annual report of the provisional executive committee

Hong Kong University of Science and Technology

Students’ Union

香港科技大學學生會

The 23rd Session Provisional Executive Committee

第二十三屆臨時行政委員會

Annual Report

年度報告

Annual Report of the 23rd

Session HKUST Students’ Union Provisional Executive Committee Page 1


Session

HKUST Students’ Union Provisional Executive Committee

TABLE OF CONTENTS

Preface ......................................................................................................................... 2

Part I Composition ..................................................................................................... 3

Part II Working Plan ................................................................................................. 4

Part III Action (Comply with HKUST Students’ Union Constitution)

1. General Administration .............................................................................. 11

2. Representation ............................................................................................. 13

3. Internal Coordination ................................................................................. 14

4. External Affairs ........................................................................................... 15

5. Public Relations ........................................................................................... 19

6. Welfare Affairs ............................................................................................. 21

7. Publication Activities ................................................................................... 24

8. Social Activities ............................................................................................ 25

9. University Affairs / Academic Affairs ........................................................ 27

10. Information Technology Affairs ............................................................... 32



Preface

This report covers the work of the 23rd

Session Hong Kong University of Science

and Technology Students’ Union Provisional Executive Committee during the period

of June 2015 to March 2016.

In the session, the Executive Committee is vacant. The Provisional Executive

Committee is formed to take up the administrative work of the Union.

With our proper internal coordination, appropriate handling of external matters,

continual provision in social and welfare activities and better presentation and

participation in academic and University matters, the Students’ Union has been

operating smoothly and efficiently.

The coming pages will provide a detailed presentation of the work accomplished by

the Provisional Executive Committee Members during the period indicated above.



Part I Composition

In this session, a total of 9 students have served in the Provisional Executive Committee.

The full list of the Provisional Executive Committee Members is as follows:

Name 姓名 ITSC Program Year Term of Office

CHIU, Chee Wah Gloria* 趙梓燁 cwchiuab SBM 2 Whole Session

CHAN, Chi Hin Samuel 陳智軒 chchanbs COGBM 3 Whole Session

HO, Cheng Kiu Casey 何正翹 ckhoag COMP 2 From beginning of

Session till 30 Sep 2015

LAU, Yan Chun Chris 劉昕雋 ycclau PHYS 3 From 24 Nov 2015 till

end of Session

SHEK, Tsz Kin Brian 石子鍵 tkshek ELEC 2 Whole Session

SUEN, Chin Wang Justin 孫展弘 cwsuen ACCT 3 Whole Session

TANG, Kleon Fon Hei 鄧晃羲 kfhtang ISOM 3 Whole Session

WONG, Chun Hin Hassan 黃俊軒 chwongat CPEG 4 Whole Session

WONG, Jasmine 黃莙瑤 jwongaj ELEC 2 Whole Session

* Person-in-charge of the Provisional Executive Committee



Part II Working Plan

Internal Coordination

• Assist in the Provisional Orientation Affairs Committee

• Approval of endorsements from affiliated societies

• Organize Promotion Period

External Affairs

• Organize current affairs forum

• Prepare statements or declarations on behalf of the Union which shall be endorsed by

the Union Council before or afterward

• Cooperate with counterparts on issues that were approved by the Council

• Manage the Facebook Page of the External Affairs Committee, the Executive

Committee, HKUSTSU

• Participate in protest and demonstration on behalf of HKUSTSU

• The Provisional External Affairs Committee, which would have following duties:

a. To assist the Provisional Executive Committee on all external matters,

external correspondences and matters concerning current and

international affairs of the Union

b. To organize activities on economic, political, social, international and

other related topics, any person may be invited to participate in the

discussion; and

c. To encourage and stimulate Union Members' interests and participation in

current and international affairs

Welfare

• Maintain operation of Co-op Shop, which include the following,

• Stock-taking

• Inventory Management

• Assign duties to staff

• Summarise contract and submit to the Council before making decision on any

renewal or signing for new contract regarding the Co-op Shop

• Maintain operation of Print Shop, which include the following,

• Stock-taking

• Inventory Management

• Assign duties to staff

• Summarise contract and submit to the Council before making decision on any

renewal or signing for new contract regarding the Print Shop

• Organize Notebook Ownership Program

• Cooperate with HKJUWU



• Welfare distribution

• The Provisional Welfare Committee, which would have following duties:

- The Provisional Welfare Committee shall assist the Provisional Executive

Committee on all matters concerning welfare of members of the Union

Administration

• Coordinate staff of the Union

• Manage the Big Character Poster Wall

• Assist the University to nominate members to various committees

• Join the Commission of Referendum

• Organize Information Session for the next session

• To maintain the list of juries for the Court

• Join the Judge Recommendation Committee

• Account to and report to the Council

• Manage mailbox of the Executive Committee, HKUSTSU

University and Academic Affairs

• Attend meetings with University Authorities regarding university and academic issues

and report to The Council regularly

• Coordinate with the University to facilitate the improvement and development of the

University, including but not limited to:

• Transportation

• Catering

• Student Housing

• Information and Technology services

• Environment protection and sustainability

• The Provisional University Affairs Committee shall have the following responsibility

(a) To assist Provisional Executive Committee on all matters concerning university

affairs of the Union;

(b) To organize activities on university affairs, any person may be invited to

participate in the discussion;

(c) To openly nominate students to University Advisory Bodies and University Senate

Committees with approval of the Provisional Executive Committee;

(d) To compile reports from student seats in University Advisory Bodies and

University Senate Committees for the information of the Executive Committee;

(e) To co-ordinate the efforts of student seats in University Advisory Bodies and

University Senate Committees; and

(f) To facilitate communication among student seats in University Advisory Bodies

and University Senate Committees.



• The Provisional Academic Affairs Committee

a. To be responsible for the academic development of the University;

b. To assist the Academic Affair Officer on all matters concerning academic affairs

of the Union;

c. To organize activities on academic affair, any person may be invited to participate

in the discussion;

d. To encourage and stimulate Union Members' interests and participation in

academic affairs;

e. To openly nominate students to University Senate Committees with approval of

the Provisional Executive Committee;

f. To conduct University Student Senators Election;

g. To compile reports from student seats in University Senate Committees for the

information of the Union;

h. To co-ordinate the efforts of student seats in University Senate Committees; and

i. To facilitate communication among student seats in University Senate

Committees.

Social Affairs

• Organize activities that fulfil the objects of the Union

(a) To promote social, culture, sporting and academic activities amongst

members;

(b) To promote civic consciousness amongst members;

(c) To promote the welfare of members;

(d) To represent members in matters affecting their interest; and

(e) To facilitate the development of the University which includes the

organization of

- Talent Show in November 2015

- Annual Dinner around February 2015

• The Provisional Social Committee

- The Provisional Social Committee shall assist the Provisional Executive

Committee on all social activities of the Union.

Public Relations

• Assist in and coordinate Information Day of the University

• Manage Facebook Page of the Executive Committee

• Response to external bodies’ general inquiries regarding the Union

• The Provisional Public Relations Committee



- The Provisional Public Relations Committee shall assist the Provisional

Executive Committee on all matters concerning the public relations of the Union.

Publication

• Maintain the publication of the Executive Committee, X-Post

• Publish Orientation Booklet for first year students

• Issue notices and posters

• The Provisional Publication Committee

- The Provisional Publication Committee shall assist the Provisional Executive

committee on all publication activities of the Union such as X-post (excluding

those reserved for the Editorial Board).

Finance

• Internal control and Financial report for activities

• Quotation when purchasing goods or services

• Evaluate tenders from different companies. The criteria considered shall be listed

in the reports.

• Make a financial summary for each activities

• Financial management in the Co-op Shop and Print Shop

• Facilitate in Financial Reporting with staff

• Liquidity management

• Summarise the Contracts and Report to members of the Council

• Create a Template to enclose the information

• Create a Renewal Schedule

• Make enquires to the University about the contracts regarding to student facilities

• Summarize the contracts and submit to the Council before making decision



Event

June 2015 Participation of June Fourth Memorial Activities

-To promote civic consciousness amongst members and mourn the

June Fourth Incident

Political Reform Movement

-To promote civic consciousness amongst members and strike for an

universal suffrage

Global Cultural Engagement Convention (GCEC)

-To gather UG Student leaders from around the world at HKUST to

share their experience, discuss challenges and tackle problems related

to tolerance and cultural integration on campus. GCEC will take place

for two weeks and will serve as a platform to promote cross-cultural

integration of those hailing from different cultural backgrounds.

Online Survey

-To collect Students’ opinion and reflect their wills on their concerned

issues

July 2015 Participation of 1 July March

-To promote civic consciousness amongst members and reflect our

wills to the government

Notebook Ownership Program

-To determine the details of the Notebook Ownership Program in the

coming year, including the evaluation of tenders, selection of

companies and computer models, to fulfil members’ needs.

August

2015

Registration Day

- To assist in POAC as Secretary

Distribution of Orientation Booklet

Orientation Camps


East Asian Student Leaders Association Summer School (EASL)

2015

- To send student representatives to Russia to foster and

exchange with student leaders from different Asia-Pacific

countries



Asia Pacific Student Leaders Conference (APSLC) 2015

- To send student representatives to Singapore to foster and

exchange with student leaders from different Asia-Pacific

countries

September,

2015

Orientation Week


Mega Sale

- To determine the details of the event including the evaluation

of tenders, selection of companies and merchandise to fulfil

members’ needs

Welfare Distribution

928 Related Activities

- To promote civic consciousness amongst members and mourn

the 928 Incident

President’s Forum

- To invite the President to directly communicate and discuss

with students on areas that concern them

October

2015

Democracy Class

- To promote civic consciousness amongst members by

organizing talks and inviting guest speakers to speak on

various social and political issues

Online Survey

- To collect Students’ opinion and reflect their wills on their

concerned issues

November

2015

Talent Show

- To promote social activities amongst members by encouraging

students of wide variety background to show their talents

Open School Policy Forum

- To organize a platform for students to directly voice out their

areas of concerns and directly communicate with school

authorities

Information Session for 2016-2017 Executive Committee



December,

2015

Online Survey


concerned issues

February

2015

Promotion Period

Annual Dinner

Democracy Class

- To promote civic consciousness amongst members by

organizing talks and inviting guest speakers to speak on

various social and political issues

March

2015

Mega Sale

- To determine the details of the event including the evaluation

of tenders, selection of companies and merchandise to fulfil

members’ needs

Welfare Distribution

Online Survey


concerned issues

X-Post Publication



Part III Action

(Comply with HKUST Students’ Union Constitution)

1. General Administration

1.1. Administration of General Office

During office hours, members are welcome to share their opinions with the Provisional

Executive Committee by visiting the SU general office during Office Hours (10am-1pm,

2pm-6pm) or make prior arrangement for meeting.

The Provisional Executive Committee is also in charge of matters concerning vending

machines at General Office such as handling complaints, refund and management.

1.2 Administration of Facebook Page

The Facebook page of the HKUSTSU is regularly maintained to bring USTers

information regarding our latest endeavors as well as happenings on campus. The

number of “likes” received surged from 2700 at the commencement of session to 5500

as of 7 Mar 2016.

1.3. Administration of Big Character Poster Wall

The Provisional Executive Committee is responsible for the management of the Big

Character Poster Wall at LG1, to facilitate its proper use by students, staff and

organizations in the University as a channel for expression of ideas and opinions.

1.4. Administration of Union Notice Boards

The Provisional Executive Committee is also responsible for management of the Union

Notice Boards.

1.5. Membership Affairs

The Provisional Executive Committee is responsible for handling all enquiries

regarding SU membership and issuing the Students’ Union membership cards.



1.6. Staff Affairs

The Provisional Executive Committee is in charge of the arrangement of staff insurance,

MPF and holidays. There are currently 5 staffs employed by the Union. One of them is

in the SU Office, two in Co-Op Shop and two in Print Shop respectively.

1.7. Public Notice

Up to March 2016, this session of HKUSTSU has issued 6 public notices.

1. Resignation of an Editorial Board member (9th

Jul, 2015)

2. Resignation of a Provisional Executive Committee member (13th

Sep, 2015)

3. Discharge of an Editorial Board member (21st Feb, 2016)

4. Resignation of Editorial Board members (21st Feb, 2016)

5. Notice of the First Extraordinary General Meeting of HKUSTSU (8th

Mar,

2016)

6. Notice of the Twenty-fourth Annual General Meeting of HKUSTSU (8th

Mar,

2016)



2. Representation 2.1. Representation in HKUST

Provisional Executive

Committee Member Committee under HKUST

CHIU, Chee Wah Gloria

University Senate

Committee on Student Affairs, Senate

Selection Committee on Michael G. Gale Award

2015

President’s 1-HKUST Student Life Award Selection

Penal

SEA Fund Selection Penal

25th

Anniversary Celebration Organizing Committee

HKUST 25 Projects Selection Panel

First Day Dinner Organizing Committee

HO, Cheng Kiu Casey

Committee on Undergraduate Studies, Senate

General Team Assistance Scheme (GTAS)

Consultation Group, SAO

Sports Award Committee, SAO

LAU, Yan Chun Chris

University Council

President’s 1-HKUST Student Life Award Selection

Penal

Roy To Community Service Award Selection Panel

SHEK, Tsz Kin Brian Sports Team Assistance Scheme (STAS)

Consultation Group, SAO

SUEN, Chin Wang Justin Residential College Student Focus Group

Information Day 2015 Organizing Committee

TANG, Kleon Fon Hei

Student Disciplinary Committee, Senate

Committee on Undergraduate Studies, Senate

Hall Selection Committee

Hall Review Task Force

Student Catering Committee

Committee on Undergraduate Core Education

WONG, Chun Hin Hassan


School Board, SENG

Engineering Undergraduate Studies Committee,

SENG

WONG, Jasmine


Residential College Student Focus Group

Task Force on Residential College System

Student Catering Committee



3. Internal Coordination

3.1. Tea Gathering with members

Two sessions of tea gatherings were held to meet with our members, experience and

opinions towards various University policies and SU services were discussed in a

relaxing way. Students were most interested in the session about hall allocation policies.

In response to these opinions, we incorporated and reflected them in meetings with

relevant University departments.

3.2. Promotion Period (Election Period) 2016

Promotion Period, also known as Election Period, is one of the significant events for

nominated cabinets of student societies to promote themselves and take over the job

from the current executive committees after they have passed a constitutional election.

A regulation made by the Students’ Union contains the opinions, which obtained from

the societies with no violation of the original safety rules and regulations by the

university authority. The regulation mainly covers chanting sessions, distributions of

counters, booking of equipment and related rules and penalty, the Provisional Executive

Committee started the preparation from late 2015. Several meetings with the affiliated

societies, Dean of Students (DST), Student Affairs Office (SAO), and Facilities

Management Office (FMO) were held to discuss on the arrangement of the event.

The Promotion Period lasted from 1st Feb to 2

nd Mar 2016, which included Polling Days

for the societies. The nominated cabinets did promotion by making decorations,

designing games, holding activities, organizing prize drawings and chanting. In order to

maintain order during Promotion Period, the monitoring team appointed by the

Provisional Executive Committee was responsible for issuing penalties to the societies

which violated the Rules and Regulations of Student Election.

3.2.1 Accident in last chant

During the chanting session on the last day of the promotion period (Last Chant), there

was some fight scenes between societies, 4 students were reported injured and sent to

the hospital. And the case is being followed up by the police.



4. External Affairs

4.1. Formation of External Affairs Committee

The Committee deals with external matters. It is also responsible to hold various events

on economic, political, social and other relevant topics. By doing so, as well as other

activities, it is hoped that members’ awareness to and participation in current affairs will

be enhanced.

Members

Representation Name ITSC


Committee

SHEK, Tsz Kin Brian* tkshek

CHAN, Chi Hin Samuel chchanbs

SUEN, Chin Wang Justin cwsuen

WONG, Chun Hin Hassan chwongat

WONG, Jasmine jwongaj

Full Member

CHAN, Fai Ho fhchan

CHEN, Yau Pun ypchen

CHOY, Yi Ting ytchoy

KOWK, Ka Hin khkwokaa

LAU, Yan Chun Chris ycclau

LI, Sai Hung shliaj

LI, Siqi slibl

MOK, Yuen Ying yymok

* Chairperson of the PEAC

4.2. Representation in Hong Kong Federation of Student (HKFS)

Position in Delegation Position in Union Name

Chief Delegate Provisional Ex-Co SHEK, Tsz Kin

Delegate Provisional Ex-Co WONG, Jasmine

Delegate Council Secretary YIP, Wai Yeung Dennis

Delegate Councilor LAM, Hin Hei

Delegate Full Member LAU, Lai Yin

Official Observer Provisional Ex-Co CHAN, Chi Hin

Official Observer Provisional Ex-Co SUEN, Chin Wang



4.3. Repainting the Characters near the Northern Entrance

The Provisional Executive Committee had numerous discussions with the University

Authority regarding the 12 characters (希望在於人民改變始於抗爭) on the footpath

near the northern entrance of the campus.

The Provisional Executive Committee had draft a cosigned statement on the stance of

keeping the 12 characters to show the collective will. More than hundred students,

affiliated society and Students’ Union of our counterpart had co-signed the statement.

The Provisional Executive Committee had organized a forum in Atrium on

9th

September 2015 to discuss the repainting action with students in order to collect

voices from students.

The Students’ Union repainted 12 characters on 19th

Sep 2015.

4.4. Participation in social issues

4.4.1. June-Fourth Memorial Events

The Provisional Executive Committee had held exhibitions at the Atrium and

participated in the Hong Kong Alliance assembly to commemorate the June-Fourth

Event. After the assembly, we participated in June Forth Marching and burned down

Basic Law outside Liaison Office, expressing the demand of amending Basic Law in

order to reclaiming autonomy of Hong Kong people.

4.4.2. Political Reformation

The Provisional Executive Committee had recruited helpers from HKUST students and

set up street station in June in order to introduce drawbacks of the proposed political

reformation.

The Provisional Executive Committee had participated in the marching on 14th

June

2015 and the assembly outside the LegCo from 17th

to 18th

June to show LegCo

members our stance of opposing the proposed political reformation.

4.4.3. July 1 March

The Provisional Executive Committee had invited HKUST students to participate in

July 1 March. We marched from Victoria Park to Central Government Offices,

expressing the demand of amending Basic Law in order to reclaim the autonomy of

Hong Kong people from Chinese Communist Party.



4.4.4. Amending University Ordinance

The Provisional Executive Committee participated in marching on 16th

March 2015.

After reaching the destination, government house, we, together with other counterparts,

burned down the University Ordinance in order to show Chief Executive our demand of

amending University Ordinance.

The Provisional Executive Committee participated in 728 HKU Council Impact in order

to show the support of safeguarding university’s autonomy.

4.4.5. Opposing policy of using Putonghua to teach Chinese Language

The Provisional Executive Committee had set up Street Station opposing “Putonghua to

teach Chinese” in July. We corroborated with other organizations to introduce the

drawbacks of this policy to passers-by of Book Festival.

4.5. Democracy Class

The Provisional Executive Committee had organized a democracy class on

16th

September 2015 about public space of University campus and our society. We had

CHAN Kim Ching as guest speaker to talk about the concept of public space and

engagement of urban planning.

4.6. Forum on District Council Election

2015 was the year of District Council Election. We have organized a forum on

18 Nov 2015 to discuss the situation and influences of the election. We were honored to

have invited Dr. FONG Chi Hang, Mr. Kursk (庫斯克), Mr. SO Wai Yeung (蘇偉洋)

and Dr. Chris Hanretty as our guests and share with us their thoughts.



4.7. Attending Inauguration Ceremony

The Provisional External Affairs Committee, together with other members of the

Provisional Executive Committee, has represented the Union to attend inauguration

ceremonies of counterparts of different institutions:

6th

Mar, 2015 Lingnan University Students’ Union

23rd

Mar, 2015 Hong Kong Institute of Education Students’ Union

20th

June, 2015 Open University of Hong Kong Students’ Union

18th

July, 2015 Hong Kong Polytechnic University Students’ Union

21st July, 2015 Hong Kong Polytechnic University SPEED Students’ Association

30th

Sep, 2015 Hong Kong Baptist University Students’ Union

10th

Nov, 2015 HKU SPACE Po Leung Kuk Stanley Ho Community College Students’

Union

4.8. Student Financial Assistance Agency

The Union has representatives in committee of Student Financial Assistance Agency

(SFAA). The Past Vice-President (External) YIP, Wai Yeung Dennis is the representative

of the Union in all committees including Financial Assistance Scheme for

Post-Secondary Students Review Committee (RC) and Joint Committee on Student

Finance (JCSF). Both committees are responsible for review and advising the operation

of student finance scheme of the Government. YIP, Wai Yeung Dennis has also joined

the Review Sub-committee and Customer Liaison Group of JCSF. The former was

responsible for reviewing the appeal cases while the latter reviewed the service of SFAA.

Starting from 1 June 2016, LAM Tsz Kon Andy, the Vice-President (External) – elect

of the next session will take over the seat on the committees.

4.9. Declarations

Declarations dealing with different political, social and current issues were drafted and

publicized.

4.10. Spokesperson of the Union

SHEK, Tsz Kin Brian has dealt with enquires of outside parties related to the Union.



5. Public Relations

5.1. Formation of Provisional Public Relations Committee

The Provisional Public Relations Committee (PPRC) deals with all matters concerning

the Public Relations of the Union and to work on functions or projects, which can

promote the HKUST Students’ Union as well as HKUST to the public.

Members


Provisional Executive Committee

SUEN, Chin Wang Justin* cwsuen

CHIU, Chee Wah Gloria cwchiuab



Full Member

CHAN, Chak Yu cychanbv

CHAN, Hin Yat Eugene hyechan

CHARI, Vitasta Narasimhan vnchari

CHOI, Hee Yoon hychoiac


HUI, Yiting yhuiab

JIANG, Jia Re Linnea jrljiang

JONATHAN, Audrey Elizabeth aejonathan

LEE, Hui Pui hpleeaa

MA, Tsz Fung tfma

MALIK, Ujjwal umalik

MUPPALA, Apoorva amuppala

NG, Ting Yan Ryan tyrng

PRAHLADKA, Shreevar sprahladka

* Chairperson of the PPRC

5.2 Recruitment of Standing Committee

Standing Committee are recuited openly. Applicants are screened though and

interviewed carefully, and are assigned different responsibilities according to their

abilities, experience, interests and performance.



5.3. My First Day @HKUST

This event was the first large-scale activity to welcome freshmen by the University. It

was divided into two parts. The first part was the student performances at the atrium.

The remaining part was the Welcome Dinner which was postponed to 7th

September,

2015 (Monday) at LG7 lawn area due to bad weather. In order to receive the opinion

from students, University authorities invited Students’ Union to be Co-organizer of this

event. There were totally over 2000 participants joined.

5.4. HKUST Information Day 2015

The Hong Kong University of Science and Technology information day 2015 was held

on 26th

September, 2015 (Saturday). The Students’ Union has organized campus tour

and various students’ performance for guests including Magic Club, HKUSTSU, The

University Choir, HKUSTSU, University Philharmonic Orchestra, HKUSTSU, Kendo

Club, HKUSTSU, Taekwondo Club, Dance Society, HKUSTSU and The Band Society,

HKUSTSU.

5.5. Receiving External Guests

Students’ Union is also responsible for receiving external guests when necessary. In

summer, several Universities visited HKUST, and Students’ Union was invited to share

with student representatives on organization, student activities, and the goals of SU. The

following Universities had visited HKUST and we had fulfilling exchanges with them.

15th

Jul, 2015 Zhejiang University

29th

Jul, 2015 Dalian University

7th

Jan, 2016 Nanyang Technological University



6. Welfare Affairs

6.1. Formation of Provisional Welfare Committee

The Provisional Welfare Committee (PWC) was formed and deals with matters

concerning welfare of members of the Union.

Members



Committee

TANG, Kleon Fon Hei* kfhtang


SUEN, Chin Wang Justin cwsuen

WONG, Jasmine jwongaj

HO, Cheng Kiu Casey ckhoag

Full Member


CHAN, Ming Yan mychanag


HASAN, Mohammad Mehedi mmhasan


* Chairperson of the PWC

6.2. General

The main duties for the Provisional Executive Committee in the welfare aspects are

maintaining the operation of the Co-op shop and the Print Shop, organizing Mega Sale

and preparing welfare products.

6.3. Operation of Co-op Shop

Co-op Shop aims at providing UST students and staff a large variety of products at

reasonable prices. SU members will be entitled to 10% discount with the Student ID

Card / SU membership card shown before the purchase, for most of the products.

Daily Operation of Co-op Shop

All goods had been set at a reasonable price, with review and monitoring from the

Provisional Welfare Committee. Daily operations of the Co-op Shop also included

monitoring the stock flow and supervising two staff working at the Co-op Shop.



6.4. Operation of Print Shop

Print Shop provides UST students Photostat and bookbinding service at a reasonable

price. It is convenient and cheaper than anywhere else in campus. There is also fax

service. Daily operations of Print Shop also include supervising staff working at the

shop.

Currently, the Print Shop is open to the public. It is noticed that the photocopiers are

sometimes occupied by non-HKUST students. We have discussed with ITSC and will

require students to login the computers with their ITSC account in the future.

6.5. Mega Sale

Mega Sale is the main source of revenue for HKUSTSU. There would be two rounds of

Mega Sales this year, one of which was held from 16th

to 18th

September, 2015 and the

second one is scheduled from 15th

to 17th

March 2016. There are sales of different

products, ranging from snacks to foot-wear, at a discounted price for HKUST students.

Normal operation of Mega Sale

Academic Concourse was booked as the venue for Mega Sale. SAO and FMO were

contacted for assigning chairs, tables and electricity supply to booths for Mega Sale. In

order to offer products to students at a reasonable price, different companies were

contacted and cooperated with.

The first Mega Sale was held from 16th

to 18th

September 2015 (Wed to Fri). 21

counters were set, where 3 counters were reserved for affiliated societies, determined by

lucky draw.

For the second Mega Sale, it would be held from 15th

to 17th

March, 2016 (Tue to Thur).



6.6. Welfare Product Distribution

Welfare products are free gifts to all HKUSTSU members.

The first was distributed at O’week SU counter in September, which was a schedule

book and SU folder / paper. Simple design has been making the schedule book more

functional fitting needs of students.

The second welfare product will be SU T-shirts which will be distributed in Mid-March

Item Detail of distribution

Schedule Book

SU Folder / paper

Date: 14-18 Sep, 2015

Venue: O’Week counter at the atrium

SU T-shirts Date: Mid-March

6.7. Hong Kong Joint University Welfare Union (HKJUWU)

HKJUWU, as a non-profit organization, is formed by members from Executive

Committee of various Students’ Unions from the Hong Kong University of Science and

Technology, The Hong Kong Polytechnic University, City University of Hong Kong,

Hong Kong Baptist University, Hong Kong Shue Yan University, The Hong Kong

Institute of Education, Lingnan University, The Open University of Hong Kong, Chu

Hai College of Higher Education, and Hang Seng Management College. It aims at

providing different kinds of special offer to the members, such as discounts from shops.

Representatives in HKJUWU

Name Position in HKUSTSU Position in HKJUWU

WONG, Jasmine Provisional Executive

Committee

Marketing Secretary



7. Publication Activities

7.1. Formation of Provisional Publication committee

The Provisional Publication Committee (PPC) is formed to deal with publication

activities of the Union (excluding those reserved for Editorial Board).



WONG, Chun Hin Hassan* chwongat


TANG, Kleon Fon Hei kfhtang

Full Member

LAI, Pui Ki pklaiab

LEI, Chak Hung chlei

LI, Ka To ktliaa

LIU, Widya Winata wwliu

SERAFICA, Arlyn Gayle agserafica

YAM, Lok Yiu lyyam

* Chairperson of the PPC

7.2. Orientation Book 2015

The Orientation Book 2015 was issued and distributed to local freshmen during the

registration days in August and to non-local freshmen in late August. The Orientation

Book focused on giving out general information of HKUST, including basic utilities,

facilities and some useful tips in the campus. It also includes the promotions of the

Students’ Union and its affiliated societies

7.3. X-Post

In order to increase the familiarity and transparency of the Students’ Union, X-post

mainly focuses on the work held and done by the Provisional Executive Committee in

this session. Important issues related to students and universities will also be reported in

X-post. It will be distributed in late-March, which is the end of the session.



8. Social Activities

8.1 Formation of Provisional Social Committee

The Provisional Social Committee (PSC) is formed to deal with all matters concerning

the social activities of the Union and to work on functions or projects, which can

promote social activities amongst students.

Members



SUEN, Chin Wang Justin* cwsuen




Full Member

CHAN, Chak Yu cychanbv



CHOI, Hee Yoon hychoiac


HUI, Yiting yhuiab

JIANG, Jia Re Linnea jrljiang


MALIK, Ujjwal umalik

MUPPALA, Apoorva amuppala

NG, Ting Yan Ryan tyrng

PRAHLADKA, Shreevar sprahladka

* Chairperson of the PSC

8.2. UShowTalent 2015

The SU aims to promote students’ talents. UShowTalent, a talent show competition was

organized in Nov 2015. The first UShowTalent was organized by the 19th

Session of SU

during the 20th

Anniversary of UST. Unfortunately, due to various limitations, we

cannot make it as an annual event. This year as the 25th

Anniversary, the Union has held

the talent show competition again, UShowTalent 2015, giving students opportunity to

showcase any kinds of talent in front of USTers.

About 50 applications were received from local, mainland and international students.

Two audition sessions were conducted with judges from the Union in order to ensure the

standard of performance. After the audition stage, 12 contestants were selected to enter

the final stage. In addition to a representative from the Provisional Executive

Committee, we were honored to have Mrs Pandora YUEN, Director of Student Affairs,

as well as Dr. Anna KWONG, Program Director from Center for the Arts to be our

judges. The atmosphere was very exciting and performances were so brilliant.



8.3. Career Talk

The Provisional Executive Committee has cooperated with Freshlinker and organized a

career talk on 5 Nov 2015. We were pleasant to have invited Miss Cecilia YEUNG as

our speaker. The speaker gave us a peak at real HK job market, advice on our career

path planning and interview skills with her many years experiences. Mock interviews

and role play helped participants prepare for real-life situation in the future.

More than 70 members had registered to the event, all the participants interacted

actively in the group discussion session.

8.4. Live broadcast of FIFA World Cup qualification (HK VS China)

The return match between Hong Kong and China in the World Cup qualifying round (中

港大戰) was held at the Mong Kok Stadium, on 17 Nov 2015. The Provisional

Executive Committee has organized a live broadcast of the event in the Seafront area

outside Hall VI. More than 100 students came to the event. The atmosphere was

exciting and students enjoyed the match.



9. University Affairs / Academic Affairs

The Provisional Executive Committee members have attended meetings of various

University committees to express students’ opinions regarding University Affairs.

9.1. President’s Forum

The Provisional Executive Committee has invited the President of the University

Prof. Tony F. CHAN to hold a forum on 24 Sep 2015 to meet and exchange ideas with

students. Other guests including Dr. Eden WOON, Mr. Mark HODGSON,

Prof. Roger CHENG, Prof. Kar Yan TAM, Mrs. Pandora YUEN, and

Prof. Lam Lung YEUNG.

Topics including University developments, Higher Educational System, and Students’

Life were discussed.

9.2. Transportation affairs

We have attended meetings with Transport Department, discussing the service of

transportation connecting HKUST. It was confirmed with relevant parties that Bus 91

and 91M’s service level would be intensified, while there would be more minibus for 11

and 11S line.

9.3. Service time of escalators extended

The service hour of most of the escalators in campus was till 7pm. Students reflected

that it was inconvenient at night. After meetings with the Facilities Management Office

(FMO), they agreed to extend the service time to 10pm, effective from March 2016.



9.4. Water quality in HKUST Campus

It is to our observations that widespread attention is caught among students in HKUST

owning to the fact that China State Construction (Hong Kong) Limited, the concerned

contractor has taken part in some of the constructions in academic buildings and

residential halls in HKUST.

The Health, Safety & Environment Office (HSEO) responded to the matter through an

email to members of HKUST. However, we strongly believe that the HKUST

community as a directly impacted stakeholder has the right to know more in details. The

Provisional Executive Committee has contacted with related departments to work on the

following items:

1. Make public all constructions that involved China State Construction (Hong Kong)

Limited in the University

2. Run safety test at all construction spots where China State Construction (Hong Kong)

Limited is involved immediately

3. Make public the test result at the earliest possible time

4. Close all water supplying spots if any water source is found with unsafe level of lead

content

A reply was given by HSEO that monitoring work of potable water in the campus for

the first half year were completed with no lead related issue identified in samples

analyzed. They also proposed to extend the sampling locations and speed up the

monitoring work for the period from August to December. HSEO has promised to let us

know the result for the coming monitoring work at the earliest possible upon

completion.

Apart from the water checking of HSEO, we also take nine water sample randomly for

checking the lead content in drink water, ensuring the water quality in campus. Drinking

water in academic building and residential hall is taken, where no excessive lead content

in drinking water is found.

We had all along been closely following up on the latest developments of this incident

and would make public the response by University authorities as the soonest possible

time upon receipts



9.5. Nomination of Student Representatives

We have nominated student representatives to various committees related to University

Affairs.

9.5.1. Nomination of Student Senator

The Provisional Executive Committee has nominated one qualified postgraduate student

as the Student Senator.

Name ITSC Representation

Oluwaseun John, DADA ojdada Postgraduate

9.5.2. Nomination of Student Representatives to the Committee on Student Affairs,

Senate

The Provisional Executive Committee has nominated a qualified postgraduate student to

the Committee on Student Affairs, Senate.


Subramanya Prasad, CHANDRASHEKAR spc Postgraduate

9.5.3. Nomination of Student Representatives to the Committee on Undergraduate

Studies, Senate

The Provisional Executive Committee has nominated the following undergraduate

students to the Committee on Undergraduate Studies, Senate.


CHAN, Fai Ho fhchan SENG

CHAN, Sui Ki skchanah SSCI

TSANG, Lena ltsangaa SHSS

9.5.4. Nomination of Student Representatives to the Committee on Postgraduate

Studies, Senate

The Provisional Executive Committee has nominated four qualified postgraduate

students to the Committee on Postgraduate Studies, Senate.


Moaaz, AHMED mahmed SENG

CHEN, Jieying jchenaj SBM

HE, Jun jheaa SSCI

WANG, Jia jwangaf SHSS



9.5.5. Nomination of Student Representatives to the Committee on Teaching and

Learning Quality, Senate

The Provisional Executive Committee has nominated a qualified undergraduate student

to the Committee on Teaching and Learning Quality, Senate.


CHAN, Chak Yu cychanbv Undergraduate

9.5.6. Nomination of Student Representatives to the Student Disciplinary

Committee, Senate

The Provisional Executive Committee has nominated the following students to the

Student Disciplinary Committee, Senate.


LEE, Wai Fung wflee Undergraduate

TIAN, Ye ytianam Postgraduate

9.5.7. Nomination of Student Representative to the Engineering School Board


to the Engineering School Board.


Moaaz, AHMED mahmed Postgraduate

9.5.8. Nomination of Student Representative to the Interdisciplinary UG / PG

Studies Committee

The Provisional Executive Committee has nominated two qualified students to the

Interdisciplinary UG / PG Committee.


LEUNG, Yee Ching Isabella ycileung Undergraduate

LI, Liping lliay Postgraduate



9.5.9. Nomination of Student Representative to the SEA Fund Selection Panel


to the Student Enrichment Activities Fund (SEA Fund) Selection Panel.


Sathish, RAGHURAMAN sraghuraman Postgraduate

9.5.10. Nomination of Student Representative to the Focus Group on “Common

Core Courses in the Area of Chinese Communication”

The Provisional Executive Committee has nominated the following students to the

captioned focus group.

Name ITSC Primary Spoken

Language

CHAN, Fai Ho fhchan Cantonese

YIP, Chun Yin cyyipac

YIN, Hang hyinac Putonghua

LUO, Jiefu jluoag

GONZAGA, Kharynna Kana Flores kkgonzaga Non-Chinese

SUNENA, Kharbanda skharbanda

9.5.11. Nomination of Student Representative to the Common Core Course

Excellence Award Selection Committee

The Provisional Executive Committee has nominated the following student to the

Common Core Course Excellence Award 2015 Selection Committee.

Name ITSC

HO, Cheng Kiu Casey ckhoag



10. Information Technology Affairs

10.1 Revamp of SU Webpage

In 2014, the SU has appointed Photon Web Design (景遠國際有限公司) to design a new

webpage for the Union. It will centralize and replace all the existing webpages of the four

main bodies of the Union. The webpage will be ready soon and is planned to launch at the

next session.

10.2 Registration of new email domain (@hkustsu.hk)

This year, we have registered a new email domain (@hkustsu.hk). It offers personal email

accounts to all the Union office-bearers, acting as the recognition of their position.

10.3 HKUSTSU Notebook Ownership Program 2015

The Notebook Ownership Program 2015 Selection Panel was formed to handle the

tendering and details of the program.

Representation Name


Committee

HO, Cheng Kiu Casey*

TANG, Kleon Fon Hei

WONG, Chun Hin Hassan

Past Executive Committee MA, Tsz Fung Ben

LEE, Hui Pui Alex

* Person-in-charge of the program.

The online ordering period of the HKUSTSU Notebook Ownership Program 2015 was 11th

Aug 2015 to 17th Oct 2015. There were two round of roadshows at the concourse (outside

LT-J). The first roadshow started from 17th August 2015 to 21st August 2015 and the second

roadshow started from 9th September 2015 to 18th September 2015.

The preparation stage of the program has begun from May 2015. After several rounds of

meetings and discussions with the Purchasing Office and ITSC, we finally decided to work

with Apple, Dell, Lenovo and Microsoft in the HKUSTSU Notebook Ownership Program

2015. The four companies provide a series of cost-effective, functional and stylish

computers in the program. The reaction was also very enthusiastic during the two exhibition

periods. Many students, staff, and alumni also came to place orders during the roadshow.



10.4 Apple Products Education Discount

Besides the Annual Notebook Ownership Program in summer 2015, we have also organized

another two rounds of Apple Products Education Discount. They are available to all

students & staff.

iOS Products December 2015

Macbooks March 2016

10.5 IT Workshops

This year the Provisional Executive Committee has cooperated with iCON and organized 2

IT workshops. Most of the participants have positive comments on the workshops

18 Jan 2016 Adobe CC Graphic Design

15 Feb 2016 Mac OS Training

10.6 HKUSTSU Membership Card

The Provisional Executive Committee assisted members to print / renew SU membership

cards.

annual report of the provisional executive committee

Documents