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Copyright 2008 SYSPRO LtdPublished: 20 August 2008All rights reserved. No part of this document may be copied, photocopied, or reproduced in any form or by any means withoutpermission inwriting from Syspro Ltd. SYSPRO is a trademark of Syspro Ltd. All other trademarks, service marks, products or servicesare trademarks or registered trademarks of their respective holders.Syspro Ltd reserves the right to alter the contents of this document without prior notice. While every effort is made to ensure that thecontents of this document are correct, no liability whatsoever will be accepted for any errors or omissions.This document is a copyright work and is protected by local copyright, civil and criminal law and international treaty. This documentfurther contains secret, confidential and proprietary information belonging to Syspro Ltd. It is disclosed solely for the purposes of it beingused in the context of the licensed use of the Syspro Ltd computer software products to which it relates. Such copyright works andinformation may not be published, disseminated, broadcast, copied or used for any other purpose. This document and all portionsthereof included, but without limitation, copyright, trade secret and other intellectual property rights subsisting therein and relatingthereto, are and shall at all t imes remain the sole property of Syspro Ltd.


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Business perspective'Cash, being the most liquid form of money, is of prime importance to the enterprise. Cashmust be carefully administered and controlled, and the cash flow recorded in the cashjournal. The balance on the cash account must regularly be reconciled with the bankbalance'. (Accounting An Introduction, Faul, Pistorius, Van Vuuren).Most businesses are in business to sell goods and/or services in order to make a profit. Inorder to do this, organizations need to have customers and suppliers. To facilitate themanagement of cash inflow and outflow, an organization requires a Cash Book in which torecord all cash transactions.As cash flow is a crucial aspect in any business, it is important to accurately record allreceipts and payments and keep a record of the transactions that have been processed bythe bank (bank reconciliation). You would use a Cash Book to collect all the cashtransactions (payments and receipts) and ensure the effective documentation of all cashtransactions.

2008 SYSPRO Ltd. All rights reserved. www.syspro.com Page 1o f 8
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Process flowThe Cash Book module provides an efficient way of recording all withdrawals and paymentsthat are made by organizations. All payments made to suppliers (including electronicpayments) and receipts from customers are automatically posted to the Cash Book.Repetitive payments (e.g. automatic payments for insurance premiums) can be set up topost automatically to the Cash Book on the day that they are due to go through the bank.If required, the bank statement can be downloaded into the system and the converted filecan be used to automatically reconcile items on the Bank Statement.

Business issue Avoid double capturing into Accounts Payable, Accounts Receivable, Work in Progress,General Ledger and Cash Book

Manual checks are required to pay for items not purchased through the AccountsPayable module

Monthly automatic payments to be recorded (for actual payments and cash forecasting) Bank Reconciliation

SYSPRO solution Fully integrated solution, with automated updating of all transactions to General Ledgerand Work in Progress and from Accounts Payable and Accounts Receivable On-line checks can be printed for withdrawals posted directly into the Cash Book Permanent entries (both deposits and withdrawals) can be entered. This will facilitateaccuracy of these entries and ensure that they are included in cash forecasting reports

This function can be either done manually or the bank statement can be downloaded tofacilitate automatic bank reconciliation

2008 SYSPRO Ltd. All rights reserved. www.syspro.com Page 2 of 8


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2008 SYSPRO Ltd, All rights reserved,

R . e < : : o n " i l e d whenI 'l < t n 'k S ( < l t E l t r !e n c 1r@c@iV8d-

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PositioningCash Book is one of the financial modules within the suite of SYSPRO products. It can berun standalone, or integrated with other modules in the SYSPRO system. The otherSYSPRO modules to which the Cash Book module integrates include:

General Ledger Accounts Payable Accounts Receivable Electronic Funds Transfer VVork in Progress

Module dependenciesEssential

NoneRecommended

General Ledger



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Positioning within SYSPROFina.II'Gial ID~$trlbt I o n

Land9dCos1Tracking

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Cash BookIntegration to other modules

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LedgerCodes

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The system provides the facility of multi-period accounting that enables you to posttransactions to previous months, making it appear as if the transaction actually occurred inthat prior period. This feature is useful for month end procedures where, typically,documentation relating to the current months' business cycle has not yet been completed.You can close off the current months' processing; complete all the procedures relating to amonth end; and then at a later stage still post transactions to the previous month. It is forthis reason that many financial reports within the system allow you to produce reports for thecurrent month, the previous month, or the month prior to the previous month.Payments to suppliers are normally recorded in the Accounts Payable module and receiptsfrom customers are normally recorded in the Accounts Receivable module. Thesetransactions can be integrated to Cash Book thereby avoiding double capture.This module is mainly used to capture movements on bank accounts, but can also be usedfor petty cash.The Value of Cash Book

Provide visibility of current bank balances Track transactions that have not cleared the bank Know in what form cash resources lie Produce checks on line Increase the speed and efficiency of bank reconciliations Provide statement balance inquiries Allow the forecasting of cash positions with automated cash projections Facilitate electronic payments Inter-company postings

Matching Cash Book to your business Manage numerous bank accounts Maintain local and foreign currency bank accounts Handle foreign currency transactions through local currency bank accounts Associate each bank with a unique General Ledger control account for accurateauditing Record bank deposits and withdrawals quickly and easily Perform bank reconciliations, both manually and electronically quickly and easily Process recurring entries automatically Easily process transactions between banks Update exchange rates for foreign currencies on the fly while processing entries Easily adjust previously entered deposit and withdrawal amounts Post transactions to multiple companies from the same screen Drill down to source transaction of AlP and NR generated entries



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P rocess transactions in p rior p eriod s P rocess AlP paym ents and AIR d ep osits in new m onth w ithout closing C ash B ook


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