king sejong institute guidelineeng.ksif.or.kr/attachments/ex/king_sejong_institute... · ·...

2013. 8.

This guideline contains detailed matters that consigned institutions should be

aware of while running a King Sejong Institute supported by the King Sejong

Institute foundation. The relevant institutions should be well acquainted with

the contents of this book before conducting business.

King Sejong Institute Guideline

(Revisal)

_1_0923.indd 1_1_0923.indd 1 2013-10-02 11:21:012013-10-02 11:21:01

2

. Overview1. Definition of Terms

2. King Sejong Institute Foundation

3. King Sejong Institute

4. Business Implementing System

5. Business Procedures

. Detailed Matters by Step1. Designation and Cancellation of the King Sejong Institute

A. Direction of Policy

B. Policy

C. Time of Designation

D. Designating Procedures

E. Designation Requirements and Criteria

2. Details relating to King Sejong Institute Operation

A. Education Operation

B. General Operation

3. King Sejong Institute Support Fund Budget Compilation and its Executing Guideline

A. Basic Principles of Budget Compilation

B. Support Fund Budget Compilation

C. Handling of Profits from Tuition Fees, etc

D. Self-incurred Expenses

E. Budget Administration and Modification

Table of Contents

_1_0923.indd 2_1_0923.indd 2 2013-10-02 11:21:262013-10-02 11:21:26

3

4. Settlement of the Support Fund

A. Handling of the Support Fund

B. Submission of a Settlement Report

C. Audit Cases

D. An Example for Evidential Document

5. Evaluation and Inspection on King Sejong Institute Operation

A. Purpose of Evaluation on King Sejong Institute operation

B. Evaluation Procedure and Method

C. Interim Evaluation

D. Utilization of Evaluation Result

. King Sejong Institute Design Application Guideline1. Prologue

2. Basic System

3. Application System

. Reference1. Form

2. Criteria on Punishment for the Support Fund Violations (in accordance with Regulation on Management of Subsidies of Civil Organizations, Instructions of Ministry of Culture, Sports and Tourism)

3. The Status of Designation of the King Sejong Institutes

_1_0923.indd 3_1_0923.indd 3 2013-10-02 11:21:262013-10-02 11:21:26

4

_1_0923.indd 4_1_0923.indd 4 2013-10-02 11:21:262013-10-02 11:21:26

. Overview1. Definition of Terms




5. Business Procedures

_1_0923.indd 5_1_0923.indd 5 2013-10-02 1:32:252013-10-02 1:32:25


6

. Overview

1. Definition of Terms

King Sejong Institute Foundation(hereinafter referred to as

the foundation)

King Sejong Institutes representative organization that

designates the King Sejong Institutes and manages them with

the support of Ministry of Culture, Sports & Tourism

King Sejong Institute

Korean language institute that introduces and teaches the

Korean language and Korean culture to those who want to

learn the Korean language as a foreign or a second language

Nuri-Sejonghakdang

Internet homepage(www.sejonghakdang.org) that provides

integrated information relating to the Korean language

and Korean culture education and a learning management

system(LMS) for King Sejong Institute operators and the

Korean language learners and teachers.


A. Background of Establishment

Establishing and operating King Sejong Institute Foundation as

a pivotal institute to generalize and support Korean language

education, so that the spread of the Korean language as a

_1_0923.indd 6_1_0923.indd 6 2013-10-02 11:21:262013-10-02 11:21:26

. Overview

7

foreign or a second language can be efficiently performed.

B. Legal Ground

Article 19-2 of the Framework Act on the National Language

(Legislation 11424)

C. History

May 23, 2012 Amendment & Promulgation of Framework Act

on the National Language

Aug 24, 2012 Enforcement of Framework Act on the National

Language

Oct 11, 2012 Holding a Foundation Inaugural Meeting and

Appointment of Executives

Oct 17, 2012 Registration of Incorporation

Oct 24, 2012 Registration of King Sejong Institute Foundation

Jan 31, 2013 Designated as a Other Public Institution

(Ministry of Strategy & Finance)

D. Major Roles & Businesses

Designate and support King Sejong Institute among institutes

or lecture courses that teach the Korean language as a foreign

or a second language, as well as Korean culture.

Develop and run Nurijib(Nuri-Sejonghakdang) that teaches the

Korean language as a foreign or a second language and Korean

culture online

Provide KSI standard curriculum and text book.

Support King Sejong Institute in training, educating and

_1_0923.indd 7_1_0923.indd 7 2013-10-02 11:21:262013-10-02 11:21:26


8

providing Korean language teachers.

Perform culture education and public relations through King

Sejong Institute.

Other projects required for spreading the Korean language as a

foreign or a second language.


A. Purpose

Spread Korean culture by providing Korean language education

for those who want to learn the Korean language as a foreign

or a second language.

Improve cooperation among nations through cultural

exchanges from an intercultural point of view.

Contribute to improving national brand by integrating various

internal and external Korean language institutes with a brand

called King Sejong Institute to promote them.

Contribute to realization of linguistic and cultural diversity

through expansion of international linguistic and cultural

exchanges.

B. Management Contents

Teaching Korean culture and the Korean language focusing

on practical use, according to the standard curriculum of King

Sejong Institute.

Operating the reference library relating to the Korean language

and Korean culture and providing that information.

_1_0923.indd 8_1_0923.indd 8 2013-10-02 11:21:272013-10-02 11:21:27

. Overview

9

A variety of exhibitions, performances and contests relating to

the Korean language and Korean culture.

Other businesses relating to the spread and education of the

Korean language and Korean culture.

C. Status

117 Institutes in 51 countries (as of August, 2013)

Continents

Number of King

Sejong Institute,

Cultural Center

Subtotal

(27)

Number of King Sejong

Institute(general)

Subtotal

(90)

Total

(117)

Asia

Japan(2), China(2),

Vietnam(1), India(1),

Indonesia(1), Kazakhstan(1),

Thailand(1) Turkey(1),

Philippines(1)

11

China(20), Vietnam(6), Thailand(2), Philippines(3), Mongolia(4), Sri Lanka(2), Nepal(1), Bangladesh(1),

Uzbekistan(2), Indonesia(2),

Kazakhstan(3), Cambodia(1), Taiwan(1), Tajikistan(1), Turkey(5),

UAE(1), Pakistan(1), Laos(1), Iran(1), India(1),

Kirgizstan(2)

61 72

Europe

Germany(1), Russia(1),

Belgium(1), UK(1) Spain(1),

Poland(1), France(1), Hungary(1)

8

Germany(2), Russia(2), Belgium(1), UK(1),

France(1), Ukraine(1), Italy(1), Belarus(1),

Bulgaria(1), Spain(1), Azerbaijan(1), Czech(1), Portugal(1), Poland(1)

16 24

America

USA(2), Mexico(1), Brazil(1),

Argentine(1)5

USA(3), Canada(1), Peru(1), Brazil(1), Mexico(1),

Chile(1), Colombia(1)9 14

AfricaNigeria(1), Egypt(1)

2Algeria(1), Zimbabwe(1),

Kenya(1)3 5

Oceania Australia(1) 1 New Zealand(1) 1 2

_1_0923.indd 9_1_0923.indd 9 2013-10-02 11:21:272013-10-02 11:21:27


10


Overseas Cultural Center, etc. (Diplomatic

missions abroad)

King Sejong Institute

Ministry of Culture, Sports

& TourismSubmission of

Opinion

Inquiring about

opinion

Guidance Supervision

Management

Submission of materials

Applying for Designation Reporting on the Result

of Operation

Local cooperation

_1_0923.indd 10_1_0923.indd 10 2013-10-02 11:21:272013-10-02 11:21:27

. Overview

11

5. Business Procedures Business Stages (Schedule) Details

Notice on new designations of King Sejong Institute & application for designation (Jan.~Feb.)

Notifying application of designation(early Jan.) Application & document receipt(in Jan.)

Screening for new designation of King Sejong Institute (March.~June.)

The preliminary document screening(acceptance of opinions of the local diplomatic missions) The secondary field survey The final screening

Selection of new King Sejong Institutes and announcement (late June.)

Notice of the result of the selection, Distribution of press release

Education to the new King Sejong Institute related persons (July.~Aug.)

Participation in the educational program of the World Korean Educators Conference

Delivery of the King Sejong Institute appointment letter

Making a contract (Aug.)

Making a consignment contract between the foundation and the consigned institution. The contract shall be sealed and signed by the representative of the consigned institution.

Evaluation is performed after the completion of the new consignment contract(a six-month contract). Only when a contract extension is decided, a three-year contract extension will be made.(Feb. of next year)

Submission of business plan (Aug. or Feb.)

The operating institution shall submit its business plan to the foundation within 15 days of the start of the business.

Business plan screening, Support fund determining (Aug. or Feb.)

After screening business plan and adjusting the support fund, the foundation informs the operating institution of the result.

Receiving the modified business plan, Delivering the support fund (Aug. or Feb.)

The operating institution shall submit the final (modified and confirmed) working budget plan to the foundation. (within 2 weeks after receiving a notice of result)

The foundation pays the support fund to the King Sejong Institute. (within30 days after receiving a notice of result)

_1_0923.indd 11_1_0923.indd 11 2013-10-02 11:21:272013-10-02 11:21:27


12

Starting operation of King Sejong Institute (September, March)

The operating institution runs the semester.

Reporting on operation of King Sejong Institute (monthly or quarterly)

The operating institution shall submit monthly and quarterly reports and a research report on learner satisfaction.

If there are nonscheduled changes(budget, teacher, place to educate, etc,) the operating institution shall prepare a request for changes to report.

Submission of a result report and a settlement report(March 15 next year)

Submission of a self-evaluation report (March 31 next year)

The operating institution shall submit a result report and a settlement report within 15 days of the completion of the contract.(the operating institution the foundation and the committed accounting institution)

Submission of an evaluation report on King Sejong Institute operation within one month of the completion of the contract. (the operating institution the foundation)

Submitting a settlement report and conducting self-evaluation (March~May of next year)

Reporting on the result of screening a settlement report(the committed accounting institution the foundation) After final screening, the foundation notifies the operating institution of approval of the settlement report.

The foundation notifies the operating institution of the result of reviewing the self-evaluation.

Deciding whether to expand a contract or not (June.~Dec.)

Integrating results of evaluation and operation to determine whether to expand a consignment contract or not. Notification of the result of screening and determination.(the foundation the operating agency)

_1_0923.indd 12_1_0923.indd 12 2013-10-02 11:21:272013-10-02 11:21:27

. Detailed Matters by Step

1. Designation and Cancellation of the King Sejong Institute





_1_0923.indd 13_1_0923.indd 13 2013-10-02 11:21:272013-10-02 11:21:27


14


1. Designation and Cancellation of the King Sejong Institute

A. Direction of Policy

Increase of accessibility of education through strategic

expansion and operational support of King Sejong Institute

Systematization of educational contents through settlement

of standard curriculum and expansion of use of standard text

book

B. Policy

Strategic designation in accordance with the regional demand

of the Korean language and Korean culture

Strengthening examination procedure such as collecting

opinions of the local diplomatic missions about the applicant

and directly conducting the field survey

Promoting systematization and efficiency of operation by

providing King Sejong Institute standard operation guideline

for basic operational regulations, business administration

management, designation cancellation, etc.

C. Time of Designation: Late June every year

Notice and application: in Jan. ~ Feb. every year. For more

information, visit Nuri-Sejonghakdang homepage.

_1_0923.indd 14_1_0923.indd 14 2013-10-02 11:21:272013-10-02 11:21:27


15

D. Designating Procedures

Notifying Application for Designation

- Method of Notice: Post a notice on Nuri-Sejonghakdang

- Period: for more than 10 days

- Contents: Type of Designation, Designating Procedures,

Method of Application, Screening Method and Criteria, etc

Application Documents

- Applicant should fill out Application for a New King Sejong

Institute Management (Form 1) and submit with the following

documents.

Contents included in Application for a New King Sejong

Institute Management: Application form, information on the

area to operate, information on applicant, King Sejong Institute

management plan, CVs of director, operating personnel and

teachers, budget plan and other evidential materials.

Applicants qualifying papers(corporate license, business license, etc)

Written business agreement(MOU) between the organiza-tions (Associated type only)

- All documents should be notarized by Korea Diplomatic Office

in accordance with Act on Notarial Acts Done at Overseas

Diplomatic and Consular Missions.(Any document not being

notarized is not acceptable.)

Jan.~Feb.

Notice &

receipt of

application

Late Jun.

Final

screening

&

selection

Jul.~Aug.

Education

of new

operator

Aug.

Conclusion

of

consignment

contract

Sep.~

Running

of King

Sejong

Institute

Mar.~Jun.

Document

screeningCollection

of opinions from

local public hall

Field survey

_1_0923.indd 15_1_0923.indd 15 2013-10-02 11:21:282013-10-02 11:21:28


16

E. Designation Requirements and Criteria

1) Requirements for Designation

Qualifications for Application

- General Requirements

Subject of

Establishment

Local operating institution

An institution where government agency, university, or graduate school has run or plans to run the Korean language institute through an attached (affiliated) organization.

An institution where a non-profit corporation or a private organization that was officially registered has run or plans to run the Korean language institute for the purpose of public interest

Associated institution

An institution where a government organization(diplomatic office) or a local government has run or plans to run the Korean language institute directly or on a consignment basis

An institution where university(or graduate school) has run or plans to run Korean language institute directly or by subsidies.

* Institutions established in accordance with Law Related to Establishment and Management of the Private Educational Institute and to Private Lesson are excluded.

An institution where a non-profit corporation or a private organization has run or plans to run the Korean language institute for the purpose of public interest

Facilities

More than 2 classrooms, each of which can accommodate more than 10 students.

Administrative office that is always available(sharing is permissible)

Teachers

At least 50 percent of teachers shall meet more than one of the following items;1. Those with Korean language teachers certificate(issued by Ministry of

Culture, Sports and Tourism)2. Those who majored or minored in teaching Korean language as a

foreign language3. Those who have completed Korean language teacher education

program4. Those with bachelors degree or higher in language or language

education with at least 1 year experience in Korean language education* Those with Korean language teachers certificate shall submit a copy of

the certificate.* In case of a teacher with overlapped items, report the upper item only. * The percentage of professional teacher is at least 50% in 2013, whereas

it will be raised to 100% in 2014.

_1_0923.indd 16_1_0923.indd 16 2013-10-02 11:21:282013-10-02 11:21:28


17

Curriculum

Offering at least 2 courses of elementary level or intermediate level More than 120 min a week(break time included) and at least 30 weeks a year per course

Operation

Director and operating personnel

Appointing a director who will be responsible for management of King Sejong Institute.

Securing at least one operating personnel who is proficient in Korean language.

Support fund management

Independently managed in a separate account

- Method of Application by Type

Types Details

Stand-Alone Type An institution that plans to run King Sejong Institute directly applies to the foundation

King Sejong

Institute

associated with a

Diplomatic Mission

Apply through the diplomatic mission after concluding MOU between the institution and the diplomatic mission for establishment and management of King Sejong Institute.

King Sejong

Institute

associated with

a Domestic

Institution

Apply to the foundation after concluding MOU between domestic institution and overseas institution for establishment and management of King Sejong Institute.

King Sejong

Institute Managed

by a Cultural

Center

Korean language courses offered by overseas Korean cultural centers are all designated and operated as King Sejong Institute regardless of application.

MOU between the two institutions should include detailed

matters relating to King Sejong Institutes establishment,

operation, management, responsibility, etc.

_1_0923.indd 17_1_0923.indd 17 2013-10-02 11:21:282013-10-02 11:21:28


18

King Sejong Institute Establishing and Operating Cooperation Memorandum of Understanding (Example)

(Name of the Associated institution) and (Name of the Local operating institution) (hereinafter referred to as the Parties), for the purpose of promoting cultural exchanges and ties between the two countries through the distribution of the Korean language and Korean culture, consent to cooperate in establishing and operating King Sejong Institute in (Name of the district ), (Name of the country), and hereby agree as follows;

Article 1 (Purpose)

Establish clear cut lines of responsibilities and liabilities between the Parties in setting up and running King Sejong Institute in order to ensure that the King Sejong Institute is smoothly operated.

Article 2 (Basic Direction)

The Parties should fully understand the intent of the King Sejong Institute project of the King Sejong Institute Foundation, Koreas national brand project, and faithfully cooperate with each other in matters relating to operation of King Sejong Institute. Also the Parties should make every effort so that King Sejong Institute may secure national brand image as an institute specialized in teaching the Korean language and Korean culture.

Article 3 (Details of MOU)

Roles of the Parties are as follows;(Name of the local operating institution) Provide a suitable place for education management such as education, office and

other facilities, and manage and protect them. Support manpower and systems required for promoting King Sejong Institute,

advertising for students, enrollment and other operations. Clarify legal matters in (Name of the country) relating to operation of King Sejong

Institute such as obtaining visas for teachers(or dispatched teachers) and operating personnel.

According to the K ing Sejong Inst i tute Guidel ine of K ing Sejong Inst i tute Foundation(hereinafter referred to as Foundation), transparently administer the King Sejong Institute operating budget and report on budgeting state in a financial and business report to (the associated institution) once a month and once a year.

(Name of the associated institution) According to the King Sejong Institute Guideline distributed by the foundation,

administer the operating budget of the King Sejong Institute delivered by the foundation and submit the settlement report to the foundation every year.

Administer and supervise operation of the King Sejong Institute and should be responsible for administrative work in Korea.

(Name of the associated institution) may provide Korean language teachers as well as Korean language and culture educational programs to support local education system.

(Name of the associated institution) may support teaching materials, operating expenses, manpower for operating King Sejong Institute.

_1_0923.indd 18_1_0923.indd 18 2013-10-02 11:21:282013-10-02 11:21:28


19

Article 4 (Collection of tuition fee and its distribution)

Collection of tuition fee and handling of the profit apply King Sejong Institute Guideline.

Article 5 (Term of Validity) This MOU becomes effective upon being signed by the parties. This MOU is valid for 3 years from the date of designation, and unless there will be an

event that may cause ineffectiveness of this MOU, it will be automatically renewed for 3 years more.

Article 6 (Legal Liability) The parties should observe Korean law in pursuance of their duties specified on this

MOU. The parties should be responsible for nonperformance of obligation specified on this

MOU.

Article 7 (Force Majeure)

In the event of occurrence of an unforseen national emergency, war, a ban issued by government or an event that renders either party incapable of fulfilling its duty, the party should notify the other and ask for suspension or cancellation of the affected items so that losses of the other party can be minimized.

Article 8 (Intellectual Property Right) Intellectual property right of lables and badges relating to King Sejong Institute is solely

owned by the foundation. After this MOU has finished, the parties can neither use nor transfer them in any way.

In case of a project that the parties jointly carry out, the ownership of intellectual property rights should be decided after mutual consultation, whereas, in the event that the parties cant reach an agreement, in accordance with the relevant law and international practice, it should follow the decision of the court with jurisdiction over the parties.

Article 9 (Miscellaneous)

Any other details that are not described in this MOU should be decided after consultation between the parties and the result should be informed to the foundation.

Article 10 (Language)

This MOU should be prepared both in Korean language and local language, 2 copies each and the parties should keep one copy respectively, and MOU copies prepared in both languages have the same force.

. mm . dd .2013

Associated institution Local operating institution

Representative Representative

(Signature) (Signature)

_1_0923.indd 19_1_0923.indd 19 2013-10-02 2:15:152013-10-02 2:15:15


20

2) Screening Criteria and Screening Method

Screening Criteria

Area Item Evaluation Criteria

General

Management

Purpose of establishment Validity of establishment of the institute

Operation formationSystemicity and professionalism of the

institute operating formation

Operation abilityMid/long-term operational vision and

development plan

Facilities & environment Educational facilities & environment

Education

Management

CurriculumMid/long term education plan, vision and

systematic curriculum

Professional teachersSecureness and development of the Korean

language & culture specialized teachers

Local Situation

Regional situation Strategic region

Community connection & social responsibilities and

duties Organization ethics and social cooperation

Screening Methods: Setting up A designation screening

committee (the preliminary) document screening(acceptance

of opinions from local public hall) (the secondary) field

survey (the final) final screening.

Composition

- In order to ensure objectivity and professionalism in selecting King Sejong Institution, this committee includes academic and civilian experts relating to Korean language education and Korean culture, and public officials.

- The person involved with a corporation or an organization that applied for designation should be excluded.

- The head commissioner is the chairman of the foundation, and the manager of the institute supporting department of the foundation takes up the secretarial position, ex officio member, to make sure that the committee meeting proceeds smoothly.

Operation Period : 1 year Functions and Roles

- Screening to designate a new institute (document screening, actual inspection, final screening, etc,)

- Screening to decide whether to cancel the designation or not- Other details that the chairman of the foundation permits

_1_0923.indd 20_1_0923.indd 20 2013-10-02 11:21:282013-10-02 11:21:28


21

3) Designation and notification

Time of Notification: Late June every year

- The most suitable institution is selected as the King Sejong

Institute after the final screening, in consideration of the

results of document screening, opinions from overseas

diplomatic missions and field survey.

The chairman of the foundation delivers King Sejong Institute

Appointment Letter to the finally selected institution, and the

result of the designation is posted on Nuri-Sejonghakdang.

4) Name Endowment

The name should be written as the name of the city+King

Sejong Institute, in principle, whereas, the name of the

operating institution may be used in brackets next to its

name(in case of an associated type institute, the name of the

local institution may precede).

(Example) Rule: Beijing King Sejong Institute Allowable: Beijing

King Sejong Institute(Beijing OO University Name of the University

in Korea)

In the event that there are more than two King Sejong Institutes

in the same area, a serial number should be marked after the

name of the city.

(Example) New York1 King Sejong Institute, New York2 King

Sejong Institute

In case of King Sejong Institute managed by Korean Cultural

Center abroad, its name should be the name of the cultural

center+King Sejong Institute in principle.

_1_0923.indd 21_1_0923.indd 21 2013-10-02 11:21:292013-10-02 11:21:29


22

(Example) Sydney Korean Cultural Center: Sydney Korean Cultural

Center King Sejong Institute

5) Conclusion of a Consignment Contract for Running a King

Sejong Institute

Time of Conclusion of a Contract: in August of the year when

the designation is made

Required Documents

- Compulsory : A consignment contract, A budget support

proposal, Bank account information for receiving support

fund and evidential documents

- If necessary: Management plan, Budget enforcement plan

A consignment contract and other required documents should

be kept for 5 years during the contract period or after the

completion of the contract.

Persons in charge of a consignment contract: The chairman

of the foundation and the representative of the consigned

new King Sejong Institute should sign their names to the

consignment contract.

Contract Method

- In case of an overseas institution, all required documents

including a consignment contract should be scanned and

sent by email in advance to allow the foundation to prepare

for concluding a contract and to save time.

- While contract procedures are proceeding with the scanned

documents, the overseas institution should send the original

documents including an original consignment contract to the

foundation.

_1_0923.indd 22_1_0923.indd 22 2013-10-02 11:21:292013-10-02 11:21:29


23

Guideline for Conclusion of a Consignment Contract

Division Details Note

Purpose of

consignment

contract

King Sejong Institute supported by King Sejong Institute Foundation makes a consignment contract with King Sejong Institute Foundation to carry out a government support project, according to the contract and the business plan

Time of

making a

contract

in August of the year when the designation is made

Contract

period

(from a new designation) for 6 months (extension) for 3 years

After the completion of the operational demonstration for 6 months, a contract extension for 3 years is determined

Contractor

The chairman of the foundation and the representative of the other party sign their name to the contract

The parties should keep a contract with other documents for 5 years during the contract period or after the completion of the contract

A contract King Sejong Institutes standard

consignment contract

Contract

cancellation

(termination)

In the event that the contractor doesnt open lectures within 2 months of the date of a contract without reasonable cause, or it couldnt begin business within 6 months despite a good reason, the contract is automatically cancelled without notification.

Besides the occurrence of E-6, Reasons for cancellation of designation, -1 of the King Sejong Institute Guideline, the foundation can cancel or terminate the contract.

_1_0923.indd 23_1_0923.indd 23 2013-10-02 11:21:292013-10-02 11:21:29


24

6) Cancellation of Designation

In the event of being applicable to the items below, the

foundation may cancel the designation through a judging

process of a designation screening committee.

- In the event that the institute receives a warning more than

three times from the foundation, due to the institutess

noncompliance with the King Sejong Institute Guideline

while performing a business.

Caution two times are regarded as Warning once and a total

6 times of Caution are Warning three times.

Actions by

stage

Number of

actions for

cancellation

of designation

(max.)

Reasons for taking action

Caution

6 times(2 times are regarded as Warning

once)

In the event that an educational environment and educational standards were remarkably degraded or did not meet essential requirements for designation,

In the event that they did not meet deadlines while submitting the periodic reports(operational report, student satisfaction research report, etc) and spot reports, and did not perform a request from the foundation,

In the event that they are regarded to have a serious flaw corresponding to warning,

Warning 3 times

In the event that they run the institute without complying with the purpose of King Sejong Institute, differing from their original plan,

In the event that they use the support fund for other purpose,

In the event that their inappropriate comments as the person involved with King Sejong Institute aroused public criticism,

_1_0923.indd 24_1_0923.indd 24 2013-10-02 11:21:292013-10-02 11:21:29


25

Warning 3 times

As a result of settlement of the support fund, they committed the offense, in pursuant to Article 140 of the Instructions of Ministry of Culture, Sports and Tourism (Stipulation on management of subsidies of civil organizations), and in accordance with its clause 15 (Restrictions on disorderly conduct in executing subsidies), they faced sanctions from the foundation,

In the event that they continue to practice cautioned behaviors (caution), without improving things,

In the event that they are considered to have a serious defect,

Cancellation -

(In case of an associated institute) In the event that terms of MOU between the two institutions expired,

In the event that they withdrew a project whose support was confirmed or an agreed upon, or they did not perform or violated terms of an agreement,

In the event that they received the support fund from other government department with regard to the same project for last three years

In the event that they didnt observe government(the foundation)s major policies such as cessation of business in a danger area, prohibition of missionary work, etc.,

In the event that they are considered to have a serious defect that corresponds to a reason for cancellation.

Post management of the cancellation of the designation

- Upon receiving a notice of cancellation from the foundation,

the institute shall close down its business within a month

of the date of cancellation of designation unless otherwise

specified, and notify students and attendees so that they

attend other institutes.

- The institute shall submit a result report and a settlement

report within a month from the date of contract cancellation,

and return the balance of the support fund and the interest to

the foundation by the due date specified by the foundation.

_1_0923.indd 25_1_0923.indd 25 2013-10-02 11:21:292013-10-02 11:21:29


26

- If the reason for cancellation of a contract is due to the use of

the support fund for other purpose, the defalcation amount

concluded by the foundation shall be additionally returned.

- Materials and equipments arranged with the support fund

shall be delivered to a nearby King Sejong Institute specified

by the foundation.

- A King Sejong Institute whose designation has been cancelled

and its relevant organizations shall return the related

documents to the foundation, and the foundation shall keep

the documents for 5 years from the date of their creation.

_1_0923.indd 26_1_0923.indd 26 2013-10-02 11:21:292013-10-02 11:21:29


27


A. Education Operation

1) Korean Language Education

Spread easy and interesting aspects of Korean language and

Korean culture to ordinary people overseas.

- Elementary Level (Corresponding to ),

Intermediate Level(Corresponding to ,

This is being developed by The National Institute of the

Korean Language), Advanced course and Special class

Course Organization

- Up to 20 students per course (A course may be divided

depending on the number of students)

- Number of school hours for a year per course: At least 60

school hours for a year

Teaching Material: Standard textbook

- Other textbooks are available depending on each institute.

Teachers: At least 50 percent of teachers shall meet more than

one of the following items;

The percentage of professional teachers is at least 50% in 2013,

whereas it will be raised to 100% in 2014.

Those with Korean language teachers certificate(issued by

Ministry of Culture, Sports and Tourism)

Those who majored or minored in teaching Korean language

as a foreign language

_1_0923.indd 27_1_0923.indd 27 2013-10-02 11:21:292013-10-02 11:21:29


28

Those who have completed Korean language teacher

(training) or education program

Those with bachelors degree or higher in language or

language education with at least 1 year experience in Korean

language education

* Those with Korean language teachers certificate shall submit a

copy of the certificate.

* In case of a teacher with overlapped items, report the upper

item only.

Criteria on the course completion of a student: More than

80% of attendance record, 60 points and higher in academic

achievements by self-evaluation

2) Culture Education

Promote cultural exchange based on interculturalism and

systematically distribute Korean culture program that meets

local characteristics and demands

Project Contents

- Develop and support the Korean culture education programs

of King Sejong Institute

- Strengthen culture education professional competencies

(Providing Korean culture education teachers, Teacher

training and experience, etc.)

- Provide contents from excellent culture education cases

_1_0923.indd 28_1_0923.indd 28 2013-10-02 11:21:302013-10-02 11:21:30


29

B. General Operation

1) Management related general matters

The foundation can supervise the project administration

institution in relation to the support project, and the project

administration institution should report or request for

consultation in relation to the project administration within the

time specified by the foundation.

The project administration institution, considering that

the agreed project is a part of diplomatic activities, should

maintain its dignity while sincerely and faithfully doing its best

to administer the project.

While performing the project abroad, the institution should

observe the laws and legislations in the country, and should

neither stimulate cultural and religious emotions of the natives

nor do missionary activities.

In the event that some difficulties or problems that interrupt

performance of the project occurred or may occur, the

institution shall report it to the foundation without fail, and if

a problem occurs, shall consult with the foundation, the local

diplomatic missions and cultural center to follow directions.

All the responsibilities of operation and settlement of King

Sejong Institute shall lie with the King Sejong Institute operating

institution on a consignment contract. (In case of an associated

type, the diplomatic missions or domestic institution shall be

responsible for them.)

In the event of employing teachers and operating personnel,

a job opening should be posted and the background security

checks should be performed prior to employment.

_1_0923.indd 29_1_0923.indd 29 2013-10-02 11:21:302013-10-02 11:21:30


30

If the person involved with the project changes, transfer of

responsibilities and duties shall be thoroughly completed to

ensure that the project is smoothly performed.

- If the person concerned is replaced, education on the

contents of King Sejong Institute guideline and the related

information should be provided for new staff to make sure

that all employees fully understand the policies while carrying

out work for the foundation.

If the person concerned(or a teacher) is replaced, the institute

should inform the foundation of it in writing in advance,

submitting A request for changes in operation(Form 4) with

a new persons CV.

When the director changes, the institute should send an official

notice including specific reasons and detailed things to the

foundation in advance to receive an approval.

2) Business Report

(1) Report on the operation of King Sejong Institute

The institution shall submit all sorts of reports(with supporting

documents, if necessary) relating to the operation of King

Sejong Institute by the date specified by the foundation. (For

more details, see the following table.)

If deemed necessary, the foundation can request other reports

or evidential documents from the institution, and then the

institution shall submit the related papers to the foundation

within the period.

The institution(King Sejong Institute operating institution)

should often report on some significant changes or specific

matters relating to the operation of King Sejong Institute even

_1_0923.indd 30_1_0923.indd 30 2013-10-02 11:21:302013-10-02 11:21:30


31

if there was no request from the foundation.

(For instance) Changes in local operating personnel or

teachers, preparation of a cooperative project (event) with

local institution, etc.

All of the papers and evidential documents need to be submitted

again when evaluation is performed, therefore, the institution

should arrange and manage them internally and even after the

completion of the contract, keep them for 5 years.

(2) Report on the completion of operating King Sejong Institute

When the business has finished, the institution shall submit a

result report and a settlement report as the official documents

with its seal (if necessary, evidential papers attached) within

the period specified by the foundation. ( for more details, see

the following table.)

(3) Report on modifications in business plan

In the event of the following changes, the institute shall prepare

A Request for Changes in Operation(Form 4) specifying

specific reasons and details as a official document and submit

to the foundation to receive prior approval.

- Modification in business plan is allowed only two times a year.

* Changes: Business contents, changes in employment plan

Changes in budget planning should be separately reported

and only allowed two times for the fiscal year(March ~ February

of the next year)

Only when the report is delivered with the accompanying

materials and evidential documents, it is accepted as receipt

of the report

_1_0923.indd 31_1_0923.indd 31 2013-10-02 11:21:302013-10-02 11:21:30


32

DivisionPurpose of Submission

Submission Period Submission DocumentsActions of the Foundation

Application for a

designation

Application for a designation as a new King Sejong Institute

Jan.~Feb. during the notice period

King Sejong Institute Operation Application (Form 1)

Documents Receiving & Screening

Application for operation

of King Sejong

Institute

Application for making a contract (or renewal) and receiving the support fund

within 15 days before the end of the business.(around 15th of February, the last year of the business period)

King Sejong Institute Operation Application (Form 1) (Submission for a new designation)

King Sejong Institute Management Plan (Form 1-1)

A Budget Support Proposal (Form 1-3) and Bank account evidential documents.

* A copy of a bank book

or information on bank

account for consignment fee

management. A copy of a

bank book or information on

bank account for consignment

fee and profit management King Sejong Institute

History Card (Form 7)

Approving after reviewing

Conclusion of a

Consignment Contract

Making a Contract for King Sejong Institute operation

Within the period specified by the foundation, after the receipt of a result of selection

within 15 days before the end of the business.

~ before the beginning of the next period of the business (15th of Feb.~ 1st of Mar.)

A Business Consignment Contract (Form 2)Original one with signing and sealing

* Prepare 2 original papers, submit scanned one and send one original paper by mail to the foundation


_1_0923.indd 32_1_0923.indd 32 2013-10-02 11:21:302013-10-02 11:21:30


33

Report on operation of

institute

Inspection on King Sejong Institute operation, and budget administration and settlement If some

modifications

occur, it should

be reflected

in a report to

submit to the

foundation.

Within 2 weeks after the foundation notifies of the determination of the support fund (Submission, if necessary)

A Working Budget Plan (A standard from 4)

Confirming the notifications

Preparing a report on the 3rd of next month

(Ex.) A Monthly Report in

March: Submitted by the

3rd of April Online system will be

available in 2014.

A Monthly Report (Form 8)

Reference

Within 30 days of the beginning of the semester

Online system will be

available in 2014.

A Report by Semester (separately informing)

List of students (separately informing)

Reference

Within 30 days of the end of the semester

Online system will be

available in 2014.

List of students (separately informing)

Student Satisfaction Research (Form 9)

Reflection in the work

Report on the end of operation

Inspection on King Sejong Institute operation, and budget administration and settlement If some

modifications

occur, it should

be reflected

in a report to

submit to the

foundation.

Within 15 days of the end of the business period

A Result Report (Form 5)

A Settlement Report (Form 6)

* Spending resolution

(Form 6-1). Fixed assets

(Materials and equipments)

Management register (Form

6-2), etc. King Sejong Institute

history card (Form 7)

Approving after reviewing (Confirmation)

Within 30 days of the end of the business period

A Self-Evaluation Report (separately informing)

Reflection in the evaluation

Others

King Sejong Institute operation and management

Non-routine

A Request for change in budget (Form 3)

A Request for change in operation (Form 4)


Other reports or evidential papers requested by the foundation

Reference

_1_0923.indd 33_1_0923.indd 33 2013-10-02 11:21:302013-10-02 11:21:30


34


A. Basic Principles of Budget Compilation

Rejection of a comprehensive budget compilation

- Since budget compilation for money in reserve, miscellaneous

expenses, etc, that do not show specifically their purposes

of use is not allowed, a specific basis of calculation by item

should be presented.

- Items that do not show the basis of calculation are not

supported, in principle.

- The basis of calculation should be clearly showed, like unit

price number of times(number of persons, etc)=xxx won. If

there are any evidentiary materials for basis of calculation or

in case of need, clearly write the relevant details on A budget

support proposal or A budget plan to attach.

(Ex.) The basis of calculating the teacher costs: 25,000won

(a hour)total 240hours2 people=12,000,000won

Compilation of minimum expenses for the attainment of King

Sejong Institutes goal

- For the attainment of King Sejong Institutes goal, expenses

should be minimized in the compilation of the support fund

and especially food expenses, meeting expenses, simple

labor costs, etc, should not be excessively made up.

Support fund compilation item

- The support fund, if possible, should be composed of the

items directly relating to the education business of King

_1_0923.indd 34_1_0923.indd 34 2013-10-04 5:15:472013-10-04 5:15:47


35

Sejong Institute, and materials and equipments expenses

and traveling expenses should be minimized and if necessary,

administration of the self-incurred expenses should be

recommended.

In case of need, certain portions of each support fund, self-

incurred expenses and- profits can be compiled for the same

item, whereas, its settlement and submission of evidentiary

materials should be separately made.

* The amount corresponding to a single receipt cannot be

divided into the support fund, the self-incurred expenses and

the profits for settlement.

(Ex.) A teacher, Kim Chul-Sus wages 300,000won cannot be divided

into the support fund 150,000won, the self-incurred expenses

50,000won and the profits 100,000won for administration.

Only, one budget can be administered among them.

Accepted currency: Won Remittance currency(USD, Euro, etc)

Concurrently make up in local currency

- A budget support proposal and a budget plan should

be prepared in three currencies i.e., Won, the remittance

currency and the local currency, and an exchange rate of the

date of preparation should be applied. An exchange rate, date

and the amount should be clearly stated with an evidential

document (Bank evidential document for exchange rate)

attached.

- Modification according to exchange fluctuation: Changing

amount of the support fund according to exchange

fluctuation should not be permissible, whereas, in the event

of occurrence of profit or loss due to exchange fluctuations,

_1_0923.indd 35_1_0923.indd 35 2013-10-02 11:21:312013-10-02 11:21:31


36

expansion or reduction of business plan is possible after

consultation with the foundation and the receipt of a prior

approval.

B. Support Fund Budget Compilation

Basic operating expenses(In case of a King Sejong Institute that

is run only with the support fund)

- Personnel expenses: Personnel expenses should not exceed

75% of the total operation budget.

Operating personnel expenses, teacher expenses, etc

As for a director of a King Sejong Institute, a fixed monthly

pay such as a special allowance for the post attached is not

arranged, however, if the director actually works as a part-

time executive, extra pay (such as an allowance for meeting

attendance, etc) may be administered within the limit of 5

times for the business period(one fiscal year).

- Operating Expenses: This should not exceed 25% of the total

budget.

Miscellaneous expenses: Office supply purchase cost,

printing cost, all sorts of charges and other expenses

Rental fee: Office and lecture room rent

- Others: Meeting and traveling expenses can be arranged

within the limit of 10%.

_1_0923.indd 36_1_0923.indd 36 2013-10-02 11:21:312013-10-02 11:21:31


37

C. Handling of Profits from Tuition Fees, etc

Profits: Income from running of King Sejong Institute including tuition fees

Self-incurred expenses: Expenses that the consigned institution bears for running of King Sejong Institute, other than profits

1) Tuition Fees

- Setting up the tuition fees within the limit of 150% of tuition

fees of similar institutes(public or private) in the region.

- Collected tuition fees should be treated as profits and spend

as working expenses for operating the business. Opening a

separate bank account for clear management of income and

expenses should be required.

- If necessary, the foundation can check out the status of

management of tuition fees.

2) Handling of Other Profits

- Profits from running of King Sejong Institution should be

used for running business and separately managed on a

different account to ensure a clear management of income

and expenses.

- Profits from an associated institution can be used by the

associated institution after mutual consultation between

the local(overseas) operating institution and the domestic

institution that is responsible for settlement. The party

concerned in settlement should clearly manage income

and expenses in the total profits. The result of consultation

between the two institutions should be reported to the

foundation prior to administration.

_1_0923.indd 37_1_0923.indd 37 2013-10-02 11:21:312013-10-02 11:21:31


38

3) Use of Profits

- Profits should be used for operation of King Sejong Institute after the receipt of a prior approval from the foundation. The amount of profits for the year should be managed on a separate account and reported to the foundation.

- If the self-incurred expenses was invested, according to the proportion of the self-incurred expenses to the support fund, using the profits can be consulted and adjusted.

4) Self-incurred expenses

- Self-incurred expenses should be written on a budget plan and a settlement report, and the details of use should be reported when a settlement report is submitted.

D. Budget Administration and Modification

Support fund should be administered within the business period only, accordingly, executing before or after the period should not be accepted.

In the event of administration of some of the project costs that were used before the receipt of the support fund,

- After prior consultation with the foundation, put the money into the support fund-only account and administer it, and after the receipt of the support fund, treat the pre-executed money as a debit payable to repay it.

Budget including the support fund, the self-incurred expenses and the profits should be administered based on a budget plan and the support fund should be used according to its scheduled use.

- Diverting among the support fund, the self-incurred expenses and the profits should not be allowed. However, reallocation within the self-incurred expenses is permitted with a written

_1_0923.indd 38_1_0923.indd 38 2013-10-02 11:21:312013-10-02 11:21:31


39

report in advance without an approval from A, whereas, the amount of the self-incurred expenses administration cannot be less than planned.

- In the event that the actual administration amount of self-incurred expenses and profit was less than originally planned, the amount of support fund will be adjusted according to the reduction ratio.

Request for changes in budget

- In the event of administration change of support fund and profits(self-incurred expenses excluded), the institution should request for change in budget from the foundation. And after receiving prior approval from the foundation, the institution can divert the support fund within less than 25 percent of an itemized budget. (Request for changes can be accepted within one month before the end of the business period, and only two times for the fiscal year.) And it cannot exceed the max. budget of the item.

In case of an approval of the support fund from the foundation,

it is treated on the working budget plan, not treated as changes

in budget.

Handling of foreign-exchange profit and interests from the support fund

- Foreign-exchange profit and interests from the support fund may be administered as a budget that meets the purpose of the existing business, not being treated as miscellaneous profit of the institution, after receiving prior written approval from the foundation. (However, this can be made only when 100% of the support fund is administered. And in case that unexecuted support funds are returned to the foundation, foreign-exchange profit and interests also should be returned.

_1_0923.indd 39_1_0923.indd 39 2013-10-02 11:21:312013-10-02 11:21:31


40

- The above mentioned foreign-exchange profit and interests

should be included in a settlement report and a result report

that will be submitted to the foundation.

Changes Measures

Changes in budget item within a support fund

(within less than 25% of a budget per item)

Approval after the receipt of a request for changes in budget in advance

Changes in budget items within self-incurred expenses or profits

Report in advance(Approval not required)

Diverting among support fund, self-incurred expenses and profits

Not allowed

Use of Items and Detailed Items, and the Administration Method

Expense

Items

Detailed

ItemsUse

Guideline for

Administration

Notice for

settlement

report

Personnel

Expenses

(110)

Teaching

personnel

expense

Wages that are paid to teachers

who give lectures in King Sejong

Institute (lecture fees)

A pay should be set up

in consideration of the

similar institutes in the

surrounding area, and

the evidential materials

of appropriation of

the wages should

be submitted to the

foundation. The wages for their

lectures or works are

transferred to their

bank accounts or paid

directly with recipient

signs. When a teacher

performs

administrative work

simultaneously, a

portion of wages of

operating personnel

can be paid to the

teacher. A directors conference

activity fee (up to 5

times)

Personnel

expenses

Details of

expenses,

evidentiary

materials

(Teacher pay

scale and CV),

Remittance slip

(or payment

certificate) and

supporting

materials (Work

performance

period,

pictures of

lectures, etc)

should be

submitted

Operating

personnel

expense

Wages that are paid to the

operating personnel concerned

in educational facilities, general

academic affairs and

administrative works

Day worker

expenses

Wages that are paid to the day

workers who are temporarily

hired for events, etc.

_1_0923.indd 40_1_0923.indd 40 2013-10-02 11:21:312013-10-02 11:21:31


41

Operating

Expenses

(210)

Miscellaneous

expenses

1. Goods purchase costs Office supplies purchase

costs

- Stationary supplies purchasing

expenses required for lectures

and works of King Sejong

Institute (paper for work, printer

toner, miscellaneous goods,

etc) Equipments purchase costs

- Minimum materials and

equipments purchase costs

required to run King Sejong

Institute (Prior approval from

the foundation required)

- Desk, chair, board(white

board), cassette (CD player),

PC, printer, copy machine, etc Equipments repair costs

- Repair costs for equipments

that are purchased after the

receipt of a prior approval from

the foundation (desk, chair,

cabinet, file box, furnishings,

computer, etc)

Purchasing the

equipments can be

made after receiving

prior approval from

the foundation and

the purchase details

should be recorded

on Equipments

management register

to be managed

separately. In case of an

equipment repair,

a repair quotation

should be attached.

Materials and

equipments

arranged by

the support

fund should

be managed

on a separate

management

register to

prepare for

submission of

a settlement

report.

2. Publications purchase costs

- Expenses for purchasing

educational materials such as

text book, DVD, CO, etc

3. Printing costs and handouts

- Binding educational materials

- Copying lecture materials, test

paper, completion certificate,

brochure, etc

- Business report, various

document forms, pamphlet, etc

4. Publicity expenses

- Newspaper ad, leaflet, banner,

signboard, etc for King Sejong

Institute promotion or event

guidance

- Production of signboard,

plaque, etc

- Advertising for students

through Nurijib (Homepage)

(Nurijib contents production

excluded)

- Notice and advertisement

through TV, new paper,

magazine, etc

Advertising

outputs

(photos, press

releases, etc)

should be

submitted with

a settlement

report.

_1_0923.indd 41_1_0923.indd 41 2013-10-02 11:21:322013-10-02 11:21:32


42

Operating

Expenses

(210)

Miscellaneous

expenses

5. Commissions and fees

- All sorts of commissions

relating to work of King Sejong

Institute Exchange commission,

remittance fee, etc Storage cost, postage,

motorway tolls, parking

charge, garage charge,

packing charge, etc

6. Various meeting costs,

specialist utilization expenses

- Meetings for exchange of

opinions among teachers or

operating personnel for effective

operating and lectures Meeting materials, meal and

refreshments, etc

Refreshments costs

should be appropriated

with detailed calculation

bases (unit price,

number of times,

number of people, etc) in

consideration of the local

price.

Take minutes

(place, date,

subject,

participants,

contents,

photos, etc) of

a meeting that

budget was

appropriated,

and submit

them with a

settlement

report.

7. Event support expenses

- Events that held by or directly

related to King Sejong

Institute. (Entrance ceremony,

completion ceremony, Korean

speaking contest, Korean

cultural experience event,

academic conference, special

lecture, etc) Event preparation expenses Rental fee for the event hall printed materials production

costs Guest speaker personnel

for an event inviting expenses

(King Sejong Institute staff

excluded) Basic meal and entertainment

expenses

Pay for guest speakers

and personnel for an

event is limited to $95

per hour.

* Expenses for personnel

for an event cannot

be appropriated to

the exist staff of King

Sejong Institute (such

as director, operating

personnel, teachers). Basic meal and

entertainment

expenses should be

appropriated with

detailed calculation

bases (unit price,

number of times,

number of people, etc)

in consideration of the

local price

Guest speaker

payment

evidentiary

materials

(Lecturers fee

calculation

table, CV),

remittance slip

or certificate

of delivery

and evidences

(photos of

lecturing and

other required

materials)

should be

submitted.

Public utilities

charges

Communication related

expenses (telephone, FAX, post,

internet, etc)

All expenses incurred

for this year should be

appropriated in the

project cost of this year.

Be sure

to attach

receipts for

public utilities

charges.

_1_0923.indd 42_1_0923.indd 42 2013-10-02 11:21:322013-10-02 11:21:32


43

Rental fee

1. Lecture rooms and office

rental fee

2. Car rental fee if necessary

Attach a rental contract

when submitting

Application for King

Sejong Institute

Management, A budget

Support Proposal or A

Budget Plan.

* In case of that in local

language, simply

translating into Korean is

required.

Be sure

to attach

the rental

contracts

when

submitting a

settlement

report.

Operating

Expenses

(210)

Facilities and

equipments

maintenance

expenses

Expenses required for operating

and managing facilities of King

Sejong Institute Charges for power and gas Charges for water service and

sewer Facility maintenance fee Fire insurance fee and the like

to comply with safety policy

regulated by the country

Be sure to

attach all of

the receipts

Travel

Expenses

(220)

Domestic

travel

Expenses

Travel expense of teachers and

operating personnel within the

country or expense for inviting

foreign guests

- Expense for business

travel within the country

(accommodation, food and

daily expense)

- Expense for inviting foreign

guests (accommodation and

meal)

- In case of business

travel in the country,

travel expense should

be paid based on

the following criteria

classified according to

The country and city

classification table that

is separately attached.

(Food expense is based

on three meals a day.

Overseas travel is not

allowed)

- Travel expenses

incurred by participating

in an event invited in

Korea that offers travel

expenses including

aviation fare cannot be

paid. (World Korean

Educators Conference,

etc).

- Transportation

expenses during the

travel are included in

the daily expenses.

When travel

expenses

occur, a report

on a business

trip should be

submitted.

Reporting the

transportation

costs with

receipts of

tickets is

required. For more

information on

classification of

the countries,

refer to the

following table;

_1_0923.indd 43_1_0923.indd 43 2013-10-02 11:21:322013-10-02 11:21:32


44

Travel

Expenses

(220)

- Foreign guest invitation

pay is also based on the

above criteria; however,

the daily expenses are

not supplied.

Others

When a new detailed item needs to be created, a prior approval from the foundation should

be required.

When submitting a budget plan, attach evidentiary materials of the calculation bases. After

the administration of the budget, original receipts and evidentiary materials need to be

delivered.

Grade Classification by country and city

A GradeTokyo, New York, London, Los Angeles, Moscow, San Fran-cisco,

Washington(D.C.), Paris and Hong Kong

B Grade

Asia and Oceania

Taiwan, Beijing, Singapore, Uzbekistan, India, Japan, Kazakh-Stan and Papua New Guinea

North and South

America

Mexico, the United States, Brazil, Seychelles, Saint Lucia, Saint Kitts-Nevis, Argentina, Haiti, Jamaica and Canada

Europe

Greece, Holland, Norway, Denmark, Germany, Russia, Luxembourg, Belgium, Sweden, Switzerland, Spain, Iceland, the United Kingdom, Austria, Ukraine, Italy, Portugal, France, Finland and Hungary

The Middle East and

Africa

Gabon, South Africa, Libya, Sudan, Republic of South Sudan, United Arab Emirates, Oman, Uganda, Israel, Egypt, Qatar, Cte dIvoire, Democratic Republic of the Congo and Kuwait

C Grade

Asia and Oceania

New Zealand, Marshall Islands, Malaysia, Bangladesh, Vietnam, Brunei, the Azerbaijani Republic, Australia, Indonesia, China, the Kyrgyz Republic, Thailand, Turkey and Pakistan

North and South

America

Guyana, Nicaragua, the Dominican Republic, Barbados, Venezuela, Belize, St. Vincent and the Grenadines, Antigua and Barbuda, Uruguay, Chile, Costa Rica, Trinidad and Tobago and Panama

EuropeRumania, Lithuania, Bulgaria, Ireland, Republic of Serbia, Republic of Montenegro, Republic of Slovenia, Republic of Macedonia, the Czech Republic and Poland

_1_0923.indd 44_1_0923.indd 44 2013-10-02 11:21:322013-10-02 11:21:32


45

The Middle East and

Africa

Ghana, Nigeria, Niger, Liberia, Morocco, Mauritius, Mozambique, Bahrain, Botswana, Burkina Faso, Saudi Arabia, Sao Tome and Principe, Senegal, Swaziland, Sierra Leone, Ethiopia, Jordan, the Central Afr ican Republic, Cameroon, Kenya and Tanzania

D Grade

Asia and Oceania

Nepal, Laos, Micronesia, Mongolia, Myanmar, Sri Lanka, Cambodia, Fiji and the Philippines

North and South

America

Guatemala, Bolivia, Republic of Suriname, Ecuador, El Salvador, Colombia, Paraguay and Peru

EuropeMoldova, Bosnia and Herzegovina, Albania, Estonia and Croatia

The Middle East and Africa

Gambia, Guinea Bissau, Guinea, Namibia, Lebanon, Lesotho, Rwanda, Madagascar, Malawi, Mali, Mauritania, Somalia, Algeria, Yemen, Iraq, Iran, Zambia, Zimbabwe and Tunisia

_1_0923.indd 45_1_0923.indd 45 2013-10-02 11:21:322013-10-02 11:21:32


46

(Unit: US dollar($))

PositionCountry

GradeDaily Expense Lodging Expense Food Expense

Director

A 30Actual Expenses

(Max.: 176)81

B 30Actual Expenses

(Max: 137)59

C 30Actual Expenses

(Max.: 91)44

D 30Actual Expenses

(Max: 75)37

Teacher

Operating

personnel

A 26Actual Expenses

(Max: 155)67

B 26Actual Expenses

(Max: 123)49

C 26Actual Expenses

(Max: 77)37

D 26Actual Expenses

(Max: 71)30

The above criteria have been made out based on Clause 1 of Article

16, Public Officials Travel Expense Regulations, Appendix 4, Overseas

travel expenses table (Amendment, March 23, 2013)

_1_0923.indd 46_1_0923.indd 46 2013-10-02 11:21:322013-10-02 11:21:32


47


A. Handling of the Support Fund

1) Basic Principle

The support fund should be separately managed on a bank

account of the operating institute, and profits also be managed

on a different account.

* As a rule, a new support fund should be managed on a new

account; however, if opening a new account is impossible

due to the local situation, account balance should be made

zero in principle prior to the deposit of the new support fund.

* Only, in the event that a balance is carried over after the

receipt of an approval from the foundation, the beginning

balance should be clearly reported.

Matching among the documents: A budget plan and its

evidentiary documents should be matched.

Expense administration should be made within the period of

the business.

Unexecuted budget, a balance, interests from the support fund

and foreign-exchange profit should be returned, in principle.

* In the event that the amount of remittance charge is bigger

than that of the balances to be returned, the amount of the

balances can be carried forward to the next year, after the

receipt of the prior approval from the foundation. In this case,

the foundation will deduct the amount of the balance carried

over from the next support fund.

_1_0923.indd 47_1_0923.indd 47 2013-10-02 11:21:332013-10-02 11:21:33


48

Responsibility for a settlement report: Obligations and

responsibilities for a settlement report on the total budget

including the support report are as follows;

Types of the King Sejong Institute Responsible for Settlement

Stand-alone King Sejong Institute(operated by one institution)

An institution that applied for King Sejong Institution Management

Associated King Sejong Institute (operated based on MOU between the two

institutions)An Institution in Korea

Diplomatic Missions Associated King Sejong Institute(operated based on MOU between institution

diplomatic missions)Diplomatic Missions

2) Submission of the settlement evidential materials

When a report on budget administration is made, according to

the principle of one document for one item, one documented

evidence is attached to one unit of expense (based on a

detailed item). At this time, be sure not to attach the receipts

overlapped.

- A record on a settlement report should be made according

to the principle of an accounting per documented evidence.

Therefore, a record should be made per documented

evidence, and the payment details should be specifically

written.

- Evidentiary materials such as receipts should match up with

the expenditure items of a settlement report in the date, the

amount and the disbursement use. Especially, in case of an

item with its receipt attached, its purpose of use should be

specifically described and also translated into Korean. (In

other words, a receipt in the local language should be simply

translated into Korean so that its purpose of use is showed.)

_1_0923.indd 48_1_0923.indd 48 2013-10-02 11:21:332013-10-02 11:21:33


49

- Numbering of the evidentiary materials (receipt, etc) recorded

on a settlement report should coincide with numbering of

those kept on file.

- All of the documents submitted for settlement should be

original ones, in principle, however, it is allowed for time-

saving that submitting scanned documents through E-mail

within the deadline, and then sending original documents

to the foundation by mail to make it within 5 days after the

deadline.

Only, if it is difficult to submit original evidentiary documents

due to a specific condition of the operating institution,

submitting scanned documents after checking out them

with the original ones is allowed.

3) Accounting Receipts Storing

All of accounting receipts should be kept for 5 years in

principle, and in case of a request from the foundation or the

Ministry of Culture, Sports and Tourism, a positive cooperation

in submission of documents should be required.

4) Recovery of the support fund

In case of the items below as a result of review on a settlement

report, redelivery of the support fund can be made.

_1_0923.indd 49_1_0923.indd 49 2013-10-02 11:21:332013-10-02 11:21:33


50

Cases of recovery of the support fund Amount of recovery

In the event that the support fund is used for other purposes

Relevant amount of money in full

In the event that unexecuted support fund exists

In the event of occurrence of unexecuted support fund: The total amount of the unexecuted support fund

* In the event that the amount of remittance charge is bigger than that of the balances to be returned, the amount of the balances can be used in the next year, after the receipt of the prior approval from the foundation.

In the event of occurrence of unexecuted profit: Relevant amount of the profit can be carried forward to the next year.

In the event of discrepancy between the amount in the details of the expenditures and that in evidentiary document: if the amount in the document is smaller than that in details of the expenditures

Recovery of the difference(the amount in details of the expenditures - the amount in the evidentiary document)

In the event of creating an unplanned new item or voluntarily or arbitrarily changing budget without receiving a prior approval from the foundation

Relevant amount of money in full

Interests or foreign-exchange profits from the support fund

Recovery of the total amount

Other than the above cases, if an disapproved amount occurs

during the settlement, the operating institution should return

the relevant amount of money in full.

If deemed necessary to claw back some of the support fund,

the foundation will notify the institution of the amount to be

returned and the details. Then, the institution should submit

materials for explanation or return the requested amount of

money within 14 days of the receipt of notification. Only if it is

_1_0923.indd 50_1_0923.indd 50 2013-10-02 11:21:332013-10-02 11:21:33


51

recognized that those materials for explanation have validity,

recovery of the support fund may not be made.

B. Submission of a Settlement Report

A King Sejong Institute should submit a result report and a

settlement report to the foundation within 30 days after the

end of the business period(by March 31st of every year).

Since a result report will be the basic data for evaluation, it

should be made out so that sufficient contents required for

evaluating are included.

- Data that allow to check out whether to attain its goal or not.

(target value of measurement indicators).

- Students satisfaction supporting evidence

Documents for Submission for Settlement

Documents

for

Submission

Settlement report on total budget(support fund, self-incurred expenses and profits included)

Related evidentiary materials such as receipts In the event that changes in a budget was made, a request official document from the institution and an approval official document from the foundation

And other additional materials required for reviewing settlement supporting documents

Deadline

Submit scanned documents within 15 days after the end of the fiscal year.* Send original documents to the foundation by mail to make them arrive at the foundation within the end of the fiscal year.

_1_0923.indd 51_1_0923.indd 51 2013-10-02 11:21:332013-10-02 11:21:33


52

C. Audit Cases

1) Support fund administration related violation cases

Expense for an item that is impossible to support (Administration

for other purpose)

In the event of arbitrarily executing a budget without a request

for change, differing from a budget plan.

In the event of spending some of support funds for a period

other than the business period

In the event of use of a support fund account mixed with a self-

incurred expenses account and a profit account

In the event that the limit of budget compilation for basic

operation expenses was not observed (in case of an institution

whose operation depends on the support fund 100%)

In case of use for restricted types of business stipulated by

Clause 11 (limitations on credit-card) or in case of violation

of use of the support fund stipulated by Clause 15(Sanctions

against breach of administration of the support fund), in

accordance with Regulations concerning the support fund for

civil organizations, Article 140 of Instructions of the Ministry of

Culture, Sports and Tourism

2) Audit cases relating to a settlement report and its evidentiary

materials

Discrepancy between the amount of documented evidence

and the amount on the details of expenditures

Omission of an evidentiary document

_1_0923.indd 52_1_0923.indd 52 2013-10-02 11:21:332013-10-02 11:21:33


53

In the event of submitting only a receipt in the local language

without being translated into Korean so that actual use of it

may not be figured out.

In the event that there is no detailed information with regard to

meeting, event and travel expenses

Non-description of the basic exchange rate(in case of

administration based on a local currency)

D. An example for Evidential Document

1) Details on administration of support fund on a settlement

report

Classify the details by date and write down according to the

number of spending resolution or the number of receipt

Example) (Unit: Yuan)

Date of

withdrawal

Debit(Amount

used)Details of expenditures No. of a

spending

resolution

No. of a

receipt

Date of

expenditureDollar($)

Local

currencyItems

Detailed

Items

Amount

disbursed

2013.5.1. 2,500 15,300Personnel

expenses

Teacher

expenses

5 persons

12,000 1 ~ 2013.5.1.

Operating

expensesRental fee 3,300 2 2013.5.2.

2013.6.1. 2,000 12,000Personnel

expenses

Teacher

expenses

5 persons

12,000 3 2013.6.1.

2) Arrangement of a spending resolution and its evidentiary

receipts

Fill out a spending resolution(Form 7-1) and according to the

spending resolution, attach receipts in order listed.

_1_0923.indd 53_1_0923.indd 53 2013-10-02 11:21:342013-10-02 11:21:34


54

Spending Resolution

No. 1

Project NameKing Sejong Institute Management in

2013 Person

concernedDirector

Disbursed Item

(Mark to the relevant item)

Support Fund( ), Self-incurred expenses( ), Profits( )

Hong, Gil-Dong

Kim, Chul-Su

Detailed Item of

Expenditure Personnel Expenses (Teacher)

Account Book

2013. 5. 1.

Amount1,2000 Yuan

( 12,000 )

Person concerned in accounts

(Signature)Summary

Subj. : Personnel Expenses

April 2013 Teacher Expenses (5 people)2400()*5 people = 12,000()

1. 000 (Receipts Account : xxx 000-000-000)2. 000 (Receipts Account: xxx 000-000-000)3. 000 (Receipts Account: xxx 000-000-000)4. 000 (Receipts Account: xxx 000-000-000)5. 000 (Receipts Account: xxx 000-000-000)

_1_0923.indd 54_1_0923.indd 54 2013-10-02 11:21:342013-10-02 11:21:34


55

Item Operating expenses

Detailed Item General miscellaneous

Details Office supplies-scissors, knife, A4 paper, etc

Date of Expenditure Dec. 12, 2013

Receipt No.

Attach a receipt

Attach other evidentiary materials

_1_0923.indd 55_1_0923.indd 55 2013-10-02 11:21:342013-10-02 11:21:34


56


A. Purpose of evaluation on King Sejong Institute operation

Qualitative improvement of education of King Sejong Institute

as a standard institution of the Korean language supply

Performance management through a systematic and an

objective evaluation on King Sejong Institute operation

B. Evaluation procedure and method

Procedure (Schedule) Details

Notification on self-evaluation (Jan.~Feb.)

The Foundation King Sejong Institute

Self-evaluation performing & reporting (Mar.)

King Sejong Institute The Foundation

Self-evaluation screening (Apr.~May.)

Organize an evaluation screening committee to deliberate and judge a self-evaluation report submitted by King Sejong Institute

(When necessary) field evaluation (May.~June.)


Final screening & the result informing (June.)


Self-evaluation: Every King Sejong Institutes should perform

self-assessment on their general operation according to a self-

evaluati