pfs guide 8 sep 2009
TRANSCRIPT
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Cities Development Initiative for Asia
Pre-Feasibility Study Guideline
September 2009
CDIA
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TABLE OF CONTENTS
1 INTRODUCTION 3
2 DEFINITION OF PFS 3
3 NECESSITY AND OBJECTIVES OF PFS 3
3.1 CDIA Guiding Principles 3
3.2 Bridging the gap 3
4 SCOPE OF PFS 3
5 KEY STEPS TO UNDERTAKE PFS 4
5.1 Initial Consultations Prior Departure to the Project Location 4
5.2 Counterpart Consultations 4
5.3 Undertaking the Assignment 5
6 CONTENT OF PFS 5
Table 1: PFS Checklist 6
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1 INTRODUCTION
CDIAs key operational principle is to provide
services up to pre-feasibility level. This guide
has been developed to clarify the term
Prefeasibility Study (PFS) and aims to
further elucidate the content of PFS primarilyfor CDIA stakeholders (local governments of
medium-sized cities in Asia), and not at least
for the consultants who are hired to
undertake and implement CDIA supported
assignments.
2 DEFINITION OF PFS1
A PFS is broadly defined as preparatory
studies required to enable funders to have a
successful feasibility study carried out for aparticular investment opportunity; this
generally will comprise investment
programming and packaging, initial scoping
and costing of identified investment projects,
and priority-setting among identified
investment projects competing for scarce
resources. Typical outputs are descriptions of
priority projects for which broad design
choices have been made, at a level of detail
sufficient for a Terms of Reference for a
feasibility study
Another way to define PFS is a preliminarystudy undertaken to determine if it would be
worthwhile to proceed to the feasibility study
stage2. Hence, a PFS can determine the
scope of the probable following feasibility
study whether; i) Is it worthwhile to proceed
with the feasibility stage? And, ii) What would
be the main objective(s) of the feasibility
study?
3 NECESSITY AND OBJECTIVES OF PFS
3.1 CDIA Guiding Principles
The guiding principles and operational
directions for CDIA are addressing four major
principles: i) Urban environmental
1Reference: CDIA Operational Guidelines
2BusinessDictionary.com
sustainability, ii) Climate change
mitigation/adaptation, iii) Urban poverty
reduction, and iv) Good urban governance.
While it is not possible to make a discernable
impact across all these dimensions in every
project, CDIA is committed to addressing
them as much as possible across all aspects ofCDIA operations. Thus, a PFS should always
upfront emphasize the relevance the
proposed infrastructure has for one or more
of these guiding principles.
3.2 Bridging the gap
In many cases cities do have some type of
urban development strategies and/or
masterplan, but have somehow not been able
to move forward from these plans. CDIA was
created to bridge these urban governance
gaps and assist cities to translate theirinfrastructure needs into projects and
programs ready to be financed, including
prioritization of investment proposals by
providing useful pre-feasibility information.
CDIA is cooperating closely with bi-lateral and
multi-lateral development banks and
agencies.
Therefore, the main purpose of PFS is to
ensure that there is a solid base for
undertaking a feasibility study and to further
defining probable following investment
projects. The PFS can also be used to identity
and highlight certain development issues and
assist the cities and local government to
identify prioritized sectors to improve the
urban situation.
4 SCOPE OF PFS3
The specific scope and tasks of a PFS will be
determined in the Terms of Reference (TOR).
Generally a PFS undertaken under CDIA
umbrella would include the following:
a review of technical options andfeatures for the potential project(s);
3There are usually more than 1 PFS per CDIA study,
hence section 4 will need to be repeated for each sector
while the other sections apply to the Project as a whole.
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brief assessment of potential economicand social benefits;
preliminary assessment of probabledevelopment impact objectives of the
project(s) in terms of urban
environmental improvement, urban
poverty reduction, urban governanceimprovement and social and gender
impacts;
preliminary assessment of possibleadverse environmental and social
impacts and how to mitigate by
safeguards4, flag these issues for the
anticipated Feasibility Study;
preliminary estimates of project costsand of financial sustainability;
recommend likely implementation andoperation arrangements for thepotential project(s) including possible
public-private partnership (PPP)
potential;
undertake financial and/or economicanalysis based on available information,
providing the basis for negotiation with
potential financers;
flagging of issues to be considered indetail in the ensuring Feasibility Study
including review of the process why the
specific infrastructure has become a
priority.
CDIA has developed ToR templates for
consultants in specific areas of work. For
example, i) TOR template to undertake PFS(s),
and ii) TOR template for urban infrastructure
investment planning and programming. These
templates will be reviewed and adjusted to
specific city circumstances to meet the actual
requirements depending on which sector to
support.
4Safeguarding the environment, Indigenous Peoples
and resettled people, i.e. to prevent, minimize, or
mitigate harmful environmental impacts, social costs,
and marginalization of vulnerable groups that may
result from development projects.
5 KEY STEPS TO UNDERTAKE PFS
Depending on the nature of the PFS below are
standard steps the study team should take
into consideration.
5.1 Initial Consultations Prior
Departure to the Project Location
Consult the CDIA nominated CoreManagement Team member who will
supervise the Consultants work, i.e. to
ensure that the scope and expectations
of the assignment has been correctly
understood;
Study related programs and activities inthe country to establish a sound
understanding of the urban
development situation being addressed.
5.2 Counterpart Consultations
Counterpart consultations should be seen as a
key priority activity. The following steps are
recommended:
Formally validate Steering Committeestructure and counterpart contribution;
Establish sound working relationshipwith the city counterpart to strive for
efficient team work and good
cooperation ensuring that key
institutions are at all times engaged inthe process of the assignment as equal
partners;
Thoroughly explain and inform thecounterpart when and how many
consultants will be present in the city,
especially if intermittent inputs are
being used. Ideally this is done by
providing a tentative staffing schedule
and workplan to the counterpart;
Undertake field visits to locations ofproposed activities to reach a full
understanding of the developmentissues;
Together with the counterpart discussand identify the key issues of the study
and agree on how to address those;
Identify investments with thecounterpart through participatory
processes and in partnership with
citizens, civil society and private sector,
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which are pro-poor focus and mitigate
climate change.
5.3 Undertaking the Assignment
As mentioned under Para 4 the TOR should be
the guiding instrument for the assignment,
however to ensure a successful study thebelow steps should be taken into account.
Jointly with the counterpart define thegeographical scope of the study area;
Review of previous studies on thereferred development issues, if
available;
Study the current development issues(e.g. urban planning, land use, urban
transport, solid waste, sewage water
and drainage etc.) and design within the
city;
Assess the organizational andinstitutional issues in the provision of
basic urban services (e.g. systems,
business processes, stakeholder
analysis, internal/external relationships
and political economy);
Identify possible solutions andmeasures to improve the urban
management situation, including new
institutional delivery mechanisms for
improved service provision;
Identify alternative solutions includingassessment of local financing capacity
and the likely need for external funding
and support, including the role of the
private sector;
Make use of CDIA developed toolkitsand guidelines5, as appropriate;
Recommend environmentally andsocially responsible techniques and
strategies for urban infrastructure
investment;
Conduct preliminary assessment ofprobable development impact
objectives of the project(s) in terms of
urban environmental improvement,
urban poverty reduction, urban
governance improvement and social
and gender impacts;
5 This PFS Guideline, Project Programming &
Prioritisation Toolkit and PPP Manual Quick Start
Guide
Conduct preliminary assessment ofpossible adverse environmental and
social impacts and how to mitigate by
safeguards, flag these issues for the
anticipated Feasibility Study;
Conduct preliminary estimates ofproject costs and of financialsustainability;
Recommend likely implementation andoperation arrangements for the
potential project(s) including possible
potential of public-private partnership
(PPP);
Flag issues to be considered in detail inthe anticipated Feasibility Study
including review of the process why the
specific urban infrastructure has
become a priority;
Undertake an initial assessment ofmajor risks including political;
Throughout the assignment holdregular meetings (besides steering
committee meetings) with relevant
stakeholders in the counterpart
institution and the city administration
to update on progress of the study and
create ownership;
Throughout the assignment discuss withand inform potential funding partners
of the progress and likely need for
future investments;
If applicable, define issues to beaddressed in, and further need for data
collection and analysis for, a potential
Feasibility Study.
6 CONTENT OF PFS
Depending on the nature of the PFS the
content of the report(s) will naturally vary.
CDIA has developed a detailed checklist
containing the standard requirements andcontent of a PFS (refer to Table 1 overleaf).
Relevant parts shall apply depending on the
nature and scope of the PFS.
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Table 1: PFS Checklist
1.0 EXECUTIVE SUMMARY
1.1 ObjectivesBrief information of project objectives and
background.( )
1.2 Summary of analysis
Summarize the stages of the PFS, brief description
of current situation and recommended projects and
strategies including tentative cost estimate.
( )
2.0 INTRODUCTION
2.1 Reporting structureBrief introduction to the PFS, objectives of the
report and how it is structured.( )
2.2 Schedule Indicate the schedule of the study. ( )
2.3Consultant(s) and
Counterpart(s)Involved consultants(s) and counterpart staff ( )
3.0 ANALYSIS OF DEVELOPMENT ISSUES
3.1 Current situation
Indicate Project area, policy and legislation,
institutional structure and finance, analysis and
overview of the current situation and its impact.
( )
3.2 Development need
Analysis of future requirements and demand
analysis, i.e. typically 5 10 years projections and
estimates.
( )
3.3 Stakeholders viewsStakeholders perceptions of the conditions and
how they were obtained.( )
3.4Institutional and financial
options considered
Indicate considered institutional and financial
options, public funding versus PPP, point out why
the project appears as it does etc.
( )
4.0 PROJECT IDENTIFICATION
4.1 Recommendations
Studys recommendations and analysis to improve
the urban situation. Alternative broad technical
solutions and preliminary design, social-,
environmental- and institutional aspects.
( )
4.2 Project Descriptions
Project description to include:
- Project title
- Sector / Sub-sector
- Location (maps, photos as required)
- Implementing agency
- Technical description and aspects
- Project benefits and outcomes- Beneficiaries
- Social, poverty, gender impacts
- Environmental impacts
- Project Costs (US$)
- Operation and Maintenance Cost
- Recommended implementation schedule
- Potential for private investment
( )
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- Potential for community
involvement/contributions
5.0 DEVELOPMENT IMPACT OBJECTIVES
5.1 Assessment
Preliminary assessment of likely development
impact objectives of the project(s) in terms of urban
environmental improvement, urban poverty
reduction, urban governance improvement and
social and gender impacts.
( )
5.2Adverse Environmental
and Social Impacts
Preliminary assessment of possible adverse
environmental and social impacts and how to
mitigate those by safeguards (environment,
indigenous peoples and resettled people). Flag
these issues for the anticipated Feasibility Study.
(Refer to ADBs checklists on social and
environmental assessments)
( )
6.0 FINANCIAL ANALYSIS
6.1 Project CostsPreliminary estimates and summary of project costs
of identified and prioritized projects.( )
6.2 Municipal revenues
Analysis of the current municipal revenues,
recurrent internally generated and other revenue
(funds from irregular sources that can vary
significantly from year to year). In addition, analysis
of grants and loans situation.
( )
6.3 Municipal expenditure
Analysis of recurrent expenditure, other
expenditure (operation & maintenance, possibly
electricity etc) and development (capital)
expenditure.
( )
6.4Economic and Financial
Analysis
Preliminary estimates of project costs. Analysis ofthe current investment situation to derive a
financial envelope to finance the identified
investment projects. Undertake financial and/or
economic analysis of the project. Elaborate various
funding scenarios considering potential
loans/grants from development banks, possible
private investments and government contribution,
producing projections of financial statements as
required to evaluate viability. (Refer to ADB
guidelines on economic and financial analysis)
( )
6.5 Conclusions
Conclusion remarks of the current investment
situation and the affordability to finance identifiedinvestment projects.
( )
7.0 IMPLEMENTATION ARRANGEMENTS
7.1Implementation and
Operation Arrangements
Recommend and elaborate likely implementation
and operation arrangements for the potential
project(s) including possible potential of public-
private partnership (PPP). Indicate possible
( )
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institutional weaknesses and suggested measures
to rectify the situation.
8.0 RISKS
8.1 AssessmentInitial assessment of the key risks for each proposed
project.( )
8.2 Assumptions
Identify the major assumptions which are made for
recommended projects. Indicate if there are any
circumstances outside the control of the
recommended project, if they occurred, would
prevent the achievement of the main objectives.
These assumptions would be analyzed further at
the feasibility stage.
( )
8.3 Risks
Identify broad risks to both implementation and
sustainability. Indicate risk management strategies,
if relevant. To be further developed at the feasibility
stage.
( )
9.0 FORTHCOMING FEASIBILITY STUDY (if required)
9.1 Further studiesIndicate the need and reasons for further studies, if
required.( )
9.2Feasibility study
requirements
Briefly summarize the requirements to indicate
likely data and survey needs, required expertise,
support facilities, locations, and institutions to be
consulted, skills required on the team and time
requirements.
( )
10.0 CONCLUSIONS AND RECOMMENDATIONS
10.1 Conclusions andRecommendations
Summarize the conclusions and recommendations
from the study. Highlight key issues and suggested
way forward for the local government and/or city.
( )
11.0 APPENDICES
11.1 Appendices
To be attached as necessary e.g. data and survey
sheets, detailed technical descriptions and costing,
project fiches, key references etc.
( )
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Cities Development Initiative for Asia
Suite 202-203 Hanston Building, Emerald Ave.,
Ortigas Center, Pasig City 1600,
Metro Manila, Philippines
Phone: +63-2 631-2342 Fax: +63-2 631-6158
Website: www.cdia.asia
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