users personalizingr3 usermenus
TRANSCRIPT
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Chapter 1: Transaction Variants
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User Menus
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User Menus
Copyright Page
ii 1998 SAP AG, Inc.
P E R S O N A LI Z I N G R / 3
8VHU0HQXV
Chapter 5: User Menus
Copyright Page
1998 includ ing screen shots by SAP AG. All rights reserved .
Neither this documentation nor any p art of it may be copied or reprodu ced in any form or by any means or
translated into an other languag e, without the p rior consent of SAP AG.
SAP AG m akes no w arran ties or representations with r espect to the content hereof and specificallydisclaims any implied w arranties of merchantability or fitness for an y p articular p urp ose. SAP AGassum es no responsibility for any errors that m ay ap pear in this documen t. The information contained inthis docum ent is subject to change withou t notice. SAP AG reserves the r ight to make any such changeswithou t obligation to notify any p erson of such revision or changes. SAP AG m akes no comm itment tokeep the information contained herein up to date.
SAP is a registered trad emark of SAP AG.
All other produ cts mentioned in this docum entation are registered or u nregistered trad emarks of their
respective companies.
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User Menus
Table of Contents
1998 SAP AG, Inc. ii
Table of Contents
7DEOHRI&RQWHQWV
List of Figures................................................................................................................................................................................................... i
Terminology.......................................................................................................................................................................................................vClick........................................................................................................................................................................................................... vChoose ......................................................................................................................................................................................................vUser Steps and Font Styles.......................................................................................................................................................................vSpecial Icons ............................................................................................................................................................................................ v
Chapter 1: R/3 Personalization Overview........................................................................................................................................................1Overview....................................................................................................................................................................................................1
Features ....................................................................................................................................................................................................1
Chapter 2: User Menus......................................................................................................................................................................................3
Overview ...........................................................................................................................................................................................................3Other User Definable Options ...................................................................................................................................................................3
Creating a User Menu .......................................................................................................................................................................................4Including Functions That Are Not Available in the SAP Standard Menu...................................................................................................8Searching Transaction Codes Through SAP R/3 Menu ............................................................................................................................9
Working with the User Menu ...........................................................................................................................................................................10The Browse View.....................................................................................................................................................................................10Working in Browse View..........................................................................................................................................................................11List View ..................................................................................................................................................................................................13Working in List View ................................................................................................................................................................................13
Changing the User Menu ................................................................................................................................................................................15Deleting User Menu Items.......................................................................................................................................................................15
Creating User Menus by Copying User Options from Another User ...............................................................................................................16Creating a Custom User Master Record ................................................................................................................................................21
Glossary ..........................................................................................................................................................................................................23
Index................................................................................................................................................................................................................28
List of Figures
Maintain User Menu Screen......................................................................................................................................................................................4
Maintain User Menu Screen......................................................................................................................................................................................5
Create Application Area Screen................................................................................................................................................................................5Maintain User Menu ..................................................................................................................................................................................................5
SAP Standard Menu..................................................................................................................................................................................................6
SAP Standard Menu..................................................................................................................................................................................................6
Change Text Box......................................................................................................................................................................................................7
Maintain User Menu, Sales and Distribution .............................................................................................................................................................7
Maintain User Menu ..................................................................................................................................................................................................7
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List of Figures
iv 1998 SAP AG, Inc.
Change Text box , Application Area..........................................................................................................................................................................8
Change Text box, Applications .................................................................................................................................................................................8
Maintain: User Menu, Sales and Distribution ............................................................................................................................................................8
User Menu: Enter Tcode Directly ..............................................................................................................................................................................9
System: Status Screen..............................................................................................................................................................................................9Maintain User Menu Screen....................................................................................................................................................................................10
Browse View ...........................................................................................................................................................................................................11
Overview of Sessions Box ......................................................................................................................................................................................12
System Status Box..................................................................................................................................................................................................12
List View..................................................................................................................................................................................................................13
Overview of Sessions Box ......................................................................................................................................................................................14
System Status Box..................................................................................................................................................................................................14
SAP R/3 System Screen .........................................................................................................................................................................................15
Maintain User Menu................................................................................................................................................................................................15
Maintain User Menu................................................................................................................................................................................................16
Maintain Users: Initial Screen .................................................................................................................................................................................16
Copy User Screen...................................................................................................................................................................................................17
Create User Master Record ....................................................................................................................................................................................17
Maintain User Address Screen ...............................................................................................................................................................................18
Maintain Fixed Values Screen ................................................................................................................................................................................18
User MaintenanceParameters ...............................................................................................................................................................................19
Maintain Users: Initial Screen .................................................................................................................................................................................19
SAP R/3 Screen ......................................................................................................................................................................................................20
SAP R/3 Screen with User Menu ............................................................................................................................................................................20
Maintain Users: Initial Screen .................................................................................................................................................................................21
Maintain Users: Initial Screen .................................................................................................................................................................................22
Create User Master Record ....................................................................................................................................................................................22
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Terminology
1998 SAP AG, Inc. v
Terminology
The following is an explanation of the terms u sed throu ghou t this guide:
ClickWhen you see Click, use the m ouse to point an d press the left mou se button. For examp le:
1. ClickStartup.
The phrase ClickStartup is
asking you to u se your left
mou se button to click the Startup
button.
Choose
When you see the word Choose, move the cursor to the menu at the top of the window in which you are
working. Use your m ouse to select the menu item, and then select the sub-menu item.
1. Choose File
Save.
User Steps and Font Styles
The steps that require user inpu t, meaning an action or text to be entered w ith your keyboard
into a field or at a comm and p romp t, are numbered and indicated with bold, courier font.
Object sty le is italicized text that ind icates tha t the w ord is an on-screen object, such as a bu tton or field, or
any other noun such as a book, operating system, or software app lication. For examp le:
Click here 1
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Terminology
vi 1998 SAP AG, Inc.
1. Enter sap* in the
Userfield.
2. Click Parameters.
This w ill allowyou to enter
parameters for
the search.
In the above example, the first step is numbered to show the text you need to enter in the User Inputfield.
Useris italicized because it refers to an on-screen field .
The next step is also num bered to let you know that another action is required. Parameters is italicized
because it refers to an on-screen bu tton. The text und er the nu mbered step p rovides add itional information
on that step.
Special Icons
Throughout this guide, you will see special icons indicating the presence of important messages. Each icon
and a brief description is provided :
You sh ould exercise caution w hen performing this task or step.
Explanations of why you shou ld be cautious w ill be included .
This information h elps you un derstand the top ic in detail. It is not necessary
to know this information to perform the d ata transfer.
Helpful hints or shortcuts to make you r w ork faster or easier.
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R/3 Personalization Overview
Terminology
1998 SAP AG, Inc. 1
Chapter 1: R/3 Personalization Overview
Contents
Overview....................................................................................................................................................................................................1Features ....................................................................................................................................................................................................1
Overview
Personalizing R/ 3 enables you to provide the R/ 3 experience preferred by your u ser comm un ity. In this
docum ent, we walk you through th e personalization features and p rovide tips on how to effectively use
them w ith your 3.1 R/ 3 imp lementation. The features listed in this document d o not require any expensive
code modification.
Features
Here is a quick overview of the various personalization features available in R/ 3.
Globals: Globals in R/ 3 enable you to p re-fill fields that often hav e single default values that ap ply across
your entire R/ 3 imp lementation. Using Globals, you can d efine default values for all modu le program
instances of fields th at belong to a p re-defined list of R/ 3 Data Dictionary Domain.
User Parameters: User param eters sup ply defaults to R/ 3 fields of a par ticular user.
User Defaults: Using user defaults you can specify user-preferred characteristics such a s pr inter, curr ency
format, date format, etc.
Parameter Transactions: Param eter transactions enable you to d efine defaults for the initial screen of an y
transaction in R/ 3. Optionally, you can also hide the initial screen su ch that th e user can directly navigate
to the details.
Transaction Variants: Using transaction var iants, you can create transaction var iants (or variant
transactions) that p rovide u sers with tran sactions containing just the fields and screens that are ap plicable
for your R/ 3 implementation.
Master Data: The R/ 3 Imp lementation Guide provides transactions that enable you to define the group of
fields/ data that you wan t to collect regard ing master entities such as Vendor, Customer, Material, etc ofyour bu siness enterprise.
Area Menu: Area menu in R/ 3 enables you to create an entirely your own R/ 3 view includ ing just the
functionality imp lemented at you r installation or app licable for a specific workgrou p.
User Menu: Via user m enu, the R/ 3 users can create their own p ersonal view of R/ 3 includ ing just the
activities/ transactions that are relevant for the work they p erform.
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R/3 Personalization Overview
Terminology
2 1998 SAP AG, Inc.
SA P Shortcuts:Using SAP Shortcuts, you can prov ide the u sers with d irect access to the transactions and
reports that ar e relevant for them u sing icons or links in their docum ent or web p ages.
Application A rea: There are number of application area specific personalization transactions that let you
pick and choose the fields and screens you wan t the area specific transactions to d isplay. These
transactions are included as part of the R/ 3 Implementation Guide.
R/3 Report Navigator: The R/ 3 Report N avigator provides a comprehensive listing of all the operational
reports ava ilable in the standard release of R/ 3. It also provid es information on m ost of the listed reports.
Using the features d elivered as p art of R/ 3 Report N avigator, you can p ersonalize the report listing or the
report info sheets with information tha t is just relevant for you r u sers.
Reports: R/ 3 delivers num ber of canned reports that p ull transactional information. Most of these reports
prov ide mechanisms through w hich you can specify the fields to be u sed in the selection p rocess or
output/ displayed on the report.
Extended Help: The information d elivered with R/ 3 for the fields an d transactions may not be exactly the
information you wan t to provide for your users. Using the ann otation mechanism and sup plements to thefield help, you can includ e the imp lementation specific information tha t could be u seful for your users.
Before proceeding...
In this guide, we p rovide instructions on how you can effectively make use of user m enus.
Report Navigator is an add -on d eliverable you can obtain for your R/ 3 imp lementation
SAP Shortcuts is part of the stand ard 4.0c deliverable. We are planning to p rovide 3.0D and
above u sers with 4.0c SAPGUI upd ate such that th ey can make u se of this feature.
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Overview
1998 SAP AG, Inc. 3
Chapter 2: User Menus
ContentsOverview ...........................................................................................................................................................................................................3
Other User Definable Options ...................................................................................................................................................................3
Creating a User Menu .......................................................................................................................................................................................4Including Functions That Are Not Available in the SAP Standard Menu...................................................................................................8Searching Transaction Codes Through SAP R/3 Menu ............................................................................................................................9
Working with the User Menu ...........................................................................................................................................................................10The Browse View.....................................................................................................................................................................................10Working in Browse View..........................................................................................................................................................................11List View ..................................................................................................................................................................................................13Working in List View ................................................................................................................................................................................13
Changing the User Menu ................................................................................................................................................................................15Deleting User Menu Items.......................................................................................................................................................................15
Creating User Menus by Copying User Options from Another User ...............................................................................................................16Creating a Custom User Master Record ................................................................................................................................................21
Overview
You can combine app lications and functions to create your ow n custom m enu, wh ich is called a u ser menu
For examp le, you can d efine a user menu w ith the tasks that you m ost often perform. The advantage of
creating an d using a u ser menu is that it lets you d irectly access certain fun ctions withou t having to
navigate a series of menus.
The system d isplays the user m enu autom atically wh en the u ser logs on to R/ 3. You can also call it from
the m enu by selecting System
User defaults
Start User menu .
If you w ish to create a user menu , you mu st be logged on as the user for whom you w ant to
define the m enu.
Other User Definable Options
Besides u ser men us, you can define the following user op tions.
User Defaults
You can set the following d efaults:
The default printer for the user
The spool control
A function (menu nam e) wh ich is automatically started w hen the u ser logs on.
The format for dates and decimals
The default system language at logon. The user can how ever choose another language on
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Creating a User Menu
4 1998 SAP AG, Inc.
the logon screen
See User defaults for more information.
User Address
Choose System User profileUser address to access the ad dress maintenance screen.
The entries in th is section are docum entary at present.
Add itional data on the ad dress maintenance screen are explained br iefly below. Further
information is available via F1.
Langu age: Enter th e single-letter langu age key for the user s desired lan gu age. The
language key is defined in the SAP System an d can be d isplayed by p ressing F4 This is
only for informa tion. The effective langu age selection takes place elsewhere.
Departm ent: If necessary enter the system nam e of the users d epartm ent.
Cost Center : Enter the system code for the u sers cost center.
User Parameters
User pa ram eters sup ply d efaults to R/ 3 fields. If a field is ind icated, the system autom atically
fills in d efault value. Depend ing on th e field d efinition, the entry can also be replaced w ith a
value entered by the user.
See User Parameters for more information on changing user parameters.
Creating a User Menu
To create a user menu :
1. Choose SystemUser profileStart user menu inth e SAP R/3 System screen. TheMaintain User
Menu screen appears.
2. On the screen, you see the top level of the user
menu.
3. Your user ID is to the righ t ofUser Menu.
Maintain User Menu Screen
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4. If it is not alread y marked , click on User menu to
highlight it.
5. Click on New entries.
Maintain User Menu Screen
6. The Create A pplication Area box appears, as
shown here.
7. Enter a nam e for the app lication area.
For examp le, you m ight enter Sales and
Distribution as the app lication area name.
8. Click on Copy.
Create Application Area Screen
9. The dialog box closes, and the ap plication area
you d efine ap pears on the screen, one level
below User Menu.
To choose functions for an application area:
10.Highlight the ap plication area by clicking on its
name.
11.ClickNew entries.
Maintain User Menu
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12.The SAP Standardbox appears.
When you first see the SAP stand ard menu , only
the top -level menu s are visible.
A plu s sign (+) next to an entry m eans that the
entry has h idd en entries collapsed beneath it.
13.Expan d the men u by clicking Expand/collapse.
SAP Standard Menu
14.Functions have check boxes to the left of
function nam e.
15.Select the functions you wan t to includ e in you r
user m enu by clicking on the check boxes.
16.When you have selected all the functions that
you w ant to includ e in your u ser menu , click
Copy.
SAP Standard Menu
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17.The system d isplays a separate Change text
dialog boxfor each function chosen.
18.The stand ard nam e for the function ap pears in
User menu text.
19.ClickCopy.
Repeat the above steps for each fun ction chosen
Change Text Box
20.After copying the chosen functions to the user
menu , save your user m enu by clicking Save.
21.ClickBackto return to the SAP R/3 System
screen.
Maintain User Menu, Sales and Distribution
The VAO1 transaction is used as an examp le.
If you w ant to renam e the function or app licationarea:
22.Highlight the function or ap plication area.
23.ClickChange Text.
Maintain User Menu
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The User Menu: Change Text box appears.
To rename an ap plication area:
24.Rename the ap plication area inApplication area.
25.ClickCopy.
Change Text box , Application Area
To rename a function:
26.The Transaction code field is read -only.
27.Rename the function in the Text in user menu .
28.ClickCopy.
Change Text box, Applications
You hav e created a u ser menu w ith app lication areas and fun ctions that you specified. The user menu is
now ready to work w ith.
Including Functions That Are Not Available in the SAP Standard Menu
If a function cann ot be chosen w ith the menu , you still include th at function in you r ap plication area by
enter ing its tran saction code. To do so, follow these steps:
1. Highlight the ap plication area by
clicking on its nam e.
2. Click on New entries via Tcod.
Maintain: User Menu, Sales and Distribution
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The User Menu:Enter T Code Directly
dialog box app ears.
3. Enter the transaction code in
Transaction code.
4. Enter a description of thetransaction in Text in user menu.
If you d o not know the transaction
code, but you know its text, leave
Transaction code blank and enter
the text in th e Text in user menu
field.
5. ClickCopy.
User Menu: Enter Tcode Directly
Searching Transaction Codes Through SAP R/3 Menu
The VA01 transaction is used a s an examp le
1. ChooseLogisticsSales/distributionSales.2. Choose OrderCreate in Sales screen.
3. Choose SystemStatus . The VA01 transaction code w ill app ear in Transaction in the System
Status Screen.
4. Enter VAO1 in Transaction code in theEnter TCode Directly dialog box.
5. ClickCopy.
System: Status Screen
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Working with the User Menu
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6. TheEnter T Code Directly dialog
box closes and the functions you
choose appear on the screen, onelevel below th e ap plication area.
Maintain User Menu Screen
Working with the User Menu
In the standard system, once you have created a u ser menu , the menu app ears autom atically in its own
wind ow w hen you log on to the R/ 3 System. You can also call up the m enu from an y SAPGUI session by
choosing SystemUser profileStart user menu.
You can choose between two alternative display mod es (called views) for you r m enu, as follows:
Browse View
List View
To switch between th e browse and list views, click on Change View.
The Browse View
The Browse view show s your u ser menu as a tree hierarchy with icons. It is the default view d isplayed
wh en you log on to SAP R/ 3.
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Overview of Sessions Box
ClickNew session to start a new session.
ClickEnd Session to end th e current session.
ClickDebugging to bring up the System Status box.
To Show the Status of a Transaction
ClickStatus to bring up the System Status Box.
System Status Box
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List View
The list view contains two boxes listing app lication areas and fun ctions.
List View
Working in List View
Starting Transactions from List View
TheApplications area box show s the app lication areas that you have d efined.
TheApplications box shows the tasks you h ave chosen for an app lication area.
Double clicking on a task starts the function for that task in the R/ 3 window in wh ich you were last active.
You can adjust the sizes of the two boxes by moving the sash (the d ividing bar between the boxes). To
move the sash, click anywh ere on the sash and d rag it up or dow n.
To Make Changes to User Menu
Highlight a task in the Applications boxand clickConfigure.
To Display User Menu in Browse View
Highlight a task in the Applications boxan d clickChange View.
To End Session or Start a New Session
Highlight a task in the Applications boxan d clickMode Listto bring u p the Overview of Sessions box.
Applications
ApplicationAreas
Sash
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Overview of Sessions Box
ClickNew session to start a new session.
ClickEnd Session to end th e current session.
ClickDebugging to bring up the System Status box.
To Show the Status of a Transaction
Highlight a task in the Applications boxan d click Statusto bring up the System Status Box.
System Status Box
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Changing the User Menu
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Changing the User Menu
To change you r u ser menu , choose SystemUser profileMaintain User Menu.
SAP R/3 System Screen
At any time, you can make changes to your u ser menu . You can create add itional app lications areas and
includ e functions in existing app lications areas. Follow the steps described in Creating a User Menu.
Any changes you make will not display in your u ser menu w indow un til you save the chan ges
and close your current u ser menu window . The next time you call up you r user menu , the
changes will be visible.
Deleting User Menu Items
To delete a user m enu item:
The VA12 transaction is used as an
example.
1. Highlight menu item.
2. ClickDelete.
Maintain User Menu
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3. The user menu app ears without
VA12.
Maintain User Menu
Creating User Menus by Copying User Options from Another User
End u sers can easily create new user m enus by copying from an a lready existing user m enu in the sam e
client.
To create a new u ser menu by copying from an already existing user m enu:
1. Enter SU01 in the tran saction code
box in SAP R/3 System screen.
TheMaintain Users: Init ial Screen
appears
2. ClickCopy.
The Copy Userscreen app ears.
Maintain Users: Initial Screen
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To find ou t more about a screen field:
1. Click on the field title and press F1
2. The SAP R/3 F1 Help screen for tha t field w ill app ear.
3. Type in the User ID of the u ser
that you wish to copy from in
From.
4. Type in the User ID of the n ew
user in To.
5. Select the sections you wish to
copy in Choose section.
6. ClickCopy.
The Create User Master Record
appears.
Copy User Screen
7. Enter a user p assword in theInit ial
passwordfield.
8. Choose Tab to enter into the
second p art of the field
9. Type your password again to
confirm it.
10.ClickOK.
TheMaintain User Address screen
will appear.
Create User Master Record
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All fields, exceptfor Form of Address,
First name, and Name, will be copied
from PILACQUA . These fields w ill be
blank.
11.EnterMr. in Form of Address.
12.EnterNicholasin First name an d
Ilacqua in Name.
13.ClickSave.
14.ClickOK.
The Maintain Fixed Values screen
will appearwith the field values
copied from PILACQUA .
Maintain User Address Screen
15.ClickOK.
See User defaults for information on
setting u ser defaults.
The User M aintenance Parameters
screen app ears with user p arameters
copied from PILACQUA .
Maintain Fixed Values Screen
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16.ClickOK.
See User Parameters for information on
setting u ser d efaults.
TheMaintain Users: Init ial Screen
appears.
User MaintenanceParameters
17.A User PILACQUA was copied to
NILACQUA message app ear at the
bottom of the screen.
18.ClickBackto return to SAP R/3
System screen.
Maintain Users: Initial Screen
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Creating User Menus by Copying User Options from Another User
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To test:
19.Log on as userNILACQUA.
SAP R/3 Screen
20.The SAP R/3 System Screen will
appear along the user menu for
PILACQUA .
21.To change th e user m enu, choose
SystemUser profileMaintain
user menu.
Follow the p rocedures ou tlined
und er Creating a User Menu.
The user menu w ill appear w ith the
original User ID. You can not chan ge
this User ID to your ow n.SAP R/3 Screen with User Menu
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Creating User Menus by Copying User Options from Another Use
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To chan ge the u ser options:
23.Enter SU01 in the tran saction code
box in SAP R/3 System screen.
TheMaintain Users: Initial Screen
appears
24.Make sure that your u ser ID
appears in User.
25.ClickDefaults to change user
defaults.
26.ClickAddress icon (Envelope) to
change user address.
27.ClickParameters to chan ge user
parameters.
28.ClickSave .
29.ClickBackto return to SAP R/3
System screen.Maintain Users: Initial Screen
See User Defaults for information on
changing user d efaults.
See User Parameters for information on
changing User Parameters.
Creating a Custom User Master Record
Instead of using an other user m enu as a tem plate, you create a custom User Master Record.
To create a custom User Master Record :
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Maintain Users: Initial Screen
1. ClickCreate in theMaintain User Initial Screen. The Create User Master Recordscreen will
appear.
Create User Master Record
2. Fill in the user m aster record, user d efaults, user ad dress, and user p aram eter fields by
following the procedur es und erlined in Creating User Menu by Cop ying from Anoth er
User section.
3. Test the user m enu by logging in as the new u ser.
Create icon
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Glossary
1998 SAP AG, Inc. 23
Chapter 5: User Menus
Glossary
Term DefinitionABAP/4 Interpretative, platform-ind epend ent, fourth -
generation language tailored to d evelop bu siness
app lications. The langu age sup ports structured
programm ing and contains elements necessary to
call external relational databases throu gh open SQL
calls or d atabase-specific native SQL calls. The
developer is not required to know the und erlying
infrastructure.
ABAP/4
DevelopmentWorkbench
The ABAP/ 4 Developm ent Workbench provides a
comp lete client/ server ru ntime environment andextensive managemen t and tuning tools. The
Workbench is SAPs integrated tool-set to develop
enterprise-wide client/ server app lications. This
toolset is par ticularly suited to R/ 3 customers w ho
want to enhance standard R/ 3 business applications
with customized , add -on functionality.
The major comp onents of the ABAP/ 4
Developm ent Workbench includ e:
ABAP/ 4 Programming Language
ABAP/ 4 Dictionary
ABAP/ 4 Editor
ABAP/ 4 Fun ction Library
Data Modeler
R/ 3 Repository
Test Tool, Screen Painter
Menu Painter, Workbench Organizer/ Transport
System
R/ 3 Repository Information System
The Workbench is also available to compan ies who
are not R/ 3 users, but wan t the benefits of SAPs
proven d evelopm ent environment for their software
projects.
Application areas In the user menu, you can set up your own
individu al menu containing the tasks you p rocess
frequently. You can use the nam es of the SAP
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Glossary
24 1998 SAP AG, Inc.
Term Definition
App lication Areas or your own names.
Checkboxes Graph ical control element that a llows the user to
choose any nu mber of elemen ts from a list of fields.
If the user is meant to choose only one element,
radio buttons are used.
Customizing &
Configuration
In SAP term inology, custom izing is the
implementation of configurations within the
flexibility of the R/ 3 System. It is the basis for every
R/ 3 project, whether it is an introd uction,
subsequent project stage, or process change. The
configuration includ es:
R/ 3 Procedure Model, a procedural guide for
structuring a SAP imp lementation R/ 3 Reference Model in the Business Navigator,
a graph ical d escription of bu siness p rocesses
Implementation Guide (IMG), menu-led
parameter settings
Project man agement through up load and
dow nload facilities and to and from Microsoft
Project
A m odel compan y (IDES), a fully integrated and
pre-configured system used for training and
testing
The custom izing tools also belong to th e Business
Engineering Workbench and are provided a t no
extra charge w ith the R/ 3 System. Add-on
customizing is discussed in theABAP/4 Development
Workbench section.
Dialog box Small wind ow called by an d inserted into the m ain
window.
Function Process triggered w hen you choose a menu option,
function key, or pushbu tton.
The system then executes the app ropriate
processing steps.
Implementation This process involves switching from an existing
man agement system and bu siness practice and
having R/ 3 run par t of, or the entire, business.
Implementation Also referred to as the IMG, the gu ide is a tool for
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User Menus
Glossary
1998 SAP AG, Inc. 25
Term Definition
Guide configuring the R/ 3 System to meet customer
requiremen ts. For each business app lication, the
implementation guide:
Explains all the steps in the implementationprocess
Tells you the SAP stand ard (factory) settings
Describes system configuration w ork (activities)
and interactively opens the activities
The IMG are structured a s hyp ertext. The
hierarchical structure reflects the stru cture of the
R/ 3 business app lication compon ents and lists all
the d ocum entation related to implementing R/ 3.
The IMG contains active functions with wh ich you
can:
Open customizing transactions
Write p roject docum entation
Maintain status information
Sup port your p roject docum entation work and
the managem ent of your R/ 3 System
implementation.
Menu Menu s are control elements, offering th e u ser a
range of options which, wh en chosen, prom pts the
system to execute an action. One action might be th e
opening of a subord inate pull-dow n men u. The
layout of the menu bar or the p ull-down m enu h as
been d efined for each R/ 3 System level. Menu
options are selected either with a single mouse click
or by positioning the cursor an d by p ressing Enter.
Menu bar A menu bar is the menu on a screen or window . The
bar is located betw een the title and standa rd
toolbars. When you choose a menu op tion from th e
menu bar, you open the corresponding p ull-downmenu . You can maintain up to six pull-dow n menu s
in a m enu bar. The system au tomatically includes
th e System an d Help menus.
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User Menus
Glossary
26 1998 SAP AG, Inc.
Term Definition
Password A password is a user code that comp rises the
following elements tha t users need to logon to the
system:
String of figures
Letters
Special characters that users m ust en ter
A user ID
R/3 System R/ 3 System consists of:
a central instan ce offering the services
DVEBMGS (dialog, update, enqueue,
background processing, message, gateway,
spool)
opt ional dialog instan ce offer the service D
(dialog)
optional PC front end s
Report A repor t selects data from a d atabase and displays it
in a structured form for analysis. You m ay p rint the
report results or d isplay them on line. The system
also provid es the op tion of saving the selected
report d ata, to review withou t having to re-create it.
SAP standard
menu
From the SAP stand ard menu , you can access the
full range of SAP fun ctions.
Screen A screen is, essentially, the p rimary w indow of a
session.
Select This function allows you to select an object for
further p rocessing by placing the cursor on the
object an d clicking on the object.
Session A session is a window wh ere the user p rocesses a
certain task. When you log on to the R/ 3 System, it
autom atically op ens the first session, but you can
simultaneously open up to nine sessions. The
nu mber of the current session appear s in the status
bar.
System parameter A system p arameter is the basic system
configuration required to ensu re smooth
functioning of the software.
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Term Definition
Table Data can be a rranged in table form. A table consists
of column s (data values of the same typ e) and row s
(data records). Fields identify a record.
Transaction A tran saction is a series of related steps required to
perform a certain task.
Transaction code A sequence of four characters represents a SAP
transaction. To call a tran saction in the R/ 3 System,
you can follow an IMG path or enter th e transaction
code in the comman d field. For examp le, SM31 is
the code for the table m aintenance transaction.
User master record Record containing important m aster d ata for an R/ 3
System u ser.
Only users wh o have a user master record can logon to th e system. For examp le, a users
auth orizations are defined in the user master record.
User menu Menu set up by the user to hold the most frequently
performed tasks.
The advan tage of user menu s is that you can call a
task directly from the user m enu instead of having
to navigate throu gh the menu . When you generated
your u ser menu , it is displayed au tomatically the
next time you log in.
User ID The user ID shows your u ser name in the R/ 3
system. You can d ouble-click on this icon to make
changes to the user menu in the SAP wind ow.
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User Menus
Index
28 1998 SAP AG, Inc.
Chapter 5: User Menus
Index
A
ABAP/4 23, 24
Application Area 1, 5, 7, 8, 10, 13
highlighting 8
including functions in 8
renaming 7, 8
Applications area box 13
Applications box 13, 14
Area menu 1
B
Browse view 10
Browse View
starting transactions from 11
C
Change text box 7
Change Text box 7, 8
Change View button 10, 11, 13
Configure button 11, 13
Create application area box 5
Create Sales Order: Initial Screen 9
Custom menu See user menu
D
Data Dictionary Domain 1
Debugging button 12, 14
Default values 1
E
End Session 11, 12, 13, 14
Enter T Code Directly box 9, 10
Expand function 6
Expand/collapse button 6
F
F1 17
functionsrenaming 7, 8
selecting 6
G
Globals 1
H
Help,Extended 2
Help screen 17
I
Implementation Guide 1, 24, 27
L
List View 10, 13
displaying 11
M
Master data 1
Mode List 11, 13
N
New entries button 5
New entries via Tcod button 8
New session box 14
New session button 12
O
Overview of Sessions box 11, 13
P
Parameter maintenance screen 3
Parameter transactions 1
Passwords 17, 26
R
R/33.1 version 1
3.1G 2
customizing 1, 24
Extended Help 2
fields 1, 2
language ii
logging on to 10, 26
personalization 1
report 2, 26
reports 1, 2SAPGUI 2
session 12, 14, 26
system defaults 1
transactions 1, 2, 27
R/3 Report Navigator 2
Report Navigator See R/3 Report
Navigator
Reports See R/3
S
Sales screen 9
SAP R/3 System screen 4, 7, 15
SAP Shortcuts 1, 2
SAP Standard box 6, 8
SAP standard menu 6, 26
SAPGUI 2, 10
Screen messages 19
Shortcuts See SAP Shortcuts
Status button 9, 12, 14
SU01 transaction 16, 21
System Status screem 9, 12, 14
T
Task icon 11
Test function 23Text in user menu field 8, 9
Transaction status 12
Transaction Code 8, 9, 27
Transaction code fields 8, 9, 27
Transaction variants 1
Transport 23
U
User Address 3, 17, 18, 21
User defaults 1, 3, 18, 19, 21
User ID 4, 17, 21, 26, 27
User Master Record 17, 21, 22customizing 21
User menu 1, 3, 5, 7, 20, 22, 27
calling up 3, 10
changing 1, 4, 5, 7, 8, 9, 10, 11,
13, 15, 16, 20
copying 16, 17
creating 1, 3, 4, 15, 16, 21, 26
default view 10
defining 3
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User Menus
Index
deleting items 15
display modes 10
saving 7
views 10
window 15
User options 3
User parameters 1, 3, 18, 21
V
Variant transactions See transaction
variants