E-OFFICE: New Functions E-OFFICE: New Functions

for Students and Teachers

2008/10/22

OutlineOutlineFor Students

◦ Study Record◦ My Research Area ( 論文筆記區 )

◦ Area Management◦ Notes and Discussion

◦ E-Portfolio ( 學習公事包 )For Teachers

◦ Research & Service Data ( 研究教學資料 )◦ E-Approval of Pre-Registration (S-T Area 師

生互動區 ) General Administration

◦ Memo and Minutes ◦ Equipment Record

Works to Be Done ◦ Teachers’ CV Proofreading and Improvement ◦ Memo & Equipment Reservation

Added Added Functions: Functions: --Study Record--Study Record-- My Research -- My Research Area + Research Area + Research CommunityCommunity---- E-PortfolioE-Portfolio

Graduate Students Undergraduates

Study RecordStudy Record

修課資料 Purposes & Contentsfor students and

teachers to check the scores and the numbers of credits taken.

1.Courses Taken in the English department

2.Courses Taken outside the English department

3.All the courses taken

4.Records of preregistration

Graduate Students’ – To be Tested.

Study RecordsStudy RecordsRecords from the school (up to

96-1).All except transferred credits.

Study Records (2)Study Records (2) Advisor Form (1)

My Research AreaMy Research Area (( 論文筆記論文筆記區區 ))

Purpose Content

1.Management社群管理、筆記分類

2.Discussion Board筆記回應討論

3.Community List

4.Notes 研究筆記

To form a community with your classmates, advisors and recommenders in order to

Discuss your works in progress ( 論文筆記 Notes)

Share the products of your efforts ( 學習公事包 E-Portfolio).

Area ManagementArea Management (( 管理管理 ))

Purpose Content

1. 分類管理— File Categories

2. 社群管理 – Community

3. 筆記管理 – Notes

Research Area Management Research Area Management ––CategorizationCategorizationSetting your File Categories (or

Folders)

ADDADD

Area Management –Area Management –Forming Forming CommunityCommunity

1. Key in names, ID and/or ID number.

2. The ones invited will receive an email notice.

Those not in e-office can be part of your research community

Area Management –Area Management –Forming Forming CommunityCommunity

Research Area: Research Area: Notes and Notes and DiscussionDiscussion

論文筆記 Research Notes

1. Stores research materials;

2. Establish Research community with teachers and classmates.

How:

1. Title

2. Choose to publicize or not

3. Fill in notes and/or upload file.

　　　　 　　　

Research Area: Research Area: Notes and Notes and Discussion (1)Discussion (1)

1. Area Manager: send message to all the members

Research Area: Research Area: Notes and Notes and Discussion (2)Discussion (2)

Members: 1. Click on the 留言板 and leave your general messages.

Research Area: Research Area: Notes and Notes and Discussion (3)Discussion (3)

Members: 2. Click on the 論文筆記 list and respond to individual articles.

E-PortfolioE-Portfolio (( 學習公事包學習公事包 ) )

學習公事包 Purposes & Contents

1. [Four-Year Plan]—(undergraduates only) make plans for your college life and adjust them

2. [E-Portfolio]

store the precious works you’ve done and share them with your advisors, classmates and recommenders.

E-Portfolio –E-Portfolio – 學習歷程 學習歷程 2-3.2-3. Add course/activity titleAdd course/activity title

3

E-Portfolio –E-Portfolio – 學習公事包 學習公事包 4.4. Upload File Upload File

E-Portfolio –E-Portfolio – 學習公事包 學習公事包 5.5. Four-Year Plan Four-Year Plan

E-Portfolio –E-Portfolio – 學習公事包 學習公事包 6.6. Persons to Share with Persons to Share with

AdvisorsClassmates The other teachers

(recommenders)

What What the Advisor the Advisor can see. can see. . . . .

What What the Community (the Community ( 社群社群 )) can seecan see

Teacher Students

[ 學生研究社群 ]

[S-T Area]

[ 我的群組 ]

The Teachers’ AreaThe Teachers’ Area

Chinese Interface English Interface

Research and Service Research and Service DataData

Contents Purposes

Research & Service DataResearch & Service DataData from the school’s Research

Database (up to the school year 96).The two databases’ categories have

been matched, but◦ the CV’s format is still problematic (1.

the different punctuation styles of Chinese and English items; 2. MLA & APA);

◦the data input manually in the past have a lot of errors.

Proofreading is needed. [Later] English version, yearly report.

Research & Service DataResearch & Service Data1. Errors can be corrected individually; 2. [later] Categories can be omitted by teachers.

Teacher’s CV: SampleTeacher’s CV: Sample.

Categories

Teacher’s CV: SampleTeacher’s CV: Sample.

Format Problem

Pre-RegistrationPre-Registration E-E-ApprovalApproval

S – T Area E-Approval Purposes

Interactive Area

1. Avoid the problem of not having enough time to talk to each student in person

2. Look at students’ records (courses taken, plans and even works) before giving approval.

Pre-RegistrationPre-Registration E-E-ApprovalApprovalProcedure:

◦Students send their forms and explanation by email.

◦After discussing with students, teacher goes to e-office’s S-T area, click on “Pre-Registration Form” ( 選課清單 ) and approve it. Approved --Blue dot

Not Yet – Pink dot

Graduate Students’ – To be Tested.

Memo and MinutesMemo and Minutes

公文與紀錄 Purposes and Contents

To avoid the waste of papers;

Memos, minutes and the other documents can be kept here.

1. Functions available only at the dept. interface.

2. Memo sent with a returning notice

3. [Later] Memo function will be made available to committee leaders.

Sample memo

Minutes & Records Minutes & Records (Samples) (Samples)

Equipment RecordEquipment Record

Works to Be Done Works to Be Done

◦CV Proofreading and Improvement

◦Sending out memo thru’ e-office ◦Equipment Reservation

Thank you!Thank you!