reading the general ledger - university of california, … general ledger the campus general ledger...

Reading the General Ledger

General Accounting Unit

Business & Financial Services

Campus General Ledger

The Campus General Ledger is the official financial record for the campus, and from it all official campus accounting reports are created.

The GL060 is the Campus General Ledger. It is a departmental report of expenditures, appropriations, and liens as of a specific date.

This presentation will give an overview of the format of the GL060. Each section of the report page will be examined and discussed.

Campus General Ledger

The General Ledger is comprised of five main sections:

• Header

• Sub Account

• Summary by Sub Account

• Summary by Object code

• Footer

Sub Account 3 - SUPPLIES AND EXPENSE

Obj Cost Projct Cost Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance **

Ctr Type (28 positions) Ref No Req No Date No (Reference)

---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57

3000 VSTG KAD02 VC500 B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23

4100 VSTG DAD02 VC500 CELLULAR ONE3054F1 696640 060199 64503 42 38.24

4125 VSTG KAD02 VC500 CS Sep99 Toll Calls 070199 08640 53 9.02

4150 VSTG KAD02 VC500 VERIZON WIRE882653 240670 080199 57982 42 3.62

6050 TNTC ZOO25l SUYP THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28

8000 RETN TDF02 CSSFL AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86

Summary for Sub Account 3 Current Month 0.00 247.25

Cumulative 1,800.00- 960.82 0.00

Balance 53.3% committed 839.18-

07/01/1998 to 06/30/2001 @ 46.0% base J

Object Code Summary for Sub Account 3

Overhead Current Month Current Month Cumulative Cumulative

Obj Description Rate Expenditure Overhead Expenditure Overhead

---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07

4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 38.24 17.59 48.67 22.38

4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86

4150 CELLULAR TELEPHONE CHARGES 46.0 3.62 1.67 3.62 1.67

6050 REPRODUCTION AND PHOTOCOPY 46.0 89.28 41.07 89.28 41.07

8000 SUPPLIES & MATERIALS - OTHER 46.0 53.86 24.78 738.99 339.94

Expenditure Total 247.25 113.75 960.82 441.99

====================================================================================================================================

GLMAJ127 September GL060 Departmental Report of Appropriations and Expenditures as of: 09/30/1999 PAGE 5

GLMAP126 11/04/99 15:26

Account Title : DEPARTMENT NAME PI(S): PRIMARY PRINCIPAL INVESTIGATOR Loc/Account/Fund : 8-444400-FUND #1

Fund Title : Agency/Award #/PI/End Date CO-PRINCIPAL INVESTIGATOR Start Date : 07/01/1998

Agency : Agency Name End Date : 06/30/2001

Award Number : Agency Assigned # Closed : NO

FDP : YES

------------------------------------------------------------------------------------------------------------------------------------

Summary by Sub Account

IDC

Sub Account Title SUB Appropriation Expenditure Encumbrance Balance OD Committed Rate

------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------

GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% J46.0%

EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% J46.0%

Sub-total of Wages & Benefits 39,235.00- 25,117.83 0.00 14,117.17- 64.0%

SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% J46.0%

EQUIPMENT AND FACILITIES 4 4,201.00- 0.00 4,037.33 163.67- 96.1% 0.0%

DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% J46.0%

FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%

Sub-total of Direct Costs 54,236.00- 29,378.33 4,037.33 20,820.34- 61.6%

OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%

Total of all Sub Accounts 77,252.00- 42,892.37 4,037.33 30,322.30- 60.7%

-

Summary by Object Code

Current Month Year-to-Date Cumulative

Obj Description Expenditure Expenditure Expenditure

---- ------------------------------ ------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 11,733.32 22,977.76

2900 TRAVEL - OUT OF STATE 799.68 799.68 799.68

2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 7,540.58 13,514.04

4125 TOLL CALLS 104.11 104.11 132.55

6200 BOOKS & LIBRARY MATERIALS 89.28 89.28 89.28

8000 SUPPLIES & MATERIALS - OTHER 53.86 53.86 738.99

8300 SOCIAL SECURITY REGENTS CONTR 727.47 1,424.63

8310 MEDICARE 170.13 333.18

8500 WORKER COMPENSATION INSURANCE 154.88 262.82

8520 UNEMPLOYMENT INSURANCE 11.74 25.24

8530 EMPLOYEE SUPPORT PROGRAM 48.10 94.20

Expenditure Total 5,178.53 23,933.15 42,892.37

The Footer

This is the footer:

It contains the following:

• Page number

• Location-Account-Fund number

• Department name

• Mail Code

• 4 digit alpha department code used for distribution

Page 2 8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS

Two types of General Ledger formats

Contracts and grants

Funds that lapse at fiscal year-end

Depending on fund source

The fund codes that we use on

the UCSB campus are as follows:

Fund Range Description Type

00000-00299 Agency Funds

00300-01999 Plant Funds

02200-03999 Loan Funds

04100-09599 Endowment & Similar Funds

18000-18199 State of California--Special State Approp.

18200-18999 State of California Contracts & Grants

19900-19999 State of California--General Funds

20000-20399 Student Tuition and Fees

20600-20999 Local Governments Contracts & Grants

21000-33999 United States of America Contracts & Grants

34100-39799 Endowment Income Contracts & Grants

39800-59999 Private Gifts, Grants & Contracts Contracts & Grants

60000-65999 Sales and Services-Educational Activities

66000-69999 Other Services

70000-74999 Sales and Services-Auxiliary Enterprises

75000-75999 Reserves

76000-76999 Reserves for Renewals & Replacements

78501-79999 Private Contracts – Restricted (MICROs) Contracts & Grants

Extramural Funds

Contracts and Grants

8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS


GLMAP126 11/04/99 15:26

Account Title : FOSSIL STUDIES PI(S): S PEREZ Loc/Account/Fund : 8-442570-59111

Fund Title : USGS/G01-2098X/PEREZ 6/03 J P MCGOVERN Start Date : 07/01/1998

Agency : U S GEOLOGICAL SURVEY End Date : 06/30/2003

Award Number : G01-2098X Closed : NO

FDP : NO

------------------------------------------------------------------------------------------------------------------------------------




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Loc/Account/Fund : 8-442570-59111

Start Date : 07/01/1998

End Date : 06/30/2003

Closed : NO

Location

• Q indicates an account handled

at the Santa Barbara campus,

but under the control of the

Office of the President (EAP).

Location code: UCSB uses a

one-digit location code.

• 8 indicates that the account

is local to the campus (Chemistry).

Campus Locations

Ofc Pres-Oakland = M

Ofc Pres-Berkeley = J

Berkeley Campus = 1

San Francisco = 2

Davis = 3

Los Angeles = 4

Riverside = 5

San Diego = 6

Santa Cruz = 7

Santa Barbara = 8

Irvine = 9

Merced = 10

Account Number

Account numbers are used to identify how

funds are budgeted and expended and how

income is collected.

Account numbers are 6 digits long.

• First two digits indicate function.

Account Number

40 = Instruction

42 = Teaching Hospitals

43 = Academic Support

44-59 = Research

60 = Libraries

62 = Public Service

64 = Maintenance and Operation of Physical Plant

66, 72 = Institutional Support

68 = Student Services

76 = Auxiliary Enterprises

78 = Student Aid

Here are listed the account ranges:

Fund

An income source established for the

purpose of carrying on specific

activities in accordance with special

regulations, restrictions or limitations.

• 5 digit number assigned identifies the

source of the funds.

• The sponsoring agency specifies the terms

and conditions of the award.


Start Date : 07/01/1998

End Date : 06/30/2003

Closed : NO

Every account-fund combination has a start and end date.


Start Date : 07/01/1998

End Date : 06/30/2003

Closed : NO

An account-fund is closed when the necessary closing papers

have been processed by Extramural Fund Accounting.

YES


GLMAP126 11/04/99 15:26





FDP : NO

------------------------------------------------------------------------------------------------------------------------------------





---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Account Title : FOSSIL STUDIES

Fund Title : USGS/G01-2098X/PEREZ 6/03

Agency : U S GEOLOGICAL SURVEY

Award Number : G01-2098X

FDP : NO

The account title includes the name of the responsible department,

and may include other descriptive words, such as “research.”

The fund title includes the name of the funding agency, the award

number, the principal investigator and the month and year that the

award ends.





FDP : NO

The agency name is the name of the funding source,

whether Federal, State of California, or a private donor.





FDP : NO

The award number is usually the granting agency’s identification

number. Where the sponsor has not established a tracking number,

the number is assigned by Office of Research using the fiscal year

and a sequence number.





FDP : NO





FDP : NO

The purpose of FDP is to reduce the burden in

administering research awards and to increase

research productivity.


GLMAP126 11/04/99 15:26





FDP : NO

------------------------------------------------------------------------------------------------------------------------------------





---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

PI(S): PRIMARY PRINCIPAL INVESTIGATOR

CO-PRINCIPAL INVESTIGATOR




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Sub Account Listing

0 = Salaries--Academic

1 = Salaries--Staff

2 = General Assistance

3 = Supplies & Expense

4 = Equipmt & Facilities

5 = Special Items

6 = Employee Benefits

7 = Special Items

8 = Unallocated(frozen)

Y = Overhead

A division of the departmental appropriation

into sections designated for specific purposes.

Sub Accounts--Special Items

Sub 5 used for:

• Domestic Travel

• Stipends

• Work Study

Sub 7 used for:

• Conferences

• Consultants

• Foreign Travel

• Participant Costs

• Rent

• Subcontracts

• An object code is a “sub-budget,” which permits closer budgetary

control and facilitates the preparation of budgetary and financial reports.

• This classification provides for the identification of that which is

received in return for the expenditure.




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Object Code

3000 = Freight

4100 = Telephone,Telegraph,Teletype

4125 = Toll Calls

4150 = Cellular Telephone Charges

6050 = Reproduction and Photocopy

8000 = Supplies & Materials - Other

Object Codes

CODES SECTION HEADINGS

1000 - 1999 SALARIES & WAGES

2000 - 2999 TRAVEL

3000 - 3999 FREIGHT, INDIRECT COST AND RECHARGES

4000 - 4999 COMMUNICATIONS SERVICES

5000 - 5999 RENTS AND UTILITY SERVICES

6000 - 6999 PRINTING, REPRODUCTION AND LIBRARY MATERIALS

7000 - 7999 SERVICES

8000 - 8199 SUPPLIES AND MATERIALS

8200 - 8999 EMPLOYEE BENEFTIS

9000 - 9999 EQUIPMENT AND OTHER INVENTORIAL ITEMS

Sub-Account / Object Code

SUBACCOUNT CODES OBJECT CODES (Current Funds Group)

0, 1, 2 1000 - 1999

3 2000 - 8199 except 3900

4 9000 - 9999

5, 7 Any object code except 3900 and 8200 - 8999

6 Staff benefit object codes: 8200 - 8999

9 3900 only

SUBACCOUNT / OBJECT CODE RELATIONSHIPS:




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Cost Center Project Cost Type

VSTG KAD02 VC500

VSTG DAD02 VC500

VSTG DAD02 VC500

VSTG DAD02 VC500

TNTC ZOO25l SUYP

RETN TDF02 CSSFL

Cost Center/Project/Cost Type

These fields are user defined.

Used by the department to accumulate costs by their identifiers.

• Cost Center--dept may want to track by unit

• Project--dept may want to track Work Study

• Cost Type--dept may want to track contracts & grants and gifts




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Description

B&H PHOTO-VI FREGT

CELLULAR ONE3054F1

CS Sep99 Toll Calls

VERIZON WIRE882653

THE PULSE CO18867A

AQUA-FLOW SUP851640

Description

A statement that describes the entry

Field is 28 characters long




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

PO or

Ref No

003015

696640

240670

088004

003015

Purchase Order / Ref Number

For cash disbursements:

• The purchase order or requisition number, or

• The check number.


Refers to various purchase requisition numbers including:

• SB (high value),

• Low Value, and

• Vendor Blanket Purchase Orders.


Purchasing reference numbers are generated by systems such as:

• POTS (Purchase Order Tracking System),

• APEX (Accounts Payable Express).




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Dept

Req No

00685M

Dept Requisition Number

On specific purchase orders (SB's):

• Up to 6 alpha and/or numeric characters.

• The number that the department assigns to a requisition, whether manually or through REX

(Requisition Express).

On vendor blanket or low value purchase orders:

• The sub-purchase order number or "dash number" is used to identify payments on each individual order.




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Trans

Date

050199

060199

070199

080199

091799

081399

Transaction Date

The date that the transaction was posted to the ledger.

Transaction Date

Except in the following cases, it is the last day of the month in which the item is entered in the ledger:

• For check payments, Type Entry 42, it is the date of the invoice, Travel Expense Voucher or Check Request (Form 5).

Transaction Date

Except in the following cases, it is the last day of the month in which the item is entered in the ledger:• For cash receipts it is the date the Cashier

records the deposit.

• For Lien Releases resulting from payment it is the date of the invoice, Travel Expense Voucher or Check Request (Form 5).




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Vcher

No

59102

64503

08640

57982

62993

61053

Voucher Number

For budgetary entries:

• The reference is the journal entry number.

• Transfer of funds entry (ACCT Form 101 or UFIN 1520)

For financial entries:

• The journal entry number or check number.

• UFIN 120




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Type-of-Entry Codes

Identifies the source document from which entries are posted to the ledger.

11 Annual operating budget Permanent budget

12 Reappropriation of funds from previous year Closing worksheets

13 Budget adjustment Budget journal

14 Transfer of funds - intracampus TOF via Espresso

15 Transfer of funds - intercampus Interloc Xfr of Funds

31 Credit card receipts Journal voucher

32 Cash deposit Receipt detail

41 Vendor disbursement - ACH Direct deposit

42 Vendor disbursement Check

53 Financial journal UFIN 288

54 Non-payroll expenditure adjustment TOE via Espresso

60 Encumbrance cancellation Check/voucher

61 Encumbrance Purchase order

Type-of-Entry Codes

Identifies the source document from which entries are posted to the ledger.

CODE TYPE OF ENTRY SOURCE DOCUMENT

00 Balance forward from previous month

11 Annual operating budget Permanent budget

12 Reappropriation of funds from previous year Closing worksheets

13 Budget adjustment Budget journal

14 Transfer of funds - intracampus UFIN 1520

15 Transfer of funds - intercampus UFIN 1520 I

31 Credit card receipts Journal voucher

32 Cash deposit Receipt detail

41 Vendor disbursement - ACH Direct deposit

42 Vendor disbursement Check

53 Financial journal UFIN 288

54 Non-payroll expenditure adjustment UFIN 120

60 Encumbrance cancellation Check/voucher

61 Encumbrance Purchase order




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Appropriation

(Reference)

BALANCE_FORWARD 1,800.00-

199909KEW220046

199908BKS190228

Appropriation (Budget)

An amount allocated for expenditure for a department, unit or activity to identify a limit on the amount that can be spent.

Appropriation (Reference)

For budgetary entries, the appropriation is the amount of the transaction.

For financial entries, it is the APEX reference assigned.

• This number consists of the year, month, initials of the A/P person or journal ID, the day of the month, and a sequence number.




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Expenditure

53.23

38.24

9.02

3.62

89.28

53.86

Expenditure (Expense)

The costs of goods delivered or services rendered which are recorded as charges to the accounts of an activity or department.

• Telephone charges

• Desktop computer

• Office supplies




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Encumbrance (Lien)

A firm commitment or obligation placed against funds of a department, in the form of purchase orders or agreements, to cover a later expenditure required when goods are delivered or services rendered.

Established by Purchasing when the department places an order.




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 215,554.34- 713.57

8085 SYS PRINT LEVI, RAY & SHOUP, INC. 240660 LVS02 111501 05715 61 68,472.13

8085 SYS PRINT LEVI, RAY & SHOUP, INC. 240660 112001 31106 42 200111LLC290010 68,472.15

8085 SYS PRINT LEVI, RAY & LIEN-R 240660 112001 31106 60 200111LLC290010 68,482.13-

Encumbrance Balance 0.00 **

7125 LENVIK & MINOR FM2003 073101 01740 61 96,560.00 *

6200 TNTC ZOO25l SUYP LIU, XU-DONG 091799 37290 42 199909KEW220046 89.28

8000 RETN TDF02 CSSFL UCSB BOOKSTO186123 003015 00685M 081399 29095 42 199908BKS190228 53.86

Summary for Sub Account 3 Current Month 0.00 69,328.86

Cumulative 215,554.34- 70,042.43 96,560.00

Balance 77.3% committed 100,663.88-

07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

Obj Description PO or Dept Trans Vcher TE Appropriation Expenditure Encumbrance **

(28 positions) Ref No Req No Date No (Reference)

8085 LEVI, RAY & SHOUP, 240660 LVS02 111501 05715 61 68,472.13

8085 LEVI, RAY & SHOUP, 240660 112001 31106 42 200111llC290010 68,472.13

8085 LEVI, RAY & LIEN-R 240660 112001 31106 60 200111llC290010 68,472.13-

Encumbrance Balance 0.00 **




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

OD

* * Entries

This field is used for two situations:

• To indicate an overdraft

• If there were an overdraft for the sub-account, an “OD” would be in this far right column.

• An overdraft is a circumstance where expenditures (true overdraft) and/or encumbrances exceed the amount of funds appropriated in a particular account-fund-sub.

* * Entries

This field is used for two situations:

• To indicate the status of a lien

• One * means the end of the sequence on a particular purchase order

• Two ** means that the lien transactions have been completed on a particular purchase order




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

BALANCE_FORWARD 083199 00 1,800.00- 713.57




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

B&H PHOTO-VI FREGT 005443 050199 59102 42 53.23

CELLULAR ONE3054F1 696640 060199 64503 42 38.24

CS Sep99 toll Calls 070199 08640 53 9.02

VERIZON WIRE882653 240670 080199 57982 42 3.62

THE PULSE CO18867A 088004 091799 62993 42 199909KEW220046 89.28

AQUA-FLOW SUP851640 003015 00685M 081399 61053 42 199908BKS190228 53.86




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================


Cumulative 1,800.00- 960.82 0.00


For contracts and grants funds, cumulative means the

amount accumulated from the beginning of the fund until the

current month. In other words, the cumulative expense would

be the total amount expended from inception-to-date.

Committed, in this example, is the cumulative expenditures

divided by the appropriation (960.82 / 1,800.00 = 53.3%).




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================

07/01/1998 to 06/30/2001 @ 46.0% base J




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================


Overhead Current Month Cumulative

Obj Description Rate Overhead Overhead

---- ------------------------------ -------- ----------------- --------------

3000 FREIGHT 46.0 24.49 31.07

4100 TELEPHONE,TELEGRAPH,TELETYPE 46.0 17.59 22.38

4125 TOLL CALLS 46.0 4.15 5.86

4150 CELLULAR TELEPHONE CHARGES 46.0 1.67 1.67

6050 REPRODUCTION AND PHOTOCOPY 46.0 41.07 41.07


Expenditure Total 113.75 441.99

Overhead (Indirect Costs)

A surcharge assessed to the direct costs incurred on contracts and grants.

To reimburse the University for related costs of:

• General Administration

• Libraries

• Physical Plant operations

Also known as “IDC,” for indirect costs.

Overhead (Indirect Costs)

Office of Research determines the rate for each award, based on campus negotiations with the federal government.

Extramural Fund Accounting sets up the base code and rate when an account-fund is established.




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ----------------- ---------------- ------------------ ------------------

7250 FOOD-BUSINESS MEET/CONFERENCES 46.0 184.31 84.78

7275 INSURANCE 45.5 64.00 29.12

7280 SERVICES - DEPARTMENT RECHARGE 45.5 45,224.11 20,576.97

7280 SERVICES - DEPARTMENT RECHARGE 46.0 4,040.84 1,858.78 204,516.31 94,077.54

Expenditure Total 4,084.84 T 1,858.78 T 249,740.42 T 114,654.51 T

====================================================================================================================================




---- ------------------------------ -------- ----------------- ---------------- --------------- -------------

7250 FOOD-BUSINESS MEET/CONFERENCES 46.0 184.31 84.78

7275 INSURANCE 45.5 64.00 29.12

7280 SERVICES - DEPARTMENT RECHARGE 45.5 45,224.11 20,576.97

7280 SERVICES - DEPARTMENT RECHARGE 46.0 4,040.84 1,858.78 204,516.31 94,077.54

Object Total 4,084.84 1,858.78 249,740.42 T 114,654.51 T




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


07/01/1998 to 06/30/2001 @ 46.0% base J




---- ------------------------------ -------- ------------------ ------------------ ------------------ ------------------

3000 FREIGHT 46.0 53.23 24.49 67.53 31.07


4125 TOLL CALLS 46.0 9.02 4.15 12.73 5.86





====================================================================================================================================


Current Month Cumulative

Obj Description Expenditure Expenditure

---- ------------------------------ ------------------ ----------------

3000 FREIGHT 53.28 67.53

4100 TELEPHONE,TELEGRAPH,TELETYPE 38.24 48.67

4125 TOLL CALLS 9.02 12.73

4150 CELLULAR TELEPHONE CHARGES 3.62 3.62

6050 REPRODUCTION AND PHOTOCOPY 89.28 89.28

8000 SUPPLIES & MATERIALS - OTHER 53.86 738.99


Ledger Summaries


Summary by Object Code


GLMAP126 11/04/99 15:26


Fund Title : USGS/G01-2098X/PEREZ/6/03 J P MCGOVERN Start Date : 07/01/1998



FDP : NO

------------------------------------------------------------------------------------------------------------------------------------


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


- Summary by Object Code



---- ------------------------------ ------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 11,733.32 22,977.76


2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 7,540.58 13,514.04

4125 TOLL CALLS 104.11 104.11 132.55




8310 MEDICARE 170.13 333.18







IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


Sub Account Title SUB

------------------------------ ---

GENERAL ASSISTANCE 2

EMPLOYEE BENEFITS 6

Sub-total of Wages & Benefits

SUPPLIES AND EXPENSE 3

EQUIPMENT AND FACILITIES 4

DOMESTIC TRAVEL 5

FOREIGN TRAVEL 7

Sub-total of Direct Costs

OVERHEAD Y

Total of all Sub Accounts


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


Sub Account Title SUB Appropriation

------------------------------ --- ------------------

GENERAL ASSISTANCE 2 36,028.00-

EMPLOYEE BENEFITS 6 3,207.00-

Sub-total of Wages & Benefits 39,235.00-

SUPPLIES AND EXPENSE 3 1,800.00-

EQUIPMENT AND FACILITIES 4 4,201.00-

DOMESTIC TRAVEL 5 3,000.00-

FOREIGN TRAVEL 7 6,000.00-

Sub-total of Direct Costs 54,236.00-

OVERHEAD Y 23,016.00-

Total of all Sub Accounts 77,252.00-


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


Sub Account Title SUB Appropriation Expenditure

------------------------------ --- ------------------ ------------------

GENERAL ASSISTANCE 2 36,028.00- 22,977.76

EMPLOYEE BENEFITS 6 3,207.00- 2,140.07

Sub-total of Wages & Benefits 39,235.00- 25,117.83

SUPPLIES AND EXPENSE 3 1,800.00- 960.82

EQUIPMENT AND FACILITIES 4 4,201.00- 0.00

DOMESTIC TRAVEL 5 3,000.00- 799.68

FOREIGN TRAVEL 7 6,000.00- 2,500.00

Sub-total of Direct Costs 54,236.00- 29,378.33

OVERHEAD Y 23,016.00- 13,514.04

Total of all Sub Accounts 77,252.00- 42,892.37


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


Sub Account Title SUB Encumbrance Balance

------------------------------ --- ------------------ ------------------

GENERAL ASSISTANCE 2 0.00 13,050.24-

EMPLOYEE BENEFITS 6 0.00 1,066.93-

Sub-total of Wages & Benefits 0.00 14,117.17-

SUPPLIES AND EXPENSE 3 0.00 839.18-

EQUIPMENT AND FACILITIES 4 4,037.33 163.67-

DOMESTIC TRAVEL 5 0.00 2,200.32-

FOREIGN TRAVEL 7 0.00 3,500.00-

Sub-total of Direct Costs 4,037.33 20,820.34-

OVERHEAD Y 0.00 9,501.96-

Total of all Sub Accounts 4,037.33 30,322.30-


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


Sub Account Title SUB Encumbrance Balance

------------------------------ --- ------------------ ------------------

GENERAL ASSISTANCE 2 0.00 13,050.24-

EMPLOYEE BENEFITS 6 0.00 1,066.93-

Sub-total of Wages & Benefits 0.00 14,117.17-

SUPPLIES AND EXPENSE 3 0.00 839.18-

EQUIPMENT AND FACILITIES 4 4,037.33 163.67-

DOMESTIC TRAVEL 5 0.00 2,200.32-

FOREIGN TRAVEL 7 0.00 3,500.00-

Sub-total of Direct Costs 4,037.33 20,820.34-

OVERHEAD Y 0.00 9,501.96-

Total of all Sub Accounts 4,037.33 30,322.30-

000

Balance

Appropriation

less Expenditures

less Encumbrances

= Balance


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


IDC

Sub Account Title SUB OD Committed Rate

------------------------------ --- -- --------- ------

GENERAL ASSISTANCE 2 63.7% J46.0%

EMPLOYEE BENEFITS 6 66.7% J46.0%

Sub-total of Wages & Benefits 64.0%

SUPPLIES AND EXPENSE 3 53.3% J46.0%

EQUIPMENT AND FACILITIES 4 96.1% 0.0%

DOMESTIC TRAVEL 5 26.6% J46.0%

FOREIGN TRAVEL 7 41.6% J46.0%

Sub-total of Direct Costs 61.6%

OVERHEAD Y 58.7%

Total of all Sub Accounts 60.7%

OD 115.4%

111.4%

88.5%

95.9%

90.7%


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


IDC


------------------------------ --- -- --------- ------









OVERHEAD Y 58.7%


Expenditure + Encumbrance

Appropriation% Committed =


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%


IDC


------------------------------ --- -- --------- ------









OVERHEAD Y 58.7%


8-442570-59111 MAIL TO: FOSSIL STUDIES FOSS


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------







FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% J46.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%





---- ------------------------------ ------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 11,733.32 22,977.76


2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 7,540.58 13,514.04

4125 TOLL CALLS 104.11 104.11 132.55




8310 MEDICARE 170.13 333.18






GLMAP126 11/04/99 15:26


Fund Title : USGS/G01-2098X/PEREZ/6/03 J P MCGOVERN Start Date : 07/01/1998



FDP : NO

------------------------------------------------------------------------------------------------------------------------------------




---- ------------------------------ ------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 11,733.32 22,977.76


2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 7,540.58 13,514.04

4125 TOLL CALLS 104.11 104.11 132.55




8310 MEDICARE 170.13 333.18







---- ------------------------------ ------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 11,733.32 22,977.76


2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 7,540.58 13,514.04

4125 TOLL CALLS 104.11 104.11 132.55




8310 MEDICARE 170.13 333.18





Two types of General Ledger formats

Contracts and grants

Funds that lapse at fiscal year-end

• Lapse--the return of unspent funds to the source of the funding

Depending on fund source

Sub Account Listing

0 = Salaries--Academic

1 = Salaries--Staff

2 = General Assistance

3 = Supplies & Expense

4 = Equipmt & Facilities

5 = Special Items

6 = Employee Benefits

7 = Special Items

8 = Unallocated(frozen)

Y = Overhead

9 = Recharges to Other Departments


GLMAP126 11/04/99 15:26

Account Title : FORENSIC SCIENCES PI(S): Loc/Account/Fund : 8-402557-19900

Fund Title : GENERAL FUNDS Start Date : 07/01/1998

Agency : End Date : 12/31/9999

Award Number : Closed :

FDP :

The Header


Start Date : 07/01/1998

End Date : 12/31/9999

Closed :


Start Date : 07/01/1998

End Date : 12/31/9999

Closed :

Lapsing funds have a start date, but do not have an end date.


Start Date : 07/01/1998

End Date : 12/31/9999

Closed :

Lapsing account-funds don’t close unless

the department specifically requests it.

Endowment Income and Private Gift

funds show YES or NO; others do not.

YESNO

Account Title : FORENSIC SCIENCES

Fund Title : GENERAL FUNDS

Agency :

Award Number :

FDP :

The account title includes the name of the responsible department.



Agency :

Award Number :

FDP :

The fund title is General Funds, or some other appropriate fund name.



Agency :

Award Number :

FDP :

For lapsing funds, the agency name,

number and FDP designation are blank.




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00



Current Month Year-to-Date


---- ------------------------------ ------------------ ------------------

3000 FREIGHT 53.23 67.53


4125 TOLL CALLS 9.02 12.73





====================================================================================================================================

Sub Account 4 - EQUIPMENT AND FACILITIES



---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 4,201.00-

9900 DELL MARKETING CORP 656000 877M 082099 02720 61 4,037.33 *


Cumulative 4,201.00- 0.00 4,037.33





---- ------------------------------ ------------------ ------------------

====================================================================================================================================


GLMAP126 11/04/99 15:26





FDP :

------------------------------------------------------------------------------------------------------------------------------------

PI(S): NONE LISTED

Page 2 8-402557-19900 MAIL TO: FORENSIC SCIENCES FORE




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


For funds that lapse every year on June 30th, there is no

cumulative, as such. The figures accumulate year-to-date

through June 30th of each year, then either expire or are

carried forward.


Cumulative 1,800.00- 960.82 0.00





---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00


This area is blank




---- ------------------------------ ------------------ ------------------

3000 FREIGHT 53.23 67.53


4125 TOLL CALLS 9.02 12.73





====================================================================================================================================

This area is blank




---- ---- ------ ----- ---------------------------- ------ ------ ------ ----- -- --------------- --------------- --------------- --

BALANCE_FORWARD 083199 00 1,800.00- 713.57








Cumulative 1,800.00- 960.82 0.00





---- ------------------------------ ------------------ ------------------

3000 FREIGHT 53.23 67.53


4125 TOLL CALLS 9.02 12.73





====================================================================================================================================




---- ------------------------------ ------------------ ----------------

3000 FREIGHT 53.28 67.53


4125 TOLL CALLS 9.02 12.73








---- ------------------------------ ------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 11,733.32 22,977.76


2902 TRAVEL - FOREIGN 2,500.00 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 7,540.58 13,514.04

4125 TOLL CALLS 104.11 104.11 132.55




8310 MEDICARE 170.13 333.18





Year-to-Date

Expenditure

------------------

22,977.76

799.68

2,500.00

13,514.04

132.55

89.28

738.99

1,424.63

333.18

262.82

25.24

94.20

42,892.37


IDC


------------------------------ --- ------------------ ------------------ ------------------ ------------------ -- --------- ------

GENERAL ASSISTANCE 2 36,028.00- 22,977.76 0.00 13,050.24- 63.7% D 0.0%

EMPLOYEE BENEFITS 6 3,207.00- 2,140.07 0.00 1,066.93- 66.7% D 0.0%


SUPPLIES AND EXPENSE 3 1,800.00- 960.82 0.00 839.18- 53.3% D 0.0%


DOMESTIC TRAVEL 5 3,000.00- 799.68 0.00 2,200.32- 26.6% D 0.0%

FOREIGN TRAVEL 7 6,000.00- 2,500.00 0.00 3,500.00- 41.6% D 0.0%


OVERHEAD Y 23,016.00- 13,514.04 0.00 9,501.96- 58.7%





---- ------------------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 22,977.76

2900 TRAVEL - OUT OF STATE 799.68 799.68

2902 TRAVEL - FOREIGN 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 13,514.04

4125 TOLL CALLS 104.11 132.55

6200 BOOKS & LIBRARY MATERIALS 89.28 89.28


8300 SOCIAL SECURITY REGENTS CONTR 1,424.63

8310 MEDICARE 333.18

8500 WORKER COMPENSATION INSURANCE 262.82

8520 UNEMPLOYMENT INSURANCE 25.24

8530 EMPLOYEE SUPPORT PROGRAM 94.20

Expenditure Total 5,178.53 42,892.37


GLMAP126 11/04/99 15:26





FDP :

Page 5 8-402557-19900 MAIL TO: FORENSIC SCIENCES FORE



---- ------------------------------ ------------------ ------------------

1000 WAGES - ACADEMIC 22,977.76

2900 TRAVEL - OUT OF STATE 799.68 799.68

2902 TRAVEL - FOREIGN 2,500.00 2,500.00

3800 OVERHEAD 1,631.60 13,514.04

4125 TOLL CALLS 104.11 132.55

6200 BOOKS & LIBRARY MATERIALS 89.28 89.28


8300 SOCIAL SECURITY REGENTS CONTR 1,424.63

8310 MEDICARE 333.18

8500 WORKER COMPENSATION INSURANCE 262.82

8520 UNEMPLOYMENT INSURANCE 25.24

8530 EMPLOYEE SUPPORT PROGRAM 94.20

Expenditure Total 5,178.53 42,892.37

Fiscal Close

Questions regarding year-end fiscal close?

Contact Butch Phillips

• 893-2998

• [email protected]

Questions?

Russell Remington

• Email: [email protected]

• Phone: 893-2372

Web sites for information

• http://policy.ucop.edu/manuals/accounting-manual.html

• http://www.bfs.ucsb.edu

http://policy.ucop.edu/manuals/accounting-manual.html

reading the general ledger - university of california, … general ledger the campus general ledger...

Documents