Lecture 6Desktop Publishing III – Presentation Software

Introduction to Information Technology

With thanks to Dr. A. Zhang, Dr. Haipeng Guo, and Dr. David Chen

Dr. Ken Tsang 曾镜涛Email: kentsang@uic.edu.hkhttp://www.uic.edu.hk/~kentsang/IT/IT3.htmRoom E408 R9

2

Outline What is Presentation Software OpenOffice Impress Basics Slide Effects Design Tips

3

Presentation Software Powerful application software

Allows users to create visual aids for presentations

Viewed as slides

Basic capabilities Create Edit Print

4

Developing a Presentation Create your presentation

• Design templates• Layouts • Special effects

Edit your presentation Slide sorter view – thumbnail versions Move, cut, copy, paste, duplicate, navigate, and

view them Print your presentation

Outline Audience handouts Notes page

5

Features Slide timing

Automatically display next side Slide transition

Apply special effects between two slides Clip gallery

Images, pictures, video and audio clips Features from word processing

Checking spelling, formatting, ink input

6

OpenOffice Impress Powerful tool to create professional

looking presentations and slide shows http://www.openoffice.org/product/impress.html

OpenOffice Impress window Many elements - Title bar, Menu bar, Tool

bars, Slides area, and Status bar Similar layout to OpenOffice Writer

7

Impress Window Toolbars

Display shortcuts Standard toolbar new, open, save, document as email; print a file; spellcheck,

auto spellcheck; cut, copy, and paste; format paintbrush; undo and redo; or insert a chart, spreadsheet, or hyperlink, etc.

Text formatting toolbar change font; format text; paragraph alignment; bullet or

number lists; decrease or increase the indent; or move text up or down.

Drawing toolbar contains tools for creating and editing graphics. Choose your toolbar: View > Toolbars Customize your toolbar: Tools > Customize

8

Impress Window Slides area

The Tab pane enables you to shift between different ways of viewing your slides The Normal tab shows a large view of the slide on

which you are currently working The Outline tab shows the text on your slides The Notes tab shows the slides and notes The Handout tab shows several slides in each page

which can be printed as handouts The Slide sorter tab

Enables you to view thumbnails of all your slides. Easily add, delete, or change the order of your slides.

9

Impress Window The Slides pane shows thumbnails of your slides The Task pane enables you to select the task to perform

The Master pages tab enables you to choose design templates for your slides.

The Layouts tab shows layout templates of each slide. The Customer Animation tab allows you to add

animations within each slide. The Slide Transition tab provides animated transitions

between slides. Slide View - View Buttons or Menu bar (View) Slide Show View

Show your slides Esc, Left, Right click

10

Start a new presentation Click new icon or choose File > New

Apply Slide Layout – slide templates Create new slides

Title slide Additional slides – Insert > Slides

Working with Slides

11

Working with Slides Slide Design function

Design Templates provide you with different backgrounds and text formatting for your slides

Apply a Design Template In the Task pane, choose Master pages tab, click

a template, or Choose Format > Slide Design, Click design

Templates, click on a template, or load a template from an existing list

12

Slide Sorter View – Edit View thumbnail versions of slides Move, cut, copy, paste, duplicate, navigate,

and view them The slide sorter allows users to arrange the

slides in any order A special Formatting toolbar appears

Working with Slides

13

Slide Sorter View

14

Slide Show Run your slide show – from menu bar or

Slide Show button Set up show – how, whole or part Customize show – select the slides

Print slides Drawing - Large view Notes page Audience handouts Outline

Working with Slides

15

Slide Effects - Backgrounds Backgrounds

Change background colours and patterns

Choose Format > Page > Background

In Fill Effects, select from the drop-down menu to add a color, gradient, hatching or a bitmap

Click Ok and you will be asked to if settings to all pages or not

16

Slide Effects – Interaction Add actions

Press buttons to perform actions Select Slide Show > Interaction

Drop down menu

Click one of them and choose the source file

17

Action at mouse click Select an action by choosing a destination If you want a sound, select Play sound and

choose sound You can also start object action, run program

or run macro Click OK when finished

Slide Effects – Interaction

18

Slide Effects Slide Animation

Make slide show more attractive Select the text or graphic Design your own:

Slide Show > Customize Animation

Slide Transition Apply special effects between two slides Choose Slide Show > Slide Transition Choose one of transition effects

19

Design Tips Use contrasting colors for the text and the

background Use a large enough font size

to be seen from the back of the room 24-point or larger is recommended

Use short phrases and sentences Use simple slide transitions Avoid too much text or graphics Keep text simple and easy to read

Don’t use too many different text effects

20

Begin the slide show by clicking the Slide Show button

To move to the next slide Press SPACE BAR, ENTER, PAGE DOWN, or RIGHT ARROW keys

Clicking the LEFT mouse button. To go back to the previous slide

Pressing BACKSPACE, PAGE UP, or LEFT ARROW key

To end the slide show press ESC To hide the pointer and button – press the A key Preview the slide show using a projector if one

will be used during the presentation

Presentation Tips

21

Summary Presentation software

Create visual aids for presentations OpenOffice Impress

Windows Slides Slide effects Design and presentation tips