Drupal User Guide

Information Technology Web Services

Table of Contents

Overview ……………………………………………………………… 2

Getting Started ……………………………………………............... 3

My Workbench ……………………………………………………… 4

Creating a Basic Page...…………………………………………… 6

Blogs ………………………………………………………………..........9

News Releases ……………………………………………………...10

New Calendar ……………………………………………………….11

Create an Article ………………………………………………….. 12

Glossary ……………………………………………………………….13

Notes ……………………………………………………………………14

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Overview As part of the Mercy College website redesign, Drupal is the new content management platform.

Drupal is an open source content management system (CMS) for online content and user

communities.

Drupal hosts and promotes your content. It is free and governed by the GNU General Public

License (GPL).

Drupal runs millions of web sites. It’s especially strong among major governments and industry-

leading enterprises.

Drupal’s built-in features also give search engines what they want which will improve the Mercy

College’s web impact automatically.

Drupal is also modular software, meaning that you can turn site features and functionality on and

off by enabling modules.

The Mercy Website uses Bootstrap theme to define the look of the site without editing your

content pages.

In this training module you will learn the basic steps for managing your content in Drupal.

If you have any questions, please reach out to helpdesk@mercy.edu or (914) 674-7526 for further

assistance.

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Getting Started:

How to log into Mercy College Website (Drupal)

Open Browser window and navigate to this website http://drupal.mercy.local/login *

Log in with your Active Directory (AD) credentials. After you are logged in look at the top for ‘My Workbench.’

My Workbench LOG OUT

HOMEPAGE

*(Please note: The login information in this guide is for training purposes only in a test environment. The login information will change and be redistribute to client users when the new website is launched).

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Click on My Workbench

Workbench Module

Workbench is a suite of modules which provide easier content management for content administrators. It provides authors, editors, and publishers with a unified interface for managing content relevant to them. It allows people to focus on content, rather than learning how to use Drupal.

Unified and simplified user interface for users who only work with content. Controls who has access to edit any content based on an organization structure not the website

structure Customizable editorial workflow that integrates with the access control feature described above.

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(See view of your edits and recent content in My Workbench)

My Content – This is your content Dashboard. As soon as you add or edit content, it will display in the ‘Content I’ve edited’ Block

Create Content - this is where you select the type of content that you can create (Blog, Article, Panels, Calendar, Basic Page and Upload Media to File List)

File List - shows a list of files uploaded to website

My Section - Show all section assigned

Workbench moderation enables content creators and editor to manage the workflow for publishing content:

1. Draft => Needs Review2. Needs Review => Published3. Published => Draft

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Create a Page:

My Workbench Add Content Basic Page

o Title* -Enter the title of your page hereo Slider Pictures – Select media files such as (png, gif, jpg) be included on your page. Images must be

larger than 1040x400pxo Revision information – Provides an explanation of the changes you are making.o Comment settings – Option to allow users permission to post commentso Authoring information - Information about authoring permissions

Publishing Options -

Published - When content is submitted, it will be publicly accessible. Promoted to front page - Promoted to the default Drupal front page (set to /node) Sticky at top of lists - Post will remain at the top of a given list. This applies to forums, the front page

and a given taxonomy list.Save - Saving your settings to the database

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Preview - quick preview of your page

Blogs:

Blog entry is a content type, short for weblog. It is an online journal or diary, and Blog module allows users on your site to create their own blogs. Each entry in a user blog has content type Blog Entry

My WorkbenchAdd ContentBlog Entry

o Title* - Insert title of Blogo Body* -Blog content goes hereo Text Format* - you can insert HTML tags on the editor to add style your blog o Information about text formats http://drupal.mercy.local/alumni/filter/tips o Section* - You assign editorial groups to make changes to this blogo Menu Settings* -allows to set the menu settings with certain Menus for content editingo Revision information* - You can enter descriptive message about your revision hereo URL path settings – Create URL alias for your blogo Comments settings – Settings to open or close comments for your blogo Authoring information – Permission information and ownership of blog

Publishing options –

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Published - When content is submitted, it will be publicly accessible. Promoted to front page - Promoted to the default Drupal front page (set to /node) Sticky at top of lists - Post will remain at the top of a given list. This applies to forums, the front

page, a given taxonomy list.

Create New Releases -

My Workbench Add ContentNews Release

o Title* - Insert title of your news articleo Section – Select the editorial group to make updates to this news contento Body – You enter more details here.o Release Date – The date and time to publish newso Campus – Select campus information hereo Contact – Enter more information about contact informationo Contact E-mail – Enter more information about contact e-mail for this news contento Category – Set the category for this news contento Panelizer – By default setting use Panelso Menu Settings* -allows to set the menu settings with certain Menus for content editingo URL path settings – Create URL alias for your blogo Comments settings – settings to open or close comments o Authoring information – Permission information and ownership o Publishing options –

Published - When content is submitted, it will be publicly accessible.Promoted to front page - Promoted to the default Drupal front page (set to /node)

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Sticky at top of lists – Your Post will remain at the top of a given list. This applies to forums, the front page, and a given taxonomy list.

Create a New Calendar Event:

My Workbench Add Content Calendar Event

o Title* - Insert title of your evento Date of event – Enter the Start date and End Dateo Location – Enter the location of your evento Body – Enter more details about your evento Section – Select the editorial group to make updates to this evento Revision information* - You can enter descriptive message about your revision hereo URL path settings – Create URL alias for this evento Comments settings – settings to open or close comments

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o Authoring information – Permission information and ownership o Publishing options –

Published - When content is submitted, it will be publicly accessible.Promoted to front page - Promoted to the default Drupal front page (set to /node)Sticky at top of lists – Your Post will remain at the top of a given list. This applies to forums, the front page and a given taxonomy list.

Articles- content type (formerly, ‘story’). Articles are generally used for information that is updated more frequently and often cross referenced and categorized (such as news item or resources). By default, articles are sorted with the most recent post at the top, but can be customized with contributed modules like Views.

Create an Article:

My Workbench Add content Create Article

o Title* title of your articleo Body – more details about articleo Section – select the editorial group to make updateso Image – Upload an image less than 10MBo Menu Settings* allows to set the menu settings with certain Menus for content editingo Revision information* you can enter descriptive message about your revision hereo URL path settings – Create URL alias for this articleo Comments settings – settings to open or close comments

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o Authoring information – Permission information and ownership

Publishing options –

Published - When content is submitted, it will be publicly accessible. Promoted to front page - Promoted to the default Drupal front page (set to /node) Sticky at top of lists - Post will remain at the top of a given list. This applies to forums, the front

page and a given taxonomy list.

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GlossaryArticle – One of the two content types that are enabled in the standard installation profile. Articles are used for time-sensitive content like news, press release, or blog posts. This content type is called Article in Drupal 7.

Basic Page or Page – One of two content types that are enabled in the standard installation profile. Typically basic pages are used for static content that can (but are not required to) be linked into the main navigation bar. This content type is called the Basic Page in Drupal 7.

Block – The boxes visible in the regions of a Drupal website. Most blocks are generated on the fly by various Drupal modules, but they can by created in the administer blocks area of a Drupal site.

CMS - Content Management System. In the context of a Web site is a collection of tools designed to allow the creation, modification, organization, search, retrieval and removal of information.

Content - The text, images, and other information on a web site. Besides nodes there is more content on a typical Drupal site, such as comments and file attachments.

Content Type - Every node belongs to a single “node type” or “content type”, which defines various default settings for nodes of that type, such as whether the node is published automatically and whether comments are permitted. Common "Content Types" that just about any website would have include: blog post and page. Content types can have different fields and modules can define their own content types. The core Drupal Book and Poll modules are two examples of modules that define content types.

Module - Software (usually PHP and CSS) that extends Drupal features and functionality. Drupal distinguishes between “core” and “contributed” modules.

Node – A piece of content in Drupal, typically corresponding to a single page on the site that has a title, an optional body, and perhaps additional fields. Every node also belongs to a particular content type, and can additionally be classified using the taxonomy system. Examples of nodes are polls, stories, book pages and images

Taxonomy - In Drupal, "Taxonomy" is the name of a powerful core module that gives your sites use of terms. In Drupal, these terms are gathered within vocabularies which the Taxonomy module allows you to create, manage and apply vocabularies. Practice of classifying content.

Terms – An organizational keyword, known in other systems as categories or metadata. A term is a label that can be applied to a node. They are known as tags.

Vocabulary – A vocabulary is a collection of terms.

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Menu – In Drupal, the term refers both to the clickable navigational elements on a page, and to Drupal’s internal system for handling requests. When a request is sent to Drupal, the menu system uses the provided URL to determine what functions to call.

For additional Web Services such as creating a web form or for more training, please contact the helpdesk@mercy.edu or (914) 674-7526.

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