Presentations Functions mgr Anna Waligrska Kotfas PWSZ Konin Presentation definition a talk, usu. to a group of people, in which information is given The sales director will give a short presentation on the new sales campaign. The speaker gave an interesting presentation on urban transport. I'm going to ask each of you to make a short presentation. Presentation definition A presentation is a formal talk to one or more people that presents ideas or information in a clear, structured way. People are sometimes afraid of speaking in public, but if you follow a few simple rules, giving a presentation is actually very easy. Presentation - stages 1.2. 1. Preparation 2. Delivery (the manner or style of speaking in public) (the manner or style of speaking in public) Stage 1 : Preparation Planning the key to success! objectives why? objectives why? Inform? Persuade? Train? Sell? Your objective should be clear in your mind. audience who to? audience who to? Business people? Professionals? Experts or non-experts? Small, intimate group? Or a large gathering? content what about? content what about? Brainstorm your ideas. Be selective: include only information that is relevant to your audience and your objective. Create a title for your presentation (if you have not already been given a title). It will help you to focus on the subject. Do the research! Stage 1: Preparation Organization Greeting Greeting Introduction Introduction Introduction Introduction Structure Structure Part 1 Body Part 1 Body Part 2 Part 2 Summing upConclusion Summing upConclusion Questions Questions Stage 1: Preparation A golden rule: Say what you are going to say, say it, then say what you have just said. In other words, use the three parts of your presentation to reinforce your message. In the introduction, you tell your audience what your message is going to be. In the body, you tell your audience your real message. In the conclusion, you summarize what your message was. Introduction Perhaps the most important part of your presentation - the first impression welcome your audience Good morning, ladies and gentlemen. Good morning, ladies and gentlemen. Good afternoon, ladies and gentlemen. Good afternoon, ladies and gentlemen. Good afternoon, everybody. Good afternoon, everybody. introduce your subject I am going to talk today about... I am going to talk today about... The purpose of my presentation is to introduce our new range of... The purpose of my presentation is to introduce our new range of... Introduction outline the structure of your presentation To start with I'll describe the progress made this year. Then I'll mention some of the problems we've encountered and how we overcame them. After that I'll consider the possibilities for further growth next year. Finally, I'll summarize my presentation (before concluding with some recommendations). give instructions about questions Do feel free to interrupt me if you have any questions. Do feel free to interrupt me if you have any questions. I'll try to answer all of your questions after the presentation. I'll try to answer all of your questions after the presentation. I plan to keep some time for questions after the presentation. I plan to keep some time for questions after the presentation. Body The 'real' presentation. Should be well structured well structured divided up logically divided up logically with plenty of carefully spaced visuals. with plenty of carefully spaced visuals. Body Introducing the subject (Part 1) I'd like to start by... I'd like to start by... Let's begin by... Let's begin by... First of all, I'll... First of all, I'll... Finishing one subject... Well, I've told you about... Well, I've told you about... That's all I have to say about... That's all I have to say about... We've looked at... We've looked at... ...and starting another (Part 2) Now we'll move on to... Now we'll move on to... Let me turn now to... Let me turn now to... I'd like now to discuss... I'd like now to discuss... Body Analysing a point and giving recommendations Where does that lead us? Where does that lead us? Let's consider this in more detail... Let's consider this in more detail... Translated into real terms... Translated into real terms... Giving an example For example,... For example,... A good example of this is... A good example of this is... As an illustration,... As an illustration,... Ordering Firstly... secondly... thirdly... lastly... Firstly... secondly... thirdly... lastly... First of all... then... next... after that... finally... First of all... then... next... after that... finally... To start with... later... to finish up... To start with... later... to finish up... Conclusion Summarising and concluding In conclusion,... In conclusion,... Right, let's sum up, shall we? Right, let's sum up, shall we? I'd like now to recap... I'd like now to recap... Let's summarise briefly what we've looked at... Let's summarise briefly what we've looked at... Finally, let me remind you of some of the issues we've covered... Finally, let me remind you of some of the issues we've covered... If I can just sum up the main points... If I can just sum up the main points... Thank your audience Many thanks for your attention. Many thanks for your attention. May I thank you all for being such an attentive audience. May I thank you all for being such an attentive audience. Conclusion Inviting questions Now I'll try to answer any questions you may have. Now I'll try to answer any questions you may have. Are there any questions? Are there any questions? Are there any final questions? Are there any final questions? Dealing with questions I'd like to deal with this question later, if I may... I'd like to deal with this question later, if I may... Perhaps you'd like to raise this point at the end... Perhaps you'd like to raise this point at the end... I won't comment on this now... I won't comment on this now... Stage 1: Preparation Visual aids OHP (overhead projector) OHP (overhead projector) & OHT (overhead transparency) laptop & multimedia projector (software: Prezi, format: Pecha Kucha) laptop & multimedia projector (software: Prezi, format: Pecha Kucha)PreziPecha KuchaPreziPecha Kucha board / flip chart & markers board / flip chart & markers map map objects to show objects to show photographs photographs handouts handouts Stage 1: Preparation Rehearse to practise in order to prepare for a performance you will become more familiar with what you want to say you will become more familiar with what you want to say you will identify weaknesses in your presentation you will identify weaknesses in your presentation you will be able to practise difficult pronunciations you will be able to practise difficult pronunciations Time to measure how long it takes for something to happen or for someone to do something you will be able to check the time that your presentation takes and make any necessary modificationsyou will be able to check the time that your presentation takes and make any necessary modifications Stage 2 : Delivery Body language: Video Video stand stand open stance open stance gestures gestures facial expressions facial expressions eye contact eye contact look friendly look friendly Stage 2: Delivery Voice clear clear good and varied intonation good and varied intonation control the speed try not to talk too fast! control the speed try not to talk too fast! dont speak in the same, flat, monotonous voice dont speak in the same, flat, monotonous voice Stage 2: Delivery Remember to: give time on visuals give time on visuals keep to your structure keep to your structure use your notes but dont read them use your notes but dont read them Stage 2: Delivery Feedback information about something, that provide an idea of whether it is successful or liked audience reaction observe! audience reaction observe! dealing with questions remain polite! dealing with questions remain polite! Ill check the information and let you know. Its a complicated matter so can we discuss it afterwards? Sample presentations Bad example 1 Bad example 1 Bad example 1 Bad example 2 Bad example 2 Bad example 2 Good example 1 Good example 1 Good example 1 Good example 2 Good example 2 Good example 2 The Business Int. DVD-ROM Video & Activities Sample presentations The Business Int. DVD-ROM Video (Preparing Presentations) & Activities bungee jumping paragliding kite surfing whitewater rafting snowboarding rock climbing Wish you good luck with your presentations Listening IB Pre-int. Skills Unit 5, Track 13 IB Pre-int. Skills Unit 5, Track 13 IB Pre-int. Skills Unit 5, Track 13 IB Pre-int. Skills Unit 15, Track 32 IB Pre-int. Skills Unit 15, Track 32 IB Pre-int. Skills Unit 15, Track sum up 5. Second 2. briefly 6. Next 3. main 7. And finally 4. First Score: Structure :0 not signalled 1 signalled but not followed 2 clearly signalled and followed Language :0 no 1 a few 2 a lot of presentation phrases used English :0 difficult to understand and follow 1 communicative 2 variety of expressions, fluent Stance / Voice / Eye contact : 0 poor 1 good 2 excellent General impression : 0 could have been done better 1 OK 2 amazing