checklist aims

8/17/2019 Checklist AIMS

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Asset integrity management system (AIMS) evaluation checklist

Overview

Documentation is… Y / N omments

Easy to read – format and layout clear

Quick to reference – check reference several aspects at random

Concise – clear and to the point

Minimal narrative – use of bullet points in checklists; use of tables andflowcharts in preference to wordy explanations

onsi!erations

AIMS evaluation an! consi!erations Y/N omments

(N/A " not a##lica$le)

% Document control an! #re&ace

1.1 ocument control re!ister

1." #able of document name$ document number$ edition$ version$ date issued

1.% istr ibution list

1.& 'evision procedure

' ontents

".1 (lan structure – dia!ram format

"." #able of contents

".% )ist of fi!ures$ charts and tables

Intro!uction

%.1 (urpose

%." *cope

+sset inte!rity mana!ement system ,+-M* evaluation checklist – +u!ust "/1" (a!e 1 of 10


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%.".1 -nte!ration or relationship of plans

• corrosion mana!ement inspection and repair

• planned maintenance inspection

• risk2based inspection

• reliability2centred maintenance

%."." -nte!ration with other company plans

%.% 3b4ectives

%.& )ocation details

*eneral

&.1 #he +-M* addresses the followin! main elements as a minimum

• corrosion mana!ement inspection and repair ,e.!. vessels$

pipelines$ instrumentation• safety critical elements ,e.!. emer!ency shut down and

isolation e5uipment$ fire protection and detection for plant

and e5uipment

• instrumented protective functions

• planned maintenance inspection and repair$ and fitness2for2 purpose ,e.!. mobile

plant

• well head and subsurface well inte!rity

&." #he +-M* dele!ates duties$ responsibilities$ authorities and accountabilities withrespect to its development and implementation.

&.% #he +-M* demonstrates that any future development or activities can be addressed

&.& +ll relevant personnel have access to relevant +-M* documentation and records

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&.6 #he +-M* incorporates or links to a 5uality mana!ement system as a mechanism forassistin! in meetin! the +-M* performance standards or key performance indicators,7(-s. 7(-s should be readily available from the +-M*$ such as

•percenta!e of pro!ramme completed

• months of backlo!

• backlo! of critical items

• percenta!e emer!ency work

• weekly schedule compliance

7(-s are re!ularly reviewed by supervisors and mana!ers. 'eports of outstandin!critical maintenance and other exception reports are approved by the mana!erresponsible for facility inte!rity

+ ,acility or o#eration !escri#tion

6.1 8eneral

6.1.1 #he facility or operation is sufficiently described to allow a clearunderstandin! of the purpose of the asset and its activities and the controlsin place to ensure that risks are mana!ed to as low as reasonablypracticable

6.1." #he description includes as a minimum$ where applicable

• the physical controls in place to ensure that identified risks are

mana!ed to as low as reasonably practicable

• key parties and responsibilities

• the !eo!raphical location and a site location plan

• key crossin!s

• environment description ,e.!. oil$ !as$ sweet$ sour

• flora and fauna

• site meteorolo!ical conditions

• !eotechnical considerations

• interaction with existin! facilities

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6.1.% #here is an overview of key plant and utilities$ includin!

• li!htin!

• water

• fuel supply

• power

• communications

• fire protection$ suppression and detection

• office and control rooms

• processin!$ stora!e and handlin! areas

- .olicy lea!ershi# commitment an! strategy

9.1 8eneral

9.1.1 #here is a documented policy with strate!ic ob4ectives for mana!in! theinte!rity of the facility that

• is clear$ specific and useable by the workforce

• defines ob4ectives$ strate!ies$ plan$ performance standards$

performance indicators and continuous improvement strate!y

• clearly identifies systems$ assets and e5uipment to be monitored by

specific pro!rammes$ includin! on2line inspection

• clearly defines the process of validation and verification a!ainst

re!ulatory re5uirements

9.1." Mechanisms are in place to ensure the accountability of seniormana!ement for the achievement of asset inte!rity mana!ement$ such as

• facility inte!rity is part of operator:s overall business mana!ementsystem

• top mana!ement re!ularly reviews the technical health of the facility

and effectiveness of its monitorin!

• every level of workforce has access to relevant inte!rity information and

re!ular briefin!s by mana!ement

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9.1.% • -nte!rity assessment procedures and !uidelines are in place$ such as

pipeline inte!rity mana!ement system

• structural inte!rity mana!ement system

• technical chan!e mana!ement system

• maintenance mana!ement manual

• inspection and corrosion en!ineerin! manual

• small bore pipin! inte!rity manual

• safety critical function maintenance and testin! mana!ement system

• asset information system ,documented asset re!ister

• well head and subsurface well inte!rity mana!ement

9.1.& #here is a documented maintenance strate!y or plan that is derived fromthe policy for maintenance of systems and e5uipment$ and is clear andactionable and includes

• risk2based decision makin! to set appropriate maintenance options ,i.e.

preventive$ predictive and run to failure

• reliability2centred maintenance concept applied ,i.e. focus on systems

and e5uipment with safety conse5uences and fre5uent failure

• describes the resources provided to achieve the plan$ and how they are

provided

• describes how maintenance performance is monitored and measured

• describes how technical support is provided$ and from whom

• defines safety critical elements

• specifies the process for identifyin! safety critical elements and their

correspondin! performance standards in preventin! or miti!atin! theinitiation of a ma4or accident event

Note: Safety critical elements are any part of the facility, plant or computer programmes whose failure will either cause or contribute to a majoraccident, or the purpose of which is to prevent or limit the effect of a majoraccident



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9.1.6 (eriodic review of the +-M* are scheduled to ensure its relevance and thatob4ectives are met

9." 3r!anisation and responsibility

9.".1 +ll personnel involved in the +-M* are informed of their roles$responsibilities and accountabilities such that

• the custodian of facility inte!rity is clearly identified$ with 4ob description

and authority

• the roles$ responsibilities and communication between the operations$

maintenance and technical inte!rity !roup are clear

• the roles and responsibilities of other personnel such as support staff$

contractors and specialists are unambi!uous

9."." 7ey personnel have si!ned off on their understandin! of their +-M* roles$responsibilities and accountabilities

9.".% 'esponsibilities and accountabilities under the +-M* are reviewed re!ularlyand when with or!anisational chan!es are made



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9.".& #he +-M* responsibilities and accountabilities of all personnel ali!n withtheir skills and trainin!

• key personnel involved in safe!uardin! the facility inte!rity are

identified• there is a procedure for identifyin! the trainin! needs of these

personnel$ and a trainin! or skills matrix

• there are competency re5uirements for personnel responsible for

specific areas of inte!rity safe!uardin! such as corrosion or erosion$pressure system$ pipework and safety critical elements

• specific skills that are outsourced are identified$ and the work output

and performance monitorin! approach described

• external accreditation re5uired for specific skills of personnel ,own and

contractors is defined

• there is a competency assessment procedure

• personnel are trained in root cause analysis$ +


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9.%." Maintenance issues are discussed between the site2based

technicians or supervisors and office2based support staff

#here is a daily communication protocol between site frontline staff and

office2based support staff#here is a mechanism for problems encountered on site by the techniciansto be discussed and resolved with office based support staff

Contact can be made

• daily for immediate issues

• monthly for plannin! purposes

• 5uarterly and annually for medium2 and lon!2term plannin!

0 .lanning1 res#onsi$ility ha2ar! i!enti&ication an! risk management

0.1 8eneral

0.1.1 (lans and procedures are in place to achieve the strate!ic ob4ectives ofsafe!uardin! the facility inte!rity$ such as

• clear identification of critical activities and threats to inte!rity

• inte!rity mana!ement manual

• plan and procedures for inspection$ audits and chan!e mana!ement

• methodolo!ies defined ,i.e. risk2based inspections$ reliability2centred

maintenance$ instrumented protective function

• clear process for definin! safety critical elements and their performance

standards$ plans and procedures for each type of asset$ e5uipment orsystem ,e.!. pipe work$ pressure system$ corrosion and erosion$structures

0.1." +ssumptions made within the +-M* are 4ustified and backed by relevantinformation

0.1.% 'isk assessments are based on$ and reference$ appropriate standards,e.!. risk2based inspection 2 +(- 6A1

Bote *ee (art % of this !uideline for simplified !uidance on fitness2for2purpose and risk2based inspection

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0." 3b4ectives$ plans and performance standards

0.".1 #he +-M* ob4ectives$ plans and standards are defined and verifiable$ suchas

• pipeline inte!rity mana!ement system

• structural inte!rity mana!ement system

• technical chan!e mana!ement system

• maintenance mana!ement manual

• inspection and corrosion en!ineerin! manual

• small bore pipin! inte!rity manual

• safety critical function maintenance and testin! mana!ement system

• asset information system

• well head and subsurface well inte!rity mana!ement

0."." #he +-M* ob4ectives$ plans and standards reflect the responsibilities$le!islative re5uirements and +-M* commitments

0.".% (lans are updated to reflect chan!es in performance standards$ oroutcomes of appraisals of the +-M* effectiveness

3 Sa&e o#erating #roce!ures

A.1 eferral of safety critical elements

A.1.1 #here are procedures or documentation describin! how deferrals areauthorised and 4ustified$ and ensurin!

• any deferrals of safety critical items follow the chan!e mana!ement

system of the *M*

• when a deferral is approved$ it is stipulated whether that work item is

still referenced as a backlo!

Note: All work requests that have not been completed are “backlog bydefinition

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A.1." -f maintenance of a safety critical element is deferred$ the steps taken toidentify and implement additional measures to restore the inte!rity of thebarriers weakened by the deferral are described

A.1.% (rocedures and !uidelines are in place for temporary measures or repairs$and are sub4ect to an en!ineerin! assessment and !iven a =defined

life? prior to implementation

Dhen temporary measures are put in place$ they must be limited to aspecified time period and authorised in accordance with chan!emana!ement procedures$ includin! a risk assessment.

Note: Any change in the design of safety critical systems or equipmentmust be subject to change management system procedures andauthorisation levels

+ work order is !enerated on the maintenance schedulin! software torecord the defined life and to schedule when the temporary repair shouldbe inspected$ maintained and replaced with a conventional repair within the

defined life

A." Maintenance and repair

A.".1 + pro!ram has been developed and implemented on site for the routineinspection and maintenance of plant and e5uipment

A."." -nspection and maintenance schedules are in place and are in line withmanufacturers: and le!islative re5uirements$ work practices andrecommendations

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A.".% (lanned maintenance activities are conducted in line with procedurescontained within the +-M* and

• there is a mechanism to prioritise maintenance tasks$ and any

differences between the priorities for corrective maintenance and thosefor planned maintenance are identified

• work orders are screened for matters such as scope$ plannin! and

parts availability

• risk assessment methodolo!y is applied consistently to determine the

time frame within which safety critical work is to be completed

• safety critical work that is not completed by the nominated =re5uired by

date? is the sub4ect of an exception report re5uirin! mana!ementapproval

• priority is !iven to corrective maintenance that is necessary to avoid

serious safety conse5uences

A.".& + process is in place to ensure that safety critical elements are identifiedand maintenance scheduled accordin!ly$ and scheduled maintenance isprioritised with consideration for the safety and inte!rity impact ofe5uipment$ such as

• critical function tests based on a checklist with acceptance parameters

• safety critical element acceptance criteria laid out in written schemes of

examination ,D*E

• performance measures in inte!rity manuals for security critical

elements or critical function testin!

• performance standards definin! the minimum acceptable standards for

a safety critical element in terms of functionality$ reliability or availability$

and survivability• failed functions not immediately repaired bein! the sub4ect of a

mana!ement2of2chan!e report for si!n off by the operation:s person inchar!e$ with contin!ency measures in place for safe operation inclusiveof an appropriate risk assessment

• separate reports for the backlo! of safety critical elements and

e5uipment that is not safety critical



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A.".6 (rocedures are in place for the periodic review of maintenance proceduresto ensure

• maintenance is bein! undertaken and e5uipment is safe and fit for

purpose before bein! returned to service• potential improvements to the maintenance process are identified

• work is undertaken in accordance with documented procedures

• safety critical procedures include a checklist to be filed on completion

• the +-M* maintenance system includes performance monitorin!

arran!ements with a!reed performance standards and performanceindicators

• office support staff analyse$ monitor and verify the maintenance

performance a!ainst appropriate key performance indicators$ and theseprompt 5ueries and discussion between site2 and office2based staff forcompliance and continuous improvement

A.".9 #he +-M* plant and e5uipment re!ister is used to record plant ande5uipment inspections$ maintenance$ repairs or modifications

A.".0 3perations vehicles and plant are inspected by operations2authoriseddrivers or operators$ and the results are recorded in a lo!book

A.".A (lant or e5uipment found to be defective or dan!erous is taken out ofservice and ta!!ed as =out of service? until such time as a 5ualifiedtechnician has made suitable repairs or the e5uipment is replaced

A.". +ppropriate procedures and trainin! are in place to ensure all maintenanceactivities and tasks are conducted in line with the +-M*

A.".1/ #here is a documented procedure to ensure that defective or dan!erous

plant and e5uipment is reported-f e5uipment is allowed to continue operatin! when it is known to bedefective ,e.!. a passin! valve$ there are procedures in place to identifywhat other barriers and defences need to be implemented to compensate.

Note: A risk assessment is required to arrive at mitigating measures forcontinued operation

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A.% Employee selection competency and trainin!

A.%.1 + competency and skills matrix defines the competency criteria and safetyattributes of each position

A.%." Evidence of statutory competencies is re5uired for relevant positions andcopies of certificates are retained on site

A.%.% #here is a process to capture the review of position specifications

A.%.& +ll personnel are aware of their roles and responsibilities uponcommencement of employment

A.%.6 Employee competence is assessed as part of a periodic performancereview

A.%.9 #rainin! pro!rams are ade5uately funded and reviewed$ and reassessedperiodically to ensure effectiveness

A.& Dorkplace environment

A.&.1 #he pro4ect mana!ement team has developed the +-M* to ensure andpromote a safe workin! environment

4 Ins#ection testing monitoring an! re#orting

.1 8eneral

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.1.1 #here are processes coverin! the inspection$ testin! and monitorin! of siteactivities$ plant and e5uipment for the operation$ includin!

• procedures for ensurin! plant is checked before use

• planned re!ime of workplace +-M* inspections

• work activity observations

• pre2operation inspections of vehicles and plant

• inspections and testin! of electrical e5uipment

• inspections and testin! of cranes and liftin! e5uipment

• inspections and testin! of pressure vessels and pressure testin!

e5uipment

• inspections and testin! of emer!ency$ first aid$ fire and spill control

e5uipment

• inspections and testin! of well inte!rity

.1." -nspections follow an a!reed format and are documented

.1.% + corrective action re!ister prioritises$ tracks and closes2out actions andimprovements

%5 Au!it veri&ication review an! im#rovement

1/.1 +sset inte!rity audit

1/.1.1 #he audit and review approach of the +-M* is demonstrated throu!h

• key performance indicators used in daily and monthly operations

reports

• monthly facility inte!rity reports

• monthly facility technical chan!e reports

• validation and verification schemes

• re!ular internal and external audits and reviews

1/.1." #he system and pro!ram of +-M* audits includes both internal andindependent audits

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1/.1.% #he +-M* audits enable verification that the +-M* arran!ements meetspecified performance standards and allow opportunities for systemimprovement to be identified

1/.1.& #he methodolo!y for conductin! +-M* audits is described$ includin!• scope and ob4ectives

• criteria for selection of audit teams and leaders

• reportin! re5uirements

1/.1.6 #he +-M* audits are conducted by suitably competent personnel and the +-M* personnel are involved$ and

• there is a policy and procedure for facility inte!rity audit

• the plannin! for audits is described$ includin! whether they are based

on the status and importance of the activity

• the selection of personnel to conduct each audit is described

• independent competent persons are used for audits and verification

1/.1.9 Corrective actions are prioritised$ assi!ned responsibility$ and allocatedexpected completion dates

1/.1.0 #he +-M* audit findin!s are submitted in a formal report alon! with anycorrective action re5uests to appropriate pro4ect personnel

1/.1.A >ollow2up actions on audit findin!s are monitored for suitable resolutionand timely close2out

1/.1. #he +-M* audit reports are disseminated to involved stakeholders andauthorities

1/." 'eview and improvement

1/.".1 + process is in place to capture corrective actions and follow2upre5uirements resultin! from the audit or assessment$ and ensure close2outin a timely manner

1/."." #he +-M* performance is benchmarked a!ainst other or!anisational$operational and industry data



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%% Document an! recor! control #roce!ures

11.1 -n !eneral$ the +-M* describes whether records are centrally kept and

• inte!rity records are maintained to demonstrate achievement of the performance

standards of the systems and e5uipment

• records are maintained for non2compliances$ deviations$ deferrals$ corrective

actions and remedial measures taken

• the validation and verification results of specialist contractors are recorded

• records accessible to relevant ,i.e. site and office personnel

• the form in which the records are kept and what the retention time is

11.1.1 #here is a document identification system that allows each document to beuni5uely identified

11.1." +ll documents developed utilise the document identification system

11.1.% +ll documents are developed in line with an a!reed format11.1.& +ll documents intended solely for the operation and developed by external

parties are reproduced ,with consent of the external party in line with thea!reed format and identification system

11.1.6 Dhere a document hierarchy exists$ this is detailed within the documentcontrol procedures

11.1.9 ocument development is undertaken by personnel who are suitably5ualified and competent

11.1.0 +ll documents are sub4ect to a defined review process that includes theparticipation of relevant personnel

11.1.A #he review of documents is recorded either on the document master draftsor by some other means ,e.!. document review re!ister

11.1. +ll documents are sub4ect to a defined authorisation process that includesthose peoples whose responsibility it falls under$ as per the or!anisationstructure



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11.1.1/ #he authorisation of documents is recorded either on the document finaldraft or by some other means ,e.!. document authorisation re!ister

11.1.11 Dhere applicable$ documents include references to material !athered from

other documentation$ either internal or external to the operation:sor!anisation

11.1.1" +n effective document chan!e mana!ement process is in place to ensurethat

• chan!es to the operation ,any internal or external factors or references

are captured in the correspondin! documents

• dissemination of altered documentation is timely and effective

• relevant personnel are made aware of chan!es to documentation

• superseded or redundant documents are replaced at all locations on

site and within the or!anisation

11.1.1% #he document control process captures all correspondence that will$ or hasthe potential to influence the +-M* aspects of the operation

11.1.1& ocuments are marked as either controlled or uncontrolled as isapplicable$ and this process is mana!ed effectively

11.1.16 ocumentation is archived in accordance with statutory re5uirements


checklist aims

Documents