OVID

New Inspector Training

A Guide to the uniform inspection procedure

Presentation B, New edition 2013

Attaining and Maintaining

Inspector Accreditation• Understand the Inspector’s importance

• Qualifications and Qualities

• Inspector Ethics – Conflicts of Interest

• The Examinations

• Ad-hoc review of incoming reports

• Minimum number of inspections each year

• Attendance at refresher courses

Inspector Knowledge & Qualities

What qualities does a OVID inspector need?

• Professional conduct

• Honesty

• Impartiality when dealing with operators and vessels’ personnel

• Upholds the reputation of OVID

• Unbiased

• Superior technical knowledge

Conflicts of Interest

• Ship Operator Employees

• Relationships with Ship Operators

• Declaration of conflicts of interests

• OCIMF’s rights to refuse Inspector applications

Refresher Courses

Their purpose is to…

• Three or four courses a year

• International Locations

• Subjects for discussion

• Inspector must submit to OVID each year a minimum of 4

reports (Unless employed by OCIMF member and involved

in day to day MA activities, then only 2 required.

• Must attend a refresher course once in a three year cycle.

Ship Quality – The Chain of

Responsibility• The IMO

• Flag States

• Port States

• Classification Societies acting under

authority from flag States

• Classification Societies in traditional

Role

• Ship operators

• OCIMF’s Role

IMO

170 Member

Governments, + 3

associates.

77 Non-Governmental

organisations. OCIMF, IACS,

IMPA, IFSMA, ICS, ISO.

INTERTANKO etc.

64 Inter-Governmental

organisations EU,

INMARSAT etc.

IMO

The IMO Committee Structure

Assembly (every

2 years)

Council 40 Elected

Members

Technical

Cooperation

Committee

Legal

Committee

Facilitation

Committee

Maritime

Safety

Committee

Marine

Environment

Protection

Committee

The MSC and MEPC

Marine Environment

Protection Committee

(MEPC)

Maritime Safety

Committee

(MSC)

Human Element,

Training and

Watchkeeping

(HTW)

Implementation

of IMO

Instruments

(III)

Navigation,

Communications

and Search and

Rescue

(NCSR)

Pollution

Prevention and

Response

(PPR)

Ship Design and

Construction

(SDC)

Ship Systems and

Equipment

(SSE)

Carriage of

Cargoes and

Containers

(CCC)

Making Rules at the IMO

Original Submission

MSC/MEPC Review Approved Work Programme

Added to agenda for next session Papers submitted

Reviews by Technical Sub-Committees Submissions

Committee discussion

Resolution, Amendment or Circular

Agreement

Flag States

Responsibility to ensure compliance with national laws and

regulations.

• Implement IMO Conventions

• Establish an Administration (or entrust to Classification Societies) to

conduct surveys, casualty investigations and issue safe manning

documents, seafarers’ certificates, etc.

Port State Control

Responsibility to ensure compliance with national laws and

regulations.

SOLAS 74, Loadline 66, MARPOL 73/78, STCW 78/95 provide for control

procedures on ships calling at foreign ports.

Role extended to cover operational requirements because some flag States

failed to discharge their responsibilities.

Port states required to inspect 25% of all ships calling at their ports.(50% in

Asia/Pacific Region) Paris MOU uses Targeting system.

Classification Societies

Ensure ships are –

• built to adequate strength

• maintained to meet Class Rules

• Seaworthy

Increasingly delegated responsibilities from Flag States

(Responsible Organisation) to -

• Conduct statutory surveys

• Issue certificate.

Ship Operators

Hold prime responsibility for ensuring that Ship quality,

seaworthiness, Manning levels and competence meet IMO

Convention requirements.

Enforcement of Regulations

Enforcement of Regulations is made by: -

• Flag States

• Port States

• Classification Societies

Adherence is made by: -

• Ship Operators themselves

Can they be trusted?

The Regulators

Quality Pull

The majority of the world’s fleets are safely

operated. A significant minority is not.

But some

sub-standard vessels

still escape the net

USA

OPA 90

Charter

Vetting Port

States

IMOClassification

Societies

Flag State

Inspection

Local

Regs

OCIMF

OVID

OCIMF

OVID

OCIMF

OVID

OCIMF

OVID

Risk Management

• Why is it undertaken?

• What is Risk Management?

• How is it conducted?

Reasons to go for quality?

• Public opinion/political pressure

• Financial liability

• Commercial reality

• Incidence of casualties

• Reduced knowledge of actual vessel condition

• Lack of confidence in official policing

How the risk is evaluated

• Risk Assessment Teams (Vetting Dept)

• Automated Computer Systems

How the Oil Majors vet

• All oil majors have their own quality assurance schemes

• Schemes vary due to company size, scope & diversity of activities, attitude

to marine risk and use of real time information and the quality of analysis.

Some use 3rd party vetting.

• All companies input/extract factual ship inspection reports (OVID) from Oil

Companies International Maritime Forum (OCIMF) database

• Determination of vessel utilisation is solely at each company’s discretion.

• Liability concerns dictate how individual companies approach the vetting

issue

• Increasing use of auto-vetting

Other Vetting Considerations

Name of

Operator

OVMSA

Change of

operator

Overall Fleet

Profile

Voyage Risk

Assessment

Inspection

History

Operational

History

Class

Changes?

Structural

Analysis

Can it perform

nominated task?

Age

Flag Changes?Will it fit?

The Shipping Risk

Owned Vessels• Least risk

• Greatest control

Time Chartered Vessels• Better than ‘Spot’ but falls short of owning

‘Spot’ Chartered Vessels• Most Voyages

• Greatest risk

• Least knowledge of quality by charterer

Where are the Risks?

• Equipment

• Structure

• Procedures

• People

Arriving at the Decision

• Combination of some or all elements

• Acceptance matrix/Guidelines

• Substantiated positive information

• The OVID Inspection Report

A decision to utilise a particular vessel means that the risk

has been analysed and deemed to be acceptable

OVID Principles

• Why OVID was introduced

• How it works

• Sharing of Reports

• What users of the OVID Reports

need

• The Inspection Reports

The evolution of OVID

• First conceived in 2008, after high profile incidents.

• OCIMF members were of the view that existing

inspection regimes lacked rigour.

• Some duplication of inspections occurred placing

burden on ship’s staff.

• Went live on 10th January 2010.

• Mirrored on the SIRE system.

OVID Operating Principles

• OVID is a database of ship inspection reports

• Reports address operational safety and pollution

prevention issues only

• No indication of pass, fail, rating or other assessment

of ship acceptability is provided

• Selection of vessels to be inspected agreed between

Oil Company and Operator

OVID Operating Principles

• Reports are submitted to OVID on a voluntary basis by

OCIMF Members

• Ship operator can make Five sets of comments relating

to each report and submit these to OVID

• Comments then become part of the report

OVID Objectives

• Make quality inspection reports more widely available

• Reduce the duplication of effort by inspecting

companies

• Reduce the inspection burden on Operators and crews

Objective is NOT to fail vessels.

Objective is not to pass the vessel.

Objective is to make a factual report to be used by an MA

dept as part of assurance process.

Who can access OVID?

Access to reports is available to:

• OCIMF Members

• IOGP members

• Terminals and supply bases (Recipient Members)

• Government bodies e.g. port and flag States

Who can Submit reports?

Reports can be submitted by:

• OCIMF Members

The OVID Components

• Inspection Element/Report Element

• Uniform inspection protocols for all vessels are provided by

Offshore Vessel Inspection Questionnaires (OVIQ)

• The reports are delivered in standard format

• Vessel particulars, certification and on-board inventory details are

provided by Vessel Particulars Questionnaires (OVPQ)

• All OVID Components are electronic

OCIMF

• OCIMF is the copyright owner of the OVID format

• No report is permitted to be altered in any way

• OCIMF remains vigilant against copyright infringement of the

OVID reports.

• Companies/Inspectors found to be violating the OCIMF copyright

will receive a cease and desist letter from our General Counsel and

further action will be taken.

• An OVIQ copy is meant for training purposes only and is available

to members, registered inspectors and those who sign a

confidentiality agreement.

Conflicts of interest

• Accreditation Guidelines highlight Conflict of Interest

• Ethic Declaration Letter signed by all inspectors

• READ AND COMPLY WITH THE ACCREDITATION GUIDELINES

Accreditation guidelines

Inspector Ethics

• Inspectors must observe the highest standards of professional

conduct at all times

• Honest

• Impartial

• Uphold integrity of OVID programme

• Unbiased inspection reports

Accreditation guidelines

Eligibility to attain OVID accreditation

• Employees of vessel operators are not eligible to become OVID

inspectors

• Contractors/consultants employed by vessel operators on occasional

basis must declare this on application form

• OCIMF members are not classed as operators

Annual Ethics Declaration

• Introduced in 2014

• Now signed electronically annually

• Reminds inspectors of their original declaration on first applying to

become OVID inspector

• Enables inspectors to confirm understanding and agreement to the

declaration

• Serves to highlight the subject and raise profile

• Highlights any changes in the guidelines

Conflicts of interest Process

• Submit potential conflicts online

• Reviewed at OCIMF

• Confidential process

• Review and any restrictions imposed are recorded in online system

• Conflict either left ‘open’ or ‘closed’ as appropriate

• Date set for future review as appropriate

• Email notification to inspector to view the online records for action to be

taken by inspector

• Inspector to inform OCIMF of any change in status of conflict

• Inspector must inform submitting members of conflict

Conflicts of interest Process

Conflicts of interest Process

OVID Report Feedback Facility

• Launched July 2013

• Enables OVID report recipients to submit feedback on reports directly

from the OVID database

• Easy to use to encourage submission of feedback

• Positive feedback is encouraged

• Feedback investigated by secretariat through report submitting member

• Dialogue between OCIMF/Submitting company/Inspector

• Feedback records maintained on inspector’s profile

• Easy to identify trends and promulgate to inspector group

www.ocimf.com