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Association of Corporate CounselHouston Chapter
Meeting of June 8, 2010
What to Do When the Feds Come Knocking
In-House Responsibilities for Criminal Enforcement Matters
James HurdKenneth Polite
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Charging Considerations
LEGAL STANDARDS
Treat Corporations Like Individuals Benefits of Corporate Prosecutions Respondeat Superior Vicarious Liability for Acts of Agents Individual vs. Corporate Prosecutions
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Charging Considerations
Historical Background
Purposes of the Criminal Law Punishment Deterrence Protection of the Public Rehabilitation Restitution
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The Opening Salvo
Initial Notice of an Investigation Search Warrant Grand Jury Subpoena Questioning Witnesses
Early Involvement by Counsel is ESSENTIAL
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Initial Corporate Response
Protection of EvidenceSuspend Document Destruction Policies
Litigation Hold StrategyOther Considerations for Documents and Electronic Data
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Initial Corporate Response
Protection of Employees Notify Employees Should Counsel be Provided to Employees?
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Initial Corporate Response
Protection of Board of Directors and Management
Prompt DisclosureSpecial Committees?D & O Insurance Issues? Internal Investigation?
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Search Warrant Response
Discussion with AgentsRequest a Copy of the WarrantAdvise that Employees are not Prepared to be Interviewed at the Time of Execution of the Warrant
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Search Warrant Response
Advice to the ClientDo Not Interfere with AgentsRequest Business Cards from the Agents
Request the Presence of Counsel at any Interviews
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Search Warrant Response
Call the ProsecutorAscertain the Nature of the Investigation
Pledge Cooperation (if Authorized)
Negotiate Employee Interviews, if Requested by the Prosecutor
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Document Requests
Grand Jury Subpoena, Administrative Subpoena or Other
Can Scope of Subpoena be Limited?
Negotiate a Timeline for Production
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Coordinating the Defense
Dealing with the Prosecutor: Establish a Good Working
Relationship Credibility is Critical Effective Communication
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Coordinating the Defense
Counsel for Employees & Officers: Must Coordinate with Other
Defense Counsel Joint Defense Agreements
Oral vs. Written
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Parallel Proceedings
Should Counsel Seek to Stay Pending Civil Litigation?
• Discretion of the Court• Untenable Choices:
• Whether to waive right against self-incrimination to avoid deprivation of property without due process, or
• Risk making statements that could be used in a criminal prosecution
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Cooperation
A essential factor in a prosecutor’s exercise of discretion
Generally, one of nine factors considered by federal prosecutors in “Principles of Federal Prosecution of Business Organizations”
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Cooperation
Forms of Cooperation1) Waiver of the attorney-client
privilege2) No advance legal fees or indemnity
to employees3) Full and complete disclosure of facts
(from internal investigation)4) Records of interviews
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Refusal to Cooperate
May Result In: Aggressive investigation
methods Numerous grand jury subpoenas Possible search warrants Regulatory reprisals
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Plea Bargaining
Prosecutors seek the most serious, readily provable charges
Financial audits Employee interviews Corporate Plea in Exchange for Non-
Prosecution of Individual Employees and Officers
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Special Considerations
Plea must be entered by a corporate representative
Requires a resolution of the board of directors
Debarment Considerations Regulatory Consequences
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Deferred & Non-Prosecution Agreements
Alternatives to Prosecution May Include Civil or Regulatory
Enforcement Two Important Considerations:
Timely Cooperation Is It In The Public Interest?
Outside Monitors Often Required
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Other Considerations
Sentencing Guidelines Has the company self-reported,
cooperated and accepted responsibility?
Has the company tolerated criminal activity?
Are effective compliance and ethics programs in place?
Analysis of pecuniary gain to company or loss to victims
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Association of Corporate CounselHouston Chapter
June 8, 2010 Meeting
James A. [email protected]
Kenneth [email protected]