CITY COUNCIL OF FAIRFIELD BAYAgenda May 8, 2017

Call to Order: Prayer Pledge of Allegiance Roll Call Approved Minutes: Financial Report: Reports:

Police Dispatch Fire EMS Animal Shelter Public Works Planning and Zoning

Board of Zoning Adjustments Emergency Management City Campground & Park Community Education Center Economic Development Advertising and Promotions Building Official Center Management

Unfinished Business Grants in progress

New and continuing Business Building health and safety ordinance Parking lot resolution BDA Engagement letter of agreement

Mayors Report

Financial ReportMay 8, 2017

Received first full quarter of franchise fees from Petit Jean- $27,300. In line with expectations. First four months of franchise fees total right at $40,000 (Petit Jean plus First Electric). We budgeted $100,000 for the year.

Ambulance was paid for in April- $148K outlay Building permit fees have already exceeded annual budget-

Extraordinary number of repairs being done plus some new home starts

AccountBalances

Beginning Bank balance

Change in balance Account Balance

4/30/2017General 69,224.01 5,593.02 63,630.99General Money MKT

3,236.85 -0.21 3,237.06

DPS - MoneyMKT

2,518.83 -0.17 2,519.00

SubtotalGeneral/DPS

69,387.05

Emergency Relief 1156.41 0.00 1,156.41Rescue 46,563.97 11,037.20 35,549.61Rescue MoneyMKT

234,484.79 148,185.50 86,299.29

Subtotal Rescue 121,848.90

Reconciliations for April, 2017

Reconciliations for April, 2017Account Balances Beginning Bank

balanceChange in Balance

Account Balance4/30/2017

Street 48,246.06 466.55 47,779.51Street Money MKT 113,930.11 -12.17 113,942.28

Subtotal Street 161,721.79

Fire Department 11,137.15 2,136.33 9,000.82

Fire Money MKT 6,172.45 -0.41 6,172.86

Fire- Act 833 5,624.46 0.00 5,624.46

Fire Sales and Use tax 28,586.74 -9,278.07 37,864.81

Subtotal Fire 58,662.95

Street Bond financial status Authorized bond issue- $2,500,000 Initial bond sale of $1,980,000- $1,940,000 outstanding 2015 expenditures- $1,492,262

Edward Jones fees- $34,730 Simmons first year fees- $2,500 Bond Attorney fees- $22,500 One year reserve set aside- $122,170 Atlas Asphalt- $771,592 Van Buren County- $474,466 Anderson Striping- $32,352 Bobby Morris (consultant)- $31,952

2016 expenditures- $208,017 Road resurfacing- $140,932 Anderson striping- $61,993 Bobby Morris (Consultant)- $5,092

2017 expenditures- $90,729.65 for paving (Pine Knot and Cherokee) Residual for 2017/2018- $189,729.65 (includes $72,000 for ORH road construction + int.)

Police Dept / Stats April 2017 Accomplishments

We completed our Drug-Take Back program. 32 lbs. of prescription medicine was collected and taken to the DEA check-in station in Little Rock.

We have received some of the equipment that we ordered under the recent LLEBG Block Grant. Some of these items are now in the cars and are being utilized by the Officers. Additional items have been ordered and should arrive soon.

Ordered temporary/portable speed bumps. Will allow us to slow people down in areas where reports of excessive speeding have been received

Plans

We have finished our outline of the bicycle safety course that we will be hosting on June 3rd. Flyers are going out and we hope to have additional advertisement done very soon. We are doing our inventory. This is taking some time, since we are cleaning

out storage areas at the same time. We are planning a class for parents for later this summer on social media

safety for children. This will include safety on sites such as face book, twitter, and snapchat. The class will be geared towards helping parents and guardians better safeguard minors from on-line predators.

FFB Police Dept. Stats April 2017Number of Calls Apr Mar Feb Jan Dec Nov

Arrests 3 12 8 8 8 4

Citations 14 23 18 15 10 11

Traffic Stops 55 54 93 46 49 51

Disturbance Calls 23 14 13 27 11 12

Alarm Calls 3 9 6 16 14 16

Accidents 6 9 5 7 6 5

Rescue Calls 36 31 49 36 40 33

Public Service Calls 192 216 163 148 173 143

Theft of Property Cases 4 2 4 2 2 1

Agency Assist 8 7 15 14 9 7

Miles Driven 6066 5246 5064 5264 6720 7050

Dispatch Status

Accomplishments Total calls for March were 702 with 525 actual emergency calls and 177 non

emergency (hang up, abandoned, info, etc.). These totals do not include the calls taken from our house lines.

Our APCO continuing education classes for March/April are The Telecommunicators Role in Officer Safety and Protecting Your Agency and Employees with Radio Rules.

Evaluations are finished and we are very happy with the results. Eric Ekhoff designed a class specifically for our center on our radio consoles

along with field unit radios and repeater education. Everybody enjoyed the class and it was very informative.

Plans Continuing to update our EMD program and our SOGs. ACIC Conference. Judy will be taking a NENA class for supervisors in May.

Issues Kim Waring will be out the end of May for hip surgery.

Dispatch Call Count Data

0

200

400

600

800

1000

1200

201520162017

Total of All calls that are logged in the 911 system for this year: 2045

Fire Department Status

Accomplishments We had 13 calls for the month of April, 2017.

2 Brush Fires, 4 Assists to PD; 1 Assist to Burnt Ridge FD; 3 Assists to Shirley; 1 animal rescue; 2 assists to Citizens (Total for 2017 =64)

Training items this month were pulling and advancing hose lines and hose testing.

Used the reserve pumper for Easter Egg Hunt rides Assisted OEM in assembling data for potential disaster declaration Deputy Chief Forsman and Assistant Chief Borecky attended the Fire

Department Instructors Conference in Indianapolis

Fire Department Status

Plans Contact potential Knox Box users. Continue individual training on new pumpers. Develop a membership recruiting drive. Complete installation of radios and compliant emergency lighting on the last

of our vehicles.Issues Active membership in Station 2 area.

FAIRFIELD BAY EMS April 2017 Accomplishments

New Ambulance arrived April 6th. Passed State Inspection on Monday, May 1st

Held our Annual Awards Banquet on April 28th. All drivers were presented with their patches, pins and certificates for becoming Certified Emergency Vehicle Operators

Six students signed letters of intent for our first in-house EMT class, which starts on May 30th and will be completed August 30th

We have recruited an EMT, who currently works for Southern and will be working for us one day per week

Currently working on outfitting the Gator for ATV/UTV trail rescues Starting the new ePCR Image Trend Elite Response times are down to a record 4.75 minutes

FAIRFIELD BAY EMS April 2017

Plans Forest Rescue class to be held in the Bay for all EMS, Fire and Police First Responder Training for all Second Medicals to start early 2017 Third team building event of the year will be a Movie night that will be

held at the conference center on May 18th. Issues

Recruit drivers and second medicals Southern request for our assistance is up again this month

Monthly Run Recap

DescriptionApril2017 Totals 2017

Emergency Runs 39 174Non - Emergency Runs 12 67Total Runs 51 241

Both Ambulances Dispatched 0 3

Assist to ALS 5 16Assist from ALS 1 3

Average Response Time (minutes) 4.75 5.18

To OHMC 22 110To Baptist Heber 3 3To Baptist Health Conway 3 9

0

100

200

300

400

500

600

700

800

FAIRFIELD BAY EMS YTD RUNS

2015 YTD

2016 YTD

2017 YTD

Animal Shelter Accomplishments

More owner reclaims of Animals from shelter. More update of Animal City License. Established working relationship with Dr. Tester for updating City Tags for FFB

and messaging info over As soon as the task is complete. Tour for life Annual Adoptathon yielded 6 adoptions!

Plans Sign up more volunteers to answer calls and assist at shelter for block time

when only 1 Animal Control Officer is on duty. Get information from AVMA and ASACA for ACO1 to complete Clinical hours

for Certified Euthanization Tech.

Received ACO Canine 20Received ACO Feline 6Received Non-ACO Canine 1Received Non-ACO Feline 0Adopted Canine 8Adopted Feline 1PetSmart Feline 0Rescue Group Canine 0Euthanasia Canine 0Euthanasia Feline 2Claimed Canine 2Claimed Feline 0Died Canine 0Died Feline 0Totals at ShelterCanine 13 (3 in foster)

Feline 10

April 2017 Shelter Totals

April 2017 Shelter Totals

Received ACO Canine20

Received ACO Feline6

Received Non-ACO Canine1

Received Non-ACO Feline0

Adopted Canine8

Adopted Feline1

PetSmart Feline0

Rescue Group Canine0

Euthanasia Canine0

Euthanasia Feline2

Claimed Canine2

Claimed Feline0

Died Canine0

Died Feline0

Totals at Shelter

Canine13 (3 in foster)

Feline10

Public Works 2017 preliminary plan- $218,901.32

Striping contract let to Anderson @ 12 cents per foot- will delay this striping so that we can stripe Pine Knot and Cherokee this year- expect to begin striping in May

65,000 feet- White Edge lines- $7,800 2,000 feet- Yellow Center lines- $240 Plus Pine Knot, Cherokee, and a few crosswalks

Total $16,000 Osage point budgeted @ $72,000- work delayed due to storm. Still 2017 work Modified Aggregate Quick System (MAQS) overlays- Bid of $90,901.32 accepted.

Crack sealing completed. Expect the work to be done this week. Pine Knot (5,340 feet x 20 foot wide) completed Cherokee (2,904 feet x 20 foot wide) completed

Parking Lots of Conference Center- $40,000 Remaining bond money that is required to be spent by May 31, 2018- $61,586

Public Works

2018 Preliminary Plan Lost Creek Parkway- State Aid Street Program- 10,032 feet Lazy Oak Ridge- resurface 2,900 feet Oak Ridge- resurface sections as required Woodlawn Snead to Grand Isle- resurface sections as required Dave Creek- West Cliff to lake- resurface sections as required to loop.

Resurface entire loop 2019 and beyond

Expect the Community Club to maintain the roads now that we have them in good shape. Our funds need to go toward early payoff of bond debt (can begin calling bonds in 2022)

Planning and Zoning

Planning and Zoning meeting held on April 26th

Approved replat of lots for property at 489 Mountain Ranch Drive

City Campground and ParksMay, 2017 Status

Accomplishments Clean up and preparation for Memorial Day. Shower houses in A section have been painted. Corp. has sent the ok to replace dump station holding tank. RPZ at Mountain Ranch entrance has been installed. New trash containers for Sunset park have been acquired,

should have them installed in a couple of weeks. Plans

Painting of Pavilion in B section , hopefully before Holiday. Lights and sprinkler system need to be fixed at front entrance

at totem pole. Two lights need repair at Mountain ranch entrance.

Community Education CenterMay 8, 2017

ACCOMPLISHMENTS

April 18th attended Congressman French Hills training session on the National Archives Veterans History Project at the City of Clinton library. Invited by Van Buren County to address the county quorum if our National Endowment for the Humanities grant proposal is funded (to be notified in July).

April 25th - AARP Safe Driving Class second class. Taking RSVPs for third class.

Painting Exhibit ended April 28, some pieces are still on display.

April 20th - Herbs and Bees, medicinal use of common weeds, beekeeping equipment and techniques.

Community Education CenterMay 8, 2017

PLANS May 3rd, Sterling Scholars speaker Dr. Kevin Browne, Ph. D. from UCA Drama

department. Got Shakespeare? June 7th - Sterling Scholars speaker will be District Court Judge Susan Weaver at

the Little Red Restaurant (Indian Hills Country Club), co-sponsored by the Rotary Club. Prior to the 11:30am lunch presentation, Judge Weaver will be holding adjudication court via teleconferencing.

May 11th, Medicare 2017 TBD Air Evac presentation Summer Classes Jewelry, Spider, Table Manners, Salsa Dancing

COMMUNITY EDUCATION CENTERMay 8, 2017

ISSUES

NONE

2016 Monthly Activity

Feb Mar Apr May Jun Jul Aug Sep Oct NovDec

classes 5 17 5 14 29 18 18 5 16 16participants 22 50 12 68 134 146 25 18 44 91admin fee/donations

$165 $270 $255 $ 160 $ 192 $330 $330 $35 $ 235 $35

tuition $445 $1,145 $275 $1,585 $2,840 $2,485 $1,420 $605 $1,225 $1,510

gross receipts $610 $1,415 $530 $1,745 $3,032 $2,815 $1,750 $640 $1,460 $1,545

2017 Monthly Activity

Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

classes 6 8 13participants 25 41 85admin fee/donations

$140 $105 $250

tuition $850 $1,370 $630gross receipts $990 $1,475 $880

Economic Development May 8, 2017 Status

Many game changers in the works for 2017 and beyond Ozark Resort Homes construction underway. March 1 wind event damage insurance

issue resolved and construction work has restarted. Hotel progress- we remain cautiously optimistic

Working with bankers We are getting commitments for parking lot property

Tiny Home builder interested in Fairfield Bay- follow up meeting with developer scheduled for June 5th- Tiny House pocket neighborhoods- Rockledge, Florida

Multiple discussions with business owner, White River Planning and Development District and Arkansas Economic Development Commission, and US Representative French Hill to locate a factory in Fairfield Bay

Bill passed that will allow ATVs and Utility vehicles to be driven up to 3 miles from private property (including timeshares) to trailheads- Expect to go into effect on August 1st.

Bill passed to exempt military pensions from State Income Tax Radio station moving into Fairfield Bay

DEPARTMENT OF BUILDING SAFETY ACCOMPLISHMENTS:

Two new home permits this year. 160 construction permits have been issued. 25 municipal code violations issued this month. Five mobile homes have been declared a nuisance. Plumbing recertification class complete. HVAC recertification is complete.

PLANS: Tania to take Level 1 Animal Control class in September.

ISSUES: Several contractors working in Bay without proper licenses. Having difficulty with several places where ownership has went back to the state.

Fairfield Bay Conference CenterApril

Events - 10 Lodging - 16 Conferences - 1 Theater - 15 Meetings - 9 Staff Hours - 689 Volunteer Hours 335

May Scheduled

Events - 9 Lodging - 7 Conferences - 0 Theater - 2 Meetings 5

Fairfield Bay Conference CenterGratis Usage*

Community Club - $3956Our Towne Productions - $3500Cornerstone Foundation - $150NCAFA&E- $75City of Fairfield Bay - $150FFB EMS $620Art Gallery $75

Total - $8526*Does not include labor

Fairfield Bay Conference Center

Scheduled Reminder 2017 Events - 30 Lodging 0 Conferences - 2 Theater - 12 Meetings - 10

Scheduled 2018 Events - 0 Lodging - 0 Conferences - 0 Theater - 0 Meetings - 0

Fairfield Bay Conference Center

Focus Support Hotel Development Conferences & Seminars Lodging Work with meeting planners Add additional revenue streams Always Positive

Needs Hotel

GRANTS IN PROGRESS Won the COPS grant- Quarterly billing Attended meeting in Batesville to initiate 50/50 park grant for pickle ball and bocce

courts on April 11th. Match by the Community Club via land donation to the City. Parks and Tourism has encouraged us to resubmit this year. Public meeting scheduled for May 17th. Site visit May 25th

Lost Creek Parkway State Aid Grant request- $250K- resubmitted Won 75/25 Solid Waste grant to fund solar powered recycle containers- Initially

requesting dual set for aluminum and plastic cans/bottles. More info @ www.ecocleancube.com Containers ordered. Will be placed at Woodland Mead Park. Still waiting delivery

Met with Trey Foster from CEA engineering and Patsy Weidanz. Submitted TAP grant to add sidewalk from Chelsea Condos to Chelsea Drive along Dave Creek Parkway and from Crossover to Indian Rock Village main entrance.

http://www.ecocleancube.com/

GRANTS IN PROGRESS Partial win of $2K on Archery Grant submitted through Greers Ferry West Side Won $3.5K JAG grant for Police Department. Will purchase storage shed to

avoid ongoing rental costs Submitted $4K preliminary grant input for Recycle Education Center parking

lot paving and for path development from center to recycle building. Resubmitting DRA grant for enhanced Wi-Fi. Last unsuccessful submittal was

in 2014. Expect it to be in the $500k range. Looking at other Wi-Fi grant opportunities

Still have a few loose ends to finish up Electronic Sign GIF grant

New and continuing business

Building Health and Safety Ordinance Parking lot resolution BDA/City of Fairfield Bay letter of engagement Citizen presentation

Mayors Report

It was great to have French Hill and his entire staff for 3 days in Fairfield Bay

It will take several months on our major thrusts before we can call any of them done deals

Looking forward to our Memorial Day ceremony Should be an interesting summer

CITY COUNCIL OF FAIRFIELD BAYAgenda May 8, 2017Financial ReportMay 8, 2017Slide Number 3 Reconciliations for April, 2017Street Bond financial statusPolice Dept / Stats April 2017PlansFFB Police Dept. Stats April 2017Dispatch StatusDispatch Call Count DataFire Department Status Fire Department StatusFAIRFIELD BAY EMS April 2017FAIRFIELD BAY EMS April 2017Monthly Run RecapSlide Number 16Slide Number 17Animal ShelterSlide Number 19Public WorksPublic WorksPlanning and ZoningCity Campground and ParksMay, 2017 StatusCommunity Education CenterMay 8, 2017Community Education CenterMay 8, 2017COMMUNITY EDUCATION CENTERMay 8, 2017Slide Number 27Economic Development May 8, 2017 StatusDEPARTMENT OF BUILDING SAFETYFairfield Bay Conference CenterFairfield Bay Conference CenterFairfield Bay Conference CenterFairfield Bay Conference CenterGRANTS IN PROGRESSGRANTS IN PROGRESSNew and continuing businessMayors Report