english writing (2) part one: preparing for tem4 session 2: note-writing liu lingling...

ENGLISH WRITING (2)

Part One: Preparing for TEM4 Session 2: Note-writing

LIU LINGLING

求索学堂课程 : 英语写作

2014 LIU LINGLING 2

Topics in this course

– Session 1: Introduction

– Session 2-3: Note Writing

– Session 4-9: Essay Writing (esp. argumentative )

– Session 10-11:Summary Writing

– Session 12-13:Reviews – Book review

– Session 14-15: Writing on Graphic information

– Session 16: Resume Writing

Preparing for TEM4-Writing test (Week 9; April 19, 2014)

• Note-writing: 50-60 words,10 minutes

• Essay-writing: 200 words, 35 minutes

2014 LIU LINGLING 3

写作考试大纲 (1) 测试目的：

　　检查学生在专业英语学习的基础阶段末期的英语写作能力。　　 (2) 题型：　　主观试题，分为 Section A 和 Section B 两个部分。　　 Section A: Composition 写作文　　 Section B: Note-writing 写便条

2014 LIU LINGLING 4

(3) 测试要求：　　 a) 作文。要求根据所给的题目和列出的写作提纲或图表、数

字统计表等 ( 也附有写作提纲 ) 写一篇 200 词的短文，能做到内容切题、完整，条理清楚，文章结构严谨，语法正确，语言通顺恰当。作文的类别有说明文、议论文或记叙文。考试时间为 35 分钟。

　　 b) 便条。要求根据提示写大约 50 ～ 60 词的便条、通知、请帖等。要求做到格式正确，语言得体。考试时间为 10 分钟。　　

2014 LIU LINGLING 5

评分标准 • 评分标准共有以下七条：

　　 (1) 文章内容切题、丰富，文章通顺，表达清楚。　　 (2) 行文流畅。

　　 (3) 组织严密，逻辑性强。

　　 (4) 句型多样化，句法结构正确。

　　 (5) 用词得体、恰当、丰富。

　　 (6) 语法正确。

　　 (7) 拼写及标点正确，书写整洁。2014 LIU LINGLING 6

Note-writing

• What is a note?

• Types of notes

• Format of a note

Reference: Chapter1 (pp135-161). 黑玉琴 . Chapter 13-14.

基础英语写作 . 西安 : 西安交通大学出版社 , 2008.

2014 LIU LINGLING 7

What is a note?

• Short, brief, simple

• Informal, casual, colloquial

• To call attention to something

• For various purposes

2014 LIU LINGLING 8

Types of notes

1. Leaving messages

2. Making and cancelling appointments

3. Making apologies

4. Extending invitations

5. Accepting or declining invitations

6. Expressing thanks

7. Congratulations

8. Asking for leave

2014 LIU LINGLING 9

April 21

Dear George,

I’ve got a ticket for the concert given by the Spring Orchestra

this coming Sunday at the City Theater. I wanted to go, but my

sister is in hospital and my brother-in-law is away on business. I

have to look after my little niece. I know you are a music lover. So

I’ve decided to give you this ticket. The concert begins at 7 p.m.

Tom

Leaving a message

What is the note intended to do?

2014 LIU LINGLING 10

June 16

Rose,

Thank you for asking me to go to the alumni get-together buffet.

I’m sorry to say that I cannot come to the buffet because I’ve caught a

bad cold. It is a shame to have to miss the chance to meet everyone.

Please give my regards to our friends. I do hope you all have a good

time.

Yours sincerely,

Jane

What is the note intended to do?

2014 LIU LINGLING 11Declining an invitation

What is the note intended to do? Sept. 26

Dear Ms. Li,

Would you please give me an extension of leave for three

days? My ankle still hurts a lot after I sprained it in the volleyball

match last Friday. The doctor said I cannot move until a week later. I

really feel nasty for not being able to come to class. I’ll definitely

borrow others’ notes to make up for the lectures I missed.

Jane

2014 LIU LINGLING 12Asking for leave

Format of a note

1. No envelope.

2. No address.

3. The date is put at the upper right corner.

4. In the salutation, the word “Dear” can be omitted.

5. The body part is the key part of the note.

6. The signature of the writer is put at the end of the note in

a separate line on the right side.


Practice 1: Leaving messages

• Write a note of about 50-60 words based on the

following situation in 10 minutes. Then share in groups.

• You’ve got a ticket to a computer fair, but you now find

that you are unable to go. Write a note to your friend,

George, explaining why you are sending the enclosed

ticket to him and telling him briefly how to get there.


What should be included in notes leaving messages?

1. Mention the specific matter;

2. Give detailed information about it.

or

1. State your request;

2. Give an explanation to your request.


Useful language aid for Practice 1

• I’ve got to…

• We’re asked to…

• I’ve just learned that…

• I’m happy to tell you that…

• Everyone is requested to attend…

• Would you please do me a favor by…?


Practice 2-1: Making appointments



• You are a student. You have some trouble with your

book report. You want to talk about it with your teacher,

Miss Freeman. Write her a note, making an appointment

with her.


What should be included in notes making appointments?

1. State clearly what the matter is;

2. Give the exact time and the place you want to

meet at;

3. Show your desire for the meeting;

4. Say a reply is expected.


Practice 2-2: Cancelling appointments



• You, Mike, a teacher, will not be able to see Jim, your

student, and talk about his paper in your office tomorrow

morning. You have just been informed to attend a

meeting tomorrow. So write her a note to cancel the

appointment.


What should be included in notes cancelling appointments?

1. Say sorry that you cannot keep the appointment;

2. State your reasons for that;

3. Express your regret for breaking the appointment;

4. Express your hope for another gathering as the

compensation.


Useful language aid for Practice 2• to make/change/confirm/keep an appointment

• I wonder if I could see you in your office tomorrow, at….

• I’m wondering if next Monday afternoon is convenient to you.

• Is it possible for me to see you in your officer at 9 tomorrow morning?

• I’d like to see you if you have time.

• That’ll be fine with me.

• I’m only available from 10 to 12 tomorrow morning.

• I’m afraid I don’t have time tomorrow morning.

• What time would be good for you?

• I was thinking about Thursday.

• I’m afraid I have to cancel our appointment to have lunch together.


Practice 3: Making apologies



• You, Martin, lost the reference book borrowed from your

classmate Judy. Write her a note, apologizing to her,

explaining why you could not return the book in time and

how you lost the book, and promising to buy the same

book to return to her soon.


What should be included in notes making apologies?

1. Express your apology for having failed to do

sth. or done sth. undesirable;

2. State the reason for it;

3. Say sorry again and make a suggestion for

doing sth. to make up.


Useful language aid for Practice 3

• I write this note to express my great apology to you as I …

• I’m writing to apologize for …

• I feel so/terribly sorry for/that …

• I do apologize that …

• Sorry to …

• Please forget about it and forgive me.

• I will try my best to …


Homework: One of the 5 assigned writing tasks: Note-writing

• Write a note in about 50-70 words based

on each of the following situations.

• Choose one to put in your “Individual

Writing” E-file. The E-file should show your

writing process, including first draft, peer

review and final version.


Homework: Write a note based on each of the following situations.

• 1. Suppose your mother has come to see

you and tonight you will sleep in the room

she has booked in a hotel near your

university. Write a note to your roommate

Lily in about 50-60 words.



• 2. You want to make an appointment to go

shopping with your friend Mary tomorrow

afternoon, because you have just been

informed that there will be a big sale

tomorrow. Write a note to Mary in about

50-60 words.2014 LIU LINGLING 27


• 3. You have made an appointment to

discuss your project with Professor Smith

tomorrow afternoon, but you have just

been informed to have a meeting then.

Write a note to your teacher in about 50-

60 words.2014 LIU LINGLING 28

english writing (2) part one: preparing for tem4 session 2: note-writing liu lingling...

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