irvingcc agenda 2011-10-27

8/3/2019 IrvingCC Agenda 2011-10-27

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FINAL AGENDA

MEETING OF THE IRVING CITY COUNCIL

THURSDAY, OCTOBER 27, 2011

COUNCIL CHAMBER - CIVIC CENTER COMPLEX

825 WEST IRVING BOULEVARD

IRVING, TEXAS

City Council Agenda 10/27/2011 1

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1:00 P.M. -- CITY COUNCIL WORK SESSION -- WEDNESDAY, OCTOBER 26, 2011-- FIRST FLOOR CITY COUNCILCONFERENCE ROOM -- CIVIC CENTER COMPLEX -- 825 WEST IRVING BOULEVARD -- IRVING, TEXAS

6:15 P.M.------------------------------------------------------------------Pre-Council Briefing (If Necessary) 1st FloorCity Council Conference Room Or City CouncilChamber Conference Room, Civic CenterComplex

7:00 P.M. -----------------------------------------------------------Organizational Service Announcements

Invocation

Pastor Andrew Jackson Jr., West Irving Church of God in Christ

Pledge Of Allegiance

Proclamations, Announcements, and Special Recognitions

Citizens' ForumCitizens are invited to speak for three (3) minutes on matters relating to City government andon items not listed on the regular agenda.

Public Hearing: Items 1 through 44

THIS MEETING CAN BE ADJOURNED AND RECONVENED, IF NECESSARY, WITHIN 24 HOURS ON

THE FOLLOWING DAY IN THE COUNCIL CHAMBER.

ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONGAS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.

This facility is wheelchair accessible and handicap-parking spaces are available. Requests for interpretation services orassistive hearing devices must be made 48 hours prior to the meeting. Contact the City Secretarys Office at (972) 721-2493or (TDD) 1-800-RELAY TX (1-800-735-2989) for assistance.


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CITY COUNCIL AGENDA

1 City Operations Update

CONSENT AGENDA

2 Approving Work Session Minutes for Wednesday, October 05, 2011

3 Approving Regular Meeting Minutes for Thursday, October 06, 2011

4 Resolution -- Approving and Adopting the Tarrant County 9-1-1 District2011-12 Annual Budget

Administrative Comments

1. This item supports Strategic Goal No. 4: Safe and Secure City.

2. Impact: Approval of this annual budget by member cities will allow the TarrantCounty 9-1-1 District to increase Wireless 9-1-1 reliability through continuedwireless accuracy testing, testing of new wireless devices and services, andexpansion of Wireless one-on-one training in PSAPs.

3. The Tarrant County 9-1-1 District is requesting its members to approve and adoptthe districts annual operating budget for 2011-12. District boundaries include all ofTarrant County, all areas outside Tarrant County included in the corporate limits ofa member city, plus DFW International Airport and the City of Irving.

4. The Tarrant County 9-1-1 District Board of Managers approved the 2011-12 annualoperating budget at their board meeting on July 18, 2011.

RecommendationThe resolution be approved.

5 Resolution -- Authorizing the Mayor to Accept Grant Funds through the

Fiscal Year 2011 Emergency Management Performance Grant (EMPG)Offered by the Governors Division of Emergency Management



2. Impact: This grant assists local governments in maintaining viable emergencymanagement/homeland security programs.

3. This reimbursement grant is for the period of October 1, 2010, to March 31, 2012.


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4. This grant will reimburse the City up to 50% of allowable Emergency Managementprogram costs, totaling $66,855.05, which covers staff payroll, benefits, travel, andgeneral administrative expenses for the Emergency Management Office.

5. The City has participated in the EMPG program since 2003.

Recommendation

The resolution be approved.

6 Resolution -- Resolution Approving Addendum No. 1 Extending theContract with IESI TX Corporation for the Sale of Capacity at Hunter FerrellLandfill


1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community.

2. Impact: This contract addendum will maintain the Citys revenue as well as ensurethe efficiency of the landfill operation.

3. This addendum has been recommended by Solid Waste Services.

4. This addendum establishes the extension of the contract for the sale of capacity atthe Hunter Ferrell Landfill. The purpose of this addendum is to improve operationalefficiency of the landfill with no increase in manpower or equipment or decrease inthe landfill life beyond normal usage.

5. The extension shall be effective October 1, 2011 through December 31, 2011.

6. Revenue in the amount of $16.50 per ton will be deposited in the Solid WasteServices Enterprise Fund. The extension contract amount shall be calculated bymultiplying the cost per ton by the number of tons in the defined quantity of 20,000tons of municipal solid waste for the extension period.

Recommendation



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7 Resolution -- Approving the Proposal from Dallas Area Agency on Agingto Provide Funding for Daily Meals to Senior Citizens at the HeritageSenior Activity Center through September 30, 2012


1. This item supports Strategic Goal No. 7: Cultural, Recreational, and EducationalEnvironments.

2. Impact: The agreement provides funding for daily hot meals for seniors at theHeritage Senior Activity Center, free of charge or with nominal donations accepted.The service agreement includes access to other services and benefits, such ascounseling services, information and referrals, health screenings, and otherresources provided through the Dallas Area Agency on Aging (DAAA) serviceprovider network.

3. The meal service is administered by the Visiting Nurses Association (VNA) andfunded by the DAAA. The nutrition program is an important component, ensuring asuperior quality of life to our senior citizens.

4. Funding in the amount of $21,105.00 is available in the Heritage Senior Centerprogram budget for the temporary salaries of two part time Kitchen Aids, who alongwith volunteers, prepare and serve meals.

Recommendation

The resolution be approved

8 Resolution -- Approving a Second Amended Economic IncentiveAgreement Between the City of Irving and Michaels Stores, Inc.


1. This item supports Strategic Goal No. 3: Economic Development.

2. Impact: Approval of this amended agreement changes the date the lease must besigned to June 30, 2012. Due to delays in the lease process, Michaels could notmeet the previously approved lease date of June 30, 2011. The Michaels retail

store will be located in the MacArthur Park shopping center at 635 and MacArthur.All other requirements for Michaels remain unchanged.

3. The retail operation will occupy approximately 24,000 square feet and is estimatedto generate $3.2 million in annual taxable sales which will result in estimated Citysales tax of $32,000.

4. The incentive requires Michaels Stores, Inc., to sign at least a 5-year lease by June30, 2012, occupy at least 24,000 square feet, and generate at least $2 million inannual taxable sales to qualify for the grant.


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5. The agreement provides five annual grants calculated as a percentage of sales taxreceived by the City: year 1 (60%), year 2 (50%), year 3 (50%), year 4 (40%) andyear 5 (30%). The estimated net benefit to Michaels is $73,600 over 5 years and$86,400 to the City.

6. The agreement terminates the earlier of December 31, 2019 or the date the Grantpayment for year 5 is made.


9 Resolution -- Authorizing Staff to Negotiate an Engineering Services

Agreement with Pacheco Koch for the Design of the MacArthur Utility andPaving Reconstruction Project


1. This item supports Strategic Goal No. 9: Infrastructure.

2. Impact: This consulting contract will design the necessary segments of the 48-inchJamison water supply line, additional transmission lines, and the roadwayreconstruction of MacArthur Blvd. from Grauwyler to SH 183 within the hospitaldistrict.

3. This contract includes the design of three different pipelines under MacArthur Blvd.

and the reconstruction of MacArthur Blvd.4. It also includes the design of three different pipelines within the Northgate Drive,

Tom Braniff Drive, and Texas Plaza Drive right-of-way.

5. The replacement of the aged 48-inch Jamison water supply line is necessary toaccommodate the future TxDOT SH 183 widening project.

6. The City of Grand Prairie will participate in the funding for the design of this project.

7. Requests for qualifications were solicited for this design project. Qualifications werereceived from 25 firms. Five were chosen to be interviewed. Pacheco Koch wasdetermined to be the firm to have the best design team expertise for the design

work solicited.8. Minority- and/or Women-owned Business (M/WBE) participation in this award is

55%.

Recommendation



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10 Resolution -- Approving a Contract with All American Roofing & Siding forRepairs to the Irving Arts Center Exterior Insulation Finish System (EIFS)

and Tile Roof as a Result of Hail Damage During the May 24, 2011 StormAdministrative Comments


2. Impact: This project will repair significant exterior damage to the Irving Arts CenterBuilding caused by the hail storm on May 24, 2011. These repairs will preventfurther water damage to the structure and contents of the building, and will preventunsafe conditions for visitors.

3. This project includes the repairs and refinishing of the Exterior Insulation FinishingSystem (EIFS) that was damaged by hail. Also included is the removal andreplacement of the roof tile system.

4. Based on the authorization by Richard Huff, Art Center Executive Director andconcurrence by the Purchasing Department, this project is being awarded on anemergency basis to expedite repairs.

5. This purchase is exempt from the competitive bidding process as specified in LocalGovernment Code 252.022 because it is necessary to preserve or protect the publichealth or safety of residents and to prevent unforeseen damage to public propertyby rainwater infiltration. Three contractor proposals were received for the work.The lowest and best based proposal was from All American Roofing & Siding in theamount of $220,700.00.

6. Funding in the amount of $220,700.00 is available in the Property & Casualty SelfInsurance Fund.

Recommendation



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11 Resolution -- Approving an Agreement with Garland Company, Inc. (dba)Design-Build Solutions, Inc., for the Roof Replacement and Restoration atAnimal Care Campus and Fire Station # 7



2. Impact: The project will repair roof damage sustained from storms in May 2011.

3. The new roofing system consists of a multi-ply membrane system at both locationsand a new metal roof at the Animal Care Campus. This includes re-roofing the livingquarters of Fire Station #7 which has reached the end of its useful life. The contractprovides 90 calendar days to complete the work.

4. The insurance claim only allowed re-coating of the roof of the living quarters of FireStation #7. This portion of the claim reimbursement will be applied to the re-roofingcost.

5. This project is being awarded through the Master Intergovernmental Cooperative

Purchasing Agreement (MICPA) with Cobb County, Georgia and the U.S.Communities cooperative buying program.

6. Funding in the amount of $357,988.00 is available in the Property & Casualty SelfIns. Fund and $24,000.00 is available in the General Fund.

Recommendation


12 Resolution -- Approving a Reimbursement Agreement Between the City ofIrving and ExxonMobil Pipeline Company (EMPCo) for the Adjustment of aPipeline to Accommodate Widening of Grauwyler Road



2. Impact: The upcoming improvements for eastern Grauwyler Road, between CarlRoad and Loop 12 will require work on the existing ExxonMobil Pipeline Company(EMPCo) pipeline to accommodate the widening of this section of Grauwyler.

3. Plans are being finalized and will be out for bid in December 2011 for improvementsto the last segment of Grauwyler Road from Carl Road to Loop 12. The roadimprovements will be similar to the previous work on the western sections ofGrauwyler Road.

4. This agreement will allow the 8 pipeline adjustments to be completed prior to theroad work starting next spring. The needed adjustments include installation of a 12casement pipe around existing pipeline which crosses Grauwyler just east of IrvingHeights.


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5. This agreement will reimburse EMPCo for the actual costs and expenses incurredin the adjustment of the pipeline. The estimated cost for the adjustments is$117,347.47. Should the actual cost be less than the estimated cost, the differencewill be refunded to the city upon project completion. Should the actual cost begreater than the estimated cost, the city shall be responsible for the additional coststo EMPCo.

6. Funding in the amount of $117,347.47 is available in the Street Improvement BondFund.

Recommendation


13 Resolution -- Approving an Interlocal Agreement Between the City of Irvingand the Dallas County Utility and Reclamation District (DCURD) for theDesiltation of District Waterways and the Maintenance of the Levee,Waterway Slopes, and Structures


1. This item supports Strategic Goal No. 9: Infrastructure and No. 10: EnvironmentallySustainable Community.

2. Impact: This Interlocal Agreement provides partnering opportunities between the

City of Irving and DCURD to provide funding assistance for the dredging of Districtcanals, lakes, and waterways to maintain proper depths and water quality as well asto provide adequate cross sections for water conveyance and for the maintenanceof the levee, waterway slopes, and structures.

3. This Interlocal Agreement meets a requirement of the Texas Commission onEnvironmental Quality (TCEQ) for our Texas Pollutant Discharge EliminationSystem (TPDES) Storm Water Permit to preserve the water quality of ourwaterways.

4. Funding in the amount of $384,000.00 is available in the Municipal Drainage UtilityFund.

5. Funding for this annual expenditure was approved by the adoption of the FY2011-12 MDU budget.

Recommendation



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14 Resolution -- Approving an Interlocal Agreement Between the City of Irvingand the Irving Flood Control District Section I for the Desiltation andMaintenance Related to District Waterways


1. This item supports Strategic Goal No. 9: Infrastructure and No. 10: EnvironmentallySustainable Community.

2. Impact: The Interlocal Agreement provides partnering opportunities between theCity of Irving and Irving Flood Control District Section I for all design, construction,permitting, repairs, operation and maintenance of the Districts levees, sumps,channels, interior drainage facilities and pump stations using District engineers,contractors and personnel.

3. This Interlocal Agreement meets a requirement of the Texas Commission onEnvironmental Quality (TCEQ) for our Texas Pollutant Discharge EliminationSystem (TPDES) Storm Water Permit to preserve the water quality of ourwaterways.

4. Funding in the amount of $600,000.00 is available in the Municipal Drainage UtilityFund.

5. Funding for this annual expenditure was approved by the adoption of the FY2011-12 MDU budget.

Recommendation


15 Resolution -- Approving an Agreement Between the City of Irving andOncor Electric Delivery Company LLC, for Underground Facilities andCost Recovery for the Installation of Underground Electrical Facilities atTwo Intersections and Between Metker Street and Northgate Drive AlongMacArthur Boulevard


1. This item supports Strategic Goal No. 1: Land Use, Goal No. 7: Cultural,Recreational and Educational Environments, and Goal No. 9: Infrastructure.

2. Impact: The item will result in the undergrounding and removal of the overheadpower lines at two intersections; and the aerial line crossings between MetkerStreet and Northgate Drive along MacArthur Boulevard. The undergrounding ofoverhead utilities will improve the reliability of electrical power and reduce the visualclutter along the MacArthur corridor.


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3. The original Oncor Underground Facilities Cost Recovery Program, to allow forfunding the installation of underground power utilities was approved by City Councilon June 14, 2007. This cost recovery program helps cities finance undergroundingimprovements to the electric utility infrastructure.

4. This is the same cost recovery program which funded the utility undergrounding atthe intersection of MacArthur Boulevard and Shady Grove Road adjacent to the

South Campus of North Lake College.5. Staff finalized the undergrounding project to utilize this cost recovery program to

fund underground utility installation at the intersections of Sixth Street and PioneerDrive and removal of all the utility crossings between Metker Street and NorthgateDrive along MacArthur Boulevard.

6. The cost recovery program utilizes a surcharge to Irving electric customers monthlybill and the funds would be placed in an account with Oncor to pay for theunderground installation. The surcharges vary for each of the six different classesof electrical service customers. The largest customer class is residential (82,969customers) and the surcharge will be 13 cents per month for residential customers.The surcharges for each of the six rate classes are listed in the attached contract.

7. The amount of funding that the surcharge will generate for the undergroundingimprovements along MacArthur is $832,834.00. The surcharge will be collected fora 24-month period for these intersection improvements. At the end of two years thecollection of the surcharge on the electric bills will end.

Recommendation


16 Resolution -- Awarding a Contract to SYB Construction Company, Inc., forthe English Street and Channel Street Emergency Water MainImprovements



2. Impact: This work is part of the priority replacements for the Water UtilitiesDepartment. This was declared an emergency project in the interest of the publicsafety and welfare, due to low pressure issues on English Street and ChannelStreet resulting from heavily rusted water mains. This project provides for thecontinued maintenance and improvement of the citys water distribution system.

3. On September 22, 2011, the Water Utilities Department notified the CapitalImprovement Program Department of a potential emergency water replacementneeded on English Street and Channel Street.


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4. Quotes were received from two contractors that have proved to be very reliable andreasonable with recent projects. SYB Construction Company, Inc., submitted thelowest responsive quote of $154,262.50. An additional $1,500.00 is required fortesting, bringing the total cost of the project to $155,762.50. This is $10,737.50(6.5%) below the funding allocated for this project. These savings will pay for100 linear feet of additional water mains on future projects.

5. The contractor was given a Notice to Proceed with construction beginning October5, 2011 and to be completed by December 4, 2011.

6. Minority- and/or Women-owned Business (M/WBE) participation in this award is100%.

7. Funding in the amount of $155,762.50 is available in the Water Improvement BondFund.

Recommendation


17 Resolution -- Awarding a Contract to Tiseo Paving Company for OConnorRoad Reconstruction - Phase II Project


1. This item supports Strategic Goal No. 1: Land Use and Goal No. 9: Infrastructure.

2. Impact: This project will improve traffic flow by widening and adding a continuousleft turn lane to OConnor Road and adding a dedicated right turn lane at theRochelle Road intersection. This project will also improve water delivery andwastewater and storm water collection for OConnor Road and the adjacent sidestreets.

3. Bids were received from four bidders. Tiseo Paving Company submitted the lowestresponsive bid of $4,295,240.50. An additional $44,759.50 is required for testing,bringing the total cost of the project to $4,340,000.00. This is $205,000.00 (4.5%)below the funding allocated for this project.

4. Minority-and/or Women-owned Business (M/WBE) participation in this award is

34%.

5. Funding in the amount of $3,420,819.50 is available in the Street ImprovementBond Fund, $523,115.00 is available in the Water Improvement Bond Fund, and$396,065.50 is available in the Sanitary Sewer Bond Fund.

Recommendation



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18 Resolution -- Approving Change Order No. 1 to Dal-Ec Construction Ltd,for the Installation of a Generator at the Irving Criminal Justice Center(ICJC)


1. This item supports Strategic Goal No. 4: Safe and Secure City and No. 9:Infrastructure.

2. Impact: The installation of a second 600 KW generator to replace the existing 350KW generator which has reached the end of its useful life. This project will enhancethe emergency back-up power system of the ICJC by providing the entire buildingwith emergency power capability. This public safety facility houses the 911 callcenter and the city jail.

3. This project will provide back-up power to ensure the continuity of mission criticaloperations at the ICJC in the event of a power outage.

4. The 600 KW generator was purchased in August 2011 as part of a HomelandSecurity grant.

5. Dal-Ec Construction Ltd is the prime contractor for the installation of the firstgenerator and is familiar with the project requirements. This change order providesthe labor and supplies necessary for the installation of the second generator.

6. Funding in the amount of $45,216.17 is available in the City Building ImprovementBond Fund.

Recommendation


19 Resolution -- Concluding the Services of the Heritage CrossingCommunications Committee


1. This item supports Strategic Goal No. 8: Sound Governance.

2. Impact: The Committee has worked diligently with resident and businessstakeholders and city staff to create design standards and guidelines forredevelopment, culminating in the Heritage Crossing Vision presented to the CityCouncil October 5, 2011. This work will be a tool to guide future redevelopmentefforts. The work of this Committee is now concluded.

3. The Heritage Crossing Communications Committee was created in May 27, 2010as an ad hoc committee with an undefined term to give input on the Heritage Districtredevelopment plan.


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4. In December 2010, the City Council established the Tax Increment ReinvestmentZone No. 2 (TIF No. 2) which encompasses the Heritage Crossing District. The TIFBoard is responsible for advising the council regarding future planning and funding,infrastructure improvements, enhanced streetscape and property revitalizationalong Irving Boulevard. It will use the Vision as guidance in preparing its project andfinancing plan.

Recommendation


20 Resolution -- Authorizing the Taking of Bids for the Sale of 3.59 Acres of

Land Located at 200 North Main Street for Transit Oriented DevelopmentAdministrative Comments


2. Impact: Development of this property will positively impact Heritage Crossing andfacilitate transit oriented development in proximity to the South Irving station.

3. This 3.59 acre property was originally purchased in June 2006 pursuant to CouncilResolution 6-1-06-187 at a purchase price of $625,000.00. That funding wasprovided through the DART Local Assistance Program [LAP] for transportationenhancement projects at rail stations.

4. As the property can be developed independently, it is eligible to be sold at a sealedbid sale.

5. This is the first step of a two step process to sell the property. The second step isto present the bids to City Council for consideration.

6. Minimum bid for the property will be set at $625,000.00 plus the Citys interest costand any other costs incurred by the city during its ownership.

7. Bidders will be required to submit a design/development plan for the property thatwill encourage and facilitate transit oriented development in proximity to the SouthIrving station consistent with the plans for revitalization in the Heritage Crossing.The intent is to require that the property be developed in the near term as opposed

to holding for future development. The city will retain the right for final approval ofthe plans, specifications and use of the property.

Recommendation



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4. Staff recommends approval of a resolution supporting this MSD application for thefollowing reasons.

Approval of this MSD has no environmental impact to the City of Irving.

Approval of the MSD will promote economic development in a manner that isprotective of human health and the environment.

The Public Works Committee was briefed on this item on September 21, 2011.

Recommendation


23 Resolution -- Authorizing the Irving Convention and Visitors Bureau toPurchase Advertising Space in the Media



2. Impact: Through its focused advertising program, the Irving Convention andVisitors Bureau promotes the City of Irving to potential visitors which will generateadditional visitor spending in Irving.

3. The advertising schedule, which includes both online and traditional media, hasbeen reduced to $275,000.00 for calendar year 2012 bringing the total reduction tothe advertising schedule over the last two years to $175,000.00 or almost 40% lessthan in calendar year 2010. The final schedule will be determined based onproposals submitted, and the evaluation of these to select those that best addressthe primary objectives of the 2011-12 ICVB Marketing Plan.

4. Messaging will focus on both Irving as a destination and the Irving ConventionCenter. Destination messaging will be focused primarily on the meetings tradesand specialty publications within that segment; consumer messaging will beconcentrated primarily through the Dallas/Fort Worth Area Tourism Council co-operative program.

5. Past Irving advertising conversion studies reported the following impacts and returnon investment: for each $1 spent on advertising by the ICVB, $31 was spent bytravelers in Irving businesses. (Irving Conversion Study, Smart Business, 2000.)

5. Funding in the amount of $275,000.00 is available in the ICVB General Fund.

Recommendation



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Bids & Purchasing ItemsItems 24-37

24 Resolution -- Renewing the Annual Contract with Sunbeam Foods, Inc.,and Southern Foods Group dba Oak Farms, for Prisoner Food


1. This item supports Strategic Goal No. 4: Safe and Secure City.2. This item has been recommended by Police.

3. Impact: This service provides prisoners with nutritious meals.

4. This renewal establishes the continuation of annual contracts to provide prisonerfood. The original contract was awarded on the basis of competitive bids.

5. Minority- and/or Woman-owned Business Enterprises (M/WBE) participation on thisaward is 89%.

5. The annual estimated amount will be $105,333.00 for this one-year contract, andfunding will be from the General Fund.

Vendor

Items

FY 2011-12

Est. Expenditure

(Current FY)

FY 2012-13

Est. Expenditure

(Future FY)

Total

Estimated

Expenditure

Sunbeam Foods, Inc. A $86,105.25 $7,827.75 $93,933.00

Oak Farms Dairy B $10,450.00 $ 950.00 11,400.00

Total Estimated Amount $96,555.25 $8,777.75 $105,333.00

Recommendation


25 Resolution -- Approving Purchase from Dallas Dodge for 24 Police DodgeCharger Police Vehicles through the Houston-Galveston Area Council ofGovernments (H-GAC) Interlocal Cooperative Purchasing Program



2. This item has been recommended by Police.

3. Impact: The listed vehicles will replace high mileage vehicles currently in thePolice fleet. As the vehicles accrue higher mileage, the maintenance costsincrease, as does the down time. Due to the emergency operations that thesevehicles perform, the higher mileage vehicles become a safety hazard for bothPolice Officers and Irving residents.


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4. Funding in the net amount of $769,944.00 is available in the EquipmentReplacement Fund.

Vendor

FY 2011-12 Est. Expenditures(Current FY)

Total Est.

Expenditure

Dallas Dodge $769,944.00 $769,944.00

Recommendation


26 Resolution -- Approving Purchase from Reliable Chevrolet for PoliceTahoes and Caprice Pursuit Vehicles through the State of Texas SmartBuy Cooperative Purchasing Program



2. This item has been recommended by Police.

3. Impact: The listed vehicles will replace high mileage vehicles currently in thePolice fleet. As the vehicles accrue higher mileage, the maintenance costsincrease, as does the down time. Due to the emergency operations that thesevehicles perform, the higher mileage vehicles become a safety hazard for bothPolice Officer and Irving residents.


Vendor

FY 2011-12 Est. Expenditures(Current FY)

Total Est.

Expenditure

Reliable Chevrolet- 2 Tahoes

Reliable Chevrolet-1 Caprice

$ 69,827.96

$ 33,151.93

$ 69,827.96

$ 33,151.93

TOTALS: $102,979.89 $102,979.89

Recommendation



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27 Resolution -- Renewing an Interlocal Agreement with Dallas County Healthand Human Services for Control of Communicable Disease Services



2. This item has been recommended by Fire.

3. Impact: Providing free preventive health services helps to promote a healthierlifestyle and improved quality of life for Irving residents.

4. This renewal establishes the continuation of an annual contract to provide control ofcommunicable disease services. This contract includes services for tuberculosiscontrol, sexually transmitted diseases, laboratory tests, immunizations, and well-baby exams.

5. Funding in the net annual amount of $81,906.00 for this one-year contract isavailable in the General Fund.

Vendor

FY 2011-12 Expenditures(Current FY)

Total Expenditure

Dallas County Health and Human

Services

$81,906.00 $81,906.00

Recommendation


28 Resolution -- Renewing Annual Contract to NAFECO, for Bunker Clothing



2. This item has been recommended by Fire.

3. Impact: Firefighters are able to provide the highest quality emergency response inenvironments that are otherwise dangerous to their health and safety due to theprotection factor provided by the bunker clothing items purchased through thiscontract.

4. This award establishes an annual contract for the continuation of providing bunkerclothing.

5. Funding in the net estimated annual amount of $79,014.70 for this one-year

contract is available in the General Fund.

Vendor Items

FY 2011-12 Est.

Expenditures

(Current FY)

Total Est.

Expenditure

NAFECO 1, 2, 3A & 4 $79,014.70 $79,014.70

Recommendation



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29 Resolution -- Approving Emergency Purchase from Holt Cat for a LandfillCompactor


1. This item supports Strategic Goal No. 9: Infrastructure Network and Goal No. 10:Environmentally Sustainable Community.

2. This item has been recommended by Solid Waste Services.3. Impact: Replacement of the waste compactor is necessary to continue to operate

the citys landfill.


Vendor

FY 2011-12 Expenditures(Current FY)

Total Expenditure

HoltCat $779,750.00 $779,750.00

Recommendation


30 Resolution -- Approving and Accepting the Bid of Dyna Pak Corp., forPolyethylene Refuse and Recycling Bags


1. This item supports Strategic Goal No. 10: Environmentally Sustainable Community.

2. This item has been recommended by Solid Waste Services.

3. Impact: Refuse and recycling bags provide residents with a convenient andinexpensive way to dispose of household garbage and recyclables.

4. This award establishes an annual contract for the continuation of providing refuseand recycling bags to city residents.

5. Funding in the net estimated annual amount of $144,500.00 for this one-yearcontract is available in the Inventory Fund.

Vendor

Item

FY 2011-12 Est.

Expenditures(Current FY)

FY 2012-13 Est.

Expenditures(Future FY)

Total Est.

Expenditure

Dyna Pak Corp.

Dyna Pak Corp.

1 Refuse Bags

2 Recycling Bags

$100,283.33

$ 32,175.00

$ 9,116.67

$ 2,925.00

$109,400.00

$ 35,100.00

TOTALS $132,458.33 $12,041.67 $144,500.00

Recommendation



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31 Resolution -- Awarding the Software Maintenance Agreement to AztecaSystems, Inc. for Cityworks Software

Administrative Comments1. This item supports Strategic Goal No. 9: Infrastructure Network.

2. This item has been recommended by Information Technology.

3.Impact

: This software maintenance is necessary in order to receive support andupdates for the Cityworks software. Cityworks is a GIS-based asset maintenancemanagement system and is used for service requests and work orders. This is theprimary work order system for resident requests and is used by multipledepartments including Water Utilities, Streets, and Building Services.

4. This award establishes an annual contract for the continuation of providingCityworks software maintenance management.

5. Funding in the net annual amount of $10,500.00 will be available in the GeneralFund and $59,500.00 in the Water and Sewer System Fund each year for thisthree-year contract.

Account No. VendorFY2011-12

Expenditure

(Current Year)

FY2012-13Expenditure

(Future Year)

FY2013-14Expenditure

(Future Year)

TotalExpenditure

1001-2310-

551501-100

Azteca

Systems, Inc.

$10,500.00 $10,500.00 $10,500.00 $ 31,500.00

5402-3204-

551501-1050

Azteca

Systems, Inc.

$59,500.00 $59,500.00 $59,500.00 $ 178,500.00

Totals $70,000.00 $70,000.00 $70,000.00 $210,000.00


32 Resolution -- Approving and Accepting the Bid of C. Green Scaping, LP,for an Annual Contract for the Repair And/Or Installation of Sprinkler

Systems, Landscaping, and FencesAdministrative Comments

1. This item supports Strategic Goal No. 9: Infrastructure Network.

2. This item has been recommended by Water Utilities.

3. Impact: This award allows Water Utilities to replace sections of sprinkler systems,fences, and landscaping on an as-needed basis due to damage incurred duringwater or sewer system repairs.


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4. This award establishes an annual contract for the continuation of providing repairand/or installation of sprinkler systems, landscaping and fences.

5. Funding in the net estimated annual amount of $41,070.00 for this one-yearcontract is available in the Water Distribution - Water and Sewer System Fund andin the net estimated annual amount of $34,000.00 is available in the Waste WaterCollection Water and Sewer System Fund.

VendorFY 2011-12 Est. Expenditures

(Current FY)Total Est.

Expenditure

C. Green Scaping, LP $75,070.00 $75,070.00

Recommendation


33 Resolution -- Renewing the Annual Contract with Micro-Systems toProvide Instrumentation Services for Water Utilities



2. This item has been recommended by Water Utilities.

3. Impact: This service keeps the citys water distribution system performing at anoptimal level to provide residents with reliable water service.

4. This award establishes the continuation of an annual contract to provideinstrumentation maintenance, service upgrades, calibration of equipment, troubleshooting, repair, and additional services for the citys water distribution system.

5. Funding in the net estimated annual amount of $69,125.00 for this two-year contractis available in the Water and Sewer System Fund.

Vendor

FY 2011-12 Est.

Expenditures

(Current FY)

FY 2012-13 Est.

Expenditures

(Future FY)

Total Est.

ExpenditureMicro-Systems $37,442.70 $31,682.30 $69,125.00

Recommendation



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34 Resolution -- Rejecting the Annual Bid for Road Maintenance Materials &Recycled Concrete


1. This item supports Strategic Goal No. 9: Infrastructure and No. 10: EnvironmentallySustainable community.

2. This rejection has been recommended by the Solid Waste Services and Traffic andTransportation Departments.

3. Impact: It is recommended that the city reject this response and rebid this item.

4. Road Maintenance Materials consist of various sands, gravel, etc.

Recommendation

The resolution for rejection be approved.

35 Resolution -- Approving and Accepting the Bids of Big City Crushed

Concrete, Crouch Sand & Gravel, Jordan & Companies, Lowery Sand &Gravel Co., Inc., and Sunbelt Materials, for Road Maintenance Materialsand Recycled Concrete


1. This item supports Strategic Goal No. 9: Infrastructure Network and Goal No. 10:Environmentally Sustainable Community.

2. This item has been recommended by Traffic and Transportation and Solid WasteServices

3. Impact: This contract provides flex base, mudjack dirt, remix, topsoil, cushion sand,

masonry sand, recycled concrete and crushed stone necessary to repair andmaintain the safety of the transportation network within the City of Irving.

4. This award establishes an annual contract for the continuation of providing RoadMaintenance Materials and Recycled Concrete.

Vendor Items Department

FY 2011-12 Total

Estimated Expenditure

(Current Year)

Big City Crushed

Concrete

9 Solid Waste Services $18,000.00

Big City Crushed

Concrete

7 Street Operations $7,200.00

Crouch Sand & Gravel 3, 4 & 6 Street Operations $125,688.30

Jordan & Companies 1 & 8 Street Operations $89,600.00

Lowery Sand & Gravel

Co., Inc.

5 Street Operations $8,365.00

Sunbelt Materials 2 Street Operations $48,000.00

Recommendation



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36 Resolution -- Rejecting All Bids for Asphalt Patching Materials



2. This item has been recommended by Street Operations.

3. Impact: It is recommended that the city reject this response and rebid this item.

4. The only response received on this bid is over budget.

5. The City will rebid this item.

Recommendation

The resolution for rejection be approved.

37 Resolution -- Renewing Annual Contract with Destination Analysts forMarket Research


1. This item supports Strategic Goal No. Economic Development.

2. This item has been recommended by Irving Convention & Visitors Bureau.

3. Impact: Destination Analysts will conduct research programs during the 2012 and2013 calendar years to identify economic impact and traveler profiles for Irvingvisitors using a cost-effective and proprietary methodology.

4. This renewal establishes the continuation of an annual contract to provide marketresearch.

5. The net amount of funding for this two-year contract is $120,000.00. Funding forthe first year: January 1, 2012 - December 31, 2012 (FY 2011-12) is available inthe ICVB General Fund; funding for the second year: January 1, 2013 December31, 2013 (FY 2012-13) is subject to funds being authorized in the 2012-13 budget.

Vendor Jan. 1, 2012 Dec. 31,2012 (FY2011-12)

Jan. 1, 2013 Dec. 31,

2013( FY2012-13) TotalExp. For Two Years

Destination Analysts $60,000.00 $60,000.00 $120,000.00

Recommendation


End of Bids


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38 Ordinance -- Second Reading - Approving a License Agreement Betweenthe City of Irving and the Parmenter Las Colinas Towers, L.P. a TexasLimited Partnership, for the Purpose of Operating, Maintaining, andImproving a Pedestrian Tunnel and Stair Entry Within Mandalay Drive

Right-Of-Way Between an Office Building and Parking Garage Located at225 and 315 E. John Carpenter Freeway


1. This item supports Strategic Goal No. 3: Economic Development and Strategic GoalNo. 9: Infrastructure Network.

2. Impact: This license agreement will accommodate improvements to an existingpedestrian tunnel connecting the Las Colinas Towers office building and parkinggarage in the Urban Center.

3. This is the second of three readings for the approval of this license agreement that

will provide for the operation, maintenance and improvement to the existingpedestrian tunnel under Mandalay Drive connecting the office building at 225 E.John Carpenter Freeway with the parking garage at 315 E. John CarpenterFreeway.

4. Improvements to the stair entry were approved per Zoning Case ZC11-0025approved by City Council October 6, 2011.

Recommendation

The ordinance be adopted.

39 Ordinance -- Authorizing the Abandonment of a Portion of a PrivateDrainage and Utility Easement Located at 1460 South Walton Walker



2. Impact: This abandonment will allow the property owner to expand an existingcommercial building.

3. The City of Irving is considering the abandonment of a portion of a private drainage

and utility easement dedicated by plat recorded in Volume 2000177, Page 1146,M.R.D.C.T.

4. The requirements of the City of Irving have been satisfied and there are noobjections to the request.

Recommendation

The ordinance be adopted.


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INDIVIDUAL CONSIDERATION

40 Resolution -- Withdrawing Citys Petition for Review to the Texas SupremeCourt in Ex Parte City of Irving



2. Impact: This resolution addresses the appeal of the Entertainment Venue lawsuit.

3. The Court of Appeals ruled May 20, 2011, validating all aspects of the projectexcept the availability of the state share of the alcoholic beverage tax. A petitionfor review in the Supreme Court was filed August 15, 2011.

4. Funding for litigation is available in the entertainment venue project fund.

Recommendation


ZONING CASES AND COMPANION ITEMS

41 Ordinance -- Zoning Case #ZC11-0038 - Granting S-P-2 (Generalized SitePlan) for C-O (Commercial Office) and Daycare Uses - Approximately 2.09Acres Located at 1000 and 1010 West Oakdale Road - JDJR Engineers &Consultants, Inc., Applicant - New Horizon Assets, LLC, Owner


1. This item supports Strategic Goal No. 1: Land Use.

2. Planning and Zoning Commission Hearing Date and Recommendation:October 3, 2011 Favorable 7-0 (Commissioners Zapanta and Allen, absent).

3. The applicant is requesting to rezone the property for professional office anddaycare uses.

4. The Comprehensive Plan recommends Officeuses for this property. This request isin conformance with the Comprehensive Plan.

5. The applicant is seeking rezoning to develop the southern portion of the propertywith a daycare facility and the northern portion with a one-story professional office.

6. The concept plan notes that all buildings constructed on this property shall haveexterior facades that are residential in character to be compatible with thesurrounding residential properties. The daycare building would be approximately8,750 square feet with three adjacent playground areas. The maximum buildingheight will be 25 feet on both the daycare and future office building, and both willhave a 5:12 roof pitch. The plan also includes a 6-foot tall wood fence adjacent toall residentially zoned properties to the south and east.


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7. Landscaping, parking, and commercial building design will meet all Cityrequirements.

8. Staff believes this low-intensity commercial use is appropriate adjacent toresidential properties. The applicant has complied with all of staffs requests formodifications to the plan to minimize any impacts on the adjacent properties.

9. This property must be platted prior to redevelopment.

10.Public notices were sent to twenty-four (24) property owners, with one (1) letter insupport and one (1) letter in opposition received. The opposition represents 5.13%of the property within 200 feet.

Recommendation

The ordinance be adopted per the recommendation of the Planning and ZoningCommission.

42 Ordinance -- Zoning Case #ZC11-0040 - Granting S-P-1 (Detailed Site Plan)for Warehouse and Manufacturing Uses - Approximately 1.17 AcresLocated at 400 East Pioneer Drive - Performance Door and Hardware,Applicant - Johnny Gonzalez, Jr., Owner


1. This item supports Strategic Goal No. 1: Land Use.

2. Planning and Zoning Commission Hearing Date and Recommendation: October 3,

2011 Favorable 6-0 (Commissioners Zapanta and Allen, absent; CommissionerGregory stepped down) with the stipulation that a note be added to the site planstating that the shade structures must be maintained in good condition.

3. The applicant is requesting a zoning change to allow car shade structures to beconstructed along the Britain Road side of the existing building.

4. The 2008 Comprehensive Plan Future Land Use Map recommends Commercialuses for this property. This request is in conformance with the Comprehensive Plan.

5. The property is developed with a manufacturing use. The applicant is proposing carand building shade structures over the parking area on the west side of the buildingon the Britain Road frontage. Since the property has a previously approved detailedsite plan, the new structures require new approval.

6. The structures will be cantilevered steel with a fabric roof system made ofpolyethylene and monofilament with a life expectancy of 8 years. The material isdesigned not to unravel and is load-engineered. The color will be a shade of graythat is compatible with the building.

7. The intersection of Pioneer and Britain Road is an area of mixed commercial andresidential. There are residences across Britain Road, but the canopies will be setback more than 30 feet from the property line and behind mature trees in the


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parkway area, negating any potential negative aesthetic impact.

8. The stipulation of the Planning and Zoning Commission has been met.

9. Public notices were mailed to 29 adjacent property owners with one (1) letterreceived in support and none in opposition.

RecommendationThe ordinance be adopted per the recommendation of the Planning and ZoningCommission.

APPOINTMENTS AND REPORTS

43 Mayors Report

44 Adjournment

irvingcc agenda 2011-10-27

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