cip presentation to the planning commission (december 2015)

ProposedCapital Improvements Plan

FY 2017-26

CIP Subcommittee Proposalto Planning Commission

December 15, 2015

CIP Purpose PLAN to address City’s Capital Needs – Next 10

Years

Financial Planning Tool to Address Annual Fiscal Constraints on Spending, denote funding sources, and operating impacts of projects

Growth Management Tool for City’s Development Activity

Document is Updated Annually

CIP Development Process

City Manager Proposal

CIP Subcommittee

Planning Commission

City Council & Public Hearing

Yr. 1 Budget Proposal

Overview Priorities of the Proposed CIP

Adherence to Financial Policy RequirementsDebt to Assessed Value is less than 4% Debt to General Government Expenditures less than 10%3% cash funding (Capital Pay Go) for capital projects

Manage Debt Limits- Limits debt issuance in first 5 years for critical needs

- $150M Debt Capacity versus proposed bond issuance of $115.3M

Strategic Spending for Critical Needs and Quality of Life Improvements

Proposed CIP

FY 16-25ProposedFY 17-26 Incr./Decr.

Percent Change

5 Yr. Plan (All Funds) $267.6 M $259.5M ($8.1M) (3%)

10 Yr. Plan (All Funds) $659.3M $709.7M $50.4M 7%

CIP 5 Year Expenditures

Parks & Recreation8%

Public Buildings & Facilities

15%

Public Safety5%

Transportation38%

Public Schools 32%

Village & Neighborhood

Initiatives 2%

CIP 5 Year Expenditures Local Funding

Parks & Recreation12%

Public Buildings & Facilities

15%

Public Safety7%

Transportation23%

Public Schools 41%

Village & Neighborhood

Initiatives 2%

CIP 5 Year Revenue Sources

General Fund13%

State/Federal/Other21%

Debt Financing66%

Major Projects Addressed – 5 Yrs. Parks and Recreation

Parks and Recreation Capital Maintenance -$2.1M ($425K Yr. 1 – Yr.5)

Parks Maintenance and Storage Facility - $3.5M for the acquisition, design, and construction of a 10,000 sq. ft. office and warehouse space for parks and recreation maintenance equipment and staff. ($3.5M Yr. 3)

Lone Star Lodge - $1.7M for the construction of a new, 5,000 sq. ft., lodge to serve Lone Star Lakes Park. ($200K Yr. 3, $1.5M Yr. 4)

Trail Enhancements - $100K to enhance trails at existing regional parks. ($50K Yr. 2, $50K Yr. 4)

Major Projects Addressed – 5 Yrs.

Driver Park Sports Complex Phase I –$3.4M for construction of softball/baseballfields. ($250K Yr. 3, $3.2M Yr. 4)

Sleepy Hole Park Renovation - $400K forvarious improvements including additionalparking; access to the Nansemond River;trail system expansion; public sewer to allrestrooms; creation of an adventure camp,group camping area, and ropes course;and dog park, interpretive center, andamphitheater. ($100K Yr. 2 - Yr. 5)

Water Access Sportsplex-Nansemond-$500K for construction of a pier for fishing and canoe/kayak access to the Nansemond River. ($500K Yr. 2)

Parks and Recreation

Bennett’s Creek Recreation Center- $2M for renovations of the property that was swapped with the U.S. Government on Bennett’s Creek Park Road for a full service recreation center. ($2M Yr. 2,)

Parks and Recreation


Shoreline Stabilization Project- $1.9M for the shoreline stabilization of approximately 350 feet of shoreline along Sleepy Hole Park Complex. ($1.9M Yr. 5)


Parking Expansion and EntranceImprovements - $192K for additionalconstruction expenses to expand the AirportTerminal parking lot and entranceway toeliminate overflow parking and improvecircular access. Project to be funded by 80%State and 20% local funds. ($192K Yr. 1)

Taxi Rehab-Construction - $350K foradditional construction expenses for therehabilitation of Taxiway “A” and Taxi lanesbetween T-Hanger D-E & F Project that wasstarted in FY15. Project is anticipated to befunded by 80% State and 20% local funds.(350K Yr. 1)

City Airport

Major Projects Addressed – 5 Yrs. City Airport Runway 4/22 Rehabilitation - $5.8M to resurface the

airport’s main runway which was overlaid in 1990.Project to be funded by 90% Federal, 8% State, and2% local funds. ($780K Yr. 1, $5M Yr. 2)

Covered Terminal Entrance- $130K to construct acovered entranceway to the terminal. It will provideweather protection for patrons being dropped off orpicked up at the main entrance. Projected to befunded by 73% State and 27% local funds. ($30K Yr.2, $100K Yr. 3)

Equipment Storage Facility - $400K to provide for thedemolition of the current storage building andconstruction of a ground maintenance equipmentstorage unit to house airport maintenance equipmentfunded by 100% local funds. ($400K Yr. 2)

Major Projects Addressed – 5 Yrs. City Airport Airport Layout Plan Update - $250K to provide for

the update of the Airport Layout Plan to include thelast 10 years. Projected to be funded by 90%Federal, 8% State and 2% local funds. ($250K Yr. 3)

Major Projects Addressed – 5 Yrs. City Buildings Public Building Capital Maintenance - $4.2M to

continue proactive maintenance of city facilitiesto include renovations and repairs to buildingsand systems and compliance with ADArequirements. Year 1 includes funding for one-time expenses for HVAC replacement for SuffolkArt Gallery and old Municipal parking lotupgrades. ($1M Yr. 1, $780K Yr. 2, $790K Yr.3, $800KYr. 4, $810K Yr. 5)

Central Library/W. Washington Street Plan -$14.4M for a new Central Library andredevelopment of a portion of W. WashingtonStreet. The project will entail a feasibility studyto assess the potential of a higher educationcomponent as a future addition to the newlibrary. ($2.9M Yr. 3, $8.6M Yr. 4 and $2.9 Yr. 5)

Major Projects Addressed – 5 Yrs. City Buildings Southwestern Elementary Demolition - $400K

for the demolition of the 53,000 square footvacated Southwestern Elementary Schoolbuilding and the stabilization of the 10,000square foot historic Nansemond County TrainingSchool building for a potential adaptive re-useof the facility. ($400K Yr. 1)

Major Projects Addressed – 5 Yrs. Public Safety Fire Engines - $3.2M to replace existing fire

engines that have exceeded their usefullife. ($790K Yr. 1, $790K Yr. 2, $790K Yr. 3,$814K Yr. 4)

Ambulances - $2.0M to replace/refurbishseven existing ambulances that haveexceeded their useful life. ($552K Yr. 2,$575K Yr. 3, $600K Yr. 4 and $241K Yr. 5)

Fire Tanker Truck - $492K to replace anexisting 1991 model that has exceeded itsuseful life. ($492K Yr. 2)

Major Projects Addressed – 5 Yrs. Public Safety Fire & Rescue Storage Building- $1.6M for

construction of a 5,000 square foot Fire &Rescue Storage Building to be located at theKing’s Fork Public Safety Center to centralizethe storage of supplies. ($1.6M Yr. 3)

College Drive Fire Station - $1M for thedesign of a three bay fire station/publicsafety center to provide fire protection andemergency medical services to the highlypopulated area of Harbour View in NorthernSuffolk. Construction funding is programmedin Year 6 of the CIP. ($1M Yr. 5)

Major Projects Addressed – 5 Yrs. Public Safety Replacement of Analog Security Cameras -

$200K for replacement of analog securitycameras at both police precincts. Thecameras will be replaced with digitalcameras. ($200K Yr. 1)

Major Projects Addressed – 5 Yrs. Public Schools Hazardous Materials Management - $375K

to test and abate harmful substances inschools. ($75K Yr. 1-5)

HVAC/Chiller Replacement - $5M to providefor replacement of aging and inefficientHVAC Equipment, ductwork, and DDCsystem reconfiguration. ($1M Yr. 1-5)

New Middle School - $22M to construct anew 800 pupil middle school to serve thegrowing northern/eastern section of the cityand relieve overcrowding at John Yeatesand other middle schools serving thenorthern end. $9.5 was approved for thisproject in the current fiscal year. ($12.9M Yr.1, $9.1M Yr. 2)

Major Projects Addressed – 5 Yrs. Public Schools New Northern Elementary School- $18.7M to

construct a new 1,000 pupil elementary schoolto serve the growing northern area of the cityand relieve overcrowding and usage of mobileclassrooms at existing elementary schools.The new school will allow for the closing ofFlorence Bowser and Driver Elementary.$9.6M was approved in the current fiscal yearfor this project. ($13.6M Yr. 1, $5.1M Yr. 2)

Operations Facility - $9.8M to provide for anew operations facility to include offices,warehouse space, and trades worker shops aswell as space for the print shop, textbookcenter, and food services administration.($9.8M Yr. 5)

Major Projects Addressed – 5 Yrs. Village and Neighborhood Initiatives Neighborhood & Village Improvements -

$2.5M for multi-year strategy to fundneighborhood and village improvementprojects subject to evaluation per theNeighborhood Needs Assessment Tool.($1.25M Yr. 2, $1.25M Yr. 4)

Open Space Improvements - $500K toacquire and improve lands for communityopen space and development ofneighborhood parks and other similarquality of life improvements ($250K Yr. 1,250K Yr. 4)

Major Projects Addressed – 5 Yrs. Transportation

Local Urban Roadway Construction – Comp Plan - $47.8M forimprovements to Nansemond Parkway and Holland Road. 50% offunding anticipated from State Revenue program years 2 through 5.($7.8M Yr.1, $10M Yr. 2 – 5)

Major Projects Addressed – 5 Yrs. Transportation Local Urban Intersection Construction – Comp Plan

- $9.7M to improve traffic flow and safety at keyintersections throughout the City.

Nansemond Prkwy/Bennetts Pasture Rd Intersection– (Previous funding of $300K) $300K programmed inFY 17’

Kings Hwy/Godwin Blvd - (Previous funding of$500K) $500K programmed in FY17’

Nansemond Prkwy/Wilroy Road - (Previous fundingof 1.8M) $800K programmed in FY17’

Godwin/Rt. 58 Off Ramp - (Previous funding of 1M)$80K programmed in FY17’

Projects to Be Determined - $2M annually Yrs. 2 thru5.

50% of required funding anticipated from StateRevenue Sharing Program.

Major Projects Addressed – 5 Yrs. Transportation Oak Ridge/Colonial Ave Connector- $350K

for 450 feet of roadway realignment andwidening of Colonial Avenue toaccommodate new traffic patterns in theOak Ridge Neighborhood due to Rt. 58improvements. (Previous funding of 300K)50% of funding anticipated from StateRevenue Sharing Program. ($350K Yr. 1)

North Suffolk Connector - $2.1M toprovide for a roadway for a new alignmentbetween Nansemond Parkway andShoulder Hill Road bypassing two at-graderail crossings. FY 17 funding will providefor a study for this project. ($100K Yr. 1,$2M Yr. 5)

Major Projects Addressed – 5 Yrs. Transportation Harbour View Area Signal Improvements -

$925K to provide upgrades to existingequipment, or new traffic equipment andsignal coordination along College Drive,Harbour View Blvd and Hampton RoadsParkway corridors. Funding anticipatedfrom Federal Grant Program. ($925K Yr. 1)

Rail Crossing Improvements - $420K toprovide for improvements to the quality ofa select group of at-grade crossings whileworking collectively with different railroadcompanies. ($66K Yr. 1, $140K Yr. 2,$157K Yr. 4, $57K Yr. 5)

Major Projects Addressed – 5 Yrs. Transportation New Elementary School Roadway

Improvements - $1M to provide forintersection improvements and roadwayextension to serve the new elementary schoolin Northern Suffolk. ($1M Yr. 2)

Pruden Center Signal & Turn Lanes - $3M toprovide for the installation of a traffic signaland left and right turn lanes on Route 460 atthe entrance to Pruden Center and addresssafety concerns. 50% of required fundinganticipated from State Revenue SharingProgram. ($800K Yr. 3 and 2.2M Yr. 4)

CIP – FY 2017-26Yr 1 Spending Plan – General Gov’t

Parks & RecreationParks & Recreation Capital Maintenance $ 425,000

$ 425,000Public Buildings & FacilitiesParking Expansion & Entrance Improvements (20% local) $ 191,748Taxi Rehab-Construction (2% Local) 350,000Runway 4-22 Rehabilitation (2% local) 780, 000Public Building Capital Maintenance 1,020,000Southwestern Elementary Demolition 400,000

$ 2,741,748

Public SafetyFire Engine (replacement) $ 790,370Replacement of Analog Security Cameras 200,000

$ 990,370


Public SchoolsHVAC/Chiller Replacement $ 1,000,000Hazardous Materials Management 75,000New Middle School 12,957,408New Elementary School 13,669,697

$27,702,105Village & NeighborhoodsOpen Space Improvements $ 250,000

$ 250,000


TransportationLocal Urban Roadway Construction – Comp Plan

Nansemond Parkway 1,341,000Holland Road 6,525,000

Local Urban Intersection Construction – Comp PlanNansemond Pkwy/Bennetts Pasture Road 300,000Kings Hwy/Godwin Blvd 500,000N Parkway/Wilroy Road 800,000Godwin/Rt. 58 Off Ramp 80,000

Oak Ridge/Colonial Ave Connector 350,000North Suffolk Connector 100,000Harbour View Area Signal Improvement 925,000Rail Crossing Improvements 65,600

$ 10,986,600

Total Year 1 Spending $43,095,823


Revenue Sources

Debt Financing$27,493,105

General Fund$4,064,920

State/Federal/Other$11,537,798

CIP – FY 2017-26Stormwater Fund

Major Projects Addressed – 5 Yrs. Pughsville Drainage Improvements - $1M

to address stormwater drainage issues.50% of funding anticipated from StateRevenue Sharing Program.($1M Yr. 1)

Respass Beach Drainage Improvements -$145K to provide for the completion of astormwater drainage study for the HollyAcres subdivision located off of RespassBeach Road. Limited improvements toaddress immediate concerns on James Avewill be completed in conjunction with thestudy. ($145K Yr. 1)

CIP – FY 2017-26Refuse Fund

Major Projects Addressed – 5 Yrs. MSW Transfer Station - $6.5M to address

the issue of the current agreements withSPSA that will expire on Jan 1st 2018 andallow the City to consolidate waste at acentral location and transfer it to largervehicles for transport to its ultimatelocation. ($6.5M Yr. 1)

CIP – FY 2017-26Public Utility Fund

Previous 5 Year 6-10 Year 10 YearFunding Subtotal Subtotal Total

Water Projects

Water Source Development and Water Treatment Plant Expansion 2,532,500 9,060,000 925,000 1,750,000 880,500 6,907,000 19,522,500 46,752,500 66,275,000 Water Distribution & Transmission System Expansion - 1,800,000 150,000 14,600,000 650,000 125,000 17,325,000 24,250,000 41,575,000 Water System Upgrades 1,800,000 250,000 1,050,000 450,000 450,000 450,000 2,650,000 2,250,000 4,900,000

Subtotal Water Projects: 11,110,000 2,125,000 16,800,000 1,980,500 7,482,000 39,497,500 73,252,500 112,750,000

Sewer ProjectsSanitary Sewer Extensions - 300,000 - 300,000 - 300,000 900,000 600,000 1,500,000 Sanitary Sewer System Upgrades 3,000,000 5,931,000 6,231,000 7,231,000 8,731,000 8,731,000 36,855,000 43,655,000 80,510,000

Subtotal Sewer Projects: 6,231,000 6,231,000 7,531,000 8,731,000 9,031,000 37,755,000 44,255,000 82,010,000

Total Public Utilities Fund 17,341,000 8,356,000 24,331,000 10,711,500 16,513,000 77,252,500 117,507,500 194,760,000

Previous 5 Year 6-10 Year 10 YearFunding Subtotal Subtotal Total

Public Utilities Revenue Bonds 14,841,000 5,356,000 20,831,000 8,711,500 14,513,000 64,252,500 105,007,500 169,260,000 Transfer from Public Utilities Fund 2,500,000 3,000,000 3,500,000 2,000,000 2,000,000 13,000,000 12,500,000 25,500,000

Total Public Utilities Fund 17,341,000 8,356,000 24,331,000 10,711,500 16,513,000 77,252,500 117,507,500 194,760,000

5 Year Summary

Funding Sources

2018-2019 2019-2020

Public Utilities Fund

2016-2017 2017-2018 2018-2019 2019-2020 2020-2021

Planned Expenditures 2020-2021

Public Utilities Fund

2016-2017 2017-2018

Water Source Development &

Water Treatment Plant Upgrades

2016-2017 2017-2018 2018-2019 2019-2020 2020-2021$9,060,000 $925,000 $1,750,000 $880,500 $6,907,000

Crumps Mill Pond Dam &

ImpoundmentImprovements

(D) $800,000

Crumps Mill Pond Dam &

ImpoundmentImprovements

(C) $6,000,000

Surface Water Plant

Basins & Intake

Upgrades (C)$8,000,000

WTWA Ground Water Permit

Renewal(Permit

Development) $75,000

Water Source Development

Charge $985,000


Charge $925,000


Charge $950,000


Charge $880,500


Charge $907,000

Water Distribution & Transmission

System Expansion

2016-2017 2017-2018 2018-2019 2019-2020 2020-2021$1,800,000 $150,000 $14,600,000 $650,000 $125,000

Southern Transmission Main Ph.1 &

Pump Station (Moores Farm Ln

to Exeter Dr.) (D) $1,300,000

Southern Transmission

Main Ph.1 (Moores Farm

Ln to Exeter Dr.) (D)

$150,000


Main Ph.1 (Moores Farm

Ln to Exeter Dr.) (D)

$11,500,000


Main Ph.2 (Water Plant to Moores

Farm Ln)(D)

$650,000


Main Ph.2 (Water Plant to Moores

Farm Ln) (L.A.)

$125,000

Rt. 10 Transmission

Main (Water Plant to

IOW)(D)

$500,000

Rt. 10 Transmission

Main (Water Plant to

IOW)(C)

$3,100,000

Water System Upgrades

2016-2017 2017-2018 2018-2019 2019-2020 2020-2021

$250,000 $1,050,000 $450,000 $450,000 $450,000

Neighborhood Replacements

$100,000


$100,000


$300,000


$300,000


$300,000

Meters Upgrades$150,000

Meters Upgrades $150,000




Water Tank Rehabilitation

(County St Tank)

$800,000

Sanitary Sewer Extension Projects 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021

$300,000 $0 $300,000 $0 $300,000

Misc. Extensions (C)

$300,000


$300,000


$300,000

Sanitary Sewer Upgrades 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021

$5,931,000 $6,231,000 $7,231,000 $8,731,000 $8,731,000

MOM Program (System

Maintenance Find & Fix; Flow

Monitoring) $5,231,000

MOM Program (System



MOM Program (System



MOM Program (System



MOM Program (System



Pump Station & Collection

System Upgrades $700,000


System Upgrades

$1,000,000


System Upgrades

$2,000,000


System Upgrades

$3,500,000


System Upgrades

$3,500,000

Fiscal Year 2017 Water Projects

Water Source Development & Water Plant Upgrades $9,060,000

WTWA Ground Water Permit Renewal Permit Dev.Water Source Development Charge Dev. ChargeSurface Water Plant Basins & Intake Upgrades Upgrades

Water Distribution & Transmission System Expansion $1,800,000

Southern Transmission Main Design Rt. 10 Transmission Main Design

Water System Upgrades $250,000

Miscellaneous Upgrades/Replacements Upgrades/ReplcmtsMeter Replacement Program Upgrades

Fiscal Year 2017 Sewer ProjectsSanitary Sewer Extension $300,000

Raleigh Dr./Fairfield Dr.

Sanitary Sewer System Upgrades $5,931,000

Pump Station Upgrades/Replacements Upgrades/Replcmts

MOM Program Flow Monitoring/Upgrades

CIP Wrap Up Document is a plan not a budget

Updated annually via a comprehensive process

Intended to identify needs and guide budget recommendations

Public hearing to be held prior to City Council adoption

Year 1 will be proposed for funding via Operating Budget recommendation

Next Steps

Direct staff on any recommended edits

Adopt a recommended FY 2017-2026 CIP at the January 19, 2016 Planning Commission meeting

Forward to Council for February 3, 2016 City Council Meeting

QUESTIONS ?

cip presentation to the planning commission (december 2015)

Documents