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Council Meeting – November 23, 2015

Council Meeting 1. Call to Order

2. Approval of Agenda

Suggested Motion:

“THAT the agenda for the Council Meeting of November 23, 2015 be approved as presented.”

3. Declarations of Interest

4. Presentations 5. Delegations

6. Minutes of the previous Council meetings (pages 5-13)

Suggested Motion: “THAT the Council minutes dated October 26, 2015 be accepted as presented.”

7. Communications & Petitions

7.1 Action Items

7.2 Information Items (under separate cover)

Suggested Motion: “THAT the information items under separate cover be received and filed.”

PRESCOTT TOWN COUNCIL AGENDA

November 23, 2015

Council Chambers 360 Dibble St. W. Prescott, Ontario

7:00 p.m.

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8. Committee Reports 8.1 Report No. 20-2015 – Minutes of the meeting held November 2, 2015 (pages 14-18)

a) Suggested Motion: “THAT the Committee of the Whole minutes dated November 2, 2015 be accepted as presented.”

b) Suggested Motion:

“THAT Council appoint Mayor Todd and Councillors Burton, and Ostrander to serve on the 2016 Volunteer & Citizen of the Year Awards Selection Panel.”

8.2 Report No. 21-2015 – Minutes of the meeting held November 9, 2015 (pages 19-22)

a) Suggested Motion: “THAT the Special Committee of the Whole minutes dated November 9, 2015 be accepted as presented.”

8.3 Report No. 22-2015 – Minutes of the meeting held November 16, 2015 (pages 23-28)

a) Suggested Motion: “THAT the Committee of the Whole minutes dated November 16, 2015 be accepted as presented.”

b) Suggested Motion:

“THAT Council appoint the Mayor and CAO to participate in discussions with the four municipal partners that form the Joint Services Committee of Leeds and Grenville regarding the status of the committee and agreement, the roles of the partners, and other issues that may be pertinent.”

9. Mayor 10. Outside Boards, Committees and Commissions

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11. Staff 11.1 Staff Report 75-2015 – Marina Rates – 2016 Season (pages 29-30) Suggested Motion:

“THAT Council approves the 2016 Marina rates, as presented in staff report 75-2015.”

11.2 Discussion - RiverWalk Park Grand Opening, December 4, 2015 12. Resolutions 12.1 Paris Resolution (page 31) Suggested Motion:

“THAT the resolution be adopted and sent to the French Embassy for transmission.”

12.2 Signing Authority Suggested Motion:

“THAT the Director of Corporate Services/Clerk, Steven Potter, be authorized as a signing officer for the Corporation of the Town of Prescott and that the former CAO, Randy Helmer, be removed as a signing officer.”

13. By-laws 13.1 Appointment of an Acting Chief Administrative Officer and Acting Treasurer

(page 32-33) Suggested Motion:

“THAT By-law 34-2015, being a by-law to appoint an Acting Chief Administrative Officer and Acting Treasurer for the Corporation of the Town of Prescott, be read a first and second time.”

Suggested Motion:

“THAT By-law 34-2015, being a by-law to appoint an Acting Chief Administrative Officer and Acting Treasurer for the Corporation of the Town of Prescott, be read a third time, passed and signed by the Mayor and Clerk.”

14. New Business

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15. Notices of Motion 15.1 Councillor Jansman – Keeping Hydro Public (pages 34-35) 16. Mayor’s Proclamation 16.1 Founder’s Day – December 4th (page 36) 17. Period for Media Questions 18. Closed Session Suggested Motion:

“THAT Council move into closed session at _____ to address matters pertaining to: 18.1 HR Matter

Personal matters about an identifiable individual, including municipal or local board employees;

And that Mr. Steven Potter and Mr. Rob Wittkie remain in the room.”

19. Rise and Report 20. Confirming By-Law – 35-2015 (page 37)

Suggested Motion: “THAT By-Law 35-2015, being a by-law to confirm the proceedings of the Council

meeting held on November 23, 2015, be read a first and second time.” Suggested Motion: “THAT By-Law 35-2015, being a by-law to confirm the proceedings of the Council

meeting held on November 23, 2015, be read a third time, passed and signed by the Mayor and Clerk.”

21. Adjournment

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of 9 Council Minutes – October 26, 2015

PRESCOTT TOWN COUNCIL MINUTES

Monday October 26, 2015

Council Chambers 6:00 p.m.

Present: Mayor Brett Todd, Councillors Leanne Burton, Teresa Jansman, Fraser Laschinger, Lee McConnell, Mike Ostrander, and Ray Young

Staff: Randy Helmer, CAO, Rob Wittkie, Director of Operations, Steven Potter,

Director of Corporate Services/Clerk, Kimberley Casselman, Deputy Clerk ______________________________________________________________________ Council Meeting

1. Call to Order

Mayor Todd called the meeting to order at 6:08 p.m.

2. Approval of the Agenda

Motion: Jansman, Burton That the agenda for the Council Meeting of October 26, 2015 be approved, as amended.

Carried

The agenda was amended as follows: 1) Under Item #16 – Add – 16.1 “Poppy Days” Proclamation

3. Declarations of Interest - None

4. Presentations

4.1 Friends of the Prescott Library – Cheque Presentation to the Prescott Library

Mr. Paul Green, Friends of the Prescott Library Chair, distributed the Friends of the

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Prescott Library newsletter. Mr. Green provided an overview of the Friends of the Prescott Library and presented a cheque in the amount of $1550.00 to Town Librarian, Jane McGuire. Mayor Todd thanked Mr. Green and the Friends of the Prescott Library Chair for their generous donation. Councillor McConnell spoke to upcoming events being put on by the group including the Second Annual Fun with Santa event on November 21st and An Evening with Churchill even on November 24th. 4.2 Mike Laking - Communities in Bloom Mr. Mike Laking, Communities in Bloom Chair, presented Council with the 2015 Communities in Bloom awards - the Five Bloom Award with a special mention for Community Invovlement, and an award for Heritage Conservation. Mr. Laking provided an overview of the judging criteria and categories and spoke to the strengths and areas of improvement needed moving forward. He thanked Council and staff for their involvement and assistance. Council members thanked Mr. Laking for his leadership and hard work on the Communities in Bloom committee. 5. Delegations - None

6. Minutes of the previous Council meetings

Motion: Young, Ostrander

That the Council minutes dated September 28, 2015 be accepted as presented.

Carried Motion: Laschinger, Jansman

That the Special Council minutes dated September 30, 2015 be accepted as presented.

Carried

Motion: Ostrander, Young

That the Special Council minutes dated October 3, 2015 be accepted as presented.

Carried

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7. Communications & Petitions

7.1 Action Items

7.2 Information Items

Motion: McConnell, Ostrander That the information items under separate cover be received and filed.

1. Stewardship Ontario letter re: Industry funding for Municipal Blue Box Recycling for the first quarter of the 2015 Program Year

2. South Grenville Chamber of Commerce – Awards Night Information 3. The Municipality of East Ferris Resolution re: Algonquin Land Claim 4. Prescott Fire Department – “Light Up the Night” 62nd Annual Santa Clause

Parade Information 5. Ministry of Transportation letter re: Commencement of Detailed

Design/Environmental Assessment Study – Highway 401/Highway 16 and Shanly Rd Underpass Rehabilitations

6. Communities in Bloom Press Release

Carried Staff was directed to report back to Council with information on municipal blue box funding in recent years. 8. Committee Reports 8.1 Report No. 18-2015 – Minutes of the meeting held October 5, 2015

a) Motion: Burton, Young That the Committee of the Whole minutes dated October 5, 2015 be accepted as presented.

Carried

Councillor Burton spoke to highlights of the meeting. She referenced Detachment Commander Bill Bolton’s presentation at the Committee of the Whole meeting and the approval of the 2016 Budget Process report.

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b) Motion: Jansman, Burton

That Council approve the 2016 budget schedule, as presented, and that staff proceed accordingly.

Carried Councillor Jansman provided an overview of the 2016 budget process. She stated that the new financial management system would allow for an easier, more effective, earlier budget process. Discussion was held regarding the proposed budget meeting dates. c) Motion: McConnell, Ostrander

That Council provide staff with direction to move forward with the proposed road and sidewalk maintenance, as listed in Staff Report No. 65-2015, to a maximum of $223k:

1. Option #1 – Full road construction of James Street from west of town limits to Sophia Street and Linda Place from Linda Street to Linda Street;

2. Option #3 – Proposed sidewalk reconstruction with the exception of

the sidewalk located at the north side of Hyde Street from Ann Street to St. Lawrence Street, and the sidewalk located at the west side of Zaire Street from Clarendon Street to Railway Avenue, and a provision that staff find other maintenance options for the sidewalk located at the north side of Water Street from George Street to Centre Street;

3. Option #4 – Sidewalk trip hazard repair to a maximum of $50k; and 4. Option #5 – The replacement of one traffic light on King Street to a

maximum of $35k.

The suggested motion was amended as follows: Motion: McConnell, Ostrander

That Council approve that the money allocated for the road and sidewalk maintenance reconstruction projects in the amount of $142,406 be transferred from the Public Works Operating budget to the Public Works reserve;

And that the projects be re-scheduled for a spring 2016 construction date;

And that an upset price of $5,000 be allocated for sidewalk trip hazard repair on the south side of King Street from Edward Street to Centre Street with the remaining $45,000 to remain in the fiscal policy reserve.

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Carried Councillor McConnell provided an overview of the amending motion. Mr. Rob Wittkie, Director of Operations, also spoke to the motion and stated that more competitive contractor prices could be obtained in the spring. Discussion was held regarding traffic light maintenance. 8.2 Report No. 19-2015 – Minutes of the meeting held October 21, 2015

a) Motion: Young, Ostrander That the Committee of the Whole minutes dated October 21, 2015 be accepted as presented.

Carried

Councillor Young provided highlights from the meeting. He spoke to Committee approving the final strategic plan document. He also referenced Committee’s discussion of the draft traffic and parking by-law. He stated that Committee directed staff to establish a working group to examine the proposed by-law and fee structures and to report back to Council with recommended amendments. Discussion was held regarding the street light replacement project timelines and the traffic light replacement project. b) Motion: Ostrander, Young

That Council provide final approval of the Strategic Plan document as presented.

Carried

Councillor Ostrander stated the revisions had been made to the strategic plan and that the final document would be sent to Council and made public. 9. Mayor Mayor Todd spoke to his attendance at the grand opening of Prescott’s new radio station, COAST FM, on October 20th. He referenced the farewell luncheon for Mike Laking and Paul Boivin on October 23rd and the Prescott Golf Club. He thanked them for their dedication and hard work over the years in Prescott. Mayor Todd spoke to his attendance at the grand reopening of the Prescott Curling Club on October 24th. He referenced the trillium grant that assisted with the needed renovations. He also spoke to his attendance at the Prescott Fire Department Annual Halloween Dance on October 24th.

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Mayor Todd provided an update on RiverWalk Park. He stated that the contractor would be back on site in the coming days to complete the final work that needed to be done. Mayor Todd also spoke to an upcoming Leeds and Grenville Joint Services Committee meeting that would deal with social housing regeneration. He stated that he would be updating Council on this. 10. Outside Boards, Committees and Commissions

Councillor Burton spoke to the upcoming Prescott Youth Centre 25th Anniversary event to be held on October 29th. She referenced the upcoming Prescott Fire Department’s 62nd Annual Christmas Parade to be held on November 20th. Councillor Burton stated that a Prescott BIA sub-committee for Christmas had been established. She advised that downtown businesses would be decorating their storefront windows in a Charles Dickens theme and that other events were being planned. Councillor Jansman spoke to her attendance at the Leeds, Grenville & Lanark District Health Unite board meeting on October 15th. She stated that Dr. Paula Stewart, Medical Officer of Health, would be presenting at a future Committee meeting. Councillor Jansman spoke to the Town’s new website. She advised that website training for staff had gone very well and the new site would be launched by the end of the year. Councillor Laschinger spoke to his attendance at the 7th Annual Brockville Tourism Summit on October 14th at the Aquatarium. He spoke to his attendance at the Prescott Cemetery Board on October 14th and at the Grenville Historical Society dinner on October 21st. Councillor McConnell spoke to a meeting with the Fire Chief on October 22nd. He referenced his attendance at the Farewell Luncheon for Mike Laking and Paul Boivin on October 23rd and the Prescott Curling Club grand reopening on October 24th. He also spoke to the upcoming yard waste pick-up day on October 28th and asked that residents not use paper bags. Councillor Ostrander spoke to his attendance at the Walker House board meeting on October 14th. He also spoke to his attendance at the South Grenville Chamber of Commerce luncheon on October 21st at the Wok House, the 25th anniversary event for the Self-Employment Benefit Program on October 22nd, and the farewell luncheon for Mike Laking and Paul Boivin on October 23rd. Councillor Young spoke to his attendance at the Prescott Fire Department meeting on October 6th. He stated that the fire department toured the water plant and that it was common practice for the department to tour various facilities in order to know their layouts and problem areas in case a response is ever required. He also spoke to a

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recent fire drill at the Mayfield. He stated that the drill went well and that the fire department was pleased with the efforts of staff at the Mayfield. 11. Staff Ms. Kimberley Casselman, Deputy Clerk, spoke to the recent website staff training sessions that took place on October 15th and 16th. She stated that the training went very well and that administrative support services staff were looking forward to the launch of the new website. Mr. Steven Potter, Director of Corporate Services/Clerk, spoke to the future launch of a meeting management system, eScribe. He stated that this new system would help to alleviate the technical issues with Council’s tablets. Mr. Potter also spoke to his attendance at 4th Annual Heritage Symposium held in Smiths Falls. He stated that he attended this along with Mr. Rob Wittkie, Director of Operations, and would be updating Council soon. 12. Resolutions - None 13. By-laws - None 14. New Business - None 15. Notices of Motion Councillor Jansman presented the following Notice of Motion for consideration at a subsequent meeting: WHEREAS the public electricity system in Ontario is a critical asset to the economy and vital to the living standard and well-being of all Ontarians; AND WHEREAS it is essential that Ontarians maintain public control and public decision-making with respect to electricity; AND WHEREAS experience in other jurisdictions shows that privatization typically means consumers pay more for electricity; AND WHEREAS a privatized Hydro One will no longer be subject to scrutiny by the Auditor General, the Ombudsman, the Financial Accountability Officer, or the Integrity

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Commissioner, and will no longer be required to provide information or services to citizens under the Freedom of Information and Protection of Privacy Act, the Public

Sector Salary Disclosure Act, or the French Language Services Act; AND WHEREAS our public electricity system currently generates hundreds of millions of dollars in revenue for the provincial government every year to help pay for public services we all depend on; AND WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the province in exchange for a much larger long-term financial loss; AND WHEREAS the provincial government has no mandate from voters to sell any part of Hydro One; AND WHEREAS opinion polls show Ontarians oppose the privatization of Hydro One by a significant margin in every part of the province; THEREFORE BE IT RESOLVED that the Town of Prescott call on the provincial government to: Halt the sale of any part of Hydro One, and maintain Hydro One as a public asset for the benefit of all Ontarians; Strengthen Hydro One by investing in the next generation of workers and upgrading our electricity transmission infrastructure; Respect the autonomy and local decision-‐making powers of local distribution companies by not forcing these companies into mergers or sales;

AND BE IT FURTHER RESOLVED that the Town of Prescott communicate this resolution to the Premier, with copies to the Minister of Finance, the Minister of Energy, area MPPs, and the Association of Municipalities of Ontario (AMO); AND BE IT FURTHER RESOLVED that Town of Prescott work through AMO to encourage other Ontario municipalities to express their opposition to the privatization of Hydro One. Staff was directed to bring back a report on this issue for discussion at a future Committee of the Whole meeting.

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16. Mayor’s Proclamation 16.1 “Poppy Days” Mayor Todd proclaimed October 30th to November 11th as “Poppy Days” in the Town of Prescott. 17. Period for Media Questions Mr. Rick Davey, Prescott Journal, inquired as to the grant amount for the LED street light project. Staff stated that the grant amount was $44k. 18. Closed Session - None 19. Rise and Report - None 20. Confirming By-Law – 33-2015

Motion: Laschinger, Jansman That By-Law 33-2015, being a by-law to confirm the proceedings of the Council meeting held on October 26, 2015, be read a first and second time.

Carried Motion: Laschinger, Jansman That By-Law 33-2015, being a by-law to confirm the proceedings of the Council meeting held on October 26, 2015, be read a third time, passed and signed by the Mayor and Clerk.

Carried

21. Adjournment Motion: Burton, Young That this meeting adjourns to Monday, November 23rd, 2015 at 7:00 p.m. (Time: 8:03 p.m.)

Carried _____________________________ __________________________ Mayor Clerk

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COW Minutes November 2, 2015

Page 1 of 5

The Town of Prescott

COMMITTEE OF THE WHOLE Report 20-2015

Minutes of the meeting held Monday, November 2, 2015

Council Chambers 6:00 P.M.

Present: Mayor Brett Todd, Councillors Leanne Burton, Teresa Jansman, Fraser

Laschinger, Lee McConnell, Mike Ostrander, and Ray Young Staff: Randy Helmer, Chief Administrative Officer, Rob Wittkie, Director of

Operations, Steven Potter, Director of Corporate Services/Clerk, Kimberley Casselman, Deputy Clerk

_______________________________________________________________________ 1. CALL TO ORDER The meeting was called to order by Mayor Brett Todd at 6:10 p.m. 2. APPROVAL OF AGENDA Motion: Burton, Ostrander That the agenda be adopted as amended

Carried The agenda was amended as follows: 1) Under Item #14 – Add – 14.1 Purchase and Sale 14.2 HR Matter 3. DECLARATIONS OF INTEREST – None 4. PRESENTATIONS

4.1 Prescott Fire Department – Long Service Awards

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Page 2 of 5

Chief Barry Moorhouse spoke to the long service awards. He stated that together the award winners had contributed over 95 years of training and service with the Prescott Fire Department. He spoke to the following award winners: Robert Gilmour (30 years), Deputy Chief, George Prosser (29 years), Bob Dixon (20 years), and John Houston (20 years). Mayor Todd presented the four members with long service award medals. He thanked the officers for their dedication and service to the Prescott community. He also thanked their families for their commitment and sacrifice.

4.2 Prescott Fire Department – Light Up the Night Parade

Mr. John Henry and Mr. Chris Veltkamp spoke to the upcoming Prescott Fire Department 62nd Annual Christmas Parade. Mr. Henry stated that the parade would take place on Friday, November 20, 2015 at 7 p.m. Mr. Veltkamp thanked the Town for their support and asked that the word be spread regarding this great event. 5. DELEGATIONS – None 6. COMMUNITY AND PROTECTIVE SERVICES Chaired by Councillor Leanne Burton 6.1 Staff Report No. 71-2015 – 2016 Volunteer & Citizen of the Year

Awards Motion: Young, Jansman

That Council appoint Mayor Todd and Councillors Burton, and Ostrander to serve on the 2016 Volunteer & Citizen of the Year Awards Selection Panel.

Carried

Councillor Burton provided an overview of the report. Mr. Steven Potter, Director of Corporate Services/Clerk, stated that the selection panel had done an excellent job during the previous year. He added that staff was recommending to appoint the same selection panel for 2016 so that the continuity of criteria would carry over.

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Page 3 of 5

7. FINANCE & CORPORATE SERVICES Chaired by Councillor Teresa Jansman 7.1 Staff Report No. 72-2015 – Budget Format and Guidelines Motion: Burton, Ostrander

That the proposed Budget Guidelines and format be received as information and that staff be directed on the following matters:

a. The proposed maximum change for the 2016 net levy for the

operating budget over the 2015 net levy.

b. The proposed maximum change for the 2016 net levy for the capital budget over the 2015 capital budget.

c. The total levy proposed change and impact on the property tax rates;

however, this would be an estimate as the assessment for 2016 is not yet known.

The suggested motion was amended as follows: Motion: Burton, Ostrander

That the proposed Budget Guidelines and format be received as information and that staff be directed to bring forward a proposed budget in accordance with the guidelines and format that best meets the needs of the Town’s priorities in the most fiscally prudent manner.

Carried Councillor Jansman stated that this year was a transition year for the finance department and that the 2016 budget process would take place earlier than previous budgets. Councillor Jansman also stated that the 2016 budget would be linked to the Town’s asset management plan and strategic plan. Ms. Tammy Wolters, Financial Consultant, provided an overview of the report. Discussion was held regarding levy increases, OPP contract savings, and the new budget process and format. Further discussion was held regarding water and sewer rates. Staff was directed to present comparisons of water and sewer rates in other municipalities. Committee further discussed the need for the budget being presented in detail before recommending levy changes.

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Page 4 of 5

8. TOURISM & HERITAGE Chaired by Councillor Fraser Laschinger 9. TRANSPORTATION & ENVIRONMENTAL SERVICES Chaired by Councillor Lee McConnell 10. PLANNING

Chaired by Councillor Mike Ostrander Mr. Randy Helmer, CAO, provided an update on the Official Plan. He stated that the Province had sent feedback on the Town’s changes and that the document would be brought back to Committee for review. 11. ECONOMIC DEVELOPMENT Chaired by Councillor Ray Young 12. NEW BUSINESS Discussion was held regarding the lights at the break water and the lights in RiverWalk Park. Mr. Randy Helmer, CAO, stated that the break water lights were being repaired and that staff was working with the vendor to find a solution for dimming the lights at RiverWalk Park. Further discussion was held regarding RiverWalk Park. Mr. Helmer stated that the park sign would be installed within the next week and the remaining plants would be planted. He stated that the brackets on the concrete blocks in the park were to deter skateboarders. Discussion was held regarding the new BIA benches and whether or not they would be stored indoors during the winter months. Mayor Todd provided an update on a motion that he put forward, which was passed unanimously, at a Leeds and Grenville Joint Services Committee. The motion was regarding the selling of 27 social housing units in Prescott. Mayor Todd stated that Prescott accounted for 4-5% of the Leeds and Grenville population, but contained 30% of its social housing units. 13. PERIOD FOR MEDIA QUESTIONS – None

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Page 5 of 5

14. CLOSED SESSION

Motion: Jansman, Laschinger That Committee move into closed session at 7:30 p.m. to address matters pertaining to: 14.1 Purchase and Sale of Land a proposed or pending acquisition or disposition of land by the municipality or

local board; and 14.2 HR Matter personal matters about an identifiable individual, including municipal or local

board employees; and labour relations or employee negotiations;

And that the CAO, Director of Operations, Director of Corporate Services/Clerk, and Deputy Clerk remain in the room for item 14.1; And that the CAO and Director of Corporate Services/Clerk remain in the room for item 14.2.

Carried

Motion: Jansman, Laschinger That the meeting reconvene in open session. (Time: 9:12 p.m.)

Carried 15. RISE AND REPORT During the closed session, Committee received information regarding a purchase and sale of land, and an HR matter. Committee provided direction to staff regarding the HR matter. 16. ADJOURNMENT Motion: Burton, Young That this meeting adjourns to Monday November 9, 2015 at 6:00 p.m. (Time: 9:12 p.m.)

Carried

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Page 1 of 4

The Town of Prescott SPECIAL COMMITTEE OF THE WHOLE

Report 21-2015 Minutes of the meeting held Monday, November 9, 2015

Council Chambers

6:00 P.M.

Present: Mayor Brett Todd, Councillors Leanne Burton, Teresa Jansman, Fraser Laschinger, Lee McConnell, and Ray Young

Staff: Randy Helmer, Chief Administrative Officer, Rob Wittkie, Director of

Operations, Steven Potter, Director of Corporate Services/Clerk, Kimberley Casselman, Deputy Clerk, Tammy Wolters, Financial Consultant

_______________________________________________________________________ 1. CALL TO ORDER The meeting was called to order by Mayor Brett Todd at 6:13 p.m. 2. APPROVAL OF AGENDA Motion: Jansman, Burton That the agenda be adopted as amended

Carried The agenda was amended as follows: 1) Under Item #14 – Add – 14.1 Legal Matter 3. DECLARATIONS OF INTEREST – None 4. PRESENTATIONS – None 5. DELEGATIONS – None

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Page 2 of 4

6. COMMUNITY AND PROTECTIVE SERVICES Chaired by Councillor Leanne Burton 7. FINANCE & CORPORATE SERVICES Chaired by Councillor Teresa Jansman 7.1 Staff Report No. 72-2015 – 2016 Draft Capital Budget Motion: Burton, Laschinger

That staff bring the recommended capital budget [as amended] before Committee of the Whole on January 11, 2016 as part of the recommended consolidated budget.

The suggested motion was amended as follows: Motion: Burton, Laschinger

That staff bring the recommended capital budget, as amended, before Committee of the Whole on November 23, 2015 for further consideration.

Carried as amended

Councillor Jansman spoke to the report and the budget process. Mr. Steven Potter, Director of Corporate Services/Clerk, stated that the proposed budget schedule was being adhered to. Ms. Tammy Wolters, Financial Consultant, provided an overview of the report. She summarized the budget guidelines, highlights, and spoke to multi-year budgets. Ms. Wolters reviewed the capital project template. Discussion was held regarding the proposed 2016 capital projects. Staff spoke to each project and answered questions from Committee. Staff was directed to include the following capital projects in the budget: dog park, splash pad, Water Street and marina LED upgrade, Forwarders’ Museum, and clock tower. Motion: Burton, Jansman That the meeting be extended. (Time: 9:13 p.m.)

Carried

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Page 3 of 4

8. TOURISM & HERITAGE Chaired by Councillor Fraser Laschinger 9. TRANSPORTATION & ENVIRONMENTAL SERVICES Chaired by Councillor Lee McConnell 10. PLANNING

Chaired by Councillor Mike Ostrander 11. ECONOMIC DEVELOPMENT Chaired by Councillor Ray Young 12. NEW BUSINESS 13. PERIOD FOR MEDIA QUESTIONS – None 14. CLOSED SESSION

Motion: Burton, Jansman That Committee move into closed session at 9:35 p.m. to address matters pertaining to: 14.1 Legal Matter litigation or potential litigation, including matters before administrative

tribunals, affecting the municipality or local board;

And that the CAO, Director of Operations, Director of Corporate Services/Clerk, and Deputy Clerk remain in the room.

Carried

Motion: Jansman, Laschinger That the meeting reconvene in open session. (Time: 9:55 p.m.)

Carried

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Page 4 of 4

15. RISE AND REPORT During the closed session, Committee received information regarding a pending legal matter. 16. ADJOURNMENT Motion: Burton, Young That this meeting adjourns to Monday, November 16, 2015 at 6:00 p.m. (Time: 9:59 p.m.)

Carried

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Page 1 of 6

The Town of Prescott

COMMITTEE OF THE WHOLE Report 22-2015

Minutes of the meeting held Monday, November 16, 2015

Council Chambers 6:00 P.M.

Present: Mayor Brett Todd, Councillors Leanne Burton, Teresa Jansman, Fraser

Laschinger, Lee McConnell, and Ray Young Staff: Randy Helmer, Chief Administrative Officer, Rob Wittkie, Director of

Operations, Steven Potter, Director of Corporate Services/Clerk _______________________________________________________________________ 1. CALL TO ORDER The meeting was called to order by Mayor Brett Todd at 6:14 p.m. Mayor Todd asked for a moment of silence in solidarity with the people of France in view of the tragic events of Friday, November 13, 2015. A moment of silence was observed. 2. APPROVAL OF AGENDA Motion: McConnell, Laschinger That the agenda be adopted as amended

Carried The agenda was amended as follows: 1) Under Item #14 – Add – 14.2 Employee Negotiations 3. DECLARATIONS OF INTEREST – None 4. PRESENTATIONS – None 5. DELEGATIONS – None

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Page 2 of 6

6. COMMUNITY AND PROTECTIVE SERVICES Chaired by Councillor Leanne Burton 7. FINANCE & CORPORATE SERVICES Chaired by Councillor Teresa Jansman 7.1 Staff Report No. 73-2015 – Leeds and Grenville Joint Services

Agreement Motion: Burton, McConnell

That Council appoint the Mayor and CAO to participate in discussions with the four municipal partners that form the Joint Services Committee of Leeds and Grenville regarding the status of the committee and agreement, the roles of the partners, and other issues that may be pertinent.

Carried

Mr. Randy Helmer, CAO, and Mayor Todd spoke to the report. Committee members discussed aspects of the roles of the partners and pertinent issues. 8. TOURISM & HERITAGE Chaired by Councillor Fraser Laschinger

8.1 Loyalist Days 2017 – Discussion (B. Todd) Councillor Laschinger introduced the topic and asked Mayor Todd to speak to the proposal. Mayor Todd stated that he asked staff to prepare a motion of support for Council’s consideration. Mayor Todd reported that he had been asked to attend a planning meeting in Philadelphia and asked Committee if there was a show of support as there would be some cost and staff time associated with this. Motion: Young, Burton

That staff be directed to include an amount from $10K to $20K in the 2016 budget to cover the costs of presenting the Town’s interest in hosting a nationally or regionally sponsored Loyalist Days event and to bring the budget item before Council for their consideration.

Carried

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Page 3 of 6

8.2 Proposed Founder’s Day Proclamation- December 4th Councillor Laschinger outlined the background to the founding of Prescott and the role of its founder, Colonel Jessup. Mayor Todd read the draft proposed proclamation. Committee members expressed their support and asked questions of Councillor Laschinger. Motion: Todd, Jansman That Council support the proclamation of Founder’s Day – December 4th.

Carried 9. TRANSPORTATION & ENVIRONMENTAL SERVICES Chaired by Councillor Lee McConnell 10. PLANNING

Chaired by Councillor Mike Ostrander 11. ECONOMIC DEVELOPMENT Chaired by Councillor Ray Young 11.1 Staff Report No. 74-2015 – Economic Development Initiatives Motion:

That Council receives this report for information purposes.

Carried Councillor Young introduced the item. Mr. Helmer, CAO, provided a summary of the report. Mr. Helmer was asked about the brightness of the lights in RiverWalk Park. Mr. Helmer stated that the brightness of the lights would be reduced by half. Mr. Helmer was also asked about other lighting in town. He suggested that it be given time for residents to get used to and then possibly reassessed. Mayor Todd and Committee members thanked Mr. Helmer for his dedication over the years and extended their best wishes to him.

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Page 4 of 6

12. NEW BUSINESS

12.1 Paris Resolution Councillor Laschinger provided background on the reason for and purpose of the proposed resolution. Councillor Laschinger read the proposed resolution: WHEREAS The people of Prescott, Ontario gathered at their cenotaph on November 11, 2015 to commemorate all those who sacrificed their lives in wars to defend freedom, including those native sons of Prescott who died in the fields of France in two world wars, in order that such hard won freedom could be enjoyed by everyone; and

WHEREAS All freedom loving people condemn wanton acts of terrorism designed to undermine our free and open societies; and

WHEREAS Today we live in a world that is even more interconnected so that events in one part of the world are transmitted almost instantly and have an impact throughout the rest of the globe;

BE IT THEREFORE RESOLVED That the Council of the Town of Prescott, Ontario, on behalf of all its citizens, expresses its deep sorrow over the terrorist attacks in Paris, France;

Furthermore that Council conveys its condolences to all the victims of this heinous crime, and to their families and friends in their time of grief and loss; and

That we all stand in solidarity with the citizens of France and the people of Paris against terrorism in all its aims and manifestations.

Motion: Laschinger, Young That the resolution be adopted and sent to the French Embassy for transmission to Paris.

Carried

Mayor Todd expressed his support and thanked Councillor Laschinger for writing the proposed resolution.

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Page 5 of 6

12.2 Yard Waste Pick-up Councillor McConnell provided an update on yard waste pick-up and reminded residents to place yard waste in clear, plastic bags. Councillor McConnell also spoke to the concrete cutting on the sidewalks on King Street between Edward Street and Centre Street. 12.3 Street Lighting Update Mr. Wittkie, Director of Operations, provided an update on street lighting. 13. PERIOD FOR MEDIA QUESTIONS – None 14. CLOSED SESSION

Motion: Young, McConnell That Committee move into closed session at 7:53 p.m. to address matters pertaining to:

14.1 Purchase and Sale

a proposed or pending acquisition or disposition of land by the municipality or local board;

14.2 Employee Negotiations

labour relations or employee negotiations;

And that the CAO, Director of Corporate Services/Clerk, and Director of Operations remain in the room.

Carried

Motion: Burton, McConnell That the meeting be extended. (Time: 9:17 p.m.)

Carried

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Page 6 of 6

Motion: Young, McConnell

That the meeting reconvene in open session. (Time: 10:17 p.m.)

Carried 15. RISE AND REPORT During the closed session, Committee received information regarding a purchase and sale and also received information and provided direction regarding employee negotiations. 16. ADJOURNMENT Motion: Jansman, Burton That this meeting adjourns to Monday, November 23, 2015 at 6:00 p.m. (Time: 10:18 p.m.)

Carried

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Date Req’d

Information Purposes

Policy / Action Req’d X

Strategic Plan

STAFF REPORT TO COUNCIL Report No. 75-2015

November 23, 2015 From: Rob Wittkie, Director of Operations RE: Marina Rates – 2016 Season ____________________________________________________________________ Recommendation: That Council approves the 2016 Marina rates as presented in staff report 75-2015. Background / Analysis: As part of an end of season operations review, the following changes are being recommended by staff in order to remain competitive and maintain our current level of service: Lease Services 2015 rate 2016 rate Seasonal boat None $48.00 per foot $49.00 per foot Seasonal boat Electricity & water $53.50 per foot $54.50 per foot Seasonal sea-doo None $150.00 per sea-doo $350.00 per sea-doo Seasonal boat 14-16 ft.

None $386.00 $395.00

Seasonal boat 17-19 ft.

None $429.60 $440.00

Transient rates None $1.70 per foot $1.75 per foot Electricity & water $1.80 per foot $1.85 per foot Pump-out rates Per season $132.60 $80.00

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Date Req’d

Information Purposes

Policy / Action Req’d X

Strategic Plan

Alternatives: Status quo. Financial Implications: A modest increase to the marina rates will aid with additional operating costs. These expenses include contracted security, building maintenance, and ongoing electrical upgrades. Attachments:

N/A Original signed by Rob Wittkie Director of Operations

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PARIS RESOLUTION

WHEREAS The people of Prescott, Ontario gathered at their cenotaph on November 11, 2015 to commemorate all those who sacrificed their lives in wars to defend freedom, including those native sons of Prescott who died in the fields of France in two world wars, in order that such hard won freedom could be enjoyed by everyone; and

WHEREAS All freedom loving people condemn wanton acts of terrorism designed to undermine our free and open societies; and

WHEREAS Today we live in a world that is even more interconnected so that events in one part of the world are transmitted almost instantly and have an impact throughout the rest of the globe;

BE IT THEREFORE RESOLVED That the Council of the Town of Prescott, Ontario, on behalf of all its citizens, expresses its deep sorrow over the terrorist attacks in Paris, France;

Furthermore that Council conveys its condolences to all the victims of this heinous crime, and to their families and friends in their time of grief and loss; and

That we all stand in solidarity with the citizens of France and the people of Paris against terrorism in all its aims and manifestations.

Prescott, Ontario

November 23, 2015

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THE CORPORATION OF THE TOWN OF PRESCOTT

BY-LAW NO. 34-2015

A BY-LAW TO APPOINT AN ACTING CHIEF ADMINISTRATIVE OFFICER AND ACTINGTREASURER FOR THE CORPORATION OF THE TOWN OF PRESCOTT

Being a by-law to authorize the appointment of an Acting Chief Administrative Officer and Acting Treasurer for the Corporation of the Town of Prescott WHEREAS the Municipal Act, 2001, Chapter 25, Sections 228 and 229 provide for the appointment of such Officers as may be necessary for the purposes of the Corporation. WHEREAS the Municipal Act, 2001, Part V11, Sections 286(1) provides for the appointment of a Treasurer for the purposes of the Corporation. WHEREAS the current Chief Administrative Officer, Mr. Randy Helmer, has ceased employment with the Town effective November 20, 2015. WHEREAS the current Treasurer, Ms. Laurie Kirkby, is on leave. AND WHEREAS the Council of the Town of Prescott deem it prudent and necessary to appoint an Acting Chief Administrative Officer due to Mr. Helmer’s departure and appoint an Acting Treasurer in Ms. Kirkby’s absence. NOW THEREFORE the Council of the Corporation of the Town of Prescott enacts as follows: 1. Rob Wittkie is hereby appointed Acting Chief Administrative Officer and Acting

Treasurer with said appointment to be deemed effective November 23, 2015. 2. Any other By-Laws, resolutions or actions of the Council of the Corporation of the

Town of Prescott that are inconsistent with the provisions of this By-Law are hereby repealed.

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BY-LAW read and passed by the Council for the Town of Prescott this 23rd day of November, 2015.

____________________ ____________________ Brett Todd, Mayor Steven Potter, Clerk

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WWW.KEEPHYDROPUBLIC.CA

WHEREAS the public electricity system in Ontario is a critical asset to the economy and vital to the living standard and well-being of all Ontarians;

AND WHEREAS it is essential that Ontarians maintain public control and public decision-making with respect to electricity;

AND WHEREAS experience in other jurisdictions shows that privatization typically means consumers pay more for electricity;

AND WHEREAS a privatized Hydro One will no longer be subject to scrutiny by the Auditor General, the Ombudsman, the Financial Accountability Officer, or the Integrity Commissioner, and will no longer be required to provide information or services to citizens under the Freedom of Information and Protection of Privacy Act, the Public

Sector Salary Disclosure Act, or the French Language Services Act;

AND WHEREAS our public electricity system currently generates hundreds of millions of dollars in revenue for the provincial government every year to help pay for public services we all depend on;

AND WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the province in exchange for a much larger long-term financial loss;

AND WHEREAS the provincial government has no mandate from voters to sell any part of Hydro One;

AND WHEREAS opinion polls show Ontarians oppose the privatization of Hydro One by a significant margin in every part of the province;

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http://www.keephydropublic.ca/

THEREFORE BE IT RESOLVED that the Town of Prescott call on the provincial government to:

Halt the sale of any part of Hydro One, and maintain Hydro One as a public asset for the benefit of all Ontarians; Strengthen Hydro One by investing in the next generation of workers and upgrading our electricity transmission infrastructure; Respect the autonomy and local decision-‐making powers of local distribution companies by not forcing these companies into mergers or sales;

AND BE IT FURTHER RESOLVED that the Town of Prescott communicate this resolution to the Premier, with copies to the Minister of Finance, the Minister of Energy, area MPPs, and the Association of Municipalities of Ontario (AMO);

AND BE IT FURTHER RESOLVED that the Town of Prescott work through AMO to encourage other Ontario municipalities to express their opposition to the privatization of Hydro One.

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PROCLAMATION

Founder’s Day – December 4th

Two hundred and eighty years ago, on December 4, 1735, Col. Edward Jessup, the founder of the Town of Prescott, Ontario, was born. Jessup was born in Stamford, Connecticut but his family migrated to upper New York. When the War of Independence broke out in 1775 between the Thirteen Colonies and Great Britain, Jessup and his family sided with the British. The fortunes of war drove Edward Jessup and his family to what became Upper Canada, where he settled in Augusta Township in 1784.

As a Loyalist, Jessup was granted 1200 acres of land in what is now Prescott. He established his farm on the land and later, in 1810, laid out the streets of Prescott. He named the town after General Robert Prescott, Governor of Canada from 1796 to 1799. In 1812, at the outbreak of war between Great Britain and the United States, the eastern portion of Jessup’s farm was requisitioned by the British to build Fort Wellington. The

town, however, prospered and grew quickly to become an important link between Montreal and Kingston on the St. Lawrence River.

Edward Jessup lived long enough to see both Prescott and Fort Wellington begin to develop. He died in 1816 and his daughter-in-law, Susannah Jessup, a young widow, carried on the family business of selling town lots to support her large family. One of her sons, Hamilton Dibble Jessup, a physician and public figure, carried on after his mother’s death, greatly expanding the town to the west on land his mother had inherited

from her father, Simon Covell, another Loyalist. Present day Prescott consists of the Jessup and Covell lands.

Prominent names associated with the Jessup family are on the streets of Prescott, including Edward, Dibble, Jessup, Hyde, Zaire, Ann, Sophia and Clarendon. The local branch of the United Empire Loyalist Association is named in honour of Col. Edward Jessup. The Stockade on East Street, built by Col. Jessup and the Susannah Jessup Cottage, are both designated historical sites. Otherwise there are few tangible reminders of the founding family.

It would be appropriate to establish a Founder’s Day, on December 4th, to remind us all of our early history and shared heritage. For these reasons, I hereby proclaim that December 4th be declared Founder’s Day in the Town of Prescott.

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THE CORPORATION OF THE TOWN OF PRESCOTT

BY-LAW NO. 35-2015

A BY-LAW TO ADOPT THE PROCEEDINGS OF THE COUNCIL

MEETING HELD ON NOVEMBER 23, 2015

WHEREAS, Section 5(3) of the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that Council’s powers shall be exercised by by-law; AND WHEREAS certain actions of Council do not require the enactment of a specific by-law; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Town of Prescott enacts as follows:

1. Subject to Paragraph 3 of this by-law, the proceedings of the above-referenced Council meeting, including all Resolutions, By-laws, Recommendations, Adoptions of Committee Reports, and all other motions and matters decided in the said Council Meeting are hereby adopted and confirmed, and shall have the same force and effect, as if such proceedings were expressly embodied in this by-law.

2. The Mayor and Clerk are hereby authorized to execute all such documents, and to direct other officials of the Town to take all other action, that may be required to give effect to the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law.

3. Nothing in this by-law has the effect of conferring the status of a by-law upon any of the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law where any legal prerequisite to the enactment of a specific by-law has not been satisfied.

4. Any member of Council who complied with the provisions of Section 5 of the Municipal Conflict of Interest Act, R.S.O. 1990, Chapter M.50 respecting the proceedings of the Council Meeting referred to in Paragraph 1 of this by-law shall be deemed to have complied with said provisions in respect of this by-law.

BY-LAW read and passed by the Council for the Town of Prescott this 23rd day of November, 2015.

______________________ ____________________ Mayor Clerk

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