商务函电商务函电世纪商务英语

齐齐哈尔职业学院外语系

Unit 3 Conclusion of Business

IntroductionMain points of placing an orderMain points of confirming an orderMain points of sending a contract

Main Points of placing an order

Opening:conclusion of the business

confirmation of the terms

conditions of the business

sending of the order

Body: the details of the goods

description of the goods

statement of the mode of packing

the port of destination

the time of shipment

Closing: expectation of confirmation

Main Points of confirming an order

Opening:

thanks for the order

Body:

expression of confirming the purchase

assurance of execution order

Closing: expression of hope and future cooperation.

Main Points of sending a contract

Opening:confirmation of the business

Body: the details of the goods

sending of the sales contract

the main clauses of the contract, reflecting duties

obligations of both parties;

expectation of the counter-signature.

Lesson Eight An order

An orderSpecimen 1

Northeast Import and Export Trade Corp. 35 Youth Street Shenhe District, Toronto, Canada October 15, 2006Huaxin Trading Co. Ltd.14th Floor Kingstar Mansion676 Jinlin Road, Shanghai, ChinaDear Sirs, Re: Ladies’ BlousesWe thank you for your quotation of Octorber 6 and the samples of Ladies’ Blouses.We are satisfied with the quality and take pleasure in enclosing our Order No.322 for the sizes mentioned in your latest catalogue.We note that you can supply these items from stock and hope you will make delivery by the end of November. Our company will reserve the right to cancel this order or reject the goods for any delay in shipment.For your reference, we wish to effect payment by D/P at 60 days sight. Please kindly let us have your confirmation.Yours faithfully,G.P. JohnsonG.P. JohnsonG.P. JohnsonManagerEncl. As stated

Northeast Import and Export Trade Corp. 35 Youth Street Shenhe District, Toronto, Canada October 15, 2006Huaxin Trading Co. Ltd.14th Floor Kingstar Mansion676 Jinlin Road, Shanghai, ChinaDear Sirs, Re: Ladies’ BlousesWe thank you for your quotation of Octorber 6 and the samples of Ladies’ Blouses.We are satisfied with the quality and take pleasure in enclosing our Order No.322 for the sizes mentioned in your latest catalogue.We note that you can supply these items from stock and hope you will make delivery by the end of November. Our company will reserve the right to cancel this order or reject the goods for any delay in shipment.For your reference, we wish to effect payment by D/P at 60 days sight. Please kindly let us have your confirmation.Yours faithfully,G.P. JohnsonG.P. JohnsonG.P. JohnsonManagerEncl. As stated

ORDER No. 322

Please supply the following items:

Quantity (doz.) Item Size Unit price (Per doz.)CIF London

15 Ladies’ Blouses Small GBP 35.00

16 Ditto Medium GBP 45.00

14 Ditto Large GBP 50.00

Specimen 2 Reply to the above

Huaxin Trading Co., Ltd. 14th Floor Kingstar Mansion, 676 Jinlin Road, Shanghai, China October 27,2006Northeast Import and Export Trade Corp.35 Youth Street Shenhe District, Toronto, CanadaDear Sirs,Re: Ladies’BlousesThank you very much for your Order No.322 dated Octorber 15, and we’re pleased to confirm the purchase from you of Ladies’ Blouses. Our dispatch department is working on your order, and will let you know when the consignmet is ready.As regards the payment terms, it is acceptable. We will send the documents through ourbank to you as soon as the shipment is effected. We sincerely hope this trial order will result in repeat orders in the near future. Yours sincerely, Huang KaiHuang Kai Huang Kai Manager

Huaxin Trading Co., Ltd. 14th Floor Kingstar Mansion, 676 Jinlin Road, Shanghai, China October 27,2006Northeast Import and Export Trade Corp.35 Youth Street Shenhe District, Toronto, CanadaDear Sirs,Re: Ladies’BlousesThank you very much for your Order No.322 dated Octorber 15, and we’re pleased to confirm the purchase from you of Ladies’ Blouses. Our dispatch department is working on your order, and will let you know when the consignmet is ready.As regards the payment terms, it is acceptable. We will send the documents through ourbank to you as soon as the shipment is effected. We sincerely hope this trial order will result in repeat orders in the near future. Yours sincerely, Huang KaiHuang Kai Huang Kai Manager

Tag

payment

dispatch department repeat orders

D/P at 60 days sight

make delivery

for your reference

effect v. fulfill, make

purchase v. buy

be pleased with

be satisfied with

Arm yourself

We’re satisfied with the quality of your goods.

We note from your letter of September 14 that you require for an early delivery of your order

for your reference, there is every indication that the prices show an advancing tendency

His bad reputation in international trade will have an adverse effect on this transaction

Your goods are of high quality, and we would like to purchase from you.

Translate the following sentences into English.我们希望货物能在八月份前发运。我们相信 11月 15日前可以交货。我们相信此次的首次订货会促使将来贸易的进一步发展。由于我方急需，如你方尽早安排发货我们将不胜感激。我们高兴地确认从你处购进 50公吨的花生。

Exercises

Lesson Nine Sending Contract

Specimen 1 Sending Contract

Dear Sirs,With reference to the E-mails exchanged between us, we are pleased to confirmhaving concluded with you a transaction of 30 metric tons of groundnut kernels. Enclosed you will find our Sales Contract No.354 in duplicate of which please countersign and return one copy to us for our file.Please open the relative L/C at an early date, so that we can arrange the shipment as soon as possible.Looking forward to your immediate reply.Yours sincerely

Dear Sirs,With reference to the E-mails exchanged between us, we are pleased to confirmhaving concluded with you a transaction of 30 metric tons of groundnut kernels. Enclosed you will find our Sales Contract No.354 in duplicate of which please countersign and return one copy to us for our file.Please open the relative L/C at an early date, so that we can arrange the shipment as soon as possible.Looking forward to your immediate reply.Yours sincerely

Specimen 2

Dear Sirs,We have duly received your Sales Contract No.354 for 30 metric tonsgroundnut kernels in duplicate. As requested, we return herewith one copy completed with our counter-signature.We have already established with the Bank of China, London the relative L/C, which we believe will reach you soon. Upon receipt, please arrange shipment and advise us of the name of steamer and date of sailing immediately.Yours faithfully,

Dear Sirs,We have duly received your Sales Contract No.354 for 30 metric tonsgroundnut kernels in duplicate. As requested, we return herewith one copy completed with our counter-signature.We have already established with the Bank of China, London the relative L/C, which we believe will reach you soon. Upon receipt, please arrange shipment and advise us of the name of steamer and date of sailing immediately.Yours faithfully,

Counter- signature

Tag

Sales Contract

Name of steamer repeat orders

counter-signature

conclude v. close, come to, reach, finalize, realize

transaction n. business,

deal

in duplicate in two copies, in two orginals

for our file

for records

exchange

Arm yourself

The recent exchange of cables between us has resulted in a conclusion of a transaction of 50 pieces Silk.

We will conclude the transaction with you, if you reduce the price to our level.

Please send the duplicate of the contract countersigned to us.

Exercises

Translate the following expressions into Chinese.

counter-signature foreign exchangein duplicate sales Contractshipping advice date of sailingname of steamer advising bank