ethos dms consultancy
TRANSCRIPT
A Systematic Approach for a Successful Implementation
Document Management System
Ethos Analysis Process
Ethos DMS Analysis process guides through all the RISKS that could be incurred while implementing a Ethos DMS.
After this analysis Ethos Insure a Risk-Free implementation, A real Total Cost of Ownership (TCO) and thus a forecasted Return on Investment (ROI).
Kindly note that DMS Projects covers at least 5 main areas:
Hardware Software Security Services Maintenance
Analysis Process
Hardware
Servers
Storage
Scanners
Software Licenses
Ethos DMS
Ethos Portal
Ethos Workflow
Backup System
Imaging Tools
Database
Server Operating System
Network Monitoring
Security
Single Sign-on
Digital Signature
Firewall & intrusion Protection
People
Consultancy
Implementation
Integration
Training
Maintenance
Hardware
Software
Security
4 Selection Criteria
Current Status (Currently installed Systems)
Compatibility of the different vendors
Scalability
Company Preferred Suppliers
We already have IBM DBIIWe Have Windows Server We
Have EMC Backup
Will Kodak i600 Scanners Integrate with Kofax Server ?
Our Network monitoring system does not work with
Redhat Enterprise
How many docs I want to scan a day?
How many papers each document will have?
How many records I have in my ERP?
We have already worked with SAP and wish to use Netweaver
Examples
Servers & Storage
Memory & CPU
Disk Space Usage• Very simple calculation: to hold 1000 documents of 1MB in size will require 1000MB of disk space.• Auditing Managed documents process to know how much content will be created.
Concurrent Users
CasualUsers
RAM CPU*(Server class machine with SCSI Raid disk array )
50 500 1GB 2x Server CPU
100 1000 1GB 4x Server CPU (or 2x Dual-core)
200 2000 2GB 8 x Server CPU (4x Dual Core)
* For the tests providing these metrics, a Dell Poweredge Server 2600 dual Xeon CPU 32bit machine was used: 2x Intel Xeon 2.8GHz (533Mhz FSB, single-core) 3GB RAM 3x 36GB Ultra320 SCSI Raid 0.
You can also setup your
machine to cluster if you would
prefer to solve multi-user
access performance issues with
additional machines rather than
a single powerful server.
Ethos Servers /Storage Vendors
Networking Appliances to run Our Suite
Switches
Patch Panels
Racks
CablingPatch
Cords Connectors
Ethos Networking Vendors
Scanners
Desktop
Workgroup
De
pa
rtm
en
tal P
rod
uctio
n
1.Usage Type
2. U
sage
1. Maximum Daily Throughput (250, 500, 1K, 1.2K, 2.5K, 3K, 4K, 8K, 120 K, unlimited)
2. ADF Max Capacity (50,75,100,150,200, 500, 1000)3. ADF Max Document size (A3-A4- A3+A4 Flatbed)4. Color(B&W, Grey Scale, Colored, Dual Stream)5. Speed (BW200DPI- 25,30,32,60,40,50,100,120,150)
(Color 200DPI – 20-25-33-80-134)6. Paper Weight (52-127 –normal, 41-203)7. Duplex-Simplex8. Special Type: invoice, Problematic Paper
3. W
ork
spac
e 4
. Tec
hn
ical
1. Location – Desk size, Office Space, on desk2. Noise –On Standby / On work3. Weight for special tables
1. Interface : USB 2.0– LAN – TP IF2. Drivers : Twain / ISIS
Ethos Scanners Vendors (Normal)
Desktop
Departmental
Production &
Archiving
Where do we fit
Software Architecture
Server Operating System (DMS)
Document Imaging Tools
Image
Content
Knowledge
Ethos Document Imaging Vendors
Scan or Rescan
Skew Detection
Color Output Conversion CompressionZone
Processing
FormWareInputAccelInputAccel for InvoiceseInputArchive Services for ImagingDigital MailroomInput Management Console
Ascent Capture Enterprise EditionAscent Xtrata ProINDICIUSVRS ProfessionalKofax Document Scan ServerTOPCALL Communication Server
Paris Dubai Beirut
Report Edge
P.O. box 92200
210 Boulevard Bineau,
Neuilly sur Seine, France
Tel: +33 (9) 54 05 44 92
Business Analysis
P.O. Box 102696
D.U.B. International Plant
Tel: +97150 2009492
F: +97143245485
Mar Roukoz, Mkalles
Po Box 11-7503 Riad el Solh
Beirut 1107 2240 Lebanon
TEL: 961 (4) 533040
24/7 Lines: 961 (3) 621058
Riyadh Jeddah Khobar
Olaya Main Road,
Khalidia Business Center
2nd Floor, North Tower
P.O. Box 220218 Riyadh City 11311,
KSA
Phone: +966 (1) 461 7244
Fax: +966 (1) 465 3426
www.ethosKSA.com
Tahlia Street Aljol Bldg., Jeddah, KSA
Phone +966 (2) 660 5687
Fax +966 (2) 669 2647
www.ethosKSA.com
Prince Hamoud Str., Cross 25th,
Aljol Bldg.,
P.O. Box 86, Al-Khobar 31952, KSA
Phone +966 (3) 889 4551
Fax +966 (3) 889 4542
www.ethosKSA.com
Ethos Network