r rangi take o te komiti takawaenga- r iwi...te kaunihera taranaki ki te tonga r rangi take o te...

Te Kaunihera ō Taranaki ki te tonga

RĀRANGI TAKE O TE KOMITI TAKAWAENGA-Ā-IWI

(Iwi Liaison Committee Agenda)

South TaranakiAlive with opportunity

Rāapa 20 Whiringa-a-rangi 2019Wednesday 20 November 2019

Council Chamber, Albion Street, Hāwera 10.00 am

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Cover

1

Governance Information

Committee Members

Mayor Phil Nixon (Chairperson)Councillor Robert Northcott (Deputy Chairperson)Councillor Andy BeccardCouncillor Aarun Langton

Te Kāhui o Rauru Marty DavisPaul Sullivan

Te Kāhui o Taranaki John NiwaPuna Wano-Bryant

Te Korowai o Ngāruahine Allie Hemara-Wahanui

Te Rūnanga o Ngāti Ruanui Ngapari NuiTurangapito Parata

Health and Safety Message

In the event of an emergency, please follow the instructions of Council staff.

If there is an earthquake – drop, cover and hold where possible. Please remain where you are until further instruction is given.

Conflicts of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have.

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Governance Information

2

Ko te hui kei te heke mai nei: 5 Hui-tanguru 2020 Next meeting: 5 February 2020

Rārangi Take o Te Komiti Takawaenga-ā-Iwi

20 Whiringa-ā-rangi 2019

Iwi Liaison Committee – 20 November 2019

Karakia Timatanga

1. Kāore i Konei / Apologies

2. Mō Ngā Whānau Whānui / Open Forum and Presentations

3. Whakaae i Ngā Menīti / Confirmation Of Minutes 3.1 Iwi Liaison Committee 28 August 2019 ............................................................... Page 6

4. Pūrongo-Ā-Pitopito Kōrero i Muri Mai / Matters Arising

4.1 List printed on 15 November 2019 .................................................................... Page 12

5. Pūrongo

5.1 Representation for 2019-2022 Triennium .......................................................... Page 13

6. Pūrongo-Whakamārama / Information Reports

6.1 Poutakawaenga-ā-Iwi/Iwi Liaison Advisor Activity Report .................................. Page 20 6.2 Community Development Activity Report .......................................................... Page 23 6.3 Environmental Services Activity Report ............................................................. 0

7. Take Whānui / General Issues

8. Te Maruata

Karakia Whakamutunga / Closing Karakia

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Agenda

3

Leave of Absence

The Committee may grant a member leave of absence following an application from that member. Leave of absences will be held in the Public Excluded section of the meeting.

1. Kāore i Konei / Apologies

1Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Apologies

4

The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee and Community Board meeting (up to 10minutes per person/organisation) when these meetings are open to the public. Permission of the Mayor or Chairperson is required for any person wishing to speak at the public forum.

2. Mō Ngā Whānau / Open Forum

2

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Open Forum and Presentations

5

c:\users\sa-bb-~1\appdata\local\temp\bcl technologies\easypdf 7\@bcl@9c0f8fa0\@[email protected] Page 1 of 1Created on 20 November 2018

Committee MinutesTo Iwi Liaison Committee

Date 20 November 2019

Subject Iwi Liaison Committee – 28 August 2019

(This report shall not be construed as policy until adopted by full Council)

Executive Summary

1. The Iwi Liaison Committee met on 28 August 2019. The Iwi Liaison Committee is being asked to confirm their minutes from 28 August 2019 as a true and correct record.

2. There was one recommendation passed at the meeting; 26/19 IL to ask the Council to develop a road naming policy for new and existing roads during the 2020 year and that terms of reference be developed and reported back to the Iwi Liaison Committee’s March 2020 meeting.

3. The Council adopted recommendation 26/19 IL.

Recommendation

THAT the minutes of the Iwi Liaison Committee meeting held on 28 August 2019 be adopted as a true and correct record.

3

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Confirmation of Minutes

6

90

https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/IWL/Iwi Liaison Committee Minutes 2019-08-28.docx

Iwi Liaison Committee

Ngā mēniti o te Komiti Takawaenga-ā-Iwi I te Rūnanga o te Whare Matua o te Kaunihera, kei Te Hāwera i te Rāapa 28 Here-turi-kōkā 2019, ka tīmata i te 10.00 o te ata. Minutes of the Iwi Liaison Committee meeting held in the Council Chamber, Albion Street, Hāwera on Wednesday 28 August 2019, commencing at 10.00 am.

NGĀ MEMA O TE KOMITI I KŌNEI / PRESENT: Mayor Ross Dunlop, Councillors Andy Beccard, Bonita Bigham and

Phil Nixon, John Niwa (Te Kāhui o Taranaki), Turangapito Parata and Ngapari Nui (Te Rūnanga o Ngāti Ruanui), Marty Davis and Paul Tarawene Sullivan (Te Kāhui o Rauru) and Allie Hemara-Wahanui (Te Korowai o Ngāruahine).

I KONEI / IN ATTENDANCE: Waid Crockett (Chief Executive), Liam Dagg (Group Manager

Environmental Services), Fiona Greenhill (Group Manager Community and Infrastructure Services), Phillippa Wilson (Group Manager Corporate Services), Reg Korau (Iwi Liaison Advisor), four members of the public and Becky Wolland (Governance and Support Team Leader).

KĀORE I KONEI / Puna Wano-Bryant (Te Kāhui o Taranaki) APOLOGIES:

MŌTINI / RESOLUTION (Ms Hemara-Wahanui/Mr Davis)

24/19 IL THAT the apology from Puna Wano-Bryant (Te Kāhui o Taranaki) be received.

TAUTOKO / CARRIED

The Mayor commented that this would be his last Iwi Liaison Committee (ILC) meeting as Mayor and thanked the Committee for their discussion, input and challenges over the past 20 years.

1 Mō Ngā Whānau Whānui / Open Forum and Presentations

1.1 Dean Kahu

Mr Dean Kahu spoke to the Committee on behalf of the Pakakohi hapū seeking that Pakakohi be recognised as a member of the ILC. He advised he had the backing of the rūnanga and marae and there was a desire from Pakakohi to work side by side with other Iwi to have a positive impact on the Community. Pakakohi wished to be recognised and heard within this forum. Mr Kahu understood that an answer could not be provided today and thanked the Committee for the opportunity to speak. Councillor Bigham acknowledged Mr Kahu for standing in the Local Body Elections and highlighted that there was Māori candidates standing for each ward and board.

3


7

91


2 Whakaae o Ngā Mēniti / Confirmation of Minutes Speed/Road Signs for Marae Mr Crockett advised that Council officers were undertaking work on developing guidelines to support marae applying for traffic management plans. An invitation had also been received from Iwi to attend a hui to provide further support. MŌTINI / RESOLUTION (Mr Niwa/Cr Nixon)

25/19 IL THAT the minutes of the Iwi Liaison Committee meeting held on 17 July 2019 be

confirmed as a true and correct record.

TAUTOKO / CARRIED

3 Pūrongo-Ā-Pitopito Kōrero i Muri Mai / Matters Arising

Tangata Whenua Liaison Fund Review Ms Hemara-Wahanui (Te Korowai o Ngāruahine) thanked Council officers for the report provided on the amount of funding that had been uplifted from the Tangata Whenua Liaison Fund. She encouraged the Council to utilise the opportunity when funding allocations were granted to establish a partnership with Iwi rather than just view it as a transaction. Councillor Bigham believed that the report highlighted the need for the Tangata Wheuna Liaison Fund to be reviewed. Mr Nui (Te Rūnanga o Ngāti Ruanui) agreed and added that collectively the Iwi needed to review the Fund and how this could be utilised better to support marae and hapū.

4 Pūrongo / Report

4.1 Road Naming Policy In early August the Council received a letter from Te Rūnanga o Ngāti Ruanui requesting that the Council undertake a review of its street and road naming practice. Mr Young pointed out that this had been a concern for Te Rūnanga o Ngāti Ruanui for some time, particularly certain street names in Normanby. He thanked the Council for preparing a report and tabled some proposed recommendations. The recommendations were fully supported by the Committee. TŪTOHI / RECOMMENDATION (Mr Niwa/Cr Nixon)

26/19 IL THAT the Iwi Liaison Committee

a) Receives the Road Naming Policy Report. b) Recommends to the Council that a road naming policy for new and existing

roads is developed for the Council’s consideration during the 2020 calendar year.

3


8

92


c) Recommends to the Council that terms of reference for the development of the road naming policy (incorporating Iwi and hapū partnership arrangements) be reported back to the Iwi Liaison Committee in March 2020 for discussion and finalisation.

TAUTOKO / CARRIED

Mr Niwa (Te Kāhui o Taranaki) said that this was a good initiative and mihi to Te Rūnanga o Ngāti Ruanui for raising the issue. Mr Davis (Te Kāhui o Rauru) agreed. Councillor Beccard asked if local authorities had any jurisdiction for the re-naming of towns. Mrs Wilson advised that this could not be determined at Local Government level.

5 Pūrongo-Whakamārama / Information Reports

5.1 Community Development Activity Report The report updated the ILC on progress with community development projects and activities across the District and other items of interest. The Mayor extended an invitation to an event to acknowledge the TSB Funding Boundary changes which now included the southern area of the District. He noted that Mr Hayden Wano had been a key driver to the success of the boundary changes. MŌTINI / RESOLUTION (Mr Nui/Mr Davis)

27/19 IL THAT the Iwi Liaison Committee receives the Community Development Activity

Report.

TAUTOKO / CARRIED

5.2 Community Services Activity Report The report updated the ILC on progress with community services projects and activities across the District and other items of interest. The Mayor thanked Te Rūnanga o Ngāti Ruanui for blessing the site at Waihi Beach where the new ablution pod was to be located.

MŌTINI / RESOLUTION (Cr Beccard/Cr Bigham)

28/19 IL THAT the Iwi Liaison Committee receives the Community Services Activity Report.

TAUTOKO / CARRIED

6 Take Whānui / General Issues Resource Consents – Water Bottling Mr Nui (Te Rūnanga o Ngāti Ruanui) raised a concern regarding resource consents for water bottling and said that Iwi needed to prepare for when an application was lodged. Councillor Bigham agreed however highlighted that Iwi needed to be involved when a resource consent was lodged with the Regional Council and said Iwi were sometimes missed out of that process.

3


9

93


Mr Dagg advised that consents to take water were issued by the Taranaki Regional Council and the South Taranaki District Council would only become involved with applications for infrastructure or zoning. It was suggested that the concerns also be raised with Iwi representatives at a Regional Council level. Focus for new Triennial Term Mr Nui (Te Rūnanga o Ngāti Ruanui) believed there needed to be more kōrero with all Iwi about the kaupapa during the new term (October 2019 to October 2021). He also requested that the Iwi Liaison Advisor provide regular update reports to the ILC around the kaupapa and challenges faced by Iwi. Ms Hemara-Wahanui (Te Korowai o Ngāruahine) agreed and said it was appropriate for Iwi to sit together to kōrero about the strategic relationship with the Council. She added that there needed to be more involvement from Iwi with the setting of the agenda. Mr Crockett supported these comments and advised that the ILC would be involved with the induction phase for the newly elected members and it was planned that the bus tours would include visiting culturally significant sites. He added that the Council would be seeking appointments from Iwi to the Environment and Hearings and Audit and Risk Committees once the new committee structure was resolved by the Council. Mr Crockett commented that there were also plans to involve Iwi earlier on in the Long Term Plan process by holding fewer formal meetings and holding more workshops. Pakakohi Mr Parata (Te Rūnanga o Ngāti Ruanui) said it was a breath of fresh air to listen to the passion and enthusiasm from Mr Kahu. He understood Pakakohi’s request to recognise their hapū as an Iwi however pointed out that this needed kōrero with Te Rūnanga o Ngāti Ruanui before a decision could be made. The Mayor and Councillor Nixon left the meeting at 10.34 am. Councillor Beccard resumed the Chair.

7 Te Maruata Roopu Whakahaere (Te Maruata) Councillor Bigham reported that Te Maruata had meet officially for the last time where they reviewed the accomplishments over the past three years. She pointed out that there had been a real change of attitude throughout the Local Government sector. A hui would be held at Parihaka in February 2020. As her final pānui Councillor Bigham urged the Iwi Liaison Committee to encourage whanau and rangatahi to pōti during the Local Body Elections in October. She explained that the Council made decisions that shaped their everyday lives and highlighted how important it was for māori representation and champions to be present at the Council table. Councillor Beccard thanked Councillor Bigham for her efforts and wisdom on the Iwi Liaison Committee and at the Council table.

8 Karakia Whakamutunga / Closing Karakia

3


10

94


Ko te wā whakamutunga 11.04 ō te ata. Meeting closed at 11.04 am.

(Ko te rangi / dated this) (te rā ō / day of) 2019.

………………………………………. TIAMANA / CHAIRPERSON

3


11

Reference/Source Committee/Meeting

DateMatters Arising Group

ResponsibleDepartment

(Team) Update Project Deadline

Iwi Liaison Committee14/10/2015

Patea Harbour Endowment Fund/MolesA report was presented to the Council at a workshop on 18 April 2016.The actions from this workshop was to investigate options usingprofessional services to evaluate a more strategic view for the PateaMoles and associated structures. This report will go to the PateaCommunity Board and affected Iwi in the future.

Community and Infrastructure

Services

Projects Manager

BTW will be finalising their report in the next month, which islargely based off 2017 data.

In the meantime Council are moving forward with a maintenanceproject for the Moles, which will result in survey works beingundertaken to determine the extent of the work needed.

5/06/2019


Bilingual SignageIt was suggested that a District wide Signage Strategy including abranding and marketing exercise be carried out to incorporate Te Reoon all signage, letter head, badges and cars throughout the District.

Office of the Chief

Iwi Liaison Advisor

Further signage will be introduced over time. A timeline wasrequested for implementation of bilingual signage beingincorporated throughout the District, which is still beingdeveloped in line with the recently approved Te Reo Policy.Signage has begun to be added to sites around the District asrequired. The Te Reo Policy has now been adopted by theCouncil. Department Signage and information signage will bepart of Stage 2.

Signs for Admin

Complete.Stage 1.


Māori Representation - Joint Working PartyAll four Iwi have supported Direct appointments.

Office of the Chief

Iwi Liaison Member

Expressions of interest will be reopened for consideration offurther appointments to the Environment and Hearings and Auditand Risk Committees along with the confirmation of the Electionresults and Committee structure.

12/10/2019


Coordinate Hui with NZTA and NZ RoadingThe Council would play the role of facilitator for a meeting with NZTAand others to discuss recognition and acknowledgement of the pa sitethat was discovered under the old road north of Normanby duringconstruction of the new road.

Office of the Chief

Iwi Liaison Advisor

The Council's Community and Infrastructure Services Team willwork with the Iwi Liaison Advisor to get a list of contacts. The IwiLiaison Advisor will send out some dates for a suggestion for ameeting. This will be with TKONT, TRONT, Kiwi Rail, NZTA andrelevant hapū.

End of 2019


Mana Whakahono ā RoheIt was requested that regular progress updates be provided to theCommittee on Mana Whakahono ā Rohe.

Environmental Services

Group Manager The most recent meeting to discuss a regional or collaborativeappproach was held on 4 July at the New Plymouth DistrictCouncil. Three of the four Taranaki Councils and five of the eightIwi were in attendance. The group remains focussed on scopingwhat an Iwi Participation Agreement could look like for theTaranaki region. STDC have been tasked with looking further intobest options for affected party notifications, with a report dueback in August. The discussions remain informal in lieu of aformal triggering of the Mana Whakahono a Rohe provisions inthe RMA.

20/11/2019


Road Naming PolicyThe Committee recommended that a road naming policy for new andexisting roads be developed by the Council. It was also requested thata terms of reference by reported back to the Iwi Liaison Committee'sMarch 2020 meeting.

Community and Infrastructure

Services

Group Manager Draft Terms of Reference for the Road Naming Policy are beingdevelopment and will be reported to the Iwi Liaison Committee'sMarch 2020 meeting. 1/03/2020

Iwi Liaison Committee Matters Arising

4

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Matters Arising

12

https://orion.stdc.govt.nz/p/doc/culser/1/iwilia/act/report iwi representation for the 2019-2022 triennium.docx Page 1 of 3 Created on 11 November 2019

Report

To Iwi Liaison Committee

From Chief Executive, Waid Crockett


Subject Representation for 2019-2022 Triennium (This report shall not be construed as policy until adopted by full Council)

Executive Summary 1. The Local Body Elections were held in October 2019 and the new Mayor and Councillors

adopted the political structure for the 2019-2022 triennium on Monday 4 November. The purpose of this report to confirm that the Iwi Liaison Committee will continue for the next term of Council with the same membership and Terms of Reference.

2. The Iwi Liaison Committee is also being asked to provide nominations to the Council’s

Environment and Hearings (EHC) and Audit and Risk Committees (ARC). Appointments were made to the Infrastructure (previously known as Engineering) and Community Services Portfolio Groups

3. Given we are at the start of a new term, Council is seeking nominations from Iwi for each

of the positions.

Recommendation(s) THAT the Iwi Liaison Committee receives the Representation for 2019-2022 Triennium report. Note: The Council is seeking nominations from each Iwi and that these should be forwarded to our Poutakawaenga-ā-Iwi/Iwi Liaison Advisor. Note: The Council is seeking advice from the Iwi Liaison Committee on an appropriate timeframe in which to receive nominations up to. Background 4. On 4 November 2019 following the Local Body Elections the new Mayor and Councillors

adopted the political structure for the 2019-2022 triennium. The political structure includes the retention of the Iwi Liaison Committee including the current membership.

5. At the beginning of 2018, as part of the Council’s commitment to building capacity for

Māori to contribute to decision-making, new positions were offered to Iwi, on the Environment and Hearings (EHC) and the Audit and Risk Committees (ARC).

6. It was agreed that Iwi appointments to the Environment and Hearings and Audit and Risk

Committees would be confirmed following the Local Body Elections.

5

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Report

13


7. Iwi representatives were appointed to the Infrastructure (formally known as Engineering) Services Portfolio Group (ISPG) and the Community Services Portfolio Group (CSPG). The current representatives are: • ISPG – Te Kere Davy • CSPG – Gregory Parata

8. Mr Parata has indicated that he is unable to continue in the role due to work

commitments. Mr Davy has indicated that he is keen to continue in the role subject to being nominated for the position.

9. Council now requests Iwi to provide nominations for the EHC and ARC Committees and

the two Portfolio Groups. Once the nominations have been received the Mayor will consider them with the view of announcing these at the next Iwi Liaison Committee meeting, subject to the Iwi Liaison Committee providing an appropriate timeframe for receiving nominations.

10. Ongoing training will be provided to all successful candidates and full attendance at these

training workshops is expected to assist the candidates to be successful in their roles.

11. Further information on what is involved with each Committee is provided in Attachment A.

Local Government Purpose

12. The purpose of local government is to enable democratic local decision-making and

action by, and on behalf of, communities; and to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future.

Assessment of Significance and Engagement

13. South Taranaki District Council’s general approach to determining the level of “significance” will be to consider:

Criteria Measure Assessment Degree The number of residents and ratepayers affected

and the degree to which they are affected by the decision or proposal.

There is minimal impact as no budgetary or rate increases required.

LOS The achievement of, or ability to achieve, the Council’s stated levels of service as set out in the Long-Term Plan 2018-2028.

There is no impact on the levels of service in the 2018-28 LTP.

Decision Whether this type of decision, proposal or issue has a history of generating wide public interest within South Taranaki.

There is no history of this generating wide public interest within South Taranaki.

Financial The impact of the decision or proposal on the Council’s overall budget or included in an approved Long Term Plan and its ability to carry out its existing or proposed functions and activities now and in the future.

There is minimal impact on the budget included in the 2018-28 LTP.

Reversible The degree to which the decision or proposal is reversible.

The Mayor has the power to set appointments to committees throughout the 2019-2022 triennium.

14. In terms of the Council’s Significance and Engagement Policy this matter is of low

significance.

5


14

http://www.legislation.govt.nz/act/public/2002/0084/latest/DLM172322.html






15. The level to which the Council will engage will align with the significance of the decision to be made and will be to inform.

Level Goal Outcome Inform To provide the public with balanced and

objective information to assist them in understanding the problems, alternatives, opportunities and/or solutions.

The Council will advise the public through the Iwi Liaison Committee minutes.

Legislative Considerations 16. The Mayor has the ability to establish committees under the Local Government Act 2002

Section 41A (3) (b) Appoint Committees. Financial/Budget Considerations

17. Representatives and appointments on Council committees and portfolio groups will be

paid a meeting fee of $150.00 and mileage for attendance. 18. Members of the Environment and Hearings Committee will be required to undertake the

Making Good Decisions training. Representatives are paid $80 per hour when attending hearings for resource consent applications and considering District Plan changes.

19. The Council will be reviewing the meeting allowance for Iwi committee and portfolio

group members for the 2019-2022 triennium.

Consistency with Plans/Policies/Community Outcomes 20. Nothing in this report is inconsistent with any Council policy, plan or strategy. 21. This matter contributes to the following community outcome; Together South Taranaki.

Impact on Māori/Iwi 22. This proposal will add to the contributions to decision making processes by Māori and

provide support and advice to Council and staff in issues and activities that involve Iwi during committee and portfolio group meetings.

Conclusion 23. The Iwi Liaison Committee will continue during the next term of Council with the same

representation. 24. The Committee is also being asked to provide nominations for the Infrastructure and

Community Services Portfolio Groups and consider nominees for the Environment and Hearings and Audit and Risk Committees.

Waid Crockett Chief Executive

5


15

MĀORI REPRESENTATION

Briefing Paper Commi ees & Por olio Groups

5


16

South Taranaki District Council

PART ONE: Pages 2&3 The role of each Commi ee

PART TWO: Page 3 A ributes and Values

PART THREE: Page 4 Knowledge and Experience

PART FOUR: Page 4 Time Commitment

Part One: The role of each Commi ee

THE ENVIRONMENT AND HEARINGS COMMITTEE

The primary role of the Environment and Hearings Commi ee is to oversee the Council’s obliga ons under the Resource Management Act 1991. It also oversees a number of the Council’s environment and regulatory ac vi es. The commi ee comprises five Councillors. The Commi ee is delegated the following decision making powers:

To hear all resource consent applica ons with the power to make a final decision; To hear all Building Act dispensa on applica ons with the power to make a final decision; To consider all ma ers of an environmental and regulatory nature rela ng to the Resource Management Act, Building Act,

Health Act, Fencing of Swimming Pools Act, Dog Control Act and to make recommenda ons to the Council; To receive reports on all ma ers approved under delegated authority by the Chairperson or Deputy Chairperson together with

the Group Manager Environmental and those func ons delegated to staff; Hear objec ons to menacing dog classifica ons and either uphold or rescind the classifica on (as per the Dog Control Act). To consider and make recommenda ons to the Council on environmental policy ma ers rela ng to the Resource Management

Act and the District Plan; To hear all plan changes and make recommenda ons to the Council; Non-no fied applica ons will be referred to the Environment and Hearings Commi ee for considera on in the following

circumstances: Where the Group Manager Environmental believes that there are poten al community effects and/or policy implica ons in

respect of the District Plan, and no other applica ons of this nature have been dealt with before by the Council to determine precedent;

Appeals rela ng to consent condi ons approved under delegated authority; and Applica ons for retrospec ve ac vi es.

That aside, the Commi ee is only able to make recommenda ons to the full Council for it to consider and make a decision on.

Page 2

5


17


Part One (Con nued): The role of each Commi ee AUDIT AND RISK COMMITTEE

The primary purpose of the Audit and Risk Commi ee is to: Review the quarterly financial and non-financial reports of the Council; Oversee the rela onship between the Council and its external auditor; Consider the Audit Management Report undertaken for the Annual Report and Long Term Plan and monitor progress against that; Receive and consider reports on the Council’s internal and external borrowing; Provide oversight and monitoring of the Council’s risk management framework; Provide oversight and monitoring of Council’s Long Term Investment Fund; and Oversee the rela onship with the Council’s Investment Advisors and Fund Managers. Strategic Health & Safety Management and oversight. Audit and Risk Commi ee is made up of the Mayor, an external member, and four councillors.

COUNCIL PORTFOLIO GROUPS

The Council has an Infrastructure Services Por olio Group and Community Services Por olio Group. The por olio groups allow councillors a forum in which to discuss policy items and develop specialist areas of knowledge prior to the development of policy and it is a sounding board for others. The Environmental Services Por olio Group is the Environment and Hearings Commi ee and the Corporate Services Por olio Group is the Audit and Risk Commi ee.

Part Two: A ributes and Values Code of Conduct The Council’s Code of Conduct outlines the a ributes and values and standards of behaviour expected of members of South Taranaki District Council in the exercise of their du es. The Council adopted a Code of Conduct in October 2017 and all elected members are required to adhere to this Code of Conduct. The Code of Conduct has been reviewed and was adopted in March 2017. Adop ng such a code is a requirement of the Local Government Act 2002. The code sets out the Council’s understanding and expecta ons of how the Mayor and Councillors will relate to one another, to staff, to the media and to the general public in the course of their du es. It also covers disclosure of informa on that is received by or is in the possession of elected members, and contains details of the sanc ons that the Council may impose if an individual breaches the code. A copy of the Code of Conduct is a ached for members ‘informa on.

Page 3

5


18

Part Three: Knowledge and Experience The specific knowledge and experience needed for the Commi ees are below:

Environment and Hearings Commi ee

Making Good Decisions Qualifica on Ability to consider different points of view or ma ers An open mind Impar ality A basic knowledge of Councils regulatory responsibili es

Audit and Risk Commi ee

Financial experience, knowledge or qualifica ons Investment knowledge Ability to understand Risk Management Knowledge of Audit reports Knowledge of liability management Rela onship building


Part Four: Time Commitment Environment and Hearings Commi ee

Audit and Risk Commi ee The Audit and Risk Commi ee meets quarterly and the mee ng is usually from 11am un l 2pm with lunch provided. The pre reading for this Commi ee is quite substan al with financial report and Audit reports so can be in excess of 4 hours.

Por olio Groups The Community Services and Infrastructure Services Por olio Groups meet up to four mes a year for approximately 2 hours per mee ng. Members of these groups should have an interest in either engineering such as roading, water and solid waste or communi-ty facili es such as parks, playgrounds and other facili es, and community grants.

Mee ng Frequency Time Commitment

Regular Commi ee Every 6 weeks 7 per year Cancelled if insufficient business)

90 mins per mee ng (average)

Extraordinary Commi ee 3 to 4 per year 90 mins per mee ng (average)

Large Resource Consent applica ons or Plan Changes 5 days per year on average 5 days

Informal Communica ons between Elected Members. Emails and reading of agendas, resource consent applica ons and officer reports

Throughout the year 5 days per year on average

Page 4

5


19

https://orion.stdc.govt.nz/p/doc/culser/1/iwilia/opi/ila activity report-ilc-reg-2019-09-02.docx Page 1 of 3 Created on 2 September 2019

Information Report

To Iwi Liaison Committee

From Poutakawaenga-ā-Iwi, Reg Korau


Subject Poutakawaenga-ā-Iwi/Iwi Liaison Advisor Activity Report Executive Summary 1. This activity report covers the period from August to November 2019. 2. The report covers general activities that concern all Iwi groups and the organisation and

activities more mores to each Iwi Iwi Activities 3. Assisting and accompanying Civil Defence Advisor, Glenn Hansen, to meet with marae

in the Rohe to discuss opportunities and options to develop sites as potential Civil Defence Emergency Centres.

4. The Huinga-ā-Iwi Meeting cycle is to assist all Iwi to engage and communicate with Operation staff here at Council regarding any projects or activities of significance to Iwi. This is quarterly and allows both Iwi/Hapū to discuss any activities or projects of importance to them that are carried out by the Council teams.

5. Mana Whakahono-ā-Rohe agreements follow-up meetings to discuss the proposed development of the Mana Whakahono-ā-Rohe to the current situation.

6. Community Vision Project, working with the Iwi to collect information for the next LTP. 7. Te Reo Māori Policy introduced into the Council’s Internal policy.

8. Development of draft Internal pōwhiri policy for Council employees.

9. Taranaki 2050 workshops as Council representative to support the facilitators. Te Kāhui o Rauru 10. Waverley Waste Water Treatment Plant (WWTP) hui to finalise process with Iwi

regarding the MoU and final stages of the WWTP build. Best Practical Options process stages in conjunction with Water Services Team, Peter Cook.

11. Wai-inu Beach WWTP hui to finalise process with Iwi regarding the final stages of the

WWTP build. 12. Nukumaru Station Road progress. The naming of the new road and updates regarding

the building of the road.

6

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Information Reports

20


13. Waipapa marae visit to assist with the Building Warrant of Fitness certification. This was done in conjunction with the Building Consents Team.

14. Tauranga-Ika/Ūkaipō site at Waiinu beach for Iwi members to camp during summer

season. Te Rūnanga o Ngāti Ruanui 15. Newly Elected members Pōwhiri. The swearing in ceremony of all elected members to

Council and Community Boards at the Hāwera Community Hall and Theatre.

16. Blessing Waihi Beach Ablution Block with Tauheke and Council staff.

17. Blessing of Hunter Shaw Building in Pātea, support from Pāhake to bless.

18. Te Wiki o Te Reo Māori workshop at Hāwera Library Plus. Discussion and question and answer session about my beliefs on Te Reo Māori and learning the language.

19. Citizenship Ceremony; supporting tauheke with hosting of ceremony at the Council Chambers in the Hāwera Administration Building.

20. Pōwhiri/Whakatau process for all new staff to the Council. Formalising an internal Policy to ensure Tikanga Māori is followed within Council. Discussion and guidance received by Iwi members.

21. Building consent process for fence on road boundary built by Iwi, obstructing access to

Council manhole. Arranged resolution to assist Iwi and Council to find an outcome that met requirements satisfactorily.

22. Kapa Kōrero support for Iwi members to promote te reo Māori and te mita o Taranaki

within our community. This is a weekly event held at a local café. The local members are looking at diversifying to try spread it around the town.

23. Blessing of site for new portable ablution block at Waihi Beach site. Local tauheke

blessed the site.

24. Blessing of the Aotea waka prior to cleaning of structure. There will also be repainting to be done by Iwi designated workers to work on the figurines.

25. Te Ramanui o Ruapūtahanga hui with Hapū and Iwi representatives to discuss the plans

and options. Hapū representative is developing a story to assist with the design of the cultural story inside the building.

26. Have been in discussion with marae representative regarding assistance by the Council

in the event of major tangihanga at Taiporohēnui marae. The Council has offered to assist with support in kind where possible.

27. Puawai Cycleway discussions have been ongoing with Hapū representative at this stage

and support shown by the Hapū.

28. Te Kura Kaupapa Māori o Ngāti Ruanui, Water Tourism. Workshop at the Kura to assist akonga/students with research project on Tourism.

29. Worked with the Iwi around the Central landfill works. This has now been finalised and the Council has gone with a plan utilising Bonny-Glen Landfill.

30. Meeting with Ngāti Tūpaia hapū members and whanau to discuss the development and

remediation of Turuturu Mōkai.

6


21


31. Paepae in the Park. Council representative for the event in 2019. Te Korowai o Ngāruahine 32. Catch up with Iwi CE regarding topical issues for both Iwi and Council that require support

or impact upon Iwi. 33. Assisting GIS team to map all Ngāruahine wāhi tapu/ motuhake on our Intramaps. To

ensure clarity for Council on sites of significance when consents may come in.

34. Kapa Kōrero support for Iwi members to promote te reo Māori and te mita o Taranaki within our community. This is a weekly event held at a local café. The local members are looking at diversifying to try spread it around the town.

35. Worked with the Iwi and Hapū members around the Central landfill works. This has now

been finalised and the Council has gone with a plan utilising Bonny-Glen Landfill, Marton.

36. Ōkahu hapū members would like to be involved in the support of this as whanaunga to Ngāti Tūpaia are interested in supporting with Turuturu Mōkai development plan.

37. Aotearoa marae visit to assist with the Building Warrant of Fitness certification. This was

done in conjunction with the Building Consents Team. 38. Te Ngutu o te Manu Commemorative garden. The ongoing service and planting of the

native garden within the Domain has been worked on.

Te Kāhui o Taranaki 39. Te Wiki o Te Reo Māori workshop at Ōpunakē Library Plus. Teaching meanings,

introductions and place names.

40. Te Huanga ō Rongo Wānanga with Parihaka Papakāinga Trust to develop strategies for the development of infra-structure and amenities at Parihaka.

41. Working with local marae to look at options as Civil Defence Welfare Centres. Whether are options to include more and capacity to do so.

42. Ōpunakē pathways project. Working with local hapū on these plans and integrating

community groups into the plan.

43. Town Master Plan, working with Iwi to tell the cultural story of the place. Including clarification around the meaning and spelling of Ōpunakē.

44. Te Rā o Te Whiti attendance to listen to and discuss any matters of significance to

Council and Māori.

[Seen by] Reg Korau Waid Crockett Poutakawaenga-ā-Iwi/Iwi Liaison Advisor Chief Executive

6


22

https://orion.stdc.govt.nz/p/doc/orgman/1/tmmgmt/csdunt/Team Documents/Community Development Unit Activity Report 2019-11-11.docx

Information Report To Iwi Liaison Committee

From Community Development Manager, Claire Symes


Subject Community Development Activity Report

Executive Summary

1. This report updates the Iwi Liaison Committee on progress with community development projects and activities across the District and other items of interest.

Recommendation

THAT the Iwi Liaison Committee receives the Community Development Activity Report – 2019.

District Activities

Town Centre Masterplans

2. The Town Centre Masterplan documents for Ōpunakē, Manaia, Pātea, Waverley andEltham were adopted at the 9 October Council meeting. The implementation of the plansand associated costs will now be considered as part of the 2021-31 Long Term Planprocess.

Mayor’s Taskforce for Jobs – Youth to Work Awards

3. Approximately 180 nominees, family, employers and education/training providersattended the Youth to Work Awards on 29 August at TSB Hub. The Council’sCommunications Cadet Te Raunatanga Williams-Edwards was a first time MC who didan outstanding job and kept the event running smoothly. The Mayor’s Taskforce for JobsSteering Committee is very grateful to the generous sponsors and nominators for theirsupport of the event. Winner of each category are as follows:

Award First place Second place

Third place Sponsor

Employer Award Everybody’s Theatre Ōpunakē

McCudry Trucks, Hāwera

Tairoa Lodge, Hāwera

Parininihi ki Waitōtara

Education, Training & Work Experience Prociver Award

Ngāruahine Iwi Health Services, Manaia

Tairoa Lodge, Hāwera

Sandfords Rural Carriers, Auroa

Silver Fern Farms

Learning to Employment Award

Alyssa McCarty

Cameron Hasler

Jared Torrington

Obertech Group, Hāwera

Te Pae Tawhiti Award

Heavenlee Ngatai

Kaile Butcher Fern Wilson Te Runanga o Ngāti Ruanui, Te

6


23


Korowai o Ngāruahine, Te Kaahui o Rauru and Te Kahui o Taranaki

Young Achiever Award (16-19 years)

Caylin Cozette

Liam Whelan Michael Back Feats, Hāwera

Young Achiever Award (20-24 years)

Tim Preston Katie Adlam Cody Bibby Farm Source, Taranaki

Launch of 1000 Lanterns at Elektra 4. ‘Elektra’ is a new lighting event to be held on on Friday 8 November, in Hāwera’s King

Edward Park and was created to replace the previous Fireworks Spectacular. The Park will be lit up with the launch of 1,000 lanterns on the boating lake. Entertainment group Highly Flammable will be hosting a Circus Play Zone for children, LED glowing butterflies will be walking through the Park and Circus of Flames and Ignite the Light Fire shows will complete the evening’s entertainment. This is going to be a family friendly event with people invited to bring a picnic or purchase from food carts.

5. The Community Development Unit led two sessions during the Happening Holidays

programme with over 60 young people and some parents decorating lanterns and making glow in the dark craft items for the event. Three public workshops were also organised with people invited to help create items for the Elektra lighting displays.

Roadsafe Taranaki Update 6. Roadsafe Taranaki is a regional partnership funded by the three district councils and

NZTA. The partnership is managed by the Community Development Unit with the Roadsafe Co-ordinator based in the Hāwera office.

7. The team will have stands at the Waverley, Hāwera and Stratford A & P Shows promoting

restraints, speed and distractions. The Waverley Show is on Tuesday 19 November and Hāwera on Friday 22 and Saturday 23 November.

8. The Roadsafe team recently hosted a Workplace Charter Workshop in New Plymouth

with 36 businesses represented. Sixteen of these were already members of the Charter while the other 15 were going through the process of joining. The Workplace Charter is for businesses to demonstrate their commitment to the safety of their workforce on the road.

9. At the Workshop road safety specialists delivered presentations about managing vehicle

fleets, driver education, behaviour change and some cost-effective easy wins in relation to promoting safe driving habits and behaviour.

Pātea Ward Hunter Shaw Opening 10. The earthquake strengthened and refurbished Hunter Shaw building was reopened on

26 September after $650,000 worth of strengthening work and some internal refurbishments. The official opening followed a blessing by Kaumatua, Sydney Kershaw QSM and was attended by Pātea Community Board members, Iwi, the contractors, staff and other invited guests.

11. The building was then open to the public between 11 am and 1 pm, with around 50

community members taking a look through the restoration. The earthquake strengthening work brings the building up to 67% of the New Building Standard. The

6


24


Council is grateful to the Lotteries Community Facilities Fund for their $450,000 grant to the project.

Eltham-Kaponga Ward Bridger Park Extension 12. The work at the Bridger Park extension site to install a new manhole and sewer drainage

pipe has been completed. The project is waiting on the delivery of soil so the shaping work can be completed and the development of the area can recommence.

Kaponga Town Signs 13. The Kaponga Progressive Committee sought feedback from the community on a number

of sign options and have agreed they would like to retain the retro feel of the existing signs with the addition of Te Reo. The artist who created the original signs still lives locally and is available to make the new signs.

Te Hāwera Ward Hāwera Railbridge Mural Project 14. A meeting was held with hapū representatives to finalise the artwork to be painted on

the railbridge at the southern entrance to Hāwera with agreement and approval given to proceed. Arrangements are now being made to resubmit traffic management plans, alert the scaffolders and KiwiRail with the hope the project can be undertaken during November.

Doggy Doo Bins 15. All five doggy doo bins and bag dispensers purchased through shared funding by the

Hāwera-Tangahoe Community Board and the Council have been installed. There are now bins at Beech Place Reserve and Dog Park, Denby Road Pathway and Ōhawe Beach.

Waihi Reserve Ablution Pod 16. Ngāti Ruanui kaumatua blessed the newly installed Waihi Reserve ablution pod on

Tuesday 1 October. The self-contained ablution pod is now operational but there is still some planting and a path from the road to be put in to finalise the installation.

Taranaki Coastal Ward Cape Egmont Boat Club Ablution Pod 17. Resource consent has been submitted for permission to install a self contained ablution

pod at Cape Egmont Boat Club on Bayly Road. A site meeting was held with Boat Club members and hapū representatives who were supportive of the container toilet block being installed as the current toilet facilities are struggling to cope with demand. The block will be installed on land owned by the Boat Club. Part funding for the ablution pods, the same as the one recently installed at Waihi Reserve, near Hāwera, was obtained from the Government’s Tourism Infrastructure Fund.

Orimūpiko Marae Trustee Meeting

6


25


18. Meetings were held with Orimūpiko Marae members during the development of the Ōpunakē Town Centre Masterplan and an altered definition and history was provided for the town. The change, with the macron relocated from above the u to above the e, was provided by the local hapū and gives a different meaning to the area (Ōpūnake referred to the ‘prow of the waka’).

19. Ō-puna-kē, or Ōpunakē (without the hyphens), refers to the underground springs that lay

beneath the land. The key word that gives the town its meaning is ‘puna’ ‘kē’, refers to the unexpected or hidden nature of the springs while the ‘Ō’ is a widely used language convention that is prevalent in many of the place names in Taranaki.

Funding Council Funding Round Dates for 2019

Council Funds Open Close Focus Area

Sport NZ Rural Travel Fund 1 October 8 November Travel costs for regular, local sports

competitions. Pātea Centennial Bursary

1 November 29 November Pātea residents over the age of 15 years enrolling in part, or full-time, tertiary study in 2020.

Rural Hall Grants 20. This year we received applications from 27 halls, from a total of 30 eligible halls. Each

applicant was awarded $1,538 to be used towards insurance, maintenance and/or improvements.

Community Surveillance System Maintenance Fund 21. There were two applications received for the Community Surveillance System

Maintenance Fund, which closed 27 September. Each applicant received $1,000 to be used towards the costs incurred for the maintenance of the surveillance system over the last year.

Creative Communities Scheme 22. This year the South Taranaki District has $32,359.36 available for allocation as part of

the Creative Communities Scheme. 23. The latest round opened 30 July, and closed 10 September, with the allocation meeting

taking place 1 October. The allocations from this round can be found in the table below.

Applicant Project Details Amount Requested

Allocation

Laura Buchanan Beach Litter Whale Tales $411.75 $500.00 Lyndon Peter Wilson – Little Dog Barking Ltd.

Little Dog Barking – The Pond Tour of South Taranaki

$2,960.00 $2,960.00

Janet Wairua – Kaupokonui and Districts Beach Society

Youth Country Karaoke Hoedown

$1,478.00 $1,478.00

Nicki Luxton – South Taranaki Justices of

Performance at Official Opening

$2,000.00 $2,000.00

6


26


the Peace Association Lulu Evolving Artist – Laura Buchanan

Waiinu Clay Club $1,190.68 $1,190.68

Caryl Murray - Ohawe Creatuve Community

Ohawer Creative Community

$707.60 $707.60

Shane Downs – Kaponga Primary School

Biennial Production (Wearable Arts Show)

$3,830.00 $3,830.00

Amy Taunt and Carina McQueen

For the love of Art’ works from Carina McQueen & Amy Taunt

$400 Declined – does not meet funding criteria

Local Discretionary Funds Funding Applications

24. The latest deadline for the 2019 Local Discretionary Fund applications was 21 October.

There are no further Local Discretionary Fund rounds for the 2019 calendar year.

25. As in 2018, all eligible and completed applications (including attachments), are provided to all Community Boards prior to the Board meetings. Only the application form will appear in the Community Board agendas for consideration.

Discretionary Fund Balances 26. Please find attached each Community Board’s Discretionary Fund current balance for

the 2019/20 financial year (Appendix 1). As each Community Board was able to carry over up to 20% of their annual allocation from the 2018/19 financial year, any carryovers to the 2019/20 financial year have been included in the total budget for the year.

Events School Holiday Programme 27. Due to the Ice Skating Rink being in Hāwera for the first week of the school holidays,

holiday activities were only organised for the second week of the July holiday period. This holiday period we had excellent attendance at activities with the majority being fully booked, or close to.

Upcoming Events

Scale Ship Regatta 2 and 3 November Elektra (to replace the previous fireworks event) 8 November Hawera Comedy Night / 7 Days 21 November TSB Hub Sporting Hall of Fame Date TBC (late November) Arts in the Park 7 December

6


27


[Seen by] Claire Symes Fiona Greenhill Community Development Group Manager Community and Manager Infrastructure Services

Appendix 1

Te Hāwera Community Board Total Budget $36,999.00

Date Applicant Purpose Amount Balance

8 July 2019 Neighbourhood Support South Taranaki

Casino Night Fundraiser $554.00 $36,445.00

30 July 2019 Chair’s Discretion Altrusa Hāwera $100.00 $36,345.00

5 August 2019 Chair’s Discretion Bunnings Reimbursement – Gary Brown $30.05 $36,314.95

8 October 2019 Chair’s Discretion TuiOra Basketball Tournament $250.00 $36,064.95 Remaining balance $36,064.95

Te Hāwera Community Board Committed Funds

Total Committed $20,000.00

Date Applicant Purpose Amount Committed

Amount Uplifted

29 January 2018

Hāwera-Tangahoe Community Board Replace Water Tower Lights $10,000.00 $10,000.00

19 November 2018

Okaiawa Community Group Dam Site Beautification $8,000.00 -

19 November 2018

Hāwera-Tangahoe Community Board Sound Shell Installation $2,000.00 -

$10,000.00

Eltham-Kaponga Community Board

Total Budget $14,118.38


24 July 2019 Eltham Community Development Group

Returned funds - To print a ‘Town of Firsts’ information board for Eltham

+$314.10 $14,432.48

4 September 2019 Chair’s Discretion Drinking Fountain sign for

Soldier’s Park $45.00 $14,387.48

Remaining balance $14,387.48

6


28


Pātea Community Board



10 July 2019 Pātea Rugby League Club

Trip to Wellington to play curtain raiser for the Warriors $1,500.00 $11,844.58

15 July 2019 Chair’s Discretion Billboards for Patea $20.00 $11,824.58 Balance Remaining $11,824.58

Taranaki Coastal Community Board



10 July 2019 Coastal Singers Mosaic Sofa at allocated site at Ōpunakē Lake $1,500.00 $18,763.25

10 July 2019 Waimate Plains Property Society Inc. Paint 3 shops Declined $18,763.25

10 July 2019 Ōpunakē Community Baths Society Inc.

Repairing and repainting for pool surfaces on all four pools $2,817.40 $15,945.85

22 August 2019 Chair’s Discretion UpsideDowns Education

Foundation $200.00 $15,745.85

Balance Remaining $15,745.85

Eltham-Kaponga Community Board Committed Funds



Amount Uplifted

19 November 2018

Eltham Community Board

Purchase and install a drinking fountain at Victoria Park, Kaponga

$3,000.00 $2,157.08

21 January 2019

Eltham Community Board

Purchase and install a drinking fountain at Taumata Park, Eltham $2,643.50 $2,112.08

27 May 2019 Eltham Community Board New signage for Soldiers Park $1,046.00 -

$4,269.16

Pātea Community Board Committed Funds



Amount Uplifted

6 March 2019 Pātea Community Board Purchase 2 x drinking fountains $4,500.00 $3,350.10

29 May 2019 Pātea Community Board Waverley Sound System $1,000.00 -

$3,350.10

6


29

https://orion.stdc.govt.nz/p/doc/orgman/1/tmmgmt/envinf/Team Documents/Update Report Iwi Liaison - 2019-11-20.docx Page 1 of 5

Information Report

To Iwi Liaison Committee From Group Manager Environmental Services, Liam Dagg Date 20 November 2019 Subject Environmental Services Activity Report Executive Summary

1. Kia ora koutou katoa. This report updates the Iwi Liaison Committee on activities

relating to Environmental Services across the District and other items of interest.

2. The Environmental Services Group (the Group) is comprised of five business units and is split into key activity areas and responsibilities, comprising of Planning, Building Control Services, Regulatory Services, Environmental Sustainability and Civil Defence.

3. The Group covers the following services:

a. Statutory Planning Services, including Planning Policy and the District Plan; b. Building Regulation and building safety; c. Liquor Licensing and the administration of the Sale and Supply of Alcohol Act; d. Food hygiene and regulation of food premises involved with the sale and

processing of food; e. Licensing of premises, e.g. Hairdressers, Undertakers and Offensive Trades; f. Animal Control, wandering stock and Noise Control; g. Parking Control and vehicle safety; h. Establishment and implementation of an environmental sustainability strategy for

the Council and community; and i. Oversees the Council’s responsibilities in accordance with the Civil Defence

Emergency Management Act 2002 and the Taranaki Emergency Management Office Group Plan.

Recommendation THAT the Iwi Liaison Committee receives the Environmental Services Activity Report. Group Manager’s Update 4. The Group Manager commenced employment with the South Taranaki District Council

at the end of April 2019. The focus remains on recruitment against vacant positions and assisting the building control team with their re-accreditation and statutory compliance. A work plan has been prepared for the new 2019/20 financial year. Closing out the District Plan appeal phase, reviewing our customer service approach on consent delivery and establishing a sustainability strategy, are key features of the work plan.

6


30


Significant Projects and Matters of Interest Planning District Plan Review 5. The last outstanding District Plan appeal relates to provisions involving petroleum

exploration and production facilities. The latest hearing in this appeal adjourned in August 2019 and all parties have filed their closing submissions. Since then, the Environment Court issued a direction to the petroleum operators to submit a quantitative risk assessment (QRA) for their facility, which should determine an individual fatality risk contour. The Council is then required to have these QRAs (and the fatality risk contour) certified by a qualified expert before they are incorporated into the District Plan. The Council is currently working through this process with a conclusion expected about mid-February 2020.

Waipipi (Waverley) Wind Farm Resource Consent 6. The official “sod turning” of the Waipipi Wind Farm was carried out on 1 November with

delegates from Tilt Renewables, Ngaa Rauru Kiitahi, the Council and other parties involved throughout the project in attendance. Construction of the site is now underway, although this is mainly limited to access. Higgins, the main infrastructure contractor, has recently completed part of the construction access to the site, linking State Highway 3 and Rangikura Road across private property. They have also widened Rangikura Road and are currently doing the same to Dryden Road.

Parihaka 7. The Parihaka Papakainga Trust are looking to develop a sustainable, large-scale

papakainga at Parihaka and have been working with various consultants and the New Plymouth and South Taranaki District councils to develop a spatial plan for the site. A wananga was held at the South Taranaki District Council on Wednesday 13 November 2019 where issues regarding water supply and wastewater and stormwater disposal were discussed.

Mana Whakahono ā Rohe 8. A Mana Whakahono ā Rohe agreement has recently been drafted to advance the

conversation between the parties, which remains at an informal level. The draft agreement is being developed in tandem with the Matauranga Māori framework. It is anticipated that during early 2020 the Iwi Liaison Committee and Council elected members will be given greater input to the process.

MfE Relationship Management 9. The Ministry for the Environment (MfE) has regular relationship meetings with the

region’s councils. These are used to discuss parts of the respective council and MfE work programmes. The next meeting is scheduled for 27 November 2019, where climate mitigation and adaptation and waste management and the circular economy will be the main topics of discussion.

6


31


RMA (Resource Management Act) Reform Bill 10. A Resource Management Review Panel has recently been established and tasked with

preparing and delivering comprehensive reform proposals as part of the Government’s planned overhaul of the country’s resource management system. The Panel has released an Issues and Options paper, which outlines issues that should be addressed as part of the reforms and potential options for addressing them. They have invited feedback on this paper.

Building Control Building Consent Authority Accreditation 11. The focus for this year has been on processing building consent applications within 20

working days. Our target is to achieve 95-100% compliance by the end of 2019. To assist we have engaged two external contractors to process building consents which is not only helping us to work towards our target for processing but is also enabling us to improve on, and most recently maintain, our service levels for inspections.

Digitisation 12. In 2020, the building unit are hoping to become a fully digitised function, from receiving

building consent applications through an online portal, to processing and issuing consents electronically and ultimately integrating our digital files into our current Property Files. The benefits of this extend across our applicants, designers, builders and of course internally between departments, from increased collaboration, multiple people being able to work on consents simultaneously, resource sharing and an improvement in the quality of applications and hopefully some time and cost savings for customers.

Regulatory Services Abandoned Vehicles 13. Both the Regulatory Services and Contact Centre teams respond to complaints of

abandoned vehicles left in public places within the District. In order for the vehicles to be deemed abandoned under the Local Government Act 1974 the licence (registration) and WOF need to have expired and the vehicle appears to have been abandoned. These mean if a vehicle with no licence or WOF is left outside the owner’s property it might not be abandoned and removed by the Council. However, if a vehicle with no licence or WOF is left on a rural road then it could be deemed to be abandoned. Currently we make every attempt to contact the owner by using any identifying feature (Licence plate, WOF label or VIN) to instruct them to remove the vehicle. Unfortunately, we are often unable to identify the owner to pass on the costs of removing the vehicle. Recently we started placing stickers on the vehicles’ windscreen advising the vehicle appears to be abandoned and will be removed. These stickers are proving extremely effective in notifying the vehicle owner who is more often than not removing the vehicle.

6


32


Re-homing dogs 14. The Animal Management Team are looking to increase the number of dogs re-homed

that are impounded. Unfortunately, some dogs that are impounded are never claimed and end up being euthanized. Our new Animal Management Cadet, Manu Hepi will be taking responsibility for a re-homing program that will include advertising suitable dogs on social media. Manu will be spending time with these dogs ensuring they are well socialised and working with potential dog owners.

Quality Management System – Food Act 2014 15. The Food Act 2014 requires Territorial Authorities to apply to Ministry for Primary

Industries to become a Recognised Agency to verify National Programmes. Currently Territorial Authorities have exclusivity to verify Template Food Control Plans but not National Programmes. As a Council it was decided that many of our food premises fall into the National Programme category, and therefore would like to provide the service to the industry. Before a Territorial Authority can apply for Recognised Agency status, a Quality Management System that meets the requirements of Section 110 of the Food Regulations 2015 must be implemented.

16. Currently Council is undergoing the process of having the QMS verified by JASANZ to

gain the Recognised Agency status. The final assessment will be done on 17 December 2019 with an outcome early in 2020.

Environmental Health 17. A recent promotion within the department has resulted in the vacancy of an

Environmental Health Officer. The position is currently been recruited for with a shortlist to be interviewed in the next week. A successful appointment could be made in the next few weeks.

Environment and Sustainability 18. Rebecca Martin joined the group on 5 August 2019 in the newly formed role of

Environment and Sustainability (E&S) Manager. 19. Prior to the formation of the Environment and Sustainability Team, Council had an

incomplete picture of how the business used resources and what the organisation’s carbon and environmental footprints looked like.

20. Therefore, baselining Council’s own environmental and sustainability footprints across

all of our business activities and establishing a clearly defined environment and sustainability work programme (Appendix 1), was the first key activity for the Team. This has been successfully achieved.

21. Future improvements to Council’s environment and sustainability activities, our

resource use and emissions footprints, and the environment and sustainability activities we implement, will be compared and analysed on an annual basis from 2019 onwards.

22. Over the next 12 months we will focus on embedding environment and sustainability

initiatives across all of Council’s activities, as well as meeting the key players inside and outside of Council.

6


33


23. Another key focus area will be the establishment of a cohesive Council Environment and Sustainability Strategy and action plan that can inform upcoming budget-setting, as well as the development of the Council’s annual and long term plans.

24. Future activities for the Team will include:

• Delivery and implementation of initiatives to reduce our environmental impacts across Council, especially relating to energy conservation, decreasing fuel emissions across our fleet, and increasing the environmental sustainability outcomes and KPIs of our policies and procedures, AMPs, LTP, annual plans, and District Plan.

• Engaging with Elected Members to develop a comprehensive Environment and Sustainability Strategy.

• Building a solid and long-term funding plan for delivery, implementation and outcome monitoring of those actions through the LTP 2021-2031.

• Engaging with mana whenua for co-development of District-wide environmental sustainability initiatives.

• Building successful external co-funding partnership projects, e.g., with Trees That Count, One Billion Trees, PredatorFree Taranaki etc.

Civil Defence and Emergency 25. The Council is obligated to plan and provide for Civil Defence and Emergency

Management within South Taranaki and to ensure that it can function at the fullest possible extent during an emergency. The Council train staff on an ongoing basis to operate an Emergency Operation Centre when required and is progressing with the purchase and update of the equipment required for this. Council will focus on the development of readiness in our communities with priority on developing Response and Recovery Plans for each community.

Liam Dagg Group Manager Environmental Services

6


34

Proposed Environment & Sustainability Work Programme – SLT Discussion Paper Page 1 of 2 25 August 2019

Discussion Paper

To Senior Leadership Team

From Rebecca Martin, Environment & Sustainability Manager

Date 25 August 2019

Subject Proposed Environment & Sustainability Work Programme (This report shall not be construed as policy until adopted by full Council)

Table of Contents Executive Summary ........................................................................................................................ 2

Recommendation(s) ........................................................................................................................ 4

High-level Plan for Council’s Environment & Sustainability Strategy .............................................. 5

In scope ....................................................................................................................................................... 5

PHASE 1: Discovery & Design .................................................................................................................. 5

PHASE 2: Implementing Initiatives .......................................................................................................... 6

PHASE 3: Enabling and Empowering ....................................................................................................... 6

PHASE 4: Adaptation and Mitigation ....................................................................................................... 8

Out of scope .............................................................................................................................................. 11

Background/Context ...................................................................................................................... 11

Council commitment ...................................................................................................................... 13

Roles & Responsibilities ................................................................................................................ 13

Governance ............................................................................................................................................... 13

Chief Executive .......................................................................................................................................... 13

Group Manager ......................................................................................................................................... 13

Unit Manager ............................................................................................................................................ 13

LTP Funded staff resourcing ......................................................................................................... 13

Definitions ...................................................................................................................................... 13

Other Sources of Information ........................................................................................................ 13

Local Government Purpose ........................................................................................................... 13

Conclusion ..................................................................................................................................... 13

Environment & Sustainability Manager ......................................................................................... 14

Appendix 1: Proposed New Global Committed Letter ................................................................... 15

6


35


Executive Summary 1. The purpose of this paper is for SLT to consider and approve the high-level activities required

to establish a cohesive, overarching Strategy and Action Plan for Council’s approach to Environment & Sustainability (E&S) issues, with Elected Members support.

2. The Environment & Sustainability Manager will lead the development of this work, using Council’s Project Management Framework, and a phased approach to implementation.

3. Council has identified the need for environmental sustainability, across Council’s own

business, and the wider District, and the implications of future climate change impacts, as a strategic challenge for the LTP (2018-2028). This position has been supported by the recent community visioning processes for the LTP 2021-2031, and the Taranaki 2050 Roadmap vision, with the following key Community Environmental Goals being identified for this topic:

a) Sustainably manage the natural and physical resources of the District; b) Recognise and protect places of natural heritage and outstanding natural features

and landscapes; c) Plan for and respond to climate change; d) Implement waste minimisation initiatives.

4. There is significant interest and activity externally across our communities, and also internally

across the organisation, in determining the Council’s response to mitigating and reducing our environmental impacts, and planning for long-term adaptation and community resilience in the face of climate change.

5. New Plymouth District Council (NPDC) have been self-reporting on their internal emissions

profile for the last 2 financial years to the international Carbon Disclosure Project (CDP)1, as part of their commitment to the Global Covenant of Mayors for Climate & Energy2, and have now shifted into Phase 3 of their emissions inventory monitoring, which is a District-wide emissions inventory.

6. NPDC have contracted AECOM to undertake their preliminary District-wide level emissions

analysis at a cost of $25,000. NPDC and AECOM have offered STDC the opportunity to engage with this project now, at the beginning, for a cost of up to a maximum of NZ$12,500.

7. STDC would benefit greatly from investing in this project now, as it would give us a preliminary

estimate of the major District-level emitters in South Taranaki, which we could use as a basis to engage early on with those big players, and which we could then also build on in our “Phase 3” work (described below in further detail).

8. Environment & Sustainability initiatives are an organisational-wide challenge and therefore it’s important that we have each branch and team from across the organisation involved and engaged throughout the process.

9. At a high level, the Council’s Environment & Sustainability Strategy will:

a. Align with the Community Vision, Tapuae Roa, and Taranaki 2050 Roadmap environmental priorities and goals.

b. Provide terms of reference, clear definitions and a strong statement of intent for our Environment & Sustainability Team, and Council’s commitment to improved Environment & Sustainability outcomes.

c. Detail a decision-making framework and phased action plan, which will coordinate and improve the consistency of our decision making, policy development and activities across

1Carbon Disclosure Project, 2019: https://www.cdp.net/en 2Global Covenant of Mayors for Climate & Energy, 2019: https://www.globalcovenantofmayors.org/

6


36

https://www.cdp.net/en

https://www.globalcovenantofmayors.org/


all areas of our assets, infrastructure, operations, and service provision, in relation to environmental outcomes and sustainability initiatives.

d. Be aspirational over the long-term (30+ years), but also detail pragmatic and achievable actions towards improved environmental outcomes and sustainability practices that we can initiate over the shorter term (5-10 years), via the triennial reviews of the LTP.

e. Build on sustainability and environmental work programmes already underway and take new actions in a phased, transitional, step-wise manner within timeframes that inspire and maintain motivation.

f. Enable us to be more resource-efficient and cost-effective in our use of resources. g. Enable us to demonstrate positive, best-practice leadership of environment and

sustainability practices for our District and Region, including reducing the impacts of environmental degradation and pollution, improving environmental outcomes for species and ecosystems, increasing the sustainability of our environmental footprints, and planning for climate change adaptation and mitigation.

h. Enable us to readily and pro-actively share information on our environmental protection outcomes, environmentally sustainable practices, and climate change mitigation and adaptation strategies, with our Elected Members, communities, Iwi and hapū, and relevant internal and external stakeholders.

i. Assist us in preparing and adapting to the upcoming legislative and policy changes in the national climate change, waste, three waters, biodiversity, and resource management arenas, among others.

10. Sustainability is commonly described as having three intrinsically inter-linked elements, as per

Figure 1 below1, all of which need to be addressed and incorporated into Council’s Environment and Sustainability Strategy:

1 Adapted from Statistics New Zealand, 2019: Measuring NZ progress: sustainable development

6


37

http://archive.stats.govt.nz/browse_for_stats/snapshots-of-nz/Measuring-NZ-progress-sustainable-dev-%20approach/key-findings-2010/further-discussion-sustainable-development.aspx


Figure 1: Infographic on the inter-linkages between economic, environmental, social and cultural values Recommendation(s) 1) THAT the Senior Leadership Team notes the content of this paper. 2) THAT the Senior Leadership Team provides a review of, and any required amendments to,

this paper, to the Environment & Sustainability Manager, prior to the next SLT meeting.

3) THAT the Senior Leadership Team approves a spend of up to a maximum of NZ$12,500 for a collaborative project with NPDC to do a desktop-based assessment of the top carbon emitters at a District-wide level.

4) THAT the Senior Leadership Team considers committing to the Carbon Disclosure Project1,

and joining the Global Covenant of Mayors2.

1 Carbon Disclosure Project, 2019: https://www.cdp.net/en 2 Global Covenant of Mayors for Climate & Energy, 2019: https://www.globalcovenantofmayors.org/

6


38




High-level Plan for Council’s Environment & Sustainability Strategy

In scope 1. The Environment & Sustainability Strategy will need to incorporate an holistic view of

environmental, social, cultural and economic values (as per Figure 1), and will acknowledge that environmental sustainability and climate change impacts are serious political, economic, social, and cultural wellbeing issues, and that mitigation for, and adaptation to, those issues will be a key component of all of our futures.

2. Council requires a clear definition of the legislative scope of our Environment & Sustainability programme. At present, E&S initiatives will be non-regulatory and focussed more towards advocacy, project management, and leveraging external funding and partnership opportunities. However, depending on the outcomes of several key ongoing legislative reforms, the roles (or part thereof) may transition into a regulatory space over time.

3. The Environment & Sustainability Strategy will be managed using Council’s Project Management Framework, and a phased approach to implementation.

4. The Environment & Sustainability Strategy will be rolled out in several stepped and cumulative

phases, as per the Phases described below, and the timeline in Table 1:

PHASE 1: Discovery & Design, and programme establishment, which will include baselining and benchmarking our current environment and sustainability activities, and our current resource-use footprint across all of Council, so that we can track and monitor progress towards targets. At present, we have an incomplete picture of how Council uses resources and of the organisation’s own carbon and environmental footprints. Therefore, baselining Council’s own environmental and sustainability footprints across all of our business, and establishing a clearly defined E&S programme, will be the first key activity, so that future improvements to these footprints and our E&S activities can be compared and analysed over time.

PHASE 1 Discovery & Design – Activity Details: a. Heavy and ongoing focus on relationship-building (both internal and external) to enable

Council’s Elected Members and staff to buy into and champion our future environment and sustainability action plans.

b. Throughout the entire E&S work programme, ensure there is consistent engagement and alignment with Tapuae Roa and the Taranaki 2050 Roadmap Vision and Emerging Pathways for a “just transition to a low emissions future”, as well as maintaining continuing alignment with upcoming and developing R&D, similar work programmes being undertaken within other local authorities, and Central Govt. legislative reform;

c. Develop Environment and Sustainability Strategy up to a minimum point that will accurately inform budget setting, Council staff and Elected Members. The E&S Strategy will provide a concrete statement of intent and solid and achievable goals, and will inform budgeting for Year 3 of the LTP, which is due to commence toward the end of 2019.

d. Establish data baselines, data collection and analysis protocols and information/tool sharing platforms to accurately inventory for Council’s current environmental footprint and benchmarking with other District Councils (measured using the international standard for carbon footprints, ISO 140641, including vehicles, business travel, fuel and electricity, paper, and waste), so that we can be informed and aware of the impacts of our

1 ISO 14064 -1: 2018: https://www.iso.org/standard/66453.html

6


39

https://www.iso.org/standard/66453.html


organisation, while also creating a start point from which we can monitor progress and improvements;

e. Report on Council’s environmental footprint, explicitly describing the short-term and long-term action plan for emission reduction targets, opportunities for improving environmental outcomes, and increasing the sustainability of our resource use footprint, for each of Council’s areas of business;

f. Complete an “audit” of where and how Environment & Sustainability initiatives can be embedded in Council’s key instruments to maximize their efficacy and enable us to carry out consistent decision-making across the business for improved E&S outcomes, including within the District Plan, Long-term Financial Plan, 30 Year Strategy, and throughout our various reporting mechanisms, policies and plans, with consistent reference to upcoming legislative reform;

g. Develop a solid and long-term funding plan for delivery, implementation and outcome monitoring of the actions arising from Phase 1 Report.

PHASE 2: Implementing Initiatives for improved Environment and Sustainability outcomes across all of Council’s business, initially focussed on facilitating the; a. reduction of the environmental impacts of our activities and improving environmental

outcomes across the District for biodiversity and ecosystem protection, and, b. reduction of our non-renewable resource footprint, and the sustainability initiatives

required across the business to achieve this.

PHASE 2 Implementing Initiatives – Activity Details: a. Begin to facilitate implementation of the recommendations from the Phase 1 E&S Report

for Council-wide environment and sustainability initiatives, in accordance with budget restrictions, SLT buy-in and Elected Members sign-off;

b. Embed environment and sustainability best-practice in the next LTP, across all aspects of Council’s work, business and assets, so that we are “walking the talk” and modelling what best-practice looks like;

c. Once our own house is in order, launch consultation process for a District-level Environment and Sustainability Strategy.

d. A District-level Environment and Sustainability Strategy will need to incorporate calculations of the environmental impacts and resource use footprints across all businesses and communities for the entire District, and will also need to include measures for:

i. The long-term environmental sustainability measures required across the whole District to reduce our emissions footprint and environmental impacts, leading to improved environmental outcomes;

ii. Assessments of the District’s vulnerability scoring for potential climate change impacts;

iii. Adaptation and mitigation measures for the long-term impacts of climate change across the District;

e. Leverage off other existing projects and funding opportunities regionally and nationally; f. Collaborate with current Environmental and/or Sustainability groups within our District and

Region to scale up sustainability and environmental efforts within the District.

PHASE 3: Enabling and Empowering communities and business across the entire District to begin integrating environmental sustainability initiatives into their daily lives, and advocating for increased consideration of environmental impacts and outcomes, via engagement with the District’s iwi and hapū, and our communities, businesses, and stakeholders, through Council’s leadership and modelling of best-practice. New Plymouth District Council (NPDC) have been self-reporting and taking action on their internal emissions profile for the last 2 financial years (Phase 1 and Phase 2), via the

6


40


international Carbon Disclosure Project (CDP)1, as part of their commitment to the Global Covenant of Mayors for Climate & Energy2. The Global Covenant of Mayors (GCoM) is a global coalition of city or district leaders, who have pledged to address climate change impacts by committing to a reduction in emissions within their cities or districts, and undertaking planning to mitigate for, and adapt to, the impacts of climate change. There are no charges associated with the CDP or Global Covenant of Mayors, and Council would be joining, and be supported by, thousands of other cities and local governments around the world who are currently engaged in climate leadership in their cities, regions, or districts, through this project (see Appendix 1 for commitment document template). Being part of the GCoM provides organisations with an extensive resource and knowledge base for planning and communicating a commitment to a lower emissions future, as well as a phased approach to reporting on emissions and planning for climate change impacts:

NPDC have now shifted into Phase 3 of their emissions inventory monitoring, which is a District-wide emissions inventory. NPDC have contracted AECOM to undertake their preliminary District-wide level emissions analysis at a cost of $25,000. NPDC and AECOM have offered STDC the opportunity to engage with this project now, at the beginning, for an additional cost of up to a maximum of NZ$12,500.

1Carbon Disclosure Project, 2019: https://www.cdp.net/en 2Global Covenant of Mayors for Climate & Energy, 2019: https://www.globalcovenantofmayors.org/

6


41




STDC would benefit greatly from investing in this project now, as it would give us a preliminary estimate of the major District-level emitters in South Taranaki, which we could use to engage early on with those big players, and which we could then also build on in our “Phase 3” work (described below in further detail).

PHASE 3 Enabling & Empowering – Activity Details: a. Establish District-wide data baselines, data collection and analysis protocols, across all of

the Districts’ businesses and communities. b. Develop public access information/tool sharing platforms to accurately account for a

District-wide environmental and sustainability footprint inventory, so that we can monitor and track the outcomes of District-wide E&S initiatives as they are rolled out;

c. Enable Iwi and hapū to be engaged and involved throughout; d. Showcase the progress made towards Councils’ and the Districts’ Environment &

Sustainability initiatives by hosting an International Science Symposium held in Taranaki on Innovation in Environment & Sustainability initiatives;

e. Leverage legislative and policy reforms at Central Government level for legislative mandate, funding and investment opportunities and incentives;

f. Inspire District-wide Community and Business co-funding, engagement and collaboration via advocacy, comms, and education and funding grant initiatives.

PHASE 4: Adaptation and Mitigation action plans for long-term environment and sustainability initiatives, including climate change mitigation and adaptation, rolled out across the District.

PHASE 4 Adaptation & Mitigation – Activity Details: a. Publish inventory of the District’s current environmental and sustainability footprint, so that

the public are informed and aware of our cumulative environmental impacts and our sustainability footprints, whilst also creating a start point from which we can monitor progress and improvements towards emission reduction targets and better environmental outcomes;

b. Facilitate the implementation of adaptation and mitigation action plans from the District-wide Environment and Sustainability Strategy, in collaboration with relevant internal and external partners, iwi and hapū, communities and stakeholders. This may require additional FTE for the E & S team;

c. Work with businesses, iwi, communities and NGO’s to mainstream green product innovation and uptake District-wide;

d. Target science and innovation investment, and leverage off new and existing regional, national and/or international funding streams for greatest impact;

e. Promote a circular economy; locally, regionally, and nationally;

iv. Each Phase will follow a standardised “Plan – Do – Check – Review” model, as per the NZ

Sustainable Dashboard framework1 in Figure 2 below:

1New Zealand Sustainability Dashboard, 2018, Framework Research Summary, 15/02: NZSD Framework Final

6


42

http://www.nzdashboard.org.nz/uploads/2/3/7/3/23730248/rs15_02_nzsd_framework_final_11.pdf


Figure 2: NZ Sustainability Dashboard’s stepped process diagram for monitoring and evaluating sustainability initiatives

6


43


Table 1: High-level activities and timelines for E&S Team FINANCIAL YEAR 2019 2020 2021 2022 2023 2024 2025

Activity Description

SEP OCT NOV DEC MAR JUN SEP DEC JUN JUN JUN JUN JUN

PHASE 1: Benchmarking & Baselining

Develop TOR for E&S team & programme X Develop Council E&S Strategy X X X Establish data baselines X Analysis and reporting on Council’s environmental footprint X X X Develop action, funding and implementation plans X X X Engagement and relationship-building with Council staff X X X X X X X X X X X X X Present Options Paper to Elected Members X

PHASE 2: Implementing initiatives

Begin to implement change initiatives signed off by Elected Members X X X X X X X X X X X X X Embed environment and sustainability best-practice in the next LTP X X X X X X Leverage external funding opportunities X X X X X X X X X X X Scale-up via collaboration with E&S groups, NGOs etc X X X X X X X X X X X

PHASE 3: Enabling & Empowering

Launch District-level E&S Strategy at South Taranaki Science Symposium X X X X X X X Leverage legislative and policy reforms X X X X X X X Establish District-wide environmental footprint data baselines X X X X X X X Enable, inspire & build capability: iwi, hapū, communities, businesses etc X X X X X X X

PHASE 4: Adaptation & Mitigation

Implement actions from the E&S District-wide Strategy X X X X X Mainstream green product innovation and uptake X X X X X Target science and innovation investment X X X X X Promote circular economy initiatives X X X X X

6


44


Out of scope The Environment & Sustainability team will lead the development of Council’s E&S Strategy and facilitate planning for the actions required across Council business (Phase 1 & 2) and the wider District (Phase 3 & 4) to achieve positive environmental sustainability outcomes. However, the Environment & Sustainability team will not be responsible for the implementation and delivery of actions or initiatives from the Strategy. The responsibility for implementation and delivery of actions from the Strategy for each business group or team will lie with the Group or Team Manager responsible for that area of Council’s business. Background/Context

1. Environmental sustainability initiatives, including climate change adaptation and

mitigation, are a key focus and priority area for central government and local authorities1.

2. Action on environmental sustainability and climate change adaptation requires proactive collaboration between central and local government, and between local government and their communities.

3. Climate change and its impacts will affect us all during our lifetimes. In the 25 years between 1990 and 2015, New Zealand’s net carbon emissions rose by 64%1.

4. In 2016, New Zealand, along with representatives from 196 nations, signed the Paris Agreement2, committing us to reduce global warming to less than 2˚C above pre-industrial levels, and striving for no more than 1.5˚C global warming.

5. New Zealand has committed to a 30% reduction in emissions by 2030 (cf. 2005), and a

50% reduction in emissions by 2050 (cf. 1990)3.

6. To achieve this goal, globally we need to transition towards a low carbon economy by the second half of this century. This requires reducing global emissions by about 60-80% by 2050.

7. 54 Mayors and Regional Council Chairs of New Zealand have recently re-confirmed their

2015 Climate Change Declaration and the key commitments and actions that Councils plan to undertake4, including the current STDC Mayor.

8. As part of these commitments, Council has appointed a newly established Environment & Sustainability team (E&S team) to address the above issues for our District.

9. The context and issues surrounding climate change, mitigation and adaptation are

constantly evolving, but an overview of potential impacts were broadly presented to SLT last year in a Policy discussion paper5.

10. The breadth of activities that can be considered part of environmental sustainability are enormous, and therefore, as a priority action, the E&S team will need to develop concise and specific Terms of Reference, to clearly define our scope, purpose, key stakeholders, the initiatives or programmes we will lead, and the initiatives or programmes we will support.

1 LGNZ website, 2019: Climate-change-project-on-a-page 2 Paris Agreement Ratification Status, 2019: https://unfccc.int/process/the-paris-agreement/status-of-ratification 3 TransPower Te Mauri Hiko Monitoring Quarterly Review, 2019 Q3: Te Mauri Hiko Monitoring 2019 Q3 4 LGNZ (2017), Local Government Leaders’ Climate Change Declaration: https://www.lgnz.co.nz/our-work/publications/local-government-leaders-climate-change-declaration-2017/ 5 STDC climate change issues paper and recommendations, 2018: STDC Climate Change Issues Paper_Coral Hair 2018-08-16

6


45

https://www.lgnz.co.nz/our-work/publications/climate-change-project-on-a-page/

https://www.transpower.co.nz/sites/default/files/publications/resources/Te%20Mauri%20Hiko%20Monitoring%20-%202019Q3.pdf

https://www.lgnz.co.nz/our-work/publications/local-government-leaders-climate-change-declaration-2017/

https://www.lgnz.co.nz/our-work/publications/local-government-leaders-climate-change-declaration-2017/

https://orion.stdc.govt.nz/p/doc/orgman/1/cli/Climate%20Change%20Issues%20Paper%20and%20Recommendations%20-%20Coral%20Hair%20-%202018-08-16.docx


11. Currently, in the LTP under “environmental sustainability” we cover:

a. Planning (i.e. resource consents); b. Environmental policy (administration of the district plan).

This definition is not what most people would think of as environmental sustainability, and rather describes the sustainable development of buildings and infrastructure, instead of the broader, more holistic concept of environmental sustainability. While there is an obvious link between the two, the current LTP activities represent a narrow and out-of-date view of environmental sustainability. For example, waste minimization is currently part of the Solid Waste activity of the LTP, whereas this is a small component of the entire gamut of activities that a good Environment and Sustainability Strategy should include.

12. In the current political climate, Environment & Sustainability initiatives can afford to have

audacious goals for future projects. There is an increased demand for rapid progress in this area, as communities becomes more aware and concerned about environmental issues and potential climate change impacts.

13. Therefore, the next review of the LTP will require consistent Environment & Sustainability thinking and activities to be embedded across each area of Council’s business.

14. It is also highly likely that central government will mandate legislative requirements and further policy development over the next five to ten years.

15. Thus, Council need to position themselves to be ready for these changes, and to lead our District into the future with a strong, comprehensive and holistic Environment and Sustainability Strategy, and a LTP that cohesively considers environmental and sustainability impacts and outcomes.

16. A strong Environment and Sustainability Strategy, and associated action plan, could be a flagship programme for Council, allowing us to lead the way for other small rural District Councils, especially as we can leverage off existing and developing collaboration opportunities across the Region, as well as our relatively strong local economy and low unemployment rates.

17. South Taranaki is also perfectly geographically situated to lead the way on alternative, renewable, and green energies, like wind, wave, and geothermal, for example.

18. Council also needs to be strategically positioned and ready to take advantage of funding and innovation opportunities likely to arise in the near future from legislative reform, and development of the new $27 million Clean Energy Centre, which is scheduled to be built in Taranaki by central Government in the immediate future, with another $20 million earmarked for research and development in this space.

19. There have been several recent District- and Region-wide visioning exercises undertaken, for the Five Town Master Planning and Taranaki 2050 Roadmap processes respectively, both of which provide a perfect opportunity for describing how Council wants to position itself to enable and incentivize activities that give effect and ‘life’ to environment and sustainability outcomes for future generations.

20. New agreements with Mana Whakahono ā Rohe also give Council the opportunity to deepen our engagement, capability- and capacity-building with iwi and hapū, to allow us to deliver significant gains for natural values, cultural landscapes and waahi tapu conservation. With this in mind, Mātauranga Māori will be built into every aspect of Council’s environment and sustainability programme.

6


46


Council commitment The Council is committed to setting internal and District-wide targets for improved environmental outcomes and increased sustainability for future generations. Roles & Responsibilities Governance While the E&S Strategy is being developed and embedded across Council, Governance for the E&S Team will sit with the Policy and Development Committee (Phase 1). Implementation of the E&S Strategy will be overseen by the Chief Executive and Group Manager. Chief Executive The STDC Chief Executive is the sponsor for the Council’s Environment & Sustainability programme of work. Group Manager The Group Manager Environmental Services will be accountable for successful delivery of an Environment and Sustainability Strategy to achieve the objectives noted above. Unit Manager The Environment and Sustainability Manager will be responsible for the successful development of a cohesive Environment and Sustainability Strategy, which meets the agreed deliverables and objectives in this Environment and Sustainability discussion paper. LTP Funded staff resourcing

1. Existing 1 FTE (Waste Minimisation officer, JD currently under review). 2. Existing part FTE components across Council (specific to their work areas).

Definitions Council means the South Taranaki District Council. Other Sources of Information Local Government (LG) Sector good Tool Kit Local Government Purpose

21. Increased environmental sustainability promotes social, economic, environmental and cultural well-beings, and aligns with the four well-beings for the community now and into the future in the current LTP, and the Community Vision Priorities and Goals for environmental values (Goals 11-14)1.

Conclusion

22. A cohesive, holistic and scientifically informed Environment & Sustainability Strategy and Action Plan will allow Council to undertake a just transition to a highly sustainable, environmental outcomes focussed future.

1 Community Priorities and Outcomes, 2019. Presentation to Council by STDC CE, 5 August 2019: Community Outcomes Vision Priorities 2019

6


47

https://www.solgm.co.nz/health-and-safety-at-work/module-one-part-d-duties-of-officers/#WhoNotOfficer

http://orionweb/p/doc/dempro/1/Community%20Outcomes/Community%20Vision%20Priorities%20and%20Outcomes%20-%20Council%20workshop%205%20August%202019.pptx

http://orionweb/p/doc/dempro/1/Community%20Outcomes/Community%20Vision%20Priorities%20and%20Outcomes%20-%20Council%20workshop%205%20August%202019.pptx


23. At a high-level, this will consist of the following steps: a. Collaborating across all of Council business to determine the current baseline state

of the STDC operating environment in terms of environmental and sustainability footprints;

b. Providing a strategic overarching vision and monitoring, reporting and evaluation framework, using Council’s Project Management Framework, that will directly inform pragmatic actions to improve Council’s environmental sustainability across the entire business;

c. Establishing clear goals and objectives for a wide range of environmental sustainability initiatives for businesses and communities across the District;

d. Identifying resourcing and research opportunities for environmental sustainability initiatives across the District;

e. Enabling iwi and hapū to practice their kaitiakitanga; f. Identifying priority activities and co-funding opportunities for the community, Council,

iwi and hapū, and partner organisations that promote and improve sustainable environmental outcomes in the wider community for future generations.

Rebecca Martin Environment & Sustainability Manager

6


48


Appendix 1: Proposed New Global Committed Letter

Global Covenant of Mayors for Climate & Energy Commitment of

[Name of City or Local Government (please include type of jurisdiction (e.g. city/town/village, etc.)]

[Name of country/region] [Local Government Logo if applicable]

I, [Name], [Mayor and /or title of equivalent mandated representative] of [name of city or jurisdiction] commit to the Global Covenant of Mayors for Climate & Energy (GCoM), joining thousands of other cities and local governments around the world currently engaged in climate leadership. GCoM envisions a world where committed mayors and local governments – in alliance with partners – accelerate ambitious, measurable climate and energy initiatives that lead to an inclusive, just, low-emission and climate resilient future, helping to meet and exceed the Paris Agreement objectives. Whatever the size or location, the mayors and local leaders committed to GCoM stand ready to take concrete measures with long-term impact to tackle the interconnected challenges of climate change mitigation and adaptation, as well as access to sustainable energy. To implement this vision, we pledge to implement policies and undertake measures to (i) reduce / avoidi greenhouse gas (GHG) emissions, (ii) prepare for the impacts of climate change, (iii) increase access to sustainable energy, and (iv) track progress toward these objectives. Specifically, within three years of this commitmentii, we pledge to develop, adoptiii, use and regularly report on the following:

• A community-scale GHG emission inventory, following the recommended guidance;

• An assessment of climate risks and vulnerabilities;

• Ambitious, measurable and time-bound target(s) to reduce/avoid GHG emissions;

• Ambitious climate change adaptation vision and goals, based on quantified scientific evidence when possible, to increase local resilience to climate change;

• An ambitious and just goal to improve access to secure, sustainable and affordable energy; and

• A formally adopted plan(s) addressing climate change mitigation / low emission development, climate resilience and adaptation, and access to sustainable energy.

The targets and action plans for mitigation / low emission development must be quantified and consistent with or exceed relevant national unconditionaliv commitments defined through the UNFCCC (Intended) Nationally Determined Contribution (NDC). The targets and action plans should be in line with National Adaptation Plans, where these exist; and should be consistent with the principles around energy access and urban sustainability embodied in the Sustainable Development Goals (SDGs).

We will explore the allocation of adequate staff resources and institutional arrangements. This includes governance processes, municipal structures and budget allocations to deliver on this commitment and secure continuity.

6


49


We acknowledge that there may be additional regional- or country-specific commitments or requirements that we commit to follow, and that may be agreed through our city networks or through our direct engagement with local partners of GCoM.

The [city/town/village/type of jurisdiction] of [name of city or jurisdiction] acknowledges that continued engagement in GCoM and associated Regional or National Covenants, as established, is contingent on complying with the above requirements within established timeframes. Name and title of person signing this commitment [Name and complete postal address of the local government]

[Website of city or jurisdiction]

[Name of the Mayor (or equivalent)] [Name, e-mail and phone number of the main contact person]

[number of] Inhabitants, [Area] sq. kilometres/ miles

[Country], [website]

OFFICIAL SIGNATURE

Mandated by the [Responsible officer or municipal council] on [DATE].

i “Avoid emission” via low emission development ii Flexibility is allowed to suit differentiated local circumstances and needs. iii According to the city and local government’s procedures iv Many countries have submitted two sets of NDC targets: unconditional targets, to be implemented without any explicit external support; and conditional targets. The latter are more ambitious than unconditional targets and require external support for their fulfilment. The cities and local governments committing to the GCoM are required to commit at least to the equivalent of their country’s unconditional targets, but are encouraged to be more ambitious where possible.

6


50

6. Take Whānui / General Issues

7

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - General Issues

51

7. Te Maruata

8

Iwi Liaison Committee, Wednesday 20 November 2019, 10.00am - Te Maruata

52