143 443) (146 560)


23.3 VATVAT inputs receivables and VAT outputs receivables are shown in note 9. All VAT returns have been submitted by the due date throughout the year.

23.4 PAYE and UIFOpening balance - -

Current year payroll deductions 20 547 838 -

Amount paid - current year (20 547 838) 19 066 731

Amount paid - previous years (19 066 731)



137



2013 2012

R R

24 ADDITIONAL DISCLOSURES IN TERMS OF MUNICIPAL FINANCE MANAGEMENT ACT (CONTINUED)

24.1 Pension and Medical Aid DeductionsOpening balance - -

Current year payroll deductions and Council Contributions 23 428 454 23 588 330

Amount paid - current year (23 428 454) (23 588 330)

Amount paid - previous years - -


24.2 Non-Compliance with Chapter 11 of the Municipal Finance Management ActService Provider and kind of goods or service Motivation Value See Unauthorised Expenditure in note 22.1. and appendix G R R RSee Fruitless and wasteful in note 22.2.

See Irregular Expenditure in note 22.3.

25 CAPITAL COMMITMENTS

Commitments in respect of capital expenditure:

- Approved and contracted for 8 160 078 18 665 105

Infrastructure 8 160 078 18 665 105

Community -

Other -

- Approved but not yet contracted for - -

Infrastructure -

Community - -

Other - -

Total 8 160 078 18 665 105

The expenditure will be financed from current revenue cash flows and grants. The expenditure is not recognised as Property, plant and equipment by the District Municipality as the assets are transferred to the local municipalities.

These transferrs are recognised as Grants Paid in the Statement of Financial Performance.


138



2013 2012

R R 26 RETIREMENT BENEFIT INFORMATION

Contributions by Council in respect of Councillor and employees retirement funding have been expended in the year

27 CONTINGENT LIABILITIESIntegrated fish farming and irrigation SA (PTY) LTD t/a Agriculture Project consilting (Ref. No. CIV 4276) - Investigation by Public Protector

180 000

The municipality was lodged with a claim for recovery of mon-ies arising out of a procurement of goods and services and is still in process.

Wessels Vervoer CC (Ref. No. CIV 4313) 55 000The municipality was lodged with a claim for recovery of monies arising out of a procurement of goods and services and is still in process.

Neo Maape (Ref. No. CIV 3358) - Labour Dispute 89 925The municipality was lodged with a claim for arbitration which is still in process.

H & J.O Brand (Ref. No. CIV4402) 85 000The municipality was lodged with a claim for recovery of monies arising out of a procurement of goods and services and is still in process.

On 21 April 2010 SALGA signed the "Categorisation and job evaluation wage curve collective agreement” (wage curve agreement) with IMATU and SAMWU on behalf of the municipalities. The agreement established the wage curves and wage scales to be used by municipalities in determining the wages of the municipal employees, based on an evaluation of employees jobs per the TASK job evaluation system. The job evaluation process of the municipality has not yet been finalised and therefore the financial implications of the new wage curve collective agreement cannot be reliabily estimated.

409 925


139



2013 2012

R R 28 CONTINGENT ASSETS

Seripele and Dinkwanyane Trading CC - Civil Claim 150 000The municipality has lodged a claim for recovery of monies arising out of a procurement of goods and services and is still in process.

29 EVENTS AFTER THE REPORTING DATE None


140



30 COMPARISON WITH THE BUDGET

Bojanala Platinum District Municipality: Actual Versus Budget (Revenue And Expenditure) For The Year Ended 30 June 2013

2013 2013 2013 2013 Explanation of Significant Variances

Actual (R) Budget (R) Variance (R)

Variance (%)

greater than 10% versus Budget

REVENUE

Interest earned - external investments 1 586 309 733 000 853 309 116%

Interest earned not bud-geted for on additional

funds available through-out the year

Interest earned - outstanding debtors 0 0 0 0%

Government grants and subsidies 249 305 000 242 726 000 6 579 000 3%

Other income 145 587 0 145 587 100% Other income not budgeted for.

Total Revenue 251 036 896 243 459 000 7 577 896 3%

EXPENDITURE

Employee related costs 118 169 485 117 651 801 517 684 0%

Remuneration of Councillors 12 783 047 12 783 599 -552 0%

Donations 410 244 0 410 244 100% Donations have not been budgeted for.

Depreciation 7 143 971 0 7 143 971 100% Depreciation has not been budgeted for.

Repairs and maintenance 2 902 749 1 709 792 1 192 957 70%

Unforeseen repairs and maintenance due to ad-

ditional staff members appointed as well as

unforeseen repairs and maintenance under-

budgeted

Interest paid 16 757 0 16 757 100% Not anticipated as a result not budgeted for.

Grants and subsidies paid 74 431 644 73 003 944 1 427 700 2%

General expenses - other 50 228 675 38 929 001 11 299 674 29%Additional costs due to

increase in staff com-plement.

Total Expenditure 266 086 572 244 078 137 22 008 435 9%

Net Gains and losses 0 0 0 0% Not budgetedNET SURPLUS/(DEFICIT) FOR THE YEAR -15 049 676 -619 137 -14 430 539 2331%


141



30 COMPARISON WITH THE BUDGET (continues)

Bojanala Platinum District Municipality: Actual Versus Budget (Acquisition Of Property, Plant And Equipment) For The Year Ended 30 June 2013

2013 2013 2013 2013 2013 2013 Explanation of Significant Variances

ActualUnder

Construc-tion

Total Additions Budget Variance Variance greater than 5% versus

Budget

R R R R R %

Land and Buildings

Buildings 0 2 239 761 2 239 761 0 2 239 761 100%

Contruction of Bojanala Office Building not

budgeted for as actual construction will be

undertaken during the 2013/14 financial year.

0 0 0 0 0 0%

Other Assets

Security Systems 0 0 0 1 057 000 -1 057 000 -100%

Saving on security equipment due to

impending relocation to new office building to be

constructed.Furniture and Fittings 371 203 0 371 203 440 000 -68 797 -16% Saving on purchase of

furniture and fittings

Emeregency equipment 129 245 0 129 245 0 129 245 100%

Unforeseen emergency equipment required during

the financial year mainly due to the increase in the

staff complement of the municipality

Office Equipment 1 417 297 0 1 417 297 1 362 400 54 897 4%

Due to increase in the staff complement of the

municipality requiring additional office equipment

Vehicles 815 000 0 815 000 815 000 0 0%

Plant and Equipment 329 126 0 329 126 0 329 126 100%

Unforeseen plant and equip-ment required during the

financial year mainly due to the increase in the staff com-

plement of the municipality3 061 871 0 3 061 871 3 674 400 -612 529 -17%

Total Additions: Own Assets 3 061 871 2 239 761 5 301 632 3 674 400 1 627 232 44%


142



30 COMPARISON WITH THE BUDGET

The comparison of the Municipality's actual financial performance with that budgeted for the current financial year is set out in the below mentioned table.

Vote Final Budgeted Amount

Actual Expenditure

Underspent /(Overspent) on

BudgetCommunity Services 52 102 690 51 951 573 151 117

Community Environment Services 30 611 882 28 426 432 2 185 450

Municipal Manager's Office 21 970 275 25 520 258 (3 549 983)

Municipal Council 19 516 089 19 261 227 254 862

Corporate Support Service 40 190 072 43 408 062 (3 217 990)

Economic Development, Argriculture and Tourism 10 385 445 9 732 467 652 978

Budget & Treasury Office 16 965 781 17 027 063 (61 282)

Technical Services 40 114 799 39 891 858 222 941

Mayoral Executive 17 365 504 17 928 774 (563 270)

249 222 537 253 147 714 -3 925 177

2013 2012

R R

31 FINANCE LEASE OBLIGATION

Minimum Lease Payments Due

Within One Year - 141 731

In second and fifth year inclusive - 65 345

- 207 076

Less future finance charges (16 757)

Present value of minimum lease payments - 190 319

Present value of Lease Payments Due

Within One Year 124 975

In second and fifth year inclusive 65 344

- 190 319


143



2013 2012

R R

32 MINIMUM LEASE PAYMENTS: OPERATING LEASE

Minimum Lease Payments Due 1 564 968

Not later than one year 2 999 522

Later than one year and not later than five years -

Later than five years - 73 483

4 564 490 73 483

33 AWARDS TO CLOSE FAMILY MEMBERS IN TERMS OF SECTION 45 OF THE SUPPLY CHAIN MANAGEMENT POLICYNo transactions in 2011/2012 and 2012/2013

34 RELATED PARTY TRANSACTIONS

No related party transactions were recorded

Related party transactions with staff -

Bursary repayment

Bursaries are given to general public and Council staff. No liability if they pass. Staff that fail have to repay bursaries


144



2013 2012

R R

35 FINANCIAL INSTRUMENTS AND FINANCIAL RISK MANAGEMENT

The municipality is at risk in the following areas:(i) Credit Risk, which is defined as the risk that one party to a financial instrument will fail to honour its obligation,

thus causing the other party to incur a financial loss.(ii) Interest Rate Risk, which is defined as the risk that the fair value or future cash flows associated with a financial

instrument will fluctuate in amount as a result of market interest changes.

Potential concentrations of credit risk and interest rate risk consist mainly of fixed deposit investments, long-term debtors, other debtors, short-term investment deposits and bank and cash balances.

The municipality limits its counterparty exposures from its money market investment operations by only dealing with well-established financial institutions of high credit standing.

Long-term Receivables and Other Debtors are individually evaluated annually at balance Sheet date for impairment or discounting. The maximum credit and interest risk exposure in respect of the relevant financial instruments are as follows:

Fixed Deposit Investments - -

Long-term Receivables - -

Current portion of long-term debtors - -

Other Debtors 1 239 563 10 492 481

Short-term Investment Deposits - -

Bank and Cash Balances 2 589 274 622 605

Maximum Credit and Interest Risk Exposure 3 878 873 11 115 086

36 CORRECTION OF PRIOR PERIOD ERROR

36.1. Nature of prior period error 2013 2012

R R

Assets:

Correction of assets incorrectly written off as expenditure in prior

periods and not capitalised in accordance with GRAP17


145



2013 2012

R R

36.2. Amountofthecorrectionforeachfinancialstatementline item affected:Property, plant and equipment – Opening balance as at 01 July 2011 797782

Accumulated surplus – Opening balance as at 01 July 2011 797782

Depreciation for 2011/12 financial year 141 293

37 GOING CONCERNWe draw attention to the fact that although the municipality reported a deficit of R 15 049 676 for the year, its current liabilities exceeded its current assets by R 22 981 993 at year end and that its unspent conditional grants were not sufficiently covered by the available cash and cash equivalents at year end resulting in a shortfall of R 293 013, the municipality had an accumulated surplus of R 12 677 604 and that the municipality's total assets exceeded its total liabilities by R 13 470 316.

The annual financial statements have been prepared on the basis of accounting policies applicable to a going concern. This basis presumes that funds will be available to finance future operations and that the realisation of assets and the settlement of liabilities, contingent liabilities and commitments will occur in the ordinary course of business. The ability of the municipality is dependant on a number of factors, the most significant of these is the fact that the government continue to procure funding for the ongoing operations of the municipality.

38 DONATIONS

DONATION OF ASSET - LAND ROVER TO MADIBENG

Donation of Land Rover to Madibeng Local Municipality 410 244 -

- -

410 244 -


146


Appendix: B

Boja

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Pla

tinum

Dis

trict

Mun

icip

ality

: Ana

lysi

s O

f Pro

perty

Pla

nt A

nd E

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At 3

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ne 2

013

Cos

t/Rev

alua

tion

Acc

umul

ated

Dep

reci

atio

n

Opening Balance

Additions

Revaluation

Assets under Construction

De-recogntion

Disposals

ClosingBalance

Opening Balance

Additions

De-recgnotion

Disposals

ClosingBalance

Carrying Value

Land

and

Bui

ldin

gs

Land

1,30

0,00

0 9,

860,

400

- -

- -

11,1

60,4

00

- -

- -

- 11

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Build

ings

5,8

03,6

32

- -

- -

- 5

,803

,632

1

,963

,055

3

06,8

64

- -

2,2

69,9

20

3,5

33,7

12

WIP

- -

- 2

,239

,761

-

- 2

,239

,761

-

- -

- -

2,2

39,7

61

7,1

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32

9,8

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- 2

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-

- 19

,203

,793

1,

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055

306

,864

-

- 2

,269

,920

16

,933

,873

Oth

er A

sset

s

Furn

iture

and

Fitt

ings

5,1

81,3

86

371

,203

-

- (5

28,9

87.7

9) -

5,0

23,6

01

2,1

69,5

93

702

,084

(5

01,6

97)

- 2

,369

,980

2

,653

,621

Offi

ce E

quip

men

t 1

7,02

9,86

8 1

,417

,297

-

- (4

,482

,420

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- 1

3,96

4,74

4 1

0,90

4,50

1 2

,934

,952

(4

,451

,339

) -

9,3

88,1

14

4,5

76,6

30

Secu

rity

Equi

pmen

t 3

40

- -

(340

.00)

- (0

) 3

14

26

(340

) -

- (0

)

Emer

genc

y eq

uipm

ent

1,4

37,4

54

129

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-

- (4

13,2

38.0

0) -

1,1

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61

1,1

98,2

24

190

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(4

13,2

38)

- 9

75,7

82

177

,679

Plan

t and

Equ

ipm

ent

1,1

36,9

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147


Boja

nala

Pla

tinum

Dis

trict

Mun

icip

ality

: Ana

lysi

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f Pro

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nt A

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umul

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atio

n

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Additions

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De-recogntion

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ClosingBalance

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Carrying Value

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and

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gs

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epar

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Appendix: F

Boja

nala

Pla

tinum

Dis

trict

Mun

icip

ality

: Dis

clos

ure

Of G

rant

s An

d Su

bsid

ies

In T

erm

s O

f Sec

tion

123

Of M

fma,

56

Of 2

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nts

and

Subs

idie

s re

ceiv

ed: 2

012/

2013

Name of Grants

Name of organ of state or municipal

entity

Opening balance

Total Receipts for the Year

Total Expenditure for the Year

Delay \ withheld

Gazette amount Municipal year

Reason for delay/ withholding of

funds

Did your municipality

comply with the grant conditions in terms of grant framework in the latest Division of

Revenue Act

Reason for non-compliance

Tota

lTo

tal

Tota

lTo

tal

Yes

Equi

tabl

e Sh

are

DPL

G23

9,06

4,00

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9,06

4,00

00

231,

895,

000

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ot A

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able

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one

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one

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e

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nded

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lic

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port

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00

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one

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00

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one

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ent

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one

Yes

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e

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ays

of a

ctiv

ism

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ovin

cial

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one

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al0

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iona

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tery

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rant

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one

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e

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acity

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ldin

g D

isas

ter

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0,00

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one

Coo

rdin

atio

n G

rant

City

of L

ahti

00

00

none

Not

App

licab

leN

one

Stan

dard

Ban

k D

onat

ion

Publ

ic D

onat

ion

053

,100

00

Non

eYe

sN

one

Wat

er P

rovi

sion

M

auba

nePu

blic

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atio

n0

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7,08

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0N

one

Yes

Non

e

244,

268,

090

246,

402,

034

023

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5,00

0Eq

uita

ble

Shar

e sh

own

as e

xpen

ded

in o

rder

that

tota

l gra

nt e

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ditu

re re

cogn

ised

as

reve

nue

bala

nce

with

Not

e 12


148


Appendix: G

Bojanala Platinum District Municipality: Unauthorised / Irregular/ Fruitless And Wasteful Expenditure 2012/2013

Irregular Deviations From Supply Chain Policy

Unauthorised Overspending Of Budget Per Vote

Vote OverspendingOffice Municipal Manager R3,549,983 Corporate support services R3,217,990 Budget & treasury R61,282 Mayoral Executive R563,270 SUB TOTAL R7,392,525

Fruitless & Wasteful Expenditure


149


Accounting Officers Response

Auditor General findings as per audit reportsArea 2011/12 2012/13 Action Plan

OpinionPara 6 - Unqualified audit opinion

Para 6 - Unqualified audit opinion

Maintain the unqualified audit report

Unauthorised expenditure

Para 8 R 8.4m

Para 8 - R 7.3m

Pastel evolution accounting system with limits on budget implemented with effect from 01 July 2013

Irregular expenditurePara 9 R 3m

Para 9 R NIL

Maintain and improve internal controls in place

Going concern Para 11 Emphaised Not EmphasisedMonitor financial performance, position and cash flows

Material UnderspendingPara 11 Under spending of budget by R 19m

Para 11 Under spending reduced to R 2.1m

Peformance monitored by management, reviewed by Performance Audit Committee and approved by council on a quarterly basis

Predetermined Objectives

Para 16 - 27 Findings on alignment of SDBIP to IDP. Findings on SMART criteria on KPI's

Para 15 - 27 Findings on alignment of SDBIP to IDP. Findings on SMART criteria on KPI's

Augmentation of IDP and SDBIP for alignment and SMART (Specific, Measurable, Attainable, Relevant, Time bound) Criteria of KPI's in March 2014

Audit CommitteePara 30 AC did not advise on MFMA, SCM reg., PPPFA

None

Maintain and improve internal controls in place. Review internal audit reports on systems and performance and report on all quarters of a financial year

Expenditure Management

Para 31 Reasonable steps not taken to prevent unauthorised, irregular, fruitless and wasteful expenditure

Para 31 Reasonable steps not taken to prevent unauthorised, fruitless and wasteful expenditure

Implement budget controls on accounting systems to eliminate unauthorised expenditure with effect from 01 July 2013

Procurement and Contract Management

Para 37 - 38 Awards made to officals in services of State

NoneMaintain and improve internal controls in place

Annual Financial Statements & Annual Report

Para 39 - 40 None compliance with MFMA S122 and MSA S46(1)(b)& (c.)

Para 30 None compliance with MFMA S122

Accounting system implemented to monitor accounts and reduce errors with effect from 01 July 2013


150



151


Section 4

151

PROJECTS FOR THE YEAR 2012 - 2013

152


Enviromental Education and Awareness on the roll (National Water Week)

The National Water Week, is an awareness campaign week, pioneered by the Department of Water Affairs. It serves as a powerful campaign mechanism, reiterating the value of water, the need for sustainable management of this scarce resource and the role water plays in eradicating poverty and under-development in South Africa.

The campaign continues to build on the ongoing awareness creation, within the broader South African community. This awareness creation is coupled with the responsibility that every citizen must ensure the integrity of our water resources and its efficient use. Particularly, the linkages between water services, supply, resource management, poverty eradication, social and economic development are emphasised in a number of innovative ways. The campaign has been influenced by local needs and international sector trends.

The awareness week campaign took place from 18-24 March 2013 under the theme “Water is life - Respect it, Conserve it, Enjoy it”, which accentuate and emphasize the fact that water is central to all forms of life and that everyone has a responsibility to conserve and use it sparingly. It is therefore incumbent upon every individual and institution to use it conservatively and sustainably since ours is a water scarce country.

In South Africa, March is also regarded as Human Rights Month and as such, the 21st of March will see the country celebrating Human Rights Day.

NATIONAL WATER WEEK


153


As custodians of this awareness week, the Department of Water Affairs is encouraging all South Africans to focus on the need to restore and preserve the integrity of this most precious resource, Water.

South Africans must take responsibility to make sure this scarce resource is managed in an effective and sustainable manner. Bojanala Platinum District Municipality (BPDM) amongst other districts in the country, joined the department of Water Affairs in ensuring that the message is disseminated to people.

BPDM, together with its local municipalities (Rustenburg, Kgetleng Rivier, Madibeng, Moses Kotane and Moretele Local Municipality) and the provincial Department of Economic Development, Environment, Conservation and Tourism (DEDECT) joined hands in celebrating the “national water week” in action. BPDM began its campaign by visiting different schools in the district to raise awareness on “national water week”, which took place from the 11th - 15th March 2013. This campaign was a vehicle through which the district was driving the water week awareness messages.

THE FOLLOWING SCHOOLS WERE VISITED;• Rustenburg Local Municipality - Thlothleletsang Primary School - Vukuzenzele Primary School

• Moretele Local Municipality - Modimokwane Primary School - Sengana Primary School

• Kgetleng Rivier Local Municipality - Moedwil primary School - Moitshoki Mofenyi Primary

• Moses Kotane Local Municipality - Semetsa Secondary school - Rantlaka Middle School

Environmental groups and community members from other municipalities were transported to Mabaalstad for the event. Amongst others, those who attended included representatives from Baphiring Traditional council.

The speakers raised awareness around the need to protect and conserve the country’s water resources. They highlighted the contribution that water makes to social and economic development. Including its role in sustaining all forms of life in South Africa and linkages between water services, water resources management, water quality management and water conservation and demand management.

The message was loud and clear, all of us, must play a part in ensuring the protection of our water resources for the current usage and also for posterity.


154


Bojanala Platinum District Municipality, commended for hosting the 2nd annual Bojanala Film Week 2013. The four day, event, which started on the 22nd, ended on the 25th March 2013. It was officially opened, by acting Executive Mayor, Clr Lucky Kgaladi, at Rustenburg Ster Kinekor, at the Waterfall Mall, who welcomed all the diginitaries, who included, some television personalities.Clr Virginia Tlhapi, delivered the key note address, on behalf of Sports, Arts & Culture MMC Violet Maluleka. Clr Tlhapi acknowledged and commended all stakeholders, including but not limited to the National Film and Video Foundation, Department of Sports Arts and Culture, and many others, for their contribution in making the Bojanala Film Week, possible. He pledged the continued support, of the Bojanala district municipality to the film week, initiativeOn behalf of the National Film and Video Foundation, Ms. Azania Muendai expressed appreciation, and commended Bojanala district municipality for the wonderful work it is doing in developing the film industry within

the district. She was optimistic, that, there is a great possibility, of a movie, emerging from the Bojanala Film Week, within the next five years.The opening film at the Bojanala Film Week was, Zama Zama, starring the Oscar winner, Presley Chueneyagae . Some of the country’s leading and well known actors and actresses, who graced the occasion, included, amongst others.........

• Tau Mogale – Generations• Jack Mabaso – Generations• Tomas Mashaba – Generations• Fats – Rythm City• Reneilwe – Rythm City • Bash – Rythm City • Bazoka – Zone 14• Wandile Molebatsi- Skeem• Mofokeng – Mzini wentsizwa• Chirawali - Mzini wentsizwa• Ntate Modiri- Crazy entertainers• Mami- Rythm City

THE 2nd ANNUAL BOJANALA FILM WEEK 2013


155


THE WORKSHOPSThe Bojanala Film Week, was not limited nor was it only focused on showing local films. Its major component, are workshops, about film making. The workshops, covered, screen writing, directing and producing. The workshops, were conducted by award winning film makers, in • Mr. B Ncube• Mr. L Maqoma• Mr. Presley Chueneyagae

On daily basis, at the end of each workshop, the National Film & Video Foundation, gave participants, an opportunity to watch, films that, have never been screened before. Some of the films, included Material by Rihad Moosa and Skeem by Wandile Molebatsi and Rapulana Seiphemo.The participants out of their own passion, decided to bring their own equipment shoot video clips based on what they were been taught. At the end of the Film Week they held a meeting and form a working committee. This working committee has been mandated to closely work with the District Municipality and the Department

of Sports Arts and Culture, in ensuring that there are enough workshops and at least one film is shot between now and the opening, of the next Bojanala Film Week. They also requested that both Bojanala District Municipality and the Department of Sports Arts and Culture, work towards establishing a film commission that will grow the film industry in the province. Mr. K Malao has been tasked with the responsibility of leading the process of establishing a film commission.

Both Bojanala District Municipality and the Department of Sports, Arts and Culture, will soon call a meeting with the working committee of local film makers, and begin to work on what the local film makers have requested (i.e ongoing workshops and a film commission.)It has been recommended that the district municipality continue to support the Bojanala Film Week, and that, it should separately budget for it.THE END.


156


‘EMOTIONAL’ MARIKANA CLEANSING CEREMONY


157


MARIKANA – A cleansing ceremony held in Marikana recently by the families of those killed during illegal strikes at Lonmin’s platinum mine was successful and extremely emotional.About five buses carrying family members of the deceased arrived at the Koppie in Marikana in early hours of that chilly Monday morning.The families broke down uncontrollably just minutes after touching down the soil close to the Koppie.

This extremely emotional moment lasted for an hour. As these families walked away from the buses, they did not enjoy the sounds of the camera flashes by the photographers capturing the moment.

These family members were coming here for the first time since the massacre in August and it was quite difficult for them to come back to the area where they lost their family members. Families were booked in a hotel in Pretoria where they were attending the Farlam Commisssion of enquiry into the deaths of 44 people in Marikana.Forty of the 44 families had attended the cleansing ceremony.

Just before the sun rises, a group of elderly males toured the site where the miners died. They were taken to the spots exactly where it all happened. All was explained to them, by those miners who witnessed the events that led to the massacre on that tragic day of the August the 16th, 2012.

Families were later given each sheep to slaughter and immediately went out to the field near the Koppie. The ritual family went successfully well.The cleansing ceremony was not only for the miners but for all those who died in Marikana in August. It also involved those who lost their

lives prior the fateful day.Families told the Bojanala Reporter that, they are not hurt because their family members have died, but they died – hurts the most.

The slaughtering of sheep and various rituals performed by each family in terms with their different cultures. This part of activity has lasted for about four hours.

It later emerged that there were families who did not wish to perform their rituals and cleansing activities at the Koppie, but at the areas where their loved ones have died.

However, the Executive Mayor of Bojanala Platinum District Municipality, Clr. Louis Diremelo undertook a commitment that shoud those families wish to come back at a later stage for their cleansing activities, the municipality will provided with all required resource to do such.To ensure that the ceremony did not turn into a political platform, communities and workers were provided with white T-Shirts as a symbol of Peace.


158


Families enjoyed each moment during the ceremony. A sheep was slaughtered – then it was skinned – cut into pieces – then followed a braai …This part of the ceremony has created a huge interest from the local and international Media who flocked the Koppie to capture the best pictures and good video visuals. Executive Mayor, who was later joined by the honourable Premier of the North West, Mme Thandi Modise joined the families to share a moment with them.When all is done at the Koppie, the spiritual part of the ceremony was led by the religious leader from the different denominations.They all preached the message of peace, referring to relevant extracts from the bible.Premier Thandi Modise requested the community to respect human life by stoping unnecessary killings around the area. We are crying, and as we cry, we need to prepare ourselves. “As government, we truly accept

these activities because our constitution allows us to have freedom of religion and association”, says Premier Modise.“We appreciate that as provincial government our voice is limited in matter of mining, but we insists that it happens in our province, we insist that Marikana will not be repeated”, concluded Premier Modise.Executive Mayor, Clr. Louis Diremelo send his message of appeal to the community to contribute in bringing calm and stability in the area. “Maintaining peace in the area, is the responsibility of all of us, but not government. We therefore need to insist that we feel safe on the streets around here”, says the Executive Mayor.“We are delighted that finally, the wish of the families by having a cleansing ceremony has been peacefully achieved, though it was not easy to engage with all the stakeholders while preparing for this historic event, from here lets go around and start spreading the message of unity, as the municipality, we will always offer the support you need”, appealed the Executive Mayor.Amongst the dignitaries who attended the cleansing ceremony included Advocate Dali Mpofu, who represent the families and injured miners at the Farlam Commission of Equiry, Mr Ngezi, CONTRALESA CEO, MP Mr Themba Godi and the Speaker of the North West Provincial Legislature, Mr Supra Mahumapelo.White doves were released by the families as a sigh of peace and reconciliation. Families regarded this exercise as a means of closure.Some of them told the Bojanala Reporter that, at least something is being done to heal the scars which are hugely visible within their hearts.

‘EMOTIONAL’ MARIKANA CLEANSING CEREMONY - cont


159


MMs TIPSINSPIRED BY THOSE AROUND YOUMany of us are living the lives of other people instead of our own lives. If we run around with losers, we will end up a loser. We will pick up their ways, their negative attitude towards life. Some people become negative and start projecting a lot negative energy when things don’t happen the way they want it to happen. We can’t let that happen to us.We have to make a conscious, deliberate,

determined effort to be successful. We must know within ourselves that things can work for us. And we must know that if we are going to make it, we have to stay positive. We must align ourselves with powerful people. When we align ourselves with positive people, we tend to be more positive. When we surround ourselves with leaders, we learn to lead, and when we surround ourselves with energy – giving people, we become energy givers. Hang around with people who dream and think like you. People who want more out of life. People that help you to encourage you. People that contribute to your growth.

Think now about the person you want to become and think about the type of people you need in your circle of influence to help you get there. John Maxwell says, “A leader’s potential is determined by closest to him. What makes the difference is the leader’s inner circle.

HONORING JUNE 16 IN STYLESome staff members in the BPDM adhered the national call to continue celebrating and honouring the historic June 16th events in 1976, during the month of June. Thirty seven (37yrs) ago, high school students in Soweto gathered at the now called Hector Piterson Square in protest of better education.Scores of students were injured during their confrontation with the then security personnel who went out stop the series of planned demonstration by the youth. Youth day is celebrated as a national holiday, which honors all the young people who lost their lives in the struggle against Apartheid and Bantu Education.For this background, by wearing a uniform on Fridays, staff believed this will be in memory of those students who passed on and also to keep their legacy alive.This approach by the staff members, has contributed positively towards the daily production within the municipality.It has also created a sense of team work amongst staff members, and boosted their moral in providing proper services to the community.The management of the institution has dedicated all Fridays’ during the month of June, to celebrate the historic events that has changed the political landscape of this country, just under four decades ago.


160


Electrification supply for Michakgasi Madibeng Local Municipality

One of the main objectives of Bojanala Platinum District Municipality (BPDM) is to provide support to the constituents’ local municipalities within the region. This support is provided in various forms including implementation of capital projects to enhance service delivery and the life improvement of the communities within its jurisdiction.

In the 2011/12 financial year, BPDM implemented numerous number of projects across the five local municipalities. In the Madibeng Local Municipality specifically, the Electrification of Michakgasi village was given a priority amongst other projects.

Michakgasi forms part of Kgabalatsane area where a target of 500 households was targeted for electrification and connection thereof. Although this was to be seen as the 1st phase of

the project, the impact of the project was highly welcomed by the residents of the area.

The project was executed in line with the Expanded Public Works Programme and related guidelines were only labour intensive methods were promoted during the implementation to which it benefited the community and created 53 jobs. As part of Small Micro Medium Enterprise (SMME) development, the contractor was encouraged to use Local subcontractors were necessary depending on the availability of relevant skills; as a result services such as installation of prepaid meters and social facilitation were also sourced locally. In line with Eskom programme of implementation, Michakgasi (1st Phase) was only planned be electrified in the 2012/13 financial year. It was only then after a series of meetings between the three key stakeholders i.e. Bojanala Platinum District Municipality (BPDM), Madibeng Local Municipality, and Eskom a resolution was then taken that BPDM should to find ways to fast

PROJECTS BY DEPT. INFRASTRUCTURE


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track and implement the project from its 2011/12 Medium Term Revenue Framework as a support to Madibeng LM.

A TOTAL OF 572 HOUSEHOLDS ELECTRIFIED, CONNECTED AND ENERGIZED

The scope of work was to electrify and connect 500 households which involved the design of the entire electrification network, installation of relevant transformers, supply and erection of Medium and Low Voltage lines, and supply and installation of prepaid meters. The project duration was 10 months, spanning from Four (4) month of design and tendering and Six (6) month of construction. The construction period started in February 2012 and was completed in the August the same year.

Initially, the scope of the work was to electrify and connect 500 households but the due to

the savings during construction an additional 72 households were added to make the total 572 households electrified, connected and energized. The project have since been completed and electrified by Eskom in August 2012 , it is envisaged that the AS Built Drawings and all other projects corresponces will be handed over to Madibeng LM for future a operation and maintence. The Michakgasi (Kgabalatsane) project is seen as one amongst the many successfully projects which Bojanala Platinum District Municipality continue to fund and implement as a support to the Madibeng Local Municipality with no delay or hassles.


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TECHNICAL SERVICES & INFRASTRUCTURE


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UPGRADING MMAKAU SPORTS FACILITYThe project has been allocated an amount of R 7 million. National Lottery has co-funded with another R 1 million which brings the total allocation for the project to R 8 million in the current financial year. A total of 32 people are employed on the project.

SKIRLIK WATER RETICULATION Skirlik is located in the Moretele Local Municipality. There are about 200 households which were provided with water from communal stand pipes through this project.

CONSTRUCTION OF 15ML RESERVOIR IN MORULENG (MKLM)The project directly benefited ten villages around Moruleng in Moses Kotane LM. The reservoir is classified as a Command reservoir supplying other smaller reservoirs from the surrounding villages.

2012/13 SUMMARY HIGHLIGHTS4 Water Projects were successfully implemented across the district which benefitted 4000 households in Moretele, Moses Kotane and Kgetlengrivier Lm’s

1 electricity project was implemented in Madibeng energizing 570 households. A total of 244 jobs were created during the projects implementation across the district.

TECHNICAL SERVICES AND INFRASTRUCTURETechnical Services and Infrastructure is budgeted R31,5 M for 2013/14 Financial Year which shows an increase of 5.5% from 2012/13 allocation.

152 JOBS is estimated to be created during construction, over 3 400 households would have access to basic services in Water, Sanitation and roads access

2013/14 ADDITIONAL BUDGETWe are expecting Provincial Department of Local Government (DPLG) to allocate R 3 000 000.00 towards water relief/ support to Madibeng LM

Extended Public Works Program (EPWP) has allocated R 1 000 000.00 as an incentive to expedite and alleviate unemployment in the district.


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Bojanala Platinum District Municipality, hosted the 2013 World EnviromentDay, celebrations at Brits Bus Rank, in the Madibeng local municipality. During this year’s celebrations, creative ways towards climate change awareness, were also introduced.

In responding to the National Climate Change Response Policy (2011), Air Quality Management and Regulatory Services unit, undertook some Climate Change mitigation and adaptation activities, in the form of raising awareness, using the public transportation.

In collaboration with the Greater Rustenburg Transport Cooperative Limited (the business wing of all taxi associations within the greater Rustenburg area) and Eastern Region Taxi Council (the business wing of all associations within the Brits and Makapanstadt area), the unit embarked on a series of road shows within all 5 local municipalities.

The main purpose was to alert commuters of the contribution of general actions to the phenomenon of Climate Change and the challenges being experienced, as a result.

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The outreach programme was conducted in the form of branding the rear window of a Taxi with a graphic cartoon, depicting a Climate Change related message. The messages range from water conservation, waste management, greening, energy saving, pollution by industries and transportation.

All build up activities were very successful and were entirely supported by the Eastern Region Taxi Council/Cooperative and associate Taxi Associations. The presence of the Tshwane University of Technology students also made a massive impact in that, a greater part of the taxi rank was cleaned and many people were reached, as far as awareness is concerned.

The event was attended by both the MMC for Community Services Department: Cllr Nqetho of Madibeng Local Municipality,((MLM)) and Acting MMC for Health and Environmental Services: Cllr Sepotokele of the Bojanala Platinum District Municipality((BPDM)), Eastern Region Taxi Council, executive committee, Tshwane University of Technology ((TUT)) Lecturer and Students and the community at large (commuters).


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To provide information on the implementation of the Greener Schools Awards and Food Garden Establishment in schools is the key priority of the Municipality .As Bojanala Platinum District Municipality is pioneering in projects that respond to climate change through development and establishment of strategies that guides adaptation and mitigation of climate change effects. The approach is to cover all the environmental aspects because one way or the other they contribute to climate change. The current project focused mainly on achieving the following aspects:• to encourage water management in schools• energy efficiency and conservation• waste management( encourage recycling)

and disposal• landscaping, tree planting and beautification

(greening)• Learners involvement in environmental

issues/ to change learner’s negative attitude towards environmental.

• to encourage environmental lessons in school

• to encourage the cleanliness of the schools• reaching out to the communities • to encourage greening initiatives in schools

and establishment of sustainable Eco-forums.

REPORT ON IMPLEMENTATION OF THE GREENER SCHOOLS AWARDS AND FOOD GARDEN ESTABLISHMENT PROJECTS IN SCHOOLS.


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Together with the 5 local municipalities 15 schools were selected for project implementation. The criteria allows that it should be 3 schools per local municipality and 2 schools should be from a background where they do not practice any environmental activities and 1 should be actively participating in greening/environmental activities and very green. The already greened school will be used as a benchmark for the other 2 within each local municipality. In assisting the schools to work towards achieving the required state, working equipment was provided.

The first phase of implementation involved delivery of material and planting of trees to those that needed assistance.

Another objective of the project is to reach out to as many schools as possible to encourage them to be more environmental conscious. Once many schools have been assisted, a competition will then be introduced to encourage them even more with the aim of winning and keeping the environment green and clean.


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Combating criminal activities is no longer reduced to be the responsibility of SAPS alone. BPDM has recently embarked on CPTED projects at Moses Kotane (Silverkraans) and Moretele (Lefatlheng-Mathibestadt) local municipalities De-bushing at Motlhaputseng High School and Lefatlheng/low cost houses(commonly known as RDP`s) in Mathibestadt was the main focus this financial year as the hotspots were clearly identified through SAPS as potential spots for criminal activities such as robbery, rape e.t.c. MMC Lebotse urged the local municipalities to ensure the sustainability of those projects.

The introduction to Crime Prevention Through Environmental Design (CPTED) is based on research conducted by CSIR Building and Construction Technology in collaboration with Department of Human settlement, Public Safety and Liaison into link between crime and spatial planning, urban and architectural design, and the use and management of the physical environment.

Mechanisms such as Integrated Development Plans (IDP`s) compel local authorities to respond to the needs of their communities. Crime is often identified by communities as a priority problem, which places a particular responsibility on local authorities to provide safer living conditions.

A number of policy documents indicate the role of local government in supporting the SAPS with the development and implementation of crime prevention initiatives. In particular, the White Paper on Safety and security of 1998 indentifies local government as a key role player in local level crime prevention. This concept is one of the key pillars of NCPS 1996.It incorporates the following:

• Physical planning and the planning approaches used at the strategic level;

• The detail design of the different elements; and

• The management of either the entire human settlement system.

REPORT ON CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN

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LIST OF ABBREVIATIONS/ACRONYMS

1. ABET: Adult Based Education Centres2. AFS: Annual Financial Statement3. APC: African People’s Party4. ANC: African National Congress5. BPDM: Bojanala Platinum District Municipality6. BTO: Budget and Treasury7. Cllr: Councillors8. CBO: Community Based Organisation9. CDS: Community Development Services10. CFO: Chief Financial Officer11. COPE: Congress Of The People12. CSF: Community Safety Forum13. DA: Democratic Alliance14. Dora: Division of Revenue Act Revenue Act of South Africa15. EDTAR: Economic Development, Agriculture and Tourism16. EMI: Environment Management Inspection17. EPWP: Expanded Public Works Programme18. FMPPI Framework for managing programme information19. GRAP: Generally Recognised Accounting Practices20. HDI: Historic Disadvantage Individual21. HES: Health and Environment Services22. ICT: Information Communication Technology23. IDP: Integrated Development Plan24. IGR: Inter-Governmental Relations25. KRLM: Kgetlengriver Local Municipality26. LED: Local Economic Development27. LGSETA: Local Government Sector Education Training Authority28. LG: Local Government29. MLM: Madibeng Local Municipality30. MLM: Moretele Local Municipality31. MKLM: Moses Kotone Local Municipality32. MMC Mayoral Committee of Council33. MM: Municipal Manager34. MSA Municipal System Act35. MFMA Municipal Finance Management Act36. MPAC: Municipal Public Accounts Committee37. NPO: Non-Profit Organisation38. PAA: Public Audit Act39. PPPFA: Preferential Procurement Policy Framework Act40. RLM: Rustenburg Local Municipality41. SMME: Small, Medium and Micro Enterprise42. SCM: Supply Chain Management43. TS: Technical Services


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NOTES


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NOTES

bojanala platinum district municipality annual report 2012 2013

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