manifesto - ujjwal sangwan

UJJWAL SANGWAN | APPLICANT | LOCAL COMMITTEE PRESIDENT 2016

AIESEC in CHANDIGARH

Unleashing Evolution

Transcending to the Greatest LC ever

Section A | Opening note

In a maximum of one page, summarize your application.

Unleashing evolution is going to be a year where we finally start creating true visible impact. The year where we will put leadership at our core and grow

disruptively, making AIESEC in Chandigarh accessible to everyone everywhere.

Unleashing Evolution is about achieving a stage from where our LC can only rise up and never fall down.

It is Simple, Challenging and Enjoyable.

Section B | Personal Information

#1406, Sector-68, Mohali

Punjab

9876901841

[email protected]

UJJWAL SANGWAN

Skills &

Abilities

MS Office – Expert

Internet User – Expert

Windows Movie Maker – Decent

Power Director – Decent

Experience

AIESEC

Recruited -2013, member, team leader, OCP, NST, OC.

Family Business

April 2015-Present

EVENT COORDIANTOR, ENGLISH CLUB, IET BHADDAL

February 2013- July 2013

Education

Rayat and bhara, Mechanical Enng 2012-present

12th grade

GMSSS- 32 (CBSC) 2011-2012

10th grade

St. Xavier sr. sec. school (ICSE) 2009-2010

Achievements

First prize in choreography event at IIT Ropar, tech fest

Interest

. Sports, Travelling, Mixed Martial Arts, Marketing, Dancing,

Section C | AIESEC Experience

1. List all positions held in AIESEC along with duration of the role. Also briefly elaborate on

your contribution/performance, as well as the main learning you derived from each role.

Member iGC ( The

Dynasty)

August 2013-dec 2013 No substantial

Contribution

-Learned Activating Leadership is beautiful

-Learned about team work

OCP Feb Recruitment (

Alpha Q)

Feb 2014 650 forms sold, 70k

raised, 72 recruited.

-Learned about the importance of hierarchy

TL iGC ( The

Renaissance )

Jan 2014-Dec2014 Started Project LENS,

Low contribution to

matches

Created strong

membership

-Human behaviors

-How motivation works

-How to get the best out of the people

around you

LST 2014 August 2014 – April

2015

Driving growth in iGC Learned about the entire functioning of the

LC

-Exchange Support is beautiful

NST IR AIESEC in India August 2014 - Present Smoother Processes,

Accountability amongst

each other LC.

National Processes and Functioning

TL oGT Q1 2015 Failed to contribute

much in term of

numbers.

Left behind Strong

members.

-Public Speaking

-Selling oGX

TL iGC ( The Immortals

)

Q2 Created Strong

Members.

Driving Culture within

the Department.

-Details of human behavior and tendencies.

- The Potential of Showcasing

Core Volunteer, IC

2015

August 2015 Contributed to a

smooth conference.

IR is more than just signed papers

Long lasting collaboration is built on trust

2. What have been your main achievements and non achievements in AIESEC in the past?

(Mention a max of three each)

3. List the Local/ National/ International conferences you have attended and in what

capacity.

Conference Month, Venue Role / Capacity

Regional Youth Leadership

Conference

August 2013, Jaipur Delegate

October Strategy Conference October 2013, Shimla Delegate

April National Conference April 2014, Jaipur Delegate

Summer Local Conference June 2014, Parwanoo Delegate

June National Conference june 2014, Goa Delegate

National Strategy Conference October 2014, Badi Delegate

Project Lens

-Started Poject lens which is a project based on

showcasing. Its has been growing since after every

cycle and hold great potential

NST iGC AIESEC in India

- Was one of the first TLs to get on the NST for AIESEC

in India

IC 2015

Getting selected on CC was a privledge in itself.

But effectively managing the volunteer work and at the same

time attending almost every session is what I will call an

achievement.

Feb 2014 team, my first team, was not able to help those

members grow due to my involvment in

recruitment OC which resulted in many of

them leaving AIESEC

Conserve, was taken up as PBOX in 2014, Failled to raise clients for it which resulted in

low NPS.

Poor Performance in terms of matching

during Q1 and Q2 of 2014.

MB Summit February 2015, Parwanoo Delegate

April National Conference April 2015, Silvassa Delegate

Summer Local Conference June 2015, Kasauli Delegate

June National Conference June 2015, Goa Delegate

NST Summit July 2015, Mumbai Delegate

International Congress August 2015, Gurgaon Core Volunteer / Core Committee

4. Describe the experience of being a part of the Executive Body of AIESEC Chandigarh.

How do you think other members on the team would evaluate your contribution to the

team & LCs organizational direction?

Well Since, I was not on the team. I would like to believe that it is a very unique and enriching

experience with varied challenges and the freedom of choices and doing the what is best for the LC.

5. What aspect of your Executive Body term could you have significantly improved

upon(personally and as a team)?

- Cannot really comment here.

6. What are your three basic Learnings/Values for life, which you have derived through

your AIESEC experience? (Answer objectively)

- You will never have enough time; better spend it on doing what you love.

- Activating Leadership is something I would like to keep doing wherever I go.

- Give your best to the Universe everyday and it will conspire to make you achieve whatever you want.

Section D | Motivation

1. Why did you decide to run for LCP of AIESEC Chandigarh? What are the qualities required

for this role & what makes you best suited for this role?

Three Reasons

1- I cannot come to terms to leaving AIESEC in Chandigarh

2- I have a problem why the entire city does not know about AIESEC.

3- I am done with hearing about the golden era of 2010 and how we are not number one right now.

- “You will only want the best for what you love” AIESEC has changed in a lot ways. I actually give all the

credits of these improvements to AIESEC. AIESEC in Chandigarh re-ignited my dreams and imagination.

Its flame burn strong in me and it makes me to get up everyday to create a world I would like to live in.

“A world where every person follows his passion, they do what they truly love. Where their dreams and

imagination is limitless” This is the world I would love to fight for and AIESEC provides a perfect platform for

doing the same.

Thus I decided to apply for LCP to take AIESEC in Chandigarh to the level of the greatest LC ever and while

doing so re-ignite the passion and dreams of every young individual of the city

2. Describe your future short-term and long-term career and personal goals. How do you

expect an LCP term to help you achieve these goals and why now?

3. Highlight your time commitment throughout the whole of next year (till Dec 2016;

Academic or otherwise). Ideally, how much time should an LCP give to his role?

Except for 6 hours of 10 days of examination in May, I shall be a full time AIESEC member for the

entire year.

An LCP Should be available 24X7 for his team and the LC.

4. What are your three most substantial personal accomplishments (non-AIESEC), and why

do you view them as such? Provide a candid assessment of your strengths and

weaknesses.

1. Taking care of Family Business.

My Dad decided to go to America to expand the business and he announced this one month before his

departure. And in his doing so, it came down to me to take care of a business with over 1 cr of annual turnover

and with just one month to learn all aspects of it. Not only was I able to handle it absolutely well along with

managing AIESEC work and college exams, but also signed work contract which will increase the turnover by 4

times within a year.

2. College Migration from IET Bhaddal to Rayat and Bhara.

I originally took admission into a college which is 45 Kms from Chandigarh and the only thing there was within

11 KM of that college was jungle and villages. By the end of my first year I decided I cannot continue in such an

environment which offers no freedom and absolutely nothing than cramping up bookish knowledge. I decided to

go against my parent view and get a migration. (This was when I was a shy kid who have never spoken against

my parent choices before) They objected at first to it and when they were okay with, I was refused any help but

I was still adamant about the decision and went ahead and actually accomplish it. In all it was an experience of

fighting with my parent for something I actually wanted and accomplishing it.

3. Personality and Behavior Change

The Journey from someone who used to be a shy kid, socially introvert, could not talk to girls, used to stay

indoors most of the time, addicted to TV, used to agree to everything parent or relative said even if he disliked it

to becoming someone who is bold, highly confident, quit watching TV, only wants to go home to sleep, took on

couple of activities like gym, swimming and boxing from time to time was a very hard one specially when it

came to changing everyday behaviors. And you can be sure that you have accomplished something when your

close friends since school time actually acknowledge those changes. Aggressive

Career goals Short term -

-Become the LCP of AIESEC in Chandigarh

-Complete graduation in may 2016

Personal goals Short term -

- Get fit.

Career goals Long term -

-Open up a high end beer bar in tricity

-Produce Movies

Personal goals Long term -

-Leave home and travel the entire world

-Try all adventure sports

-Learn Mixed Martial Arts

5. Define AIESEC in Chandigarh’s direction in 2016 in a single phrase or a statement. (Can be

a stand or a vision or a mission statement)

Redefining AIESEC for the city and the network.

6. Describe your leadership style? Explain how your style will be suitable for AIESEC

Chandigarh in it’s current state.

My Leadership style can be defined by the following aspects –

- Visionary - Strong Strategist - People Centric - Aggressive - Resilient

Entering into the new era of 2016 and 2020 with an aim like evolution, it calls for a visionary leadership backed by strong strategies and Resilience.

7. What power does the role of an LCP carry and how do you intend to wield this after

becoming (the LCP)?

An LCP is the final strategy and decision making authority, along with the Executive Board for an

AIESEC entity. The LCP also has the power to change ways of working, organizational culture, office

culture, code of conduct and every other aspect of the organization.

I intend to wield this power to:

-Raise and maintain presence in the global plenary.

-Activate leadership in every experience.

-Live and breathe AIESEC values.

-Be democratic in as many decisions as possible.

-Create the greatest LC ever.

Section E | LC Administration

1. List down the different aspects of the job role of an LCP.

Strengths

• Adaptable

• Visionary

• Courageous

Weaknesse

• Aggressive

• Chaotic

• Cannot be content

2. Analyze the trends of the past five years (including 2015) of AIESEC Chandigarh's strategic

direction (include performance & culture). How do you see the organization direction of

AIESEC Chandigarh shaping up in the coming two years? Also, give a SWOT analysis of the

LC for 2015.

2012: Passion Purpose Performance

–The LC started the year in a debt. -Finest set of recruitment in August.

-Best IM and oGIP in the country. -Focus on pipeline building.

-The year ended by getting off the debt.

2013: Delivering Promises

-The year started with decent exchange pipeline. -Strong management body.

-Better internal network presence.

-High retention of August recruitment, showcasing strong team cultures. -Focus on evolving events and brand presence.

2014: The Invincible

-Focus on learning and development of the membership.

-Good momentum in oGCDP. -Strong functions driving growth.

-Good contribution to national plenary through active NSTs

2015: Insurgence

- Good start of the year - Constant momentum throughout the year.

- Greater Contribution to AIESEC Network through MB and EB taking up various roles in Indian and other MC’s NSTs.

-Constant state of motivation maintained throughout the year. -Establishment of a culture of love and happiness.

Governacne and Accountability

•Developing heathy and effective accountability methods in the LC

•Legalization of the Organization

EB Management

•Coaching and Mentoring

•Aligning the team to year's vision and LC directions

•Contant Support to the team.

LC Representation

•Representing the LC at National and Global Plenary

•Contributing to AIESEC and collaborating for collective growth

•Flowing down National directives

Direction

•Envisioning and implementing the strategies for the year.

•Building and mainting the brand in the city

Administration and Operation

•Driving high quality operation and experiencees.

•Creating and maintaining high quality stakeholder experience

•Empowerment of the LC

3. What according to you will 2020 be for AIESEC in Chandigarh?

2020 in number –

-350 Members in the LC

-2500 Experiences Delivered

-Lucknow, Shimla turned into LCs, contributing to National Plenary.

2020 In Presence –

-Most pioneering Local Chapter of the network

-Most advanced local Chapter in terms of business intelligence, Operational Structures and Standard.

-Recognized across all Sectors

-Integrated part of the entire education and business society of the City.

-Known in every household of the Tricity

-Strong and Diverse Board of Advisors from all Sector.

4. What focus areas do you propose for AIESEC in Chandigarh in 2016? Explain briefly.

Strengths

-Constant Momentum

- National Contribution through NSTs

-Positive Growth from last year

-Empowered Membership

-Good number of iXPs

Weaknesses

-Lack of FO-BO allignment at MB level

-Mediocre office culture

-

Oppertunities

-Lucknow

-Shimla

-Strong Events

-IC

Threats

-iGC Firefighting

-Lack of Function Knowledge

Extensive Internal and

External Brand Establishment.

Projects –

Integrating AIESEC in every school -

Sub projects -

Project BETA

iGT - ET

iGC - annual function

Every Private School throughout the year conducts various workshops and seminars for their students

on different topics.

For that they reach out to various organizations and institutes to deliver these sessions to add value to

their students.

PROJECT BETA -

Adds to – Raises, Funds, Brand establishment, Credibility.

iGC – Annual Function – Partnering with all these schools and providing them 6-7 EPs together for

their annual function.

Adds to – Quality Delivery, brand establishment, funds generation.

Gain Creator

-Unique project with a

very attractive JD.

-Establishes brand in

the city.

-Media Appearance.

Pain Reliever

Products and services

-Providing 6-7 interns

from various

backgrounds to the

school to teach children

different activities for

their annual function

like – dance, music,

theater etc.

- These interns together

can also have/make

their own one play for

the function.

- Interns to also work

with the organizing

team of the annual

function.

Gain Created

-Very few (4-5) projects in

the entire network can rival

this project making it a very

unique project and easily

sellable.

- Generates a brand in the

internal network.

Pain Relieved

Gain Creator

-Establishes brand

within the school

authority.

-Establishes brand

amongst the students

- Media Appearance

Pain Relievers

- Certificate

from school.


- A single source

organization

offering

sessions,

workshops and

LEAD

delivered by

young

professional

students from

across the world

in the field the

specialize in.

(TLs and EPs

give the

session)

Gain Created

- Makes it easier to sell

iGT and iGC to the

school.

- These students will

remember AIESEC as

an integral part of

their school life thus

they will come

looking for AIESEC

once they reach

college. (We will

transform from a state

of push marketing to

pull marketing)

Pain Relieved

-Adds to the

credibility of the

organization.

- Opens avenue to

approach

government

schools leading to

govt. partnerships

and thus to other

departments of the

govt.


- A single source

organization

offering

sessions,

workshops and

LEAD

delivered by

young

professional

students from

across the world

in the field the

specialize in.

(TLs and EPs

give the

session)

Internship Experience Mobile App

Adds to- Value Delivery, Quality, Better Engagement, Increase in Brand.

Automating Attraction and Consideration phase. (Automatic Matching)

Adds to – Massive internal brand boost, Removes unnecessary workload from members, Al

Sub projects -

TN form Evolution and LC page. – TN forms to contain video explanation of JD and then direct them

to the LC page.

The LC page will serve more of a query page where all the common and expected questions will be

answered through videos made by each department. And will contain other necessary information that

the EP might require.

These means by the time a EP contacts a member, he/she has 80 % of their queries answered, have all

the documents they might need.

This further reduces conversion time and work-load of a member.

Gain Creator

-EP get in touch with a

member near the end

of consideration

phase.

Pain Reliever

-Membership does not

need to waste time on

sending mail and

posting matching

posters


-Using a third party or

software to send

matching mails.

Gain Created

-100 % Conversion rate

-Allows the LC to focus on

Value Delivery (Realization)

phase where the real

leadership development

happens.

-Evolution begins.

Pain Relieved

-Members wasting

their effort on

matching mails

and poster which

yield very less

result.

-Frequent burnout

of members

-Members getting

frustrated / de-

motivated because

of less

response/results

from high inputs.

Gain Creator

-Reminds interns to

regularly do things

like – recording their

experience, blog, call

their parent etc.

Pain Reliever

-Timely reminder of

events and if their

participation is

compulsory or

optional to interns.

-Participation

confirmation from

Interns


-A journey mapping

app to engage and

collect showcasing

stories.

- A simple reminder

app with to-do

notification from time

to time.

- A channel for easier

communication of

messages to EPs.

- Customized for every

EP.

-Informs them about

Conference and events

happening.

Gain Created

-Interns will showcase their

own stories.

-Interns will be feeling

encouraged to try new and

different things.

-oGX EPs will be informed

about conference and other

opportunities which will add

to their experience and will

also make it easier to re-

integrate them.

-Enables post-Realization

interactions.

Pain Relieved

-iCX interns

complaining that

they get informed

too late/are not

infromed about

events.

-Tracking

availability of

interns for events

IGC 4 day work week / Engagement with AIESEC Friday

Adds to – Quality delivery, Generating stories for showcasing, brand establishment.

Standardization of Processes (VP Customer Experiences / Organization Development)

Gain Creator

-Standard process

giving immense clarity

on what stage

something is at and

what to do next.

Pain Reliever

-Sets a minimum

Standard.


-Standardization of

Processes and

operational flow for all

portfolios.

-Simplifies everything

into a checklist.

Gain Created

-Doubles the efficiency of

Exchange support

-Increases the efficiency of

Exchange programs by 4

times.

-Sets a minimum standard for

everything.

- Transcends the LC.

Pain Relieved

-Rising in a

portfolio in one

year and then

falling in it the

next year.

Gain Creator

-Regular interaction

and engagement of

inters.

-Regular feed backing.

-Interns are available

for events on Friday.

Pain Reliever

-Constant interaction

of interns with

members


-iGC TN will have 4-

days job role except for

worldview. Every

Friday to be used as

engagement day where

the interns spend their

day with AIESECers.

Gain Created

-Better engagement of interns

leading to better quality

experiences leading to more

promoters.

- Regular feed backing will

lead to tackling problems

before they occur.

-Every Friday an event can be

hosted in the city by

marketing or oGC involving

interns.

Pain Relieved

-Interns

complaining that

AIESECers do not

meet / help /

engage them.

5. Propose the organizational structure (for the Executive Body only) that you plan to follow

for the next year.

6. Give your assessment of the role played and contribution made by AIESEC in Chandigarh

towards the National Association? How should this evolve in the year 2016?

7. Enlist the key events that you intend to deliver in your year with proposed timelines.

February Recruitment Jan-Feb -Recruiting the finest

people of the city for a

massive start of the

year.

GC Collaboration Event,

Winter

Jan-Feb Engagement event by

IGC for interns with

focus on raises for OGC

and establishing brand in

the city.

-Intern Engagement.

-Massive raises for oGC

MB Summit Feb Beginning -Empowering the first

batch of TLs and

managers along with

their plan creation for Q1

LCP

VP IGC VP IGT VP OGC VP Expansion

VP OGT VP TM and L&D VP Finance

VP External

Relations

VP Marketing and communications

VP IM VP

Coustomer Experience / Organization Development

-Humble, bold and courageous Attitude

-Pioneering Local Chapter

- Increased contribution to National Strategies and planning through NSTs

- Contribution to National policies through National Steering team and

focus Chair,

- Expansion of the network through Self Sustainable LCs

- Contribution to brand building in the internal network through participation in international confrences - BRIC, IC.

- Increased Contribution to NSTs

- Increased Presence at International Confrences

-Generating Maximum Best Case Practices.

-Massive Growth across all sectors.

and Q2.

-MB Training.

AIESEC Holiday End of every month Hosted / organized by

the most performing

portfolio every month to

provide the members a

break and to create a

environment of

togetherness and

belonging.

Local Congress May End -Space for strategy

revision and changes for

the MB.

-Creation of an

environment to together

overshoot the JNC

target.

Project BETA, Phase 2 May mid-May End Phase 1 to happen in

November 2015.

Integrating the brand

and ICX Programs in

school.

GC Collaboration Event,

Summer

August Mid Continuing on the brand

created by the winter

version. Increasing the

scale and size of the

event and thus its

outreach.

-Brand establishment

-oGC Raising.

August Recruitment August -Recruiting fresh batch

of students to fill in

talent capacity if needed.

Youth Speak Forum August end -Up scaling the brand

created in 2015.

-Providing a platform to

the youth of the city for

their opinions to be

heard by the entire city.

-Collecting Information

for Youth Speak Report.

October Strategy

Conference

October end -Reflection and

evaluating the year’s

performance.

-Strategizing for a strong

finish to the year and a

great start to 2017.

Chandigarh Business

Forum

November end -Engagement event for

our clients.

-Allows market

penetration and brand

establishment

-Contributes to CRM

Tarang Dec end – Jan Beginning Social impact week.

8. Critically analyse the culture of AIESEC in Chandigarh. What aspects of the current culture

will you retain and what aspects will you change in the coming year? How do you plan to

do the same?

How to achieve the above -

9. Describe the role an EB member will play in the LC (around performance & attitude) in

2016. What according to you will be the most important trait of an EB member in 2015 and

why?

Current Culture

• Humble, Bold and courageous.

• Strong Executive body

• Growing iXP

• Participation in International Conferences.

• Strong National Representation

• Skilled membership

• Pioneering Local Chapter

• Moderate Office Culture.

Aspects to retain

• Humble, bold and courageous.

• Pioneering Local Chapter

• Strong National representation

Aspects to add.

• Phenominol Executive body

• Strong Management body

• Complete MB on iXP.

• Increased participation in International Conferences

• Strong work place culture

Bottom-Up Approach

Portfolio Team Days

Bringing EB Level Experince to the

MB

Strategic iXP and Subsidy for the

same.

Evolving EB experience using

business intelligence and

practices.

“Our deepest fear is not that we are inadequate. Our deepest fear is that we are powerful beyond

measure. It is our light, not our darkness that most frightens us”

The year 2016 is going to be about evolution. An Evolution through which we will achieve the greatest state of our

LC and our self. That is the power of our light and it is scary big. There will be time when we will be afraid of

what we will become, because no one has ever done it before. Since this is so massive we might even end up

doubting ourselves and if that happens we will stop winning, stop evolving.

Therefore the attitude of Unwavering Resolve and will in the vision for the year will be the most important aspect of an EB

member.

10. Propose a Governance & Accountability model for the LC for the year 2015.

- Monthly EB Review by the LCP

- Monthly MB Review by the EB

- Monthly Auditing of finance and Budget

- Quarterly review meetings with the board.

Role around Performance

• HR head of the department - Member Engagement, training and development

• Department Head - Driving strong performance and effeciency.

• Strategic Direction and Administration

• Customer Experience Management.

Role around Attitude

• Humble, bold and courageous

• Unwavering Resolve and will

• Be a strong face for the LC

• Accountabe to himself, the LCP and the LC.

• Contribution to local forums and meetings

• Lead as an example.

Board of Advisors

MB

EB

GB

LCP

12. According to you, what role will AIESEC play in the city of Chandigarh as an International

Youth Organization in 2016?

-

- Leadership wave in the city

13.

Section F | Programs

1. What will be the changes that will leverage the volume of AIESEC in Chandigarh ELD

Experiences in 2016? How are these connected with the external environment?

Program Evolution/Innovatio

n Proposed

Top strategies (not

more than 3)

Relevance with

External Market

iGT ET in every school.

IT and short term

to be focus sub-

products

- Integrating

ET in every

School

- Tapping

Start-ups

Creates a diverse

education system

-Higher number of

start-ups in the city

oGT Converting

previous oGC EPs

-Tapping on people

who have been on

oGC before.

Employers prefer

people with

international exp.

iGC Becoming an

integrated part of

schools.

4 day work week

Digital Literacy

-New Project under

issue

entrepreneurship

which provides 6-10

interns together to a

school for their

Annual Function.

Digital Literacy

wave has already

started in India.

More projects with

schools making it

easier to be

financially

sustainable

oGC Brand

Establishment

Using the interns

every Friday to

work out smaller

events, slowly

spreading the

brand.

Market Expansion

-Brand

establishment from

iGC intern events.

Global Leaders Trainings and

opportunities based

on experience

tracking

-Integrating LEAD

in learning

-using LDM as basis

for assessment

Practical

Leadership

Development

2. Please give your (probable) targets for the next year. Please justify the same, especially

along the lines of:

IGC

Environment

Women Empowerment

Child Rights

Entrepreneurship (School

Events + Project LENS)

Cultural Understanding

Digital Literacy

Expansion

60

50

70

140

40

60

30

450

IGT

Teaching

Marketing

Business Administration

IT

Short Term Internship

Expansion

60

30

30

100

70

20

290

OGC

Inbound

Outbound

Expansion

100

150

70

320

OGT

Teaching

IT

Marketing

Business Administration

Expansion

15

10

15

6

5

51

HR TMP

TLP

840

240 1080

Total Exchange - 1111

a. Membership Volume & Experience

- 4 MB Cycle, 3 months each.

- Functions to have Managers from the start of the year.

- 2 major set of recruitments.

- An external Mentor for each Portfolio adding to enhanced learning.

- RnR Campaign to be launched at the end of Q1 and Q3.

- Strong and efficiency delivery of LC forums by integrating a lot of enjoyment and high end learning and

not just information.

- Members to go through all 6 components of the learning environment.

- Each department to have their own team culture depending on their vision and purpose.

- MB To be in place before 31st December.

- 2 MB Summits during the year. ( Starting of Q1 and Starting of Q2)

- AIESEC Holiday at the end of every month. The most performing department of the month gets to

organize and plan it. This will give members a needed break and enjoyment from time to time and the

same time will also ensure a competitive environment throughout the year.

- Monthly Review MBMs to track Budgeted vs Actual. This will also double as sensing for better MB

Training.

- Quarterly Newsletter to the University / Colleges. It will contain the list of all the members from that

college and will have parameters on the member’s growth which will be deemed credible and valuable

by the College authority. Eg– Skills Developed by members, Professional contacts in Companies of tri-

city and with Internationals. This will serve as grounds for credibility of the time spent in AIESEC by both

college and parents.

- Motivating and supporting the MB to take up NST, GST and other Leadership roles.

- Sending the entire MB on Strategic Exchange + CEED.

b. Logistical Management

- VP Finance to work on outsourcing project to reduce the burden of delivery and infrastructure

requirement on LC funds.

- Boosting Office Culture through unique set of “Office Challenges”.

- Looking into the possibility of a new office in a more central location in Chandigarh.

- Standardization of processes and legalization of actions through contract.

c. Stakeholders Experience Delivery

Clients (ICX, Companies, NGO’s and Schools ) –

- Standardization of delivery processes

- Quarterly Impact newsletter which will showcase the RoI (Return on Investment) generated by the

client through our Trainees in tangible numbers. This will boost the credibility of the program for the

client and will also double as ground/proof to approach new clients.

Clients ( OGX, Universities )

- Monthly Newsletter to the Universities about all the students that went for exchange and their personal

and professional growth in tangible parameters.

- Integrating Global Villages in all Universities especially during their annual events.

Trainees –

- Every Friday to be “engagement with AIESEC” day. Trainees spend the day with members – either

attending event, delivering an event or helping AIESEC (Refer Point no – 4)

- Delivery Documents to be Signed and collected before matching instead of post-realization.

- Standardization of Value Delivery process by VP Customer Experience inculcating activities will

Experience recording, showcasing, brand promotion by the Trainees themselves, thus adding to their

Experience and also at the same time reducing work load of the members.

- Opportunities in OGX promotion, brand build up and exchange support to be integrated in the JD.

- Mobile App. ( explained in -

EPs (Outgoing)

- “Bring Everyone Home” Project – Every EP to act as a Brand ambassador of AIESEC in Chandigarh and

ensure that he invites and convinces every other EP to send their friends to Chandigarh. Process and

Details for this to be developed by VP Customer Experience along with VP OGX.

- Induction Seminar/LEAD before sending the EP on Exchange. This is done order to prepare them for

their experience and to make them a better ambassador of AIESEC in Chandigarh.

- Proper Re-integrating process.

- Mobile App. ( explained in -

Membership –

- Covered up in Membership Volume & Experience

d. International Relations

- Expanding Open Heart Partnership.

- Establishing Open Heart Partnerships in Q1 itself instead of IC.

- Open Heart Family of 2016 to be strong enough to achieve the entire target of the year for all member

LCs by itself.

- A Virtual/Physical meet of all Open heart EBs together in Q1 to finalize exchange goals to each other

and setting up processes for the same.

- Maximum number of IXP in the country. ( Min 100 )

- All IXPs to choose Strategic Countries. (National, International Conference during their Exchange etc)

- Maintaining and improving Presence at International Conferences.

- Introducing Strategic CEEDs open throughout the year to selective LCs only. This Project to be taken up

by VP Customer Experience.

3. What action steps do you propose for a stronger quality of experiences delivered?

- Establishment of standard process for all programs by VP Customer Experience.

- All Programs to have proper documentation and contracts to minimize fire-fighting

- “Engagement with AIESEC” Friday increases experience quality, establishes regular feed backing,

sensing and thus improvements before the problem even arises.

- Tracking of the Experience by Trainee / EP itself with the help of VP IM.

- Showcasing this experience by Trainee / EP itself with the help of VP Marketing.

4. How can the Customer flow be leveraged out of for delivering a strong 2016?

Customer flow allows us to actually calculate where the LCs efforts are put in and what results are we getting

from it.

Leverage – By automating the Attraction and Consideration Phase, we will be able to shift our members focus on

Value Delivery phase.

Section G | Functions

▪ External Relations

1. Propose key projects for BD in 2016. (Explain briefly)

2. Evaluate the performance of BD in the year 2015 (for Chandigarh)

- Low Target vs Achieved

Board Engagement

Alumni Engagement

Extensive Events

IGC Sales OutSourcing

Project

- Low Alumni Engagement

- Events were successful in terms of execution but not fund raising.

- iGC Project selling could not happen

3. Give your (probable) ER target for the next year. Justify the same, considering the ground

realities faced in the LC in 2015.

Feb Recruitment 2,00,000

GC Collaboration

Event, Winter 2,50,000

Engagement event by

IGC for interns with

focus on raising for OGC

and establishing brand in

the city

IGC Selling 8,00,000 Selling Conserve, Digital

Literacy and CSR

GC Collaboration

Event, Summer 4,00,000

Continuing on the brand

created by the winter

version. Increasing the

scale and size of the

event and thus its

outreach.

August Recruitment 3,50,000

Board of Advisors 9,00,000

Youth Speak Forum 4,00,000

Youth Speak Report 10,00,000

Report to be packaged as

Customized solution

services to companies

Chandigarh Business

Forum 1,00,000

Tarang 3,50,000

Partnerships 1,00,000 Majorly Micro Funding

Other Product 50,000

49,00,000

▪ Financial Management

1. Define a financially sustainable LC. How do you envision AIESEC Chandigarh in 2016 with

respect to being financial profitability and investment-friendly?

A financially stable LC can be defined by the following aspects

- Continuous adequate liquidity to sustain all the operation.

- Independent of BD fund raising

- Sufficient reserve funds to pay the next recon and avoid debt

- All events to generate 50 % Profit minimum

- -Covering all expenses and still maintaining 20% of exchange income

2. Attach an outline budget with respect to your ELD program targets, including ER income

from events, collaborations etc.

oGC Exchange 24,00,000

oGT Exchange 3,75,000

iGT Exchange 14,50,000

iGC Exchange

Worldview = 20 X 6000

Rest = 205 X 2000

5,30,000

iGC Interns 15,45,000

ER Income 24,50,000

Recon ( 3800 per Exchange

) 21,00,000

Investment on membership 25,00,000

Marketing Budget 5,00,000

IM Budget 3,00,000

Event Expenditure 5,00,000

Intern House 13,50,000

LC Reserves 5,00,000

Other Investment 6,00,000

Total 87,50,000 83,50,000

Return on investment to be

double as the minimum critera.

Standardisation of all processes

Monthly Budgeting to

maitain accountability

Weekly budgeting for

iGC during peak to avoid

firefighting expenses

Maintaing Liquidity

throughout the year

No Receivables

3. Evaluate the performance of Finance in the year 2015 (for Chandigarh)

▪ Talent Management and Learning & Development

1. What is your understanding of the distinction between TM as a function and TM as a

program? Evaluate the performance of both in 2015.

Strenghts

- Investment in membership -AIESEC Holiday, Conference subsidy and

RnR.

- Regular investments through out the year - oGC, marketing .

Weaknesses

- Lack of financial knowledge in the LC

- Low ROI on investment

- Lack of membership in finance

Oppertunities

- Good start of the year

- Profitable recruitments and events

Threats

- No use of Finance resource hub

-iGC firefighting expenditure

TM as Function

• Tracking member productivity, effecieny, happiness factor and learning and development.

• Fullfiling talent need of the departments

• Preparing Induction modules for the members

• Performing evaluations and appraisals

• Coaching and mentoring of TMP and TLP

• Team minimum implementation

TM as Program

• Understanding and implementing TMP and TLP Principles

• TMP, TLP management and tracking

• Integrated experiences with people on dual-role.

2. Analyse the recruitment conducted this year. What innovations do you propose in the

existing processes to make them even more effective for next year?

Recruitments –

February Recruitment

- No member allocated to Exchange Support

- Competency and program based recruitment

- Moderate Retention

August Recruitment –

- Competency and program based recruitment

- Empowered new recruits

- Evolution -

-

Strengths

- August Recruitment

- Top Gun campaign

- Member productivity

- Weakly Reviews

Weaknesses

-Tracking

- Lack of membership in TM

Oppertunities

- August recruitment

- Top Gun

Threats

- Lack of external learning partner

- Member retention

- Follow ups

Outsourcing GDs, TAs and

venue resulting in funds

generation, increased

diversity and brand

establishment.

Using College Ambassadors for effective recruitment from URs.

Using Project BETA to bring in 12th

passouts in the LC in may(after their boards) to boost

operation and cover up for membership

on CEED.

Giving certificate with analysis of strengths and weaknesses to everyone who gets rejected

after PI 1. This will work as constructive rejection. Also this

will insure that the person rejected instead of feeling bad

apriciates it and becomes a promoter. Also that person will be more likely to attend all our events and even come back

next year as a better version of himself. Also logo spaces on

bottom and back of the certificate can be sold for

raising funds.

3. Propose key projects for TM and L&D for the year 2016.

4. How do you see LDM contributing to 2016 and customer experiences? Propose a model for

the same.

LDM to make processes even simpler by giving us clear end results to achieve.

LDM to be used as the central basis of evaluation of TMP and TLP experience.

It also to be used as clear value proposition when promoting Global Leaders Program.

▪ Marketing

1. What emphasis does Marketing as a function hold currently for AIESEC in Chandigarh?

Critically analyse the same. Also evaluate its contribution to growth in all ELD programs,

including Global Leaders Program.

Marketing is the major reason how the brand of the organization is perceived as. Marketing is also

responsible for attracting a stranger to the product and converting him into a customer.

2. How should Marketing evolve in the LC in 2016? How do you see it contributing to ELD

programs in 2016?

Key Evolution Projects –

Extensive Events throughout the year

Every Friday engagement event with Interns.

Brand Establishment in the city and internal network.

PROJECT BETA. ( Explained above under Focus of the year )

▪ Communication & Information Management

Recruitments and Talent Capacity

• 2 major recruitment along with Project BETA 12th passout recruitment

• Upscaling the talent capacity from 100 to 210 ( 150 members, 60 TLs and managers)

• Talent Capacity driving growth

Self Sustainable Learning Environment creation in

each portfolio

• Coaching and mentoring of members

• Every Portfolio to have an external mentor throughout the year.

• Inculcating the behavious of knowledge and learning sharing within the portfolio, MB and LC.

• Integrating external learning partners in GBMs.

• RnR.

• Assessments to track members learning and experience.

LEAD

• LEAD to become an integral part of member learning.

• LEAD to act as catalyst and motivator before and during high end operations and event OCs.

1. What are the various spheres in the LC in which Communication & Information

Management plays a huge role or can a play a huge role? Propose innovations for all of the

spheres.

Innovations-

AIESEC in Chandigarh mobile Application -

LC page

2. Comment on how you envision the role of Information Systems in the functioning and

administration of the local committee in 2016.

Data Analysis and

interpretation

IT Tools and Platforms

Process Optimization

Internal Communication

Knowledge Management

Operating the mobile app

Simplification of virtual

processes

Operating the LC page

Knowledge management

Integrating Science and

Business Intelligence in

LC functioning.

Strategic Promotion of

TN oppertunities to selective

LCs.

Section H | Blank Page Challenge

Showcase the year 2015, the steps leading to 2016 and how will 2016 be for the Local Chapter,

should you become the Local Committee President in 2016. This space is completely open.