Salt Lake County CouncilCommittee of the Whole

&Budget Workshop

~Minutes~Tuesday, November 22, 2016

10:09:06 AM

Committee Members Present: Jennifer Wilson

Richard SnelgroveJim BradleyArlyn BradshawMichael JensenAimee Winder NewtonSam GranatoSteven DeBryMax Burdick, Chair

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COMMITTEE OF THE WHOLE

Citizen Public Input (10:09:15 AM)

Ms. Alexandra Eframo gave an inspirational thought. She then spoke under “Citizen Public Input” asking the Council to look into the lack of lighting by the north building parking lot.

Council Member Burdick stated the Facilities Management Division is looking into this.

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Mr. John Anderson spoke under “Citizen Public Input” in opposition to the creation of the Central Wasatch Commission. He is opposed to this because Mountain Accord has deceived the public and wasted $5 million of taxpayer money in an attempt to turn the Wasatch Mountains into total wilderness. The County does not need additional wilderness; 120,000 acres of wilderness already exist in this area. The property owners in the area and the Granite Community Council are against this, and their opinion is being totally ignored. This is just an excuse to grab more land; it is un-American.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Review of New Hires (10:18:35 AM)

Mr. Brad Kendrick, Budget & Policy Analyst, Council Office, reviewed the following proposed hires:

Agency Position

Library Services Division Part-time Librarian 26 – Youth ServicesCustodial Maintenance Worker 13Library Manager 30 – KearnsLibrary Manager 30 – Whitmore

Public Works Department 2 Heavy Equipment Operators 20Lead Traffic Signal Lineman Technician 272 Lead District Workers 23

Sheriff’s Office Fiscal Coordinator 24

Aging and Adult Services Division Medicare Options Program Coordinator 22

Facilities Management Division Construction & Maintenance Specialist 17

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Budget Adjustments (10:18:51 AM)

Mr. Brad Kendrick, Budget & Policy Analyst, Council Office, reviewed the following budget adjustment requests:

Information Services Division

Requests an interim budget adjustment to transfer $360,000 out of capital. Information Services budgeted data center equipment as capital, but determined it is not a capital expense.

Requests an interim budget adjustment of $150,000 to contract with a third party for a skills assessment of personnel, alignment of personnel to revised position descriptions, and performance improvement actions/training plans for skill upgrades to match position descriptions.

Council Member Newton asked what Information Services hoped to gain from this assessment.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Ms. Beth Overhuls, Chief Information Officer, Information Services Division, stated the consultant would look for ways to improve efficiencies within the office as well as opportunities between the County and the State.

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Salt Lake County Health Department

Requests an interim budget adjustment to transfer $290,000 out of capital. The Health Department budgeted for furniture and equipment for the South Redwood Health Center building, but was informed that it is not a capital expense.

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Youth Services Division

Requests an interim budget adjustment of $90,000 to address urgent operational needs. This will entail using one-time revenue from the Utah State Division of Child and Family Services (DCFS).

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Engineering and Flood Control Division

Requests an interim budget adjustment to transfer $129,004 from the Winchester to Jordan River Realignment, which has been completed, to the Jordan River Channel Realignment at 1700 South project.

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Employee Services

Requests an interim budget adjustment of $5,900 for an Integrity PowerMill Stair Stepper. This will entail transferring funds from the small equipment line to the balance sheet.

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Parks and Recreation Division

Requests an interim budget adjustment of $31,907 for additional costs for the fiber optic connection at the Mountain View Golf Course.

Requests an interim budget adjustment of $100,000 to increase both revenue and operations appropriations for the Millcreek Canyon toll booth.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Requests an interim budget adjustment of $200,000 for utilities. This will entail transferring funds from salary savings.

Requests an interim budget adjustment of $125,000 to true-up the revenue and expenses to actual 2016 participation in recreation programs and events.

Requests an interim budget adjustment to reclassify a Painter position to an Open Space Coordinator position.

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Equestrian Park Event Center

Requests an interim budget adjustment of $40,000 to repair the heating system in the indoor arena.

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Clark Planetarium

Requests an interim budget adjustment of $137,500 in grant funds from Orbital ATK ($37,500) and the George S. and Delores Dore Eccles Foundation ($100,000) to assist in the exhibits modernization project, $37,500 of which has been included as an expenditure in the FY17 budget.

Requests an interim budget adjustment to transfer $15,000 from the Operations Appropriation Unit to the Cost of Goods Sold Appropriation Unit.

Requests an interim budget adjustment of $30,000 for a fifth grade teacher training program. Funding will come from a Boeing grant.

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Salt Palace Convention Center

Requests an interim budget adjustment of $4,800 to pay the balance of the exterior fountain fill-in art project at the Salt Palace.

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Center for the Arts

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Requests an interim budget adjustment to transfer $48,219 from a completed capital project to the RW Lobby Renovation project to pay for additional costs.

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Mayor’s Finance

Requests an interim budget adjustment to transfer $1,526,691 from the Unincorporated Municipal Services Fund 235 fund balance to the Municipal Services District Fund 230 ($1,297,300) and the Public Works Fund 735 ($229,391) fund balances to meet statutory requirements for the Municipal Services District and future requirements of the Metro Townships.

Council Member Jensen, seconded by Council Member DeBry, moved to approve the interim budget adjustment requests and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Requests an interim budget adjustment of $28,300 for increased staff time for the Wellness Program due to increased participation. This will entail transferring funds from operations to personnel in the Employee Services Reserve Fund.

Council Member Jensen stated this was the first time he can remember the Council transferring money from operations to personnel. This would create a precedent. He asked why this was needed and if there was any under expend in personnel that could be used.

Mr. Kendrick stated there are only a couple of employees in this office, so there is no under expend in the personnel fund. Participation in the Healthy Lifestyles program significantly increased this past year, so additional temporary staff was hired.

No vote was taken on this request.

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Realignment of Office of Community Innovation and Office of Diversity Affairs (10:29:08 AM )

Ms. Karen Hale, Mayor’s Office, updated the Council on changes relating to the Office of Community Innovation and the Office of Diversity Affairs. She stated per a recommendation from a joint task force between the County and the Salt Lake Chamber, the Office of Community Innovation was moved from the Human Services Department into the Mayor’s Office, where its name was changed to the Office of New Americans and Refugees.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

The Mayor’s Office of Diversity Affairs was changed to the Office of Diversity and Inclusion. The focus of each office is different; however, there will be many opportunities for collaboration.

Ms. Emma Houston, Director of Diversity & Inclusion, Mayor’s Office, stated the Office of Diversity and Inclusion is challenged with the task of creating a welcoming and inclusive environment that celebrates and honors differences and similarities. This environment positively impacts employee engagement, improves customer satisfaction, and fosters innovation.

Ms. Ze Xiao, Director of Office of New Americans and Refugees, stated the role of the Office of New Americans and Refugees is to maximize the economic, social, and civil opportunities that new Americans bring to a community. The short term action plan for her office is to increase the naturalization rate of new Americans from 37 percent to 42 percent; to help build an increased tax base by helping to start and grow businesses; and to help bridge the gaps in workforce development by training new Americans to fill job vacancies, especially in the area of life science.

Council Member DeBry asked what would be provided in the future versus what is provided now.

Ms. Xiao stated partnerships will be increased, especially in the workforce development area, with Salt Lake Chamber and the Department of Work Force Services and maximize the economic potentials of new Americans in the community.

Council Member DeBry asked if there would be any new costs associated with this change.

Ms. Hale stated this is a budget neutral move.

Council Member Newton asked how the Office of New Americans would interfaces with the State Refugee Service Office, as well as other refugee service providers. She asked what the County does differently than what the State does.

Ms. Xiao stated she works with all the refugee providers on a regular basis. The State focuses on the resettlement process, while the County helps refugees to integrate and maximize their potential. The County does not offer specific services, but makes sure that current County resources are serving the needs of the population.

Council Member Newton asked what outcomes the Office of Diversity and Inclusion would try to achieve.

Ms. Houston stated one outcome would be to improve the interaction between the communities and County officials. Any issues that are of concern within the communities are brought to the Mayor’s Office, and ways are looked at to meet those needs.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

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Human Resources Policies and Procedures (10:39:46 AM )

The Council reviewed the following Human Resources amended policies and procedures. The policies and procedures have been placed on the Council agenda for final approval and execution:

#3-800 – Violence in the Workplace#5-300 – Payroll Premium Holiday Pay

Ms. Nilsa Carter, Employee Relation Manager, Human Resources Division, delivered a PowerPoint presentation highlighting the purpose for the changes. She stated Policy #3-800 requires mandatory training for all employees on workplace violence/active shooter training.

Council Member Snelgrove, seconded by Council Member Newton, moved to approve the policies and procedures and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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The Council reviewed the following Countywide amended policy and procedure. The policy and procedure has been placed on the Council agenda for final approval and execution:

#1035 – Employee Use of Cell Phones

Ms. Sarah Brenna, Director, Administrative Services Department, highlighted the following amendments to this policy:

- Requires agency to determine that an employee has a legitimate business need,- Expands the definition of cell phone to include a number of different electronic devices. - Clarifies that this policy only applies to employees. - Includes language on how data is treated under GRAMA.- Requires an agency to determine the most cost effective method of providing this

service. - Contains language stating that an allowance or reimbursement may not exceed the

actual cost of the plan.- Requires employees to submit a copy of their first bill. - Contains procedures on how allowance or reimbursements are paid. - Revises the form to ensure compliance with policy.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member Jensen asked if the requirement to submit the first cell phone bill only applies to new users.

Ms. Brenna stated she is working with the District Attorney’s Office and Mayor’s Finance to determine the best course of action for this requirement. She should have an answer soon.

Council Member Jensen asked if there was a de minimus personal use policy for employees with County cell phones.

Ms. Brenna stated the way data and cell phones are so integrated it is impossible to separate them. That is why the agency needs to provide justification for a cell phone.

Council Member Snelgrove asked if the County had negotiated a preferred relationship status with the suppliers of cell phone usage and data.

Ms. Brenna stated yes, the County has contracts with all the major carriers. The County gets a government rate.

Council Member DeBry asked if the County had unlimited data.

Ms. Brenna stated no; however, the data limit is big enough that the County will not go over the limit.

Council Member Burdick asked if individuals needed to submit phone bills to the Mayor’s Office.

Ms. Breanna stated yes. If an employee is receiving a reimbursement from the County, they will need to submit a copy of their bill. That will insure that an employee is not getting reimbursed more than the cost of the cell phone service.

Council Member Burdick asked if that included a list of all calls and texts. This list is personal, so he did not think it should have to be submitted.

Ms. Brenna stated the County needed some way to verify the amount in order to make sure it is not taxable. Other documentation showing the monthly cost would be acceptable.

Council Member Snelgrove, seconded by Council Member Jensen, moved to approve the policy and forward it to the 4:00 p.m. Council meeting for formal consideration. Council Member Burdick amended the motion to state the policy should not require the submission of employee calls and texts.

Council Member Jensen stated an employee only has to submit the first bill.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Mr. Ralph Chamness, Deputy District Attorney, stated the reason for this requirement is to ensure that an employee is not receiving a reimbursement that exceeds the actual cost.

Ms. Breanna stated the County just needs to know the cost of the plan. It will ask for verification on the cost of the plan only.

Council Member Snelgrove, seconded by Council Member Jensen, moved to approve the policy and forward it to the 4:00 p.m. Council meeting for formal consideration. Council Member Burdick amended the motion to state the policy should not require the submission of employee calls and texts. Council Member Snelgrove did not accept the amendment. The motion passed unanimously.

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BUDGET WORKSHOP

Justice Court (10:57:57 AM )

Justice Court – Org. 85000000

Mr. Richard Yerbury, Accountant, Justice Court, delivered a PowerPoint presentation highlighting the mission statement for the Justice Court, 2017 budget goals, economic outlook, number of cases filed, 2017 budget overview, revenue budget, labor expenditures, operation expenses, capital expenses, and overhead allocations. He stated the Justice Court budget has no new requests.

Council Member Jensen asked if the workload would change once Millcreek City was up and running.

Mr. Yerbury stated he did not know. There is no way to track that information.

Mr. Jeff Silverstrini, Mayor-elect, Millcreek City, stated he did not know for sure, but believed Millcreek City would contract with the District Attorney’s Office and the Justice Court for services. The number of cases will need to be estimated and the contract will need to be adjusted as needed.

Council Member Granato asked if the County Surveyor could map the incidents in this area.

Mr. Reid Demman, County Surveyor, stated yes, the Surveyor’s Office can map incidents in a geographical area once data is available.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Mr. Sim Gill, District Attorney, stated there has been no reason for the Unified Police Department to map data for this area. It would be cost prohibitive to go back through the records and gather the information.

Council Member Jensen, seconded by Council Member Bradshaw, moved to approve the Justice Court’s budget as recommended by the Mayor. The motion passed unanimously.

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Office of Township Services and the Public Works Department ( 11:08:54 AM )

Animal Services - Org. 41000000Flood Control Engineering - Org. 46000000Flood Control Projects - Org. 46100000Public Works Operations - Org. 44000000Street Lightning - Org. 42500000Solid Waste - Org. 47500000

Mr. Rick Graham, Director, Township and Metro Services, stated the budget presented today combines the Township Services and Public Works budget creating a Public Works Enterprise Fund. The two budgets are combined in an effort to make it easier to transition to a service contractor provider for the Greater Metropolitan Municipal Services District (MSD). The metro townships and Millcreek City will soon be contracting with the County for services. Some assumptions were made when preparing the budget because he did not know what level of services the metro townships or Millcreek City would want. The projected budget funds all the services as currently provided. He delivered a PowerPoint presentation highlighting this fund, what organizations are included in the fund, and 2017 funding snapshot. He stated the Public Works Enterprise Fund has a budget of $66,784,788 with 338.5 FTEs.

Council Member Jensen asked if the Engineering & Flood Control and Solid Waste budgets were included in this enterprise fund or if they had their own funds.

Mr. Graham stated they are not included in the enterprise fund. He continued the PowerPoint presentation by highlighting the different organizations within the fund, the services provided, and any changes within the budgets. Included in the Animal Services Division’s budget is a request to hire security for the animal services shelter at a proposed cost of $110,000, reductions in the Planning and Development Services Division’s budget of $278,000, and $50,000 from the Township Services budget.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated included in the Animal Services Divisions budget is a new initiative to fully fund General Fund activities at a cost of $772,000. He asked what services this would be used for.

Mr. Graham stated it would be used for outreach and education.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member Jensen stated the formula the County uses to charge contract cities for animal services is based on population. He asked if this was a national standard for charges relating to animal services.

Mr. Jared Steffey, Fiscal Manager, Office of Regional Development, stated the County used to base charges on the number of animals in a jurisdiction, the number of calls, and the number of licenses, but it became too burdensome to maintain. Research showed that there was not a significant difference in the amount charged by basing the cost on population versus the number of animals in a jurisdiction.

Mr. Scott Baird, Interim Director, Public Works Department, continued the PowerPoint presentation highlighting the additional divisions and funds within his portfolio. He stated within the Public Works Engineering budget is a recommended reduction of $120,000 due to a vacant position, reduction of $150,000 in engineering projects, reclassification of two FTEs to designers and to bring the design work in house saving $166,000, and bringing the UPDES consultant in house resulting in a reduction of $45,000. He highlighted the Engineering & Flood Control capital projects proposed for this year, as well as the five-year plan for capital projects. Within the Solid Waste Management Fund is a recommended reduction of $1.7 million in the expense budget.

Council Member Snelgrove asked for clarification within the Solid Waste Management Fund. He stated the slide indicates a negative net cash flow of $413,589. If that is the case, he asked how is County was generating an owners distribution of $1,190,000.

Mr. Steffey stated this fund is profitable because revenue exceeds expenses, but once the funds are taken into consideration, that is set aside for future purchases and owners distribution; then it goes negative. The owner’s distribution is not based on profitability or cash; it is based on tons taken in.

Mr. Graham continued the PowerPoint presentation stating that within the Municipal Services Stat and General Fund is a recommendation to reduce the contributions to the High County Estates water dipping pond, Webster Foundations, the Council of Governments Homeless initiative and Jordan River Blueprint by $131,000.

Council Member DeBry asked how much the County was setting aside for the dipping pond in the High Country Estates and when the dipping pond would be constructed.

Mr. Graham stated the County was setting aside $50,000 annually. There has been little to no discussion relating to the construction of this pond for the past few years. Additional reductions in the Municipal Services Stat and General Fund include the elimination of a $108,000 membership fee to the Economic Development Corporation of Utah, $25,000 for travel for the Sister Cities Program, a $100,000 elimination in outreach and education to townships, and $250,000 in the Revolving Loan Fund program for small businesses in the

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Committee of the Whole& Budget WorkshopNovember 22, 2016

townships and unincorporated County. He then presented the 2017 proposed capital projects and the re-budgeted capital projects, which total approximately $1.88 million.

Council Member Snelgrove asked what the $120,000 for Killyon’s Canyon would be used for.

Mr. Graham stated the road to Killyon’s Canyon dead-ends and there is no way for a public safety vehicle to turn around; it has to back out. The funds would be used for a turnaround, provide additional parking space, and to create a trailhead.

Council Member Wilson asked if funds for this project should come out of the General Fund as the trail is used by all residents in the County.

Mr. Graham stated he is looking for additional ways to fund this need. He has had conversations with Regional Development in the hopes of using dome transportation dollars to help fund this.

Council Member Wilson stated she would be interested in looking at the General Fund Stat and General to see if there was any flexibility with that fund to help with some of the metro township projects.

Mr. Graham stated he would continue the discussion to see what opportunities were available.

Council Member Bradley stated Killyon’s Canyon is located up Emigration Canyon, which can be tricky due to the large amount of private property ownership.

Council Member Snelgrove stated the County just purchased 65 acres of open space in Killyon’s Canyon and it needs to be treated the same as other open spaces in Salt Lake County.

[Later in the meeting 4:07:56 PM]

Council Member Jensen, seconded by Council Member DeBry, moved to move the funding for Killyon’s Canyon from the Municipal Services Fund to the General Fund, and to use TRCC Funding for this project.

Mr. Graham stated the $120,000 is earmarked for the public safety turnaround. He asked if TRCC Funds could be used for this purpose.

Council Member Jensen stated if it is tied to public access to the trail.

Mr. Jason Rose, Legal Counsel, Council Office, stated he will work on this issue before the final hearing on December 6, 2016, and make any necessary adjustments.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member Jensen, seconded by Council Member DeBry, moved to move the funding for Killyon’s Canyon from the Municipal Services Fund to the General Fund, and to use TRCC Funding for this project. The motion passed unanimously.

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Landfill Fee for Salt Lake City Regarding Unbagged Leaves (12:13:31 PM)

Mr. Scott Baird, Interim Director, Public Works Department, stated at one time the Wasatch Front Waste and Recycling District brought in its own employees to debag its leaves so the cost per ton was reduced to $3 a ton, down from $16 a ton. When the district decided it would not bring in its own employees the cost was never adjusted up. Salt Lake City budgets each year at the lower cost of $3 a ton. When this was brought to the attention of the Landfill Council, it recommended that Salt Lake City enter into an interlocal agreement for the remainder of this leave season to pay $3 a ton. The Landfill Council will look into the ongoing fee and make a recommendation to the Salt Lake County Council next year.

Council Member DeBry, seconded by Council Member Newton, moved to approve the $3 a ton fee for this year only. After this year, Salt Lake City will need to pay the same amount as anyone else. The motion passed unanimously.

Mr. Baird stated the intention of the Landfill Council is to look at what should be charged for bagged versus unbagged leaves.

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[The Council recessed at 12:17:52 PM and reconvened at 1:47:32 PM.]

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Greater Salt Lake Municipal Services District (1:47:27 PM)

Mr. Rick Graham, Director, Township and Metro Services, delivered a PowerPoint presentation on the Greater Salt Lake Municipal Services District’s proposed 2017 budget. He reviewed the funding structure flow chart from January 1 to March 31, 2017, wherein the Metro Townships and Millcreek City will petition the state for their sales tax dollars, and all funds will flow to the Unincorporated County Fund 235, after which the County will pass through the funds from Sales Tax, Class B/C roads, and Cable TV leases to the Municipal Services District (MSD). Then, the MSD will pass back the dollars to the Unincorporated County Fund 235 to cover the Justice Courts, the Sheriff’s law enforcement cell tower lease payments, the District Attorney, indigent legal, and emergency services; and will contract the remaining dollars with Salt Lake County’s Public Works Enterprise Fund 735 to provide township, planning and development, animal, and public works operations and engineering services, and Stat and General services, including parks, capital projects, and Class B/C capital

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Committee of the Whole& Budget WorkshopNovember 22, 2016

road projects and maintenance. The MSD and metro townships will be responsible for deciding the contract services and service level each jurisdiction wants to receive.

On the first day of the calendar quarter 90 days after notice to the Utah State Tax Commission, and another 90-day waiting period, the sales tax revenue will begin flowing directly to the townships, Millcreek City, and the unincorporated County. That will begin sometime around July 1, 2017. Then, they will pass through to the MSD, which will pay directly for services. If Millcreek exits the district, it will contract directly with the County for services it chooses.

Council Member Jensen asked if it mattered if a township or the city waited until the second quarter to give notice to the Tax Commission. It would still get the funding at the same time as if it had given notice in January.

Mr. Jared Steffey, Fiscal Manager, Office of Regional Development, stated the metro townships and Millcreek City will get the funding at the same time, but the County would like the townships to give notice at the same time because it will have to do interim budget adjustments.

Mr. Graham continued the presentation reviewing the reporting and accounting structure set up for each service, a 2017 revenue snapshot totaling $30,137,845, an expense snapshot totaling $31,364,508 for townships to get the services they are currently getting, and 2017 funding by County organizations.

Council Member Burdick stated the revenue is short to cover expenses.

Mr. Graham stated the Class C Roads funds of $4,518,163 were not added into the expense snapshot, but will be added later. There is a difference of $388,000 of what it will cost for services and what is projected. Those are mainly compensation adjustments that still have to occur as the County, metro townships, and Millcreek City go through the process.

Council Member Jensen asked if this was an annualized full year’s budget.

Mr. Steffey stated yes.

Council Member Jensen asked if the Mayor’s Office had figured out what it would need to back out at the six-month point if Millcreek City exited the district.

Mr. Graham stated he expected Millcreek City would exit the district; however, the County would not know those costs until Millcreek City decided what services it would contract for.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated the sales tax revenues will be adjusted to what will actually occur. The budgets will be adjusted to match the

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Committee of the Whole& Budget WorkshopNovember 22, 2016

contract revenue, or no contract revenue. The Enterprise Fund will be incumbent on gaining a customer to whatever extent it can, or reducing its operations.

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Wasatch Front Waste and Recycling District (WFWRD) ~ Proposed Fee Increase (2:14:35 PM)

Ms. Pam Roberts, Executive Director, Wasatch Front Waste and Recycling District (WFWRD), reviewed a request by WFWRD’s governing board to include a new fee in the 2017 budget. This would entail charging homeowners of newly built homes a $50 fee for both a garbage can and a recycling can, and a $10 delivery fee. The Herriman City board representative proposed this because Herriman is averaging 600 new homes every year, and he did not want other residents to subsidize the price of the new cans. The $50 does not cover the whole cost of a can; it is about half of the cost. The monthly fee will not be going up. Under the resolution that created WFWRD, she needed the majority of municipalities to agree with any new fee or increase to the monthly fee.

Council Member Newton stated the cost for a can for a new home is $110, but the board did not want to impose the whole cost because homeowners have not been assessed this fee before.

Mr. Jason Rose, Legal Counsel, Council Office, stated this will require a resolution, which will need to be prepared.

Council Member Newton, seconded by Council Member Wilson, moved to ask Council staff to have a resolution prepared in support of the fees. The motion passed unanimously.

Council Member Bradshaw asked if any of the other municipalities had approved this yet.

Ms. Roberts stated Herriman City approved it when the tentative budget was adopted in October. It was the first to show support for this. Then, Holiday City approved it.

Council Member Bradshaw asked if the majority was four municipalities.

Ms. Roberts stated five is the majority this year. That will change next year.

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Recorder (2:49:34 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Recorder’s request for an additional $25,000 to completely fund the replacement of servers was

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Committee of the Whole& Budget WorkshopNovember 22, 2016

reviewed by the Technology Advisory Board (TAB). TAB determined that the Mayor’s budget provided sufficient resources to replace the two SIRE servers that were most in need of replacement, and that $25,000 for the GIS server could be reviewed again in conjunction with the data center move. That would provide TAB an opportunity for a more collaborative discussion and evaluation of what to do and how to do it. Then, the server would not need to be replaced until late next year, so the Recorder could come back for an adjustment in June.

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Office of Regional Development ~ Operating Budget (2:57:29 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Council has not voted on the Office of Regional Development’s operating budget, which includes four time-limited FTEs. These FTE requests were included in the Mayor’s recommended budget.

Council Member Wilson, seconded by Council Member Bradshaw, moved to approve the Office of Regional Development’s operating budget.

Council Member Newton asked to bifurcate the FTE positions.

Council Member Wilson withdrew her motion.

Council Member Newton, seconded by Council Member Snelgrove, moved to approve the time-limited Economic Program Manager FTE. The motion passed unanimously.

Council Member Wilson, seconded by Council Member Granato, moved to approve the remaining three FTEs. The motion passed unanimously.

Western Growth Coalition (3:21:45 PM)

Council Member Snelgrove asked for clarification on the $200,000 for the Western Growth Coalition requested by the Office of Regional Development.

Mr. Carlton Christensen, Director, Office of Regional Development, stated the $200,000 is a matching component for the Mountain View Corridor Economic Development Plan Initiative working through the Western Growth Coalition.

Council Member Snelgrove stated he agreed with the concept and mission statement of the Western Growth Coalition; however, the organization is still getting its footing. He did not want to allocate $200,000 to it unless the Council attached some strings.

Council Member Snelgrove, seconded by Council Member Newton, moved to approve $200,000 for the Mountain View Corridor Economic Development Plan

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Initiative, subject to matching contributions of $200,000 from the State and participating cities.

Council Member Newton stated she thought the seed money was to help the individual cities get expertise from the Wasatch Front Regional Council.

Mr. Christensen stated the cities have indicated an ability to contribute $10,000 to $15,000, and there would be some local planning resource dollars available through the Wasatch Front Regional Council (WFRC). Together, that would be an equivalent match. Transportation organizations, such as the Utah Department of Transportation or the Utah Transit Authority may also choose to participate. Additionally, the County is looking to apply to the Economic Development Administration for a grant. He was supportive that there needed to be skin in the game, so could come back with the final amount when he knew what that ultimately looked like. He would not want to move forward without additional funding because the County’s efforts alone would not produce what it wanted.

Council Member Snelgrove, seconded by Council Member Newton, moved to approve $200,000 for the Mountain View Corridor Economic Development Plan Initiative, subject to matching contributions of $200,000 from the State and participating cities. Council Member Newton amended the motion that there be a contribution from the cities, State, and WFRC, but not a specific amount from each of them; and that there be a plan in place before that funding is spent. Council Member Snelgrove accepted the amendment.

Mr. Christensen stated the Office of Regional Development has enough money within its operating budget to bring this together, but as it proceeds with a request-for-proposal, it would need that $200,000.

Mr. Delquadro stated the Council could earmark that money, but not appropriate it until a plan is more fully developed with matching funds identified.

Council Member Snelgrove, seconded by Council Member Newton, moved to approve $200,000 for the Mountain View Corridor Economic Development Plan Initiative, subject to matching contributions of $200,000 from the State and participating cities. Council Member Newton amended the motion that there be a contribution from the cities, State, and WFRC, but not a specific amount from each of them; and that there be a plan in place before that funding is spent. Council Member Snelgrove accepted the amendment. Council Member Snelgrove amended the motion to add legislative intent that the County earmark the $200,000, but not appropriate it until such time as the other participants contribute to the equal degree Salt Lake County is. The motion passed unanimously.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Changes to Mayor’s Proposed Budget (3:01:51 PM)

Leonardo and Pioneer Theatre/Boys and Girls Club (2:51:30 PM)

Mr. Brad Kendrick, Budget & Policy Analyst, Council Office, reviewed the request of the Leonardo for an additional $100,000, and the request of the Pioneer Theatre/Boys and Girls Club for an additional $100,000. These requests were reviewed by the TRCC Advisory Board, which said it had already made its recommendation on the Leonardo and was not comfortable funding the Pioneer Theatre because tickets would be full price.

Council Member Bradley stated Pioneer Theatre’s request was not bad; there was just a technicality with it. The County invested heavily in the Eccles Theatre, and in so doing, may have impacted some of the other stages in town. For that reason, it should be as generous as possible to other theatres.

Council Member Snelgrove stated the TRCC Advisory Board did not weigh in on the Leonardo, and he was not comfortable funding it. Then, the Pioneer Theatre expecting a full rate on tickets runs counter to the County’s precedence and expectation.

Council Member Snelgrove, seconded by Council Member Newton, moved to deny the requests.

Council Member Bradshaw stated the Leonardo made a strong case, and it is pretty clear the additional expense will go to good use. As for the Pioneer Theatre, it is going to reserve these seats that it could sell at full price.

Council Member Bradshaw, seconded by Council Member Granato, made a substitute motion to fund both the Leonardo and the Pioneer Theatre’s requests, recognizing the TRCC Fund is very healthy and funding these requests would not affect property tax rates, but with the understanding the Council express to the Pioneer Theatre that it would like it to increase the number of tickets to the Boys & Girls Club based on a discounted rate.

.Council Member Newton asked if the $100,000 to the Pioneer Theatre was to

benefit the Boys & Girls Club to give kids a chance to see a theatrical production, not to benefit the theatre because it would have sold the tickets anyway.

Council Member Bradshaw stated the Pioneer Theatre is planning to hold workshops at the Boys & Girls Club, so it is for that additional programming as well as a chance for children to go to the theatre.

Council Member Bradshaw, seconded by Council Member Granato, made a substitute motion to fund both the Leonardo and the Pioneer Theatre’s requests, recognizing the TRCC Fund is very healthy and funding these requests would not affect property tax rates, but with the understanding the Council express to the Pioneer Theatre

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Committee of the Whole& Budget WorkshopNovember 22, 2016

that it would like it to increase the number of tickets to the Boys & Girls Club based on a discounted rate. The motion failed 4 to 5, with Council Members Snelgrove, Jensen, Newton, DeBry, and Burdick voting in opposition.

Council Member Snelgrove, seconded by Council Member Newton, moved to deny the requests of the Leonardo and the Pioneer Theatre. The motion passed 5 to 4 with Council Members Wilson, Bradley, Bradshaw, and Granato voting in opposition.

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Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following Council changes to the Mayor’s proposed budget, stating the Council discussed the following items last week:

2017 Budget Options Cost/Savings

Pay for Success -$750,000 Opioid Initiative $250,000Extend Operation Diversion $685,000Indigent Legal Service -$100,000EDCU Dues -$ 50,000Tax FTE -$139.900 2 Gang FTEs -$187,000

The $750,000 reduction for Pay for Success leaves $3 million in escrow to pay for that, which is the amount that was appropriated this year. The savings will be used to finance Operation Diversion and the Opioid Initiative, although the Criminal Justice Advisory Council sent out a memo last night indicating Operation Diversion would cost $685,000, rather than $700,000. Some savings that will off-set these costs are a time-limited Tax Analyst FTE, which was double counted, and the Gang Initiative, which was discontinued but not excluded in the budget. Then, the Council eliminated the EDCU dues and reduced Indigent Legal services. The net amount the Council has in savings to reallocate is approximately $292,000.

Council Member Newton stated it is important to keep the $9.4 million for criminal justice reform whole. The Opioid Initiative and Operation Diversion are huge priorities, but it is also important to get Pay for Success paid off quickly so the County can move to a community center.

Council Member Newton moved to reduce the Pay for Success escrow payment to $500,000, and cut two prosecuting attorneys from the District Attorney’s Office of $214,000, and use that savings for the Opioid Initiative and Operation Diversion. The motion died due to the lack of a second.

Mr. Sim Gill, District Attorney, stated violent crimes are rising and not being addressed. He needed those attorneys to help prosecute homicide, sexual assault, and

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Committee of the Whole& Budget WorkshopNovember 22, 2016

domestic violence cases. Luxury requests are for Operation Diversion and Brady Giglio, but those are still necessary components.

Council Member Newton stated she was concerned there were not enough jail beds for criminals. The substance abuse programming is to help divert some people from the jail into programs, so the District Attorney’s Office can continue to prosecute criminals.

Mr. Gill stated he was a huge fan of therapeutic justice, but needed to balance violence and safety concerns too.

Ms. Lori Bays, Deputy Mayor, stated the $685,000 for Operation Diversion is for treatment only.

Council Member Jensen asked how many more phases of Operation Diversion that would get the County through.

Mr. Delquadro stated that is to continue the program through June when the State will presumably provide money for the program.

Council Member Wilson stated the County already has the State’s engagement on this issue, so it will be asking the Legislature for funding to continue the program.

Council Member DeBry asked what would happen if the State did not participate.

Council Member Wilson stated the County would be back to where it is now and have to regroup then.

Council Member Wilson, seconded by Council Member Granato, moved to reduce the Pay for Success escrow by $700,000, and fund the Opioid Initiative ($250,000) and Operation Diversion ($685,000). The motion passed 7 to 2 with Council Members Snelgrove and Newton voting in opposition.

[Later in the meeting ( 3:44:20 PM )]

Council Member Snelgrove stated in an earlier discussion with Sim Gill, District Attorney, it was mentioned that the two attorneys for Bradly Giglio issues and Operation Diversion were low priority. He asked if Mr. Gill felt that he could manage without them.

Mr. Gill stated he was careful to ask for the bare bones minimum when he submitted his budget. His needs are far above the five attorneys that are recommended for approval. He ranked the five attorneys in the order of most important - murder cases, sexual assault cases, domestic violence and child abuse cases, Bradly Giglio issues, and then Operation Diversion.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member DeBry stated if necessary, an existing FTE could be used to look into Bradly Giglio issues.

Council Member Snelgrove stated the entire Council believes in law enforcement, but being stewards of taxpayer dollars is also very important. Tough decisions have to be made and tough proposals have to be pitched.

Council Member Snelgrove, seconded by Council Member Newton, moved to reduce the number of new FTEs in the District Attorneys’ Office from five down to four with two administrative personnel.

Council Member Wilson stated she is against this motion. The Council has made good progress in funding criminal justice and this would be a step backwards.

Council Member Snelgrove stated there are rumblings around the County about a possible tax increase in the near future. It is prudent for the Council to look for opportunities for better efficiencies and to run a little leaner so the tax increase is forestalled, not needed, or is less burdensome to the public. People work hard for their money, so the Council must spend it wisely.

Council Member Jensen stated the Council all agrees on the importance of this issue, but all have a different perspective on how to get to the end result. There are still a lot of big issues that need to be resolved.

Council Member Jensen, seconded by Council Member Wilson, made a substitute motion to approve the Mayor’s recommendation as it relates to this issue.

Council Member DeBry asked for clarification of this motion.

Council Member Jensen stated it would be to approve the five additional attorneys and two administrative personnel, which the Mayor recommended in his budget.

Council Member DeBry stated he has several questions that need to be addressed such as where the $100 million is coming from to build the receiving center, whether Oxbow should be opened before the receiving center, or whether a combination of the two should be done. He asked Mr. Gill what would happen if he did not get approval for the attorney to handle the Bradly Giglio issues.

Mr. Gill stated this is a high priority. His office is at least 2 years behind schedule in looking at issues relating to Bradly Giglio. This is a statutory requirement and he has to get it done. He did not ask for this attorney earlier because there were other things that had a higher priority.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member Jensen stated if all the elected officials came in with request for additional FTEs in order to meet statutory requirements, the County would never have enough money. The Council has to draw the line at some point.

Council Member DeBry stated in the last four years, the District Attorney has received 32.8 additional FTE allocations. The District Attorney should not come back next year and ask for more FTEs.

Council Member Jensen, seconded by Council Member Wilson, made a substitute motion to approve the Mayor’s recommendation as it relates to this issue. The motion passed 7 to 2, with Council Members Snelgrove and Newton voting in opposition.

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Economic Development Corporation of Utah (EDCU) (3:14:10 PM)

Council Member Wilson stated the County needs to have a collaborative partnership with the State for economic development, and its relationship with the Economic Development Corporation of Utah (EDCU) ties in with that. She recognized there were some issues with EDCU over the Facebook situation, but EDCU lacked leadership at the time. It is going through a leadership change now.

Council Member Wilson, seconded by Council Member Granato, moved to reinstate the $50,000 allocation to EDCU for dues, to come from the General Fund, with legislative intent that the money only be allocated under the condition that EDCU comes in and presents to the Council with interim leadership or if new leadership is around the corner to ensure the Council is comfortable with the direction it is headed and the specific nature of it.

Council Member Jensen, seconded by Council Member Newton, made a substitute motion to stay with the cut. The motion passed 5 to 4, with Council Members Wilson, Bradley, Bradshaw, and Granato voting in opposition to the motion.

Council Member Newton stated it may be worth looking at this in a year after seeing how EDCU’s new leadership operates.

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401k Match for the Jail, with Tier II Retirement (3:16:36 PM)

Council Member DeBry stated the turnover in the jail is quite significant, and he worried how much that would cost the County if it did not consider a 401k match for this group of employees.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member DeBry, seconded by Council Member Jensen, moved to approve the $150,000 401k match for the jail with Tier II retirement.

Council Member Newton stated other County employees are not going to get the 401k match. If something needs to be done in the jail, she suggested it be salary increases instead of 401k benefits.

Council Member Snelgrove stated the Council should not pick winners and losers in terms of who gets 401k and who does not.

Council Member DeBry stated the Sheriff is between a rock and a hard spot keeping people employed in the jail. The employees there are working double and triple shifts. The Council needs to take care of these employees to keep the jail open.

Council Member Jensen stated there is a discrepancy in pay and benefits in the Jail for Tier I and Tier II employees, yet they work side by side doing the same job. The Council already bumped up salaries by 5.5 percent in the budget, so could probably only increase those by a small proportion more. The County needs to address this discrepancy to be able to recruit.

Council Member DeBry, seconded by Council Member Jensen, moved to approve the $150,000 401k match for the jail with Tier II retirement. The motion passed 7 to 2, with Council Members Snelgrove and Newton voting in opposition.

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Clerk ~ Elections Division (3:29:15 PM)

Mr. Brad Kendrick, Budget & Policy Analyst, Council Office, reviewed the remaining list of Council changes to the Mayor’s proposed budget, asking for approval of a budget neutral request by the Clerk’s Office to move the Agilis expenditure from capital to operating, which is where it should have been budgeted in.

Council Member Bradshaw, seconded by Council Member Newton, moved to approve the request. The motion passed unanimously. Council Member Wilson was absent for the vote.

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Wildland Fire Program (3:32:58 PM)

Mr. Kendrick stated he received a request from the State for $61,000 to fund a fire warden for the Wildland Fire program.

Council Member Jensen stated Salt Lake County has never had a fire warden, whereas all the other counties in the State do. The Legislature passed a state law two years

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Committee of the Whole& Budget WorkshopNovember 22, 2016

ago, which gets implemented this year, wherein entities can buy into a risk pool where the State covers all wildland fire costs, provided some mitigation is done. To be part of this mitigation program, Salt Lake County has to have a fire warden.

Council Member Jensen, seconded by Council Member Bradley, moved to approve the request. The motion passed unanimously.

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Unified Police Department Contract Increase (3:34:59 PM)

Council Member Bradshaw stated with regard to the Unified Police Department (UPD) contract increase of $281,000, the Council can either put in a placeholder now or wait until the June budget when it has the exact dollar amount.

Council Member Newton asked why this was not a priority for the Sheriff in the Mayor’s proposed budget.

Mr. Scott Carver, Undersheriff, stated this is not really a Sheriff’s budget issue; it is just a bill to the County from the UPD for services it provides to the County. It was included in the Sheriff’s budget to make sure everyone was aware the bill would be coming in June.

Council Member DeBry asked if the UPD Board would be vetting this in June to determine the exact dollar amount.

Mr. Carver stated the UPD’s budget for the fiscal year beginning in July will be determined in advance of the County’s June budget adjustment.

Council Member Bradley asked if it mattered when the County funded it.

Mr. Carver stated not as long as it gets paid in June.

Council Member Wilson stated it is the County’s obligation to pay it regardless. The responsible thing to do is budget for the whole year; then true-up in June.

Council Member Bradshaw stated his philosophy is to put in a placeholder for an expense the County knows is coming.

Council Member Wilson, seconded by Council Member Bradshaw, moved to fund the UPD contract increase.

Council Member Newton asked if the budget would be overextended from what was originally proposed if the Council funded this now.

Mr. Kendrick stated the budget would be about $300,000 over.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Council Member DeBry, seconded by Council Member Jensen, made a substitute motion to wait until June to fund this when the Council knows the exact amount after it is vetted by the UPD Board. The motion passed 5 to 4, with Council Members Wilson, Bradley, Bradshaw, and Granato voting in opposition.

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4-H Animal Auction (3:40:34 PM)

Council Member Bradley asked the Council to consider a $2,000 increase from $28,000 to $30,000 to purchase livestock from 4-H participants.

Council Member Newton stated she would prefer to cut this or have someone come in and tell the Council how it benefits the County and is in line with its goals. She did not think it was within County government’s purview.

Council Member Bradley stated in a lot of ways, this program is a quality of life issue. The people who participate in the program show discipline by responsibly raising an animal and then taking it to auction and selling it. Secondly, after purchasing the livestock, it is donated to the Utah Food Bank to feed hungry people throughout the County. He could not think of a higher purpose for public money than that.

Council Member Bradley, seconded by Council Member Granato, moved to increase the livestock purchase from 4-H participants by $2,000. The motion passed 7 to 2, with Council Members Snelgrove and Newton voting in opposition.

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Pay for Success (4:07:10 PM)

Council Member Bradshaw, seconded by Council Member Newton, moved to accept the Pay for Success Study and put it out for public display prior to the hearing to be held on December 6, 2016. The motion passed unanimously.

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Budget Motion (4:10:33 PM)

Council Member Bradshaw, seconded by Council Member Wilson, moved to direct staff to prepare the budget utilizing the Mayor’s recommendation as the default except for the areas the Council made adjustments to during its budget workshop.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Mr. Brad Kendrick, Budget and Policy Analyst, Council Office, stated there are a couple of projects that needed to be rebudgeted in the Municipal Services District Fund, which includes:

- Land purchase for open space that was not entered in, money was coming from TRCC- No contribution to the Jordan Valley Conservancy, - New project fund for the work order project, moving all the money into one spot for the

project.

Council Member Bradshaw, seconded by Council Member Wilson, moved to direct staff to prepare the budget utilizing the Mayor’s recommendation as the default except for the areas the Council made adjustments to during its budget workshop, and to include the above list of adjustments. The motion passed unanimously.

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COMMITTEE OF THE WHOLE

CONSENT AGENDA (12:16:04 PM)

Tax Matters

The Council reviewed the tax matters, which have been placed on the Council agenda for final approval and execution.

Council Member Bradshaw, seconded by Council Member Jensen, moved to approve the tax matters and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Resolutions

The Council reviewed the following resolutions, which have been placed on the Council agenda for final approval and execution:

Interlocal Agreement

Taylorsville City regarding Corridor Preservation Funds to help fund the widening of 6200 South near the intersection with Bangerter Highway.

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Committee of the Whole& Budget WorkshopNovember 22, 2016

Sales Tax Bond and TRCC Reimbursement

The County’s official intent to reimburse expenditures to the County’s General Fund or other County funds for the financing of project costs associated with the District Attorney building, Health Department buildings, Capitol Theatre capital maintenance, Tourism, Recreation, Cultural and Convention tax capital maintenance projects, and other related facilities.

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The County’s official intent to reimburse expenditures to the County’s General Fund or other County funds for the financing of project costs associated with Mid-Valley Performing Arts Center, Parks Operations Center, Salt Palace and Capitol Theatre capital maintenance, Tourism, Recreation, Cultural and Convention tax capital maintenance projects, and other related facilities.

Council Member Bradshaw, seconded by Council Member Jensen, moved to approve the resolutions and forward them to the 4:00 p.m. Council meeting for formal consideration. The motion passed unanimously.

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Other Business

Cancellation of Meetings

Council Member Bradshaw, seconded by Council Member Jensen, moved to cancel the Tuesday, November 29, 2016, Committee of the Whole meeting. The motion passed unanimously.

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Approval of Minutes

Council Member Bradshaw, seconded by Council Member Jensen, moved to approve the Committee of the Whole minutes for Tuesday, November 8, 2016. The motion passed unanimously.

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The meeting adjourned at 4:11:57 PM. .

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Committee of the Whole& Budget WorkshopNovember 22, 2016

___________________________________Chair, Committee of the Whole

___________________________________Deputy Clerk

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