cost sheet - 株式会社ihi · cost sheet Ⅰcost sheet outputs cost sheet(form3-1,3-2) for...

Cost Sheet

Ⅰ Cost SheetOutputs Cost Sheet(Form3-1,3-2) for specified unit of the TermCost Sheet outputs consolidated amount by Work No and Cost Code for data entered in expense accountCost Sheet outputs Total line at each AccountCode and total line of CostOutputs added up [Cost Sheet(details)](Form:4-1,4-2) by work number and currency and cost codeSelect either exclusively foreign currency output or both foreign currency and yen outputFor output period, can select from data right after importing (SlipDate), and data after booking (booking date)in R3 systemBudget is Only the office where the use setting of the budget was done by OfficeMasterMaintenance screen can be registered

Ⅱ Cost Sheet Screen【Cost Sheet Screen Display】

■From menu[OutputReports] ⇒push [Cost Sheet]

[Search Condition Default Value]１．Office displays the Office at time of user registration　※Apply for user registration separately　※Codes will be listed in the listbox in ascending order when there are multiple Offices２．[Cost Type] is selected [ALL]３．｢Currency｣displays currency linked to Office

※When multiple Currency exist, will display in ascending order, and [ALL] is default value

４．「Yen Valuation」is not checked for output object currency５．This accounting period is displayed for Output Period６．「SlipDate」is selected for Output Object Date７．「Budget」button is Only Office to which the use setting of the budget was done by OfficeMasterMaintenance screen is displayed

■Screen Item Description１．Search ConditionNo.Screen ItemDescription1Office Select Office(Offices not in list cannot be outputted)2Currency Select currency of extracting condition3VendorCodeEnter Vendor code

　searches with prefix searchselect from sub-screen by pushing

Refer to VendorCode selection screen below4Currency SelectSelect currency typeCheck BoxOutputs foreign currency only when ｢Yen Valuation｣ is

checkedOutputs foreign currency and yen when ｢Yen Valuation｣ is checked

5Cost TypeSelect Cost Type6Work No Enter work no


Refer to WorkNo selection screen below7CostCode Enter cost code

　searches with prefix searchselect from sub-screen by pushing ※if Cost Type "Department" selected possible to press

Refer to CostCode selection screen below

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Cost Sheet

8Date(From)Enter Date (From)[Required]Pressingalso allows selection from subscreen

Refer to Date Selection Screen below9Date(To) Enter Date (To)[Required]

Pressingalso allows selection from subscreenRefer to Date Selection Screen below

10Output Object Select data object dateDate SelectionRadio ButtonWhen [SlipDate] is selected, Slip Date becomes the data for

Output Object DateWhen [Booked Date] is selected, Booked Date becomes the data for Output Object Date

11PDF buttonOutputs data selected from search condition in PDFDifferent screen will startup and be displayed(Refer to Ⅳ PDF Output)

12EXCEL buttonOutputs data selected from search condition in EXCELCan select either download/display(Refer to Ⅴ Excel Output)

13Budget buttonDisplays Budget list extracted from search condition on screen(Refer to 2 Budget list below)※Displays Only Office to which the use setting of the budget was done by OfficeMasterMaintenannce screen(Refer to Ⅲ Budget)

２．Budget List　ａ．Budget Search Condition

[Budget Search Condition Default Value]１．[Office] displays the Office selecting it by "Search Codition" ２．[Year] displays the fiscal year when that day of processing belongs３．[Period] is selected for half year when that day of processing belongs４．｢Currency｣displays currency linked to Office

※When multiple Currency exist, will display in ascending order, and [ALL] is default value

５．｢WorkNo｣displays WorkNo linked to Office※When multiple WorkNo exist, will display in ascending order, and [ALL] is default value

No.Screen ItemDescription1Office Displays Office selected within Search Condition 【read only】2Year Enter Fiscal year in 4 numbers 【Required】3Period Select Half year4Currency Select Currency5WorkNo Select WorkNo6CostCode Enter cost code up to 4 characters


Refer to CostCode selection screen below7Search buttonDisplays data that meets Budget Search Condition in List when pressed

(Refer to Ⅲ [Search])

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　ｂ．Condition，DownLoad，UpLoad

No.Screen ItemDescription1Year Displays Year selected within Search Condition 【read only】2Period Displays Period selected within Search Condition 【read only】3Currency Displays Currency selected within Search Condition 【read only】4WorkNo Displays WorkNo selected within Search Condition 【read only】5CostCode Displays CostCode selected within Search Condition 【read only】

※"*" is given in the case with less than 4 digits. 6Download buttonDownloads data that matches Budget Search Conditions with

EXCEL data when pressed(Refer to Ⅲ [Download])

7Browse buttonDisplays dialogue for selecting EXCEL data for upload when pressed(Refer to Ⅲ [Upload])

8Upload buttonImports and registers selected EXCEL file when pressed※Right or wrong of registration condition (the above-mentioned 1-5)(Refer to Ⅲ [Upload])

　ｃ．Budget List

[When Budget Master is Un-registered ]

No.Screen ItemDescription1BudgetListDisplays budget data extracted from search conditions

When either ｢Office｣､｢WorkNo｣､｢Currency｣ of search condition is changed, budget list is not displayed

2Work No Displays work number that matches search value3Currency Displays currency code that matches search value4Cost CodeDisplays cost code that matches search conditions5Budget Displays budget that matches search value6Edit buttonCan Edit data of selected row when pressed

(Refer to Ⅲ [Edit])7Delete buttonDeletes data of selected row when pressed

(Refer to Ⅲ [Delete])8Submit buttonNewly Registers entered data

(Refer to Ⅲ [New Registration] )9Paging Paging occurs after 20 pages

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■Sub-screen（１）Calendar date selection screen

Date entry is possible by selecting date from calendar

■ Date SelectionBy pressing the date link on the calendar,the selected date is displayed on the date entry column of the selection screen

■ CancelPressing the ｢Close｣ button stops the date selection,and returns to the selection screen

（２）WorkNo selection screen

WorkNo that relates to the selected "CostType" before call this screen is displayed

Select WorkNo from listYou can select only work numbers registered in the office master maintenance screen

How to register office with WorkNo, refer to 「5.5.Office Master」

【Search Result】■Select ButtonSelected WorkNo and CostType are set in the entry item of selection screenEstimate, Equipment when you select, set separately WorkNo and CostCode

■Cancel ButtonWorkNo selection does not occur Present screen is closedValue is not set in the entry item of selection screen

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Cost Sheet

(３）Cost Code Selection Screen

Select Cost Code from list

【Search Condition】■Search ButtonA Cost Code list is created from the conditions entered in Cost Codeand Cost Name and displayed in the Search Result section

【Search Result】■Edit ButtonRegister, edit, delete Cost Code master

■Select ButtonSelected Cost Code is set in the entry item of selection screen

■Cancel ButtonCost Code selection does not occur, Present screen is closedValue is not set in the entry item of selection screen

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Cost Sheet

(４）Vendor Selection Screen

Select Vendor from list【Search Condition】■Search ButtonA Vendor Code list is created from the conditions entered in Vendor Code and Vendor Name and displayed in the Search Result section

【Search Result】■Edit ButtonRegister, edit, delete Vendormaster

■Select ButtonSelected Vendor Code, Vendor Name is set as Vendor, VendorName in theentry item of selection screen

■Cancel ButtonVendor selection does not occur , Present screen is closedValue is not set in the entry item of selection screen

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Ⅲ Budget[New Registration]

■Newly registers budgetEnter in row of where [Submit] button is displayed in lower part of screen

■Adds to list by selecting and entering registration information, and pushing [Submit] button

■New Registration Item DescriptionNo.Screen ItemDescription1Work NoSelect WorkNo from list

Registered office is set by an initial displayOnly CostType "Department" is registrableCan only select workNo specified in search conditions

2CurrencySelect currency code from listCan only select currency specified in search conditions

3Cost CodeEnter up to 4 characters for cost code【Required】Select from sub-screen by pushing(Refer to Ⅱ element cost administration list screen, cost code selection screen)

4Budget Enter budget up to 12 intergers and 3 decimal places【Required】

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[Edit]

■Pressing the「Edit」button allows editing of fine adjustment information in Edit Mode

■Pressing the「Back」button in edit mode cancels the edit mode

■Enter editing information, pressing the「Submit」button reflects the edited material in list

■Edit Item DescriptionNo Screen ItemDescription1Work NoSelect WorkNo from list

Registered office is set by an initial displayOnly CostType "Department" is registrableCan only select workNo specified in search conditions

2CurrencySelect currency code from listCan only select currency specified in search conditions

3Cost CodeEnter up to 4 characters for cost code【Required】Select from sub-screen by pushing(Refer to Ⅱ element cost administration list screen, cost code selection screen)

4Budget Enter budget up to 12 intergers and 3 decimal places【Required】

※New registration cannot be performed in edit mode

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【Delete】

■Pressing the「Delete」button deletes a selection row from the list

■Pressing the「Delete」button deletes a selection row from the list in Edit mode

■Pressing the「Delete」button displays a delete confirmation messagePressing the「OK」button on the displayed delete confirmation message executes deletingpressing the「Cancel」stops delete processing

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Cost Sheet

【Download】

■Download data registered in budget list with EXCEL file by pushing DOWNLOADbutton※When the budget is not registered, the template file can be downloaded　Amount entered using this EXCEL template can be imported into system by pushing upload button (Refer to upload of budget data)

Download Upload

■Downloads EXCEL File name

EXCEL File name is created as:［BUDGET］+ (Output Year_Output Period) + Output Date(yyyyMMddhhmmss)E.g.：BUDGET(2011_Second half)1234567820091125115059.xls

Data is downloaded on the condition displayed by the item only for read only.

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Cost Sheet

【Upload】

■Upload EXCEL budget file created with downloaded budget data into system by pushing UPLOAD button

■Enter file in budget file column and push UPLOAD button

(Use file selection dialogue from browse button)

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■Uploading condition※Data content is checked in the same way as entry from screen, and will not import if error occurs uploads it subject to the item of the display only for read only (Refer to below)

※When things except "ALL" are input to [WorkNo][Currency][CostCode],the value is can upload, and another value is an error

E.g.：Only the data of 「Currency：SGD」「WorkNo：82818800」「CostCode：first digit is "2"」is registrable.

　 data of only 「Year」 and 「Period」 is registered by uploading

Upload

A different value cannot be uploaded by checking it by this item

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Cost Sheet

■E.g.：UploadE.g.：Only [Year:2010] and [Period:First half of the year]　[Currency：SGD」

アップロード前データ

Before Upload

EXCEL data for import

Upload

After Upload

2100 500.0002011First half8.3E+07SGD2100 500.000

2010Second half2010Second half8.3E+07SGD

8.3E+07SGD

2100 500.0002100 500.0002100 500.000

2010Second half8.3E+07SGD2010Second half8.3E+07SGD

2100 500.0002010First half2010First half8.3E+07USD

8.3E+07SGD

21003000.00033011000.000640215000.000

2010First half8.3E+07SGD2010First half8.3E+07SGD

CostCodeBudget

2011First half

Year PeriodWorkNoCurrency

8.3E+07SGD

3301 500.0006402 500.0002100 500.000

2010Second half8.3E+07SGD2010Second half8.3E+07SGD

500.0002010Second half8.3E+07SGD 3101 500.0002010Second half8.3E+07SGD

SGD 6402

2100

500.0002010First half8.3E+07USD 2100 500.000

SGD 3101 500.0002010First half8.3E+07SGD 3301 500.000

CurrencyCostCodeBudget2010First half8.3E+07SGD 2100 500.000Year PeriodWorkNo

2010First half8.3E+07

2010First half8.3E+07

Data that doesn't fulfill the conditions is not changed

Only data that fulfills the conditions

A different value cannot be uploaded by checking it by this item

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Ⅳ PDF Output【PDF Output】

■By pressing the ｢PDF｣button, a PDF file is created, the PDF file is displayed in a separate screenOutputs consolidated amount by Work No and Cost Code for data entered in expense account

１．Not use Budget for Office[Cost Sheet(Form:3-1)]

4-14-2

Outputs detailed data of data output by "3-1"Outputs detailed data of data output by "3-2"

3-13-2

Outputs Data of Department is consolidated by the first six digitsOutputs Data of Department is not consolidated by the first six digits

Form Description

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Cost Sheet

[Cost Sheet(Form:3-2)]

It is consolidated by six head digits in "Form:3-1"

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Cost Sheet

※The detailed data[CostCode(Detail)] is output when there is an amount of money generated as a cost at the output period covered

Form:4-1･･･Outputs of detailed data of data output by "Form:3-1"Form:4-2･･･Outputs of detailed data of data output by "Form:3-2"

[Cost Sheet(Detail) (Form:4-1)]

Data of Department is consolidated by the first six digits

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Cost Sheet


Data of Department is not consolidated by the first six digits

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Cost Sheet

When Yen Valuation[Cost Sheet(Form:3-1)]※displays amount yen the background color in the gray※3-2 becomes similar

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Cost Sheet

[Cost Sheet(Detail) (Form:4-1)]※displays amount yen the background color in the gray※4-2 becomes similar

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Cost Sheet

２．Use Budget

※Budget/Balance/Budget Balance/Current Month in ouput tableBudget： Outputs budget of the period that corresponds to the input value

E.g.：「FromDate：2011/03/20」「ToDate:2011/05/20」･･･FromDate「2010/03/20」 is 2010:Second Period･･･ToDate「2011/05/20」 is 2011:First Period⇒ Target Budget is 「2010:Second Period」 and 「2011:First Period」

Balance： Balance in half yearE.g.：「FromDate：2011/03/20」「ToDate:2011/05/20」…Balance in [2010/09/21 - 2011/05/20]

Budget Balance： Budget - Balance = Budget BalanceCurrent Month： Incurred expenses of output month

※Budget is registered every half year※balance of the data of the expense account is carried forward every half year


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※The detailed data[CostCode(Detail)] is output when there is an amount of money generated as a cost at the output period covered

Form:4-1･･･Outputs of detailed data of data output by "Form:3-1"Form:4-2･･･Outputs of detailed data of data output by "Form:3-2"




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Cost Sheet

When Yen Valuation[Cost Sheet(Form:3-1)]※displays amount yen the background color in the gray※3-2 becomes similar

※Refer １. [Cost Sheet(Detail) (Form:4-1)、 (Form:4-2)]

※At time of Booked Date, the (Booked Date) is displayed in a header in the outputted PDF file

【File Name】

The PDF file name is created as:［BUONI_CostSheetSheet］+ _IndividualCode(8Characters) + Output Date(yyyyMMddhhmmss)E.g.：BUONI_CostSheetSheet_1234567820091125115059.pdf

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Cost Sheet

Ⅴ EXCEL Output【Excel Output】

■Pressing the ｢Excel｣button, outputs Excel fileOutputs consolidated amount by Work No and Cost Code for data entered in expense accountWhen file is created a「File Download」dialogue is displayed

■Dialogue DescriptionItem Description1Open Opens Excel file2Save 『Save As...』dialogue appears, creates, and saves EXCEL file3Cancel Cancel the output

■Pressing the ｢Open｣button starts up excel and displays the excel file

１．Not use Budget for Office[Cost Sheet](Form:3-1)

[Cost Sheet](Form:3-2)

No.



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[Cost Sheet(Form:3-1)] Selected Yen Valuation

[Cost Sheet(Form:3-2)] Selected Yen Valuation

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２．Use Budget

※Budget/Balance/Budget Balance/Current Month in ouput tableBudget： Outputs budget of the period that corresponds to the input value

E.g.：「FromDate：2011/03/20」「ToDate:2011/05/20」･･･FromDate「2010/03/20」 is 2010:Second Period･･･ToDate「2011/05/20」 is 2011:First Period⇒ Target Budget is 「2010:Second Period」 and 「2011:First Period」

Balance： Balance in half yearE.g.：「FromDate：2011/03/20」「ToDate:2011/05/20」…Balance in [2010/09/21 - 2011/05/20]

Budget Balance： Budget - Balance = Budget BalanceCurrent Month： Incurred expenses of output month

※Budget is registered every half year※balance of the data of the expense account is carried forward every half year


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　※When the yen currency is output, the yen currency output column is added and output

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【Saving Output File】

■Pressing the ｢Save｣ button displays the [Save As] dialogueSelect optional saving destination and press the 「Save」button to savePress the「Cancel」button to cancel save

【File Name】

EXCEL File name is created as:［BUONI_CostSheet］+ _IndividualCode(8 Characters) + Output Date(yyyyMMddhhmmss)E.g.：BUONI_CostSheet_1234567820091125115059.xls

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cost sheet - 株式会社ihi · cost sheet Ⅰcost sheet outputs cost sheet(form3-1,3-2) for...

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